Declaration

KAYTEE SWITCHGEAR LIMITED, HUBLI
Government First Grade Degree College

Kumta(N.K) 581343
Project Report
on
“KAYTEE SWITCHGEAR LIMITED”

HUBLI
Prepared by:Deepa N Naik Under the guidance of

B.B.A.3rd Sem Dr. Saraswati Kalasad
Rg.no:BBA07437003
Prepared for the partial fulfillment of Bachelor of Business

Administration Degree of Karnataka University Dharwad
2008-2009
GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

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GOVERNMENT FIRST GRADE DEGREE COLLEGE,

Kumta.(N.K)581343
Ref.No: Date:
CERTIFICATE
This is to certify that Ms.Deepa N Naik has undergone one month in

plant training in “KAYTEE SWITCHGEAR LIMITED” as
per the requirement to award the B.B.A. Degree.
He studied the organization and submitted the project report
GUIDE : PRINCIPAL:
Dr. Sarswati Kalasad Dr. Sarswati Kalasad
Govt.1st grade college
Kumta
Place: Kumta
Date:

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DECLARATION
I hereby declare that this submission of Project Report on

study of “Organizational structure and HR” in KIRLOSKAR
ELECTRONIC COMPANY, HUBLI. Is done by my efforts, under
the valuable guide and supervision of Dr. Saraswathi Kalsad.
Place: Deepa. N.
Naik
Date: BBA 3rd Sem

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ACKNOWLEDGEMENT

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ACKNOWLEDGEMENT
There is no good work, which comes without any efforts,
but these efforts cannot be obtained without proper
guidance. So, in these few humble lines I take this
opportunity to express my profound gratitude to thank all
those persons who have helped me to directly or indirectly
to complete this project.
Iam deeply indebted to Mr. Kishore personal manager of
Kirloskar Electronical Company LTD for providing me
opportunity to get trained in their organization.
I take great pleasure in expressing my sincere gratitude to
Prof. Suraj Naik Soni BBA Co-ordinator , for having given me
his able guidance, valuable time and coordination in
preparation of this project.
My gratitude will not be completed without thanking the

almighty god and my loving parents who have been
supportive throughout this project.

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CONTENTS

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CONTENTS
PART 1
• General introduction
• Object of the study
• Methodology
• Scope of study
• Limitation
PART 2
• Literature on HRM
• Organizational chart
• Introduction about Kirloskar Group
• Profile of Kirloskar group of companies
• Kirloskar in overseas
PART 3
• Introduction about KEC
• History of KEC
• KEC units
PART 4
• Material management department
• Production department
• Quality assurance department
• Manufacturing engineering department
• Computer division

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PART 5
• Personnel department
• HR planning
• Personnel policies of KEC
PART 6
• Bibliography

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PART 1
• General introduction
• Object of the study
• Methodology
• Scope of study
• Limitation

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GENERAL INTRODUCTION
As a part of our curriculum activity of our BBA course we

are required to undergo summer implant training & study
how the organization carry on their present competitive
business scenario.
Since the AC motors & DC motors manufacturing is
unique, I have selected Kirloskar Electronical CO.Ltd. Located
in hubli for my training and study. It is one of the pioneer
firms in the manufacturing of electrical units.

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OBJECTIVE OF THE STUDY
The some objective of this study as follows
• To study the overall structure of KEC ltd

• To study the different aspects of various department of
KEC
• To study the prospects of KEC
• To general study on maintaining the relationship with
customer
• To study the workers problem and what will they want
from management
• To study the working criteria of day to day affairs of
KEC

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GOAL OF THE STUDY
The main goal of the study concern a:
• To get the clear idea about organization

• To know about how to run an organization
• To get the clear idea about maintaining of company
records
• To know the production process
• Maintainance of healthy relation between
management and employees
• How to market a product in different areas
• How to maximize the profit
• To know that how to manage the workers efficiently

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METHODOLOGY
This part deals with data collection method adfopted for the
project
Work on KEC. Ltd
DATA COLLECTION METHOD;

Using both primary and secondary source of data to collect
the information
PRIMARY DATA
Primary data is collected through personal interview with
the managers and workers. The information relating to the
production process and labors related related issues are
collected through personal observation
SECONDARY DATA
Secondary data is collected from the accounting records of
the last two years and the implemented steps taken for the
public by the company through media.

