assignment 2

SUBMITTED BY: mohammad shafay shahid (MBA - 2K14 B)

NUST Business School
18/05/2015

Issues I faced as a team member in conducting survey for

vocabulary list:
As there were two group members under each single team leader, we were
assigned to make a list of vocabulary with synonyms. There were two stages for this
task as:
Stage 1: Making questions of all the words given to your team and entering explanation
through sentences

Stage 2: Generating options through surveys

This task was assigned to us on 10-05-2015 @ 11:00 p.m. which were to be

completed by 15-05-2015 @ 6:00 p.m. (11-05-2015 @ 12:00 a.m. for stage 1, 1505-2015 @ 6:00 p.m.). The problems we faced at both stages are as:
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Communication gap
Objectives were defined lately (Objectives were decided intercourse.)
Delay in assignment of task
Deadlines were not clear
Task was also not much that clear (Changes in task with time )
Deadlines were not feasible when you assign task at eleventh hour
Survey procedure was not clear (What to dig out?)
No motivation at all in whole task (From team leader side to motivate team
members)

I am as a team head
Introduction of new task:
The task for me as a team leader is to conduct a survey on Preference of
entertainment of students in H12 campus. This task is assign to me to overcome
issues which I faced as a team member. My task is to:
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Make a survey with consultants

Make teams to conduct this survey
Communicate objectives of the task clearly
Choose the time to conduct survey
Choose the location to conduct survey
Choose the time and ways of communication with different team leaders and
team members
7- Communicate deadlines for the task
8- Choose the ways of making this survey more reliable and valid
9- Keep in mind the motivation factor

Assumptions:
Following are the assumptions which are important to conduct survey:
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Main team with 2 consultants including me to design a survey

Survey of almost 30 questions
Sample for survey is of about 800
Time for survey is eight working days
Target for the survey is 10 departments of H12 campus with the coordination
of respected sir with other schools faculty
6- Two team leaders from each (one male and one female)
7- Two team members under each team leader
8- Four members in audit team from my batch

Objective:
To find out what are the preferences of NUST students for entertainment purpose
ranging from mobile gadget to outdoor activities.

Hierarchy:
Following is the hierarchy for conducting a survey in H12 campus. I am as a team
head design a questionnaire with the help of consultants suggestions. Then survey
is distributed to 20 team leaders i.e. 2 from each department. These team leaders
provide guidance and supervision to their team members i.e. 2 team members
under each team leader. There is also a team of auditors who will be there to back
check responses to increase reliability and validity
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One team head

Two consultants
Four auditors
Twenty team leaders
Forty team members

Sample technique:
It is incumbent on the researcher to clearly define the target population. The sample is defined in keeping
with the objectives of the study. The sample reflects the characteristics of the population from which it is
drawn. For our study, Convenience sampling will be using in this research. As the name implies, the
sample is selected because they are convenient. This method is often used during preliminary research
efforts to get a gross estimate of the results. We can use random sampling but we are not sure about the
presence of all students at department at one time. We choose a sample of 800 i.e. 80 from each
department and 20 by each team member.

Time line:
Time allocated to each team leader is of eight working days. Time distribution is as
follows:
Time line of 8 days

Distributio
n of task
Brainstormi
ng for
questionna
ire

Day 1

Day 2

Day 3

Day 4

Day 5

Day 6

Day 7 &
8

9-5

Finalization
of
questionna
ire
Meeting
with team
leaders
and
members,
and give
them
briefing

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912

Distributio
n of task

12-1

Communica
tion of
deadlines

11:30

Filling out
of surveys

9 - 9 5
5

Submission
of
responses
Audit /
Back check
Interpretati
on of
results

Shar
p @
9
9 - 9 5
5

9-5

95

Communication log:
Date

18/5

Agenda

Description of
Communication

Members
Presence

Outcome

Meeting with
consultants to
brainstorm
about
questionnaire

All met as a team

for the first time.

Team head,
two
consultants

Meeting ended up
with plenty of
questions to be
ask according to
defined objective

Finalization of
questionnaire

ALL ARE AGGREE

ON QUESTIONS TO
BE ASKED

Team head,
two
consultants

Final document

Meeting with
team leaders

It is first meeting of
all auditors, team
leaders and team
members with me
and my consultants

Team head,
two
consultants,
4 auditors,
20 team
leaders,
40 team
members

Distribution of
questionnaire i.e.
80 to each
department or 40
to each team
leader

Filling out of
surveys

Constantly in
communication for
any guidance

All team
members
and team
leaders

Responses from
each department
respectively

Auditor

To back check
responses of
respondents

4 auditors
for all
schools for
random
responses

If there is any
mistake, auditor
will directly report
to team head

Submission of
responses by
each

To get all responses

by hand

Team head
and
Team

All results

19/05

20/05

21/05
to
22/05

21/05
,
22/05
&
25/05
25/05

leader @ NBS
26/05
&
27/05

Interpretation

leaders

To be there in
meeting hall to work
on interpretations

Team head,
two
consultants

Final result with

detailed
interpretation

Work flow diagram:

Process flow for conducting this survey will be as follow:

Work cells:
To conduct surveys from different departments, I divided departments into different
work cells. There are 10 work cells for each department, one work cell of main team
head and consultants and lastly is of auditors. I broke down this task into 20
questionnaires by each member to keep in mind time constraint. This is crucial time
for students because it is end of the semester and students who are as team
leaders and team members have to do their own work/projects. This will help in
increasing the efficiency and effectiveness of whole process.

Motivational factor:
To motivate team leaders and team members, following points should be kept in
mind which will help in motivating them:
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Clear objective and purpose of conducting this survey should be conveyed

Appreciate each one according to their efforts
Attention and continuous communication as Relay room experiment
Relatedness of the task to practical life
Last but not the least, marks, with the consensus of respective faculty
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Conclusion:
In the last, thats all what will I do as a team head. I will try to communicate as
much as I can, which in result motivates them. This will also help in getting
accuracy in data. The work flow should be clear to everyone. I will also try to
minimize ambiguities at any part of the task. Lastly, more you and your team are
clear in what they want to get done, more good results will be there.

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