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LIMITATIONS
I faced the following difficulties during the preparation of

this project report.
• The managers could not provide the certain information

as it is really confidential.
• The information collected was limited to the extent of
information provided by the manager of each
department.
• I have collected the detail information within one month
so I haven’t collect information in depth.
• In many cases secondary data is not available.
• Answers given were too precise which faced us to have
brief report.
• Time constrained us to prepare a précised report.

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PART 2
• Literature on HRM
• Organizational chart
• Introduction about Kirloskar Group
• Profile of Kirloskar group of companies
• Kirloskar in overseas

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LITERATURE ON HRM
Im simple words, HRM is an organized learning experienced

aimed at matching the organizational need for human
resource with the individual need for career growth and
development it is a continuous process developing the
competencies, motivation, dynamisn and effectiveness of
employees. It is based on the brief there is no end of the
developmemt of an individual and learning continuous
through out life
OBJECTIVE OPF HRM

1. The capabilities if each employee as an individual.
2. the capabilities of each individual in relation to HIS/HER
present expected future roles.
3. the dynamic relationship between each employee and
his/her supervisor
4. the team spirit and functioning in every unit of an
organization
5. collaboration among different units of an organization.
6. to provide a compressiveness frame works and the
methods for developmaemt dor HR in orgabization
7. to generate systematic information about HR for
purpose of manpower planning, placement succession
and the like.
8. to increase the capabilities of an organization to recruit,
retain and motivated employees.

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Need and significance of HRM

1. HRM improves the capabilities of people by making
them better aware of the skills required for job
performance and by improving clarity about
performance. It strengthens executive skills.
2. HRM improves communication systems in an
organization, every member better understand s the
expectations of other members from his role.
3. HRM helps an organization in procuring the right people
at right time and making their effective use.
4. HRM improves employee commitment to an
organization due to the greater opportunity in the
administration of the rewards. Contributions of the
employees to the successuion to planning and career
planning.
5. HRM improves collaboration and team wotk ,
employees become more open and trust each opther
Functions of HRM department

1. Develop a HR philosophy of the entire organization and
get the top management committed to it openly and
consistently.
2. keep inspiring the line manager to have an consistent
desire to learn and develop.
3. constantly plan and design new methods and systems
of developing and strengthening the HRM climate
4. be awar4e ogf business/ social/ other goalds of the
organization and direct all the HRM effort to achieve
this goals
5. monitor effectively the implementation sub systems
6. work with unions and associations and inspire them.

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HRM in Kirloskar electrical shall to ensure continuous

organizational growth by nurturing the strength of its
employees and providing the environment and opportunity
for every individual; to raise his/her personal goal within
framework of the organizational, societal and national
objectives. It shall Endeavour to uphold the dignity of
individual by recognizing their worthy contribution and
making them feel proud partners in progress, through the
following measures.
1. Ensure the high degree of selectivity in recruitment of

employee/ training, explicitly on the criteria knowledge,
skills and attitudes so as to secure sup era.
2. impact induction, orientation and training so as to mtch
the individual to the task and inculcate a high sense of
organizational loyalty
3. provide facilities for all-round growth of the individual
by training in and outside the organization, lateral
mobility and self development through self motivation
4. Groom every individual to realize his potentials in all
facts while contributing to attain higher organizational
and personal goals.
5. build and teams and faster team works as the primary
instrument in all activities
6. implement equitable, scientific and objectives system
of rewards, incentives and controls.
7. Contribute towards health and welfare of the
employees.
At KEC time and money has always been committed towards

helping employees to achieve their full potential. Effective
system have been established selection of people at all
levels of nurture them by providing due people and
environment and opportunity during their association with
KEC

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HR POLICIES:
Recruitment is the process of searching for prospective
employees and stimulating and encouraging them to apply
for jobs in an organization
Recruitment policy specifies the objectives of recruitment

and provides the frame work for the implementation of the
recruitment programme. Recruitment policies should be
based on the recognisation that it hard to find qualified
executives
Selection is the process of choosing the most suitable

persons out of the all applicants
Induction is the process of receiving and welcoming an
employee whe he first joins the company and giving him the
basic information he needs to settle down quickly and
happily and start work
Placement is the process of assigning the specific job to each
one of the selected candidates.
On simple terms training and development refer to the
imparting of specific skills ability and knowledge to an
employees a formal definition training and development is
“ it is a attempt to improve current and future employee
performance by increasing an employees ability to perform
through learning, usually by changing employees attitude or
increasing his/ her skills and knowledge”

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ORGANISATION CHAR
Chief Executive Officer
Finance Quality Production Personal Engineering

Dept. Dept. Dept. dept. Dept.
Deputy General Manager
Central Planning Generral Stores Marketing Computer Dept

Dept. Dept. Dpt.

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INTRODUCTION ABOUT KIRLOSKAR GROUP
A significant event in the history of Indian industry was

the rise of the KEC to a multibillion conglomerate the
founder o was Mr. Lakshman. Rao. Kirloskar strongly
believed a companmy progress was determined by the
integration of man and his intellect with the technology
growth of environment. A mybrid pioneering achievements
followed suit.
The first Kirloskar product the iron plough was an

innovation for ahead of its time a product designed wholly
with the customer in mind it ultimately become the
instrument wealth for the entire society.

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PROFILE OF KIRLOSKAR GROUP OF COMPANIES
A significant event was the rise of the kirloskar group of

companies in the history oif Indian industry
Some of the companies in the group are enlisted are as

follows:-
1) Kirloskar brothers ltd (KBL)

Pune
The Mysore Kirloskar Ltd

Harihar
Kirloskar oils engines Ltd

Pune
Kirloskar pneumatic company Ltd

Pune
Kirloskar Consultant Ltd

Pune
Kirloskar Copeland Ltd

Khard
Kirloskar ferrous ltd

Hospet
Krloskar systems Ltd

Pune
Kirloskar Toyota Ltd

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Mumbai
Kirloskar power equipments Ltd

Pune
Kirloskar Overseas
Some other companies in abroad are as follows:
1. F.H. Shule Gmbhh. Hans berg (Germany)

2. Kirloskar Industries, Manila (Philippines)
3. Indo Malaysia Engineering company (Malaysia)

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PART 3
• Introduction about KEC
• History of KEC
• KEC units
• KEC unit ii Hubli
• Lay out of KEC unit ii

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KIRLOSKAR ELECTRIC COMPANY(KEC)
Kirloskar’s working since India has got

independence that is when India was unable to fulfill their
requirements. Which has written in red letter of the India
history. The rapid growth of the group has commited to
innovative quality and continuing technology advancement
which is based on their highly human resource and vast
distributed network. The best use of the technical and
engineering brains have made the group achieve their
mission and objectives.
KEC was established in the year of 1946 at

banglore. KEC was first producer of A. C. motors in India.

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HISTORY OF KIRLOSKAR ELECTRICAL COMPANY
The success story of Lakshman Rao often reffered to,

as the “ Ford of India” was not bed of roses . It all stared
with in iron plough, which was a symbol of survival early
agricultural India.The activities in the post second world war
period diversified ta air compressor, pneumatic tools and
tractors.
In 1910 under the generous patronage of the Raja
Aundh, Lakshman Rao planned his dream village-“Kirloskar-
wadi”.
KEC, which started in1946 at banglore under the
leadership of Dr. N. W. Gurjar, was natured inby Mr. Ravi
Kirloskar who believed that quality must be equated with the
self respected and personal pride.

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KIRLOSKAR ELECTRICAL COMPANY UNITS

KEC have seven manufacturing units over the
Karnataka and maharastra states. They are as follows:
KEC Unit-1
Established in 1946 at Bangalore
KEC Unit-2
Established in 1969 at hubli
KEC unit-3
Established in 1977at pecuga banaloer
KEC Unit-4
Established in 1980 at bangaloer
KEC Unit-5
Established in 1954 at Bangalore
KEC Unit-6
Established in 1992 at pune.
KEC Unit-7
Established in 1995 at tumkur

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MATERIALS MANAGEMENT DEPARTMENT

(MMD)
INTRODUCTION
The department manages the raw materials required
for the production of motors, Alternators and Geared motors.
The central planning sends the list consisting of quality of
deferent raw materials required for the production for the
next month. This department then purchases the raw
material from outside and dispatches it to the production
department for the processing.
OBJECTIVES :
To prepare components and services for manufacturing
of A.C. motors, alternative and m.g.o. and materials required
by other functional divisions.

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FUNCTIONS :
 To exercise purchase budget control based on
the material requirement.
 To prepare purchase order as for the procedure
of company having.
 To plan for production item are based on the
purchase requirement of MMD.
 To finalize the terms of purchase.
 Maintaining the document as per purchase of raw
material.
 Maintaining the quality records in MMD.
 TO feed the materials to the production division
at required delivery schedules at an economic
cost.
 To plan and process material conforming to
specification through adequate selection of sub
contracts.

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PRODUCTION DEPARTMENT
INTRODUCTION :
Production department is the main department in any
manufacturing unit as all manufacturing activities are
undertaken by this department.
KEC has always tried to excel in what one knows the
best. In the process of progress, KEC has laid great
emphasis to use the best technology.
A) FEEDER SHOPES :
Shop number I, II & VI are feeder shops.
OBJECTIVES :
To explain the various function carried out tin the
respective shops & organizational setup.
FUNCTIONS :
• Production
• Delivery.
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• Drawing of materials.
• Industrial relations.
• Activities of tool room (shop I & II)
• Activities of tool crib (shop I & II)
• Fixing & revision of incentives (shop VI)
• Processing activities.
PROCESS ACTIVITIES OF SHOP I & II

• Machining
• Marketing
• Drilling
• Tapping
• Burnishing
• DIC-Costing
• Pressing
• Shrinking
• Balancing
• Sub-Assembly of report.
PROCESS ACTIVITIES OF SHOP VI

• Chromatin process for aluminum components.
• Phosphating of mid steel components.
• Premier painting
• Unibake painting
B) PRODUCT SHOPS :

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Shop III & V are product shops
OBJECTIVES :
To explain the various activities carried out in the
respective shops & organizational setup.
FUNCTIONS :
• Production
• Delivery
• Drawing of materials
• Industrial relations
• Interactions
• Production planning & controlling (shop V)
• Process activity
WORKING PROCESS :
The production dept of K.E.C. unit II is divided into six
different shops. These shops are inter-connected. The
central planning sets the programme and then the
production starts. In case of standard products some
specifications are mentioned, Iot numbers are given to each
product for identification.
The last stage is the dispatching of goods when all the

products are assembled & they assure the quality, they are
sent to painting & then to the dispatch section.

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The concerned shops will receive their daily programme

as to what has to be done. Then the work is systematically
carried by all shops.
QUALITY ASSURANCE DEPARTMENT
INTRODUCTION :
Quality is the fitness to end use. It is all pervasive. In
this modern & competitive world each & every company is
training hard to introduce quality & detect – free products.
K.E.C. is one such industry whose priority is not to be
number one in quantity but in quality and reliability.
KEC tries hard to see that the quality of a product is
ensured by the total investment of all workers. There are
very skilled & smart employees who actively take part in
quality improvement.
Total Quality Management Depends on :

• Shareholders Satisfaction
• Employees satisfaction
• Vendor’s satisfaction
• Customers satisfaction

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All the requirements should be fulfilled both ethical and

elegant.
There is a sub-division in QA dept IMI (Incoming
Material Inspection)
FACILITIES :
• Facilities for mechanical inspection
• Laboratory facilities.
• Facilities for electrical inspection and setting.
MANUFACTURING ENGINEERING DEPARTMENT
(M.E.D.)
INTRODUCTION :
The manufacturing engineering department & KEC unit
II undertake the designing of tooling, jigs, fixtures, dies on
planning & procurement of the capital equipment.
OBJECTIVES :
M.E.D. is responsible for capital equipment purchase,
process engineering and design of tooling, jigs and fixtures &
are activities using appropriate methods.
FUNCTIONS :
• Preparation of drawings of jigs, fixtures, dies, tooling,
storage devices.
• Revision or drawings with design changes.
• Co-ordination with production dept for finalizing the
manufacturing process.

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• Finding the specifications, procurement &

commissioning of machines/ equipment for
manufacturing.
TOOLING AND PROCESS :

This section will address all the function related to
designing of jigs, fixtures, dies & processes for the
manufacturing activities besides identification of new
manufacturing processes.
COMPUTER DIVISION
INTRODUCTION :
Today is a world of computers. Most of companies are
now computer based so KEC unit II connected with LAN
(Local Area Network) all the accounts records are maintained
by the computer division.
There are five Pentium machines one scooped server

which can connect to 36 terminals. Computer division of KEC
unit II.
Helps in maintaining & updating files. It provides

facilities for periodic system audit taking corrective
measures & ensuring their implementation. Computer
department will also plan & procure necessary safety
guards.

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OBJECTIVES :
To explain the various facilities available in computer
division for performing services to all the computer &
accessories.
FACILITIES :
The processing facilities available in computer division areas
under.
• Providing interruptible power supply to all computer
& accessories.
• Facilities to generate management information
system reports.
• Computer hardware & software maintenance.
FUNCTIONS :
• Maintenance of computer hardware & accessories.
• Preventive maintenance of computer & accessories.
• Maintenance, modification, development of computer
software.
• Software revalidation – software are revalidated
annually as per the procedure defined in software
revalidation & the records are maintained.

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FINANCE DEPARTMENT
INTRODUCTION :
Every company needs finance for its survival. It is the
LIFE BLOOD for the existence of any company. Finance
department is concerned with planning & controlling of
company’s financial resources.
Audits such as cash audits, internal audits, cost audits
are done per month. There are sixteen banker of KEC.
Among them are bank of India, Hongkong bank, state bank
of India etc. Trade creditors of raw material such as copper
& steel is SAIL & HINDUSTAN coppers Ltd.

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On an average KEC unit II paying Rs. 150 lacks as

excise duty per month 6% of the total turnover is for welfare
activities.
OBJECTIVES :
To see that the audit takes place one time & not violate
any orders coming from higher authorities.
FUNCTIONS :
• Cash & Bank balance.
• Costing is undertaken.
• Payment of Suppliers.
• Payroll activities consisting mainly of salary,
provident fund, ESI, income taxes.
• Sundry debtors.
• Major functions of finance department are excise
function & reconciliation of major accounts.
PERSONNEL DEPARTMENT
INTRODUCTION:
There are basically four factors of production i.e.
material, machinery, and money and man, materials are
handled by MMD and machinery by production, Money by
Finance & Human Resource (Man) is undertaken by
personnel department. Personnel department is concerned
with the people at work. This department takes each of the
workers right form the time they are recruited till their
retirement.

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In KEC unit II, the personnel department looks after

administrative functions of personnel, welfare of personnel,
training & development of personnel, security and safety.
OBJECTIVES :
• To look after the recruitment, selection, promotion of
employees.
• To look after welfare, safety and health of
employees.
• To look after the security vigilance in the factory
premises.
FUNCTIONS :
• Labor welfare and canteen administration.
• All types of training programmers for employees held
by personnel department.
• ISO records and audits.
• Maintenance of all registers and files pertaining to
above job and responsibilities.
• Security and safety.
• Fire fighting equipments.

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• All correspondence and communications regarding to

the company.
• Indenting canteen coupons.
• Contact with labor administration.
HUMAN RESOURCE PLANNING :

(IN KEC HUBLI UNIT – II)
A Comprehensive human resources development
programme is in operation in this unit. The development
starts from the selection of right personnel at all levels and
neutering them by various processes during their entire
period of association with KEC. The aim is to develop the
individuals to meet the present as well as the future needs

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of the organization and integrate the individuals as well as

organization goals.
Hubli unit has a training center managed by personnel
division. It is charged with the responsibility of implementing
the HRD policy as a planning, faciliting & implementing
agency under the direction of the chief execution of hubli
unit required assistance & guidance is sought from the
corporate training center. Sometime it also seeks the
assistance of outside faculty including that of corporate
training center. The training center is equipped with over
head projects, T.V. V.C.R. & Computer, class room &
conference room.
PERSONNEL POLICIES OF KEC
The personnel polices of KEC are formulated in the

head office Bangalore by chairmen & managing directors.
These polices are implemented in all the units, periodically
the officers of HRD department visit the different units to
conduct survey & collect the feed back. Based on this feed

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back the personnel polices may be incorporated only by the

HRD department. Which is again based on the feed back?
KEC recognizes its employees as the most important
asset for it’s continuous growth. It shell endeavor to uphold
the dignity of individuals by recognizing their worthy
contribution & making them feel proved partner in progress
through the following personnel policies.
RECRUITMENT AND SELECTION OF MAN POWER:

At Kirloaskar Electric Company recruitment and
selection of personnel should be based on the criteria of
their knowledge, skills and attitudes so as to secure super
achievers and nature them to excess in their performances.
A recruitment and selection in KEC is done through the
training and development center, trade apprentices
selection and by direct recruitment.

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PART: 5
 Personal department
 Human resource planning
 Personal policies of KEC
INDUSTRIAL AND PLASEMENTS:
At KEC a new employee shall be impartial such

induction, orientation, training and placement so as to match the
individual to the task and to in cultivate a high sense of
organization loyality.

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PART:6

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BIBLIOGRAPHY
BIBLIOGRAPHY
1. Human resource and personnel management- K Aswathappa.

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2. Human resources management-Dr. C.B. Gupta
3. Compile Profile
4. Journals and Internet

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KAYTEE SWITCHGEAR LIMITED, HUBLI

Government First Grade Degree College

“KAYTEE SWITCHGEAR LIMITED”

Prepared by:Deepa N Naik Under the guidance of

Prepared for the partial fulfillment of Bachelor of Business

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVERNMENT FIRST GRADE DEGREE COLLEGE,

This is to certify that Ms.Deepa N Naik has undergone one month in

He studied the organization and submitted the project report

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

I hereby declare that this submission of Project Report on

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

My gratitude will not be completed without thanking the

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

As a part of our curriculum activity of our BBA course we

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

OBJECTIVE OF THE STUDY

The some objective of this study as follows

• To study the overall structure of KEC ltd

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOAL OF THE STUDY

The main goal of the study concern a:

• To get the clear idea about organization

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

DATA COLLECTION METHOD;

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

I faced the following difficulties during the preparation of

• The managers could not provide the certain information

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

Im simple words, HRM is an organized learning experienced

OBJECTIVE OPF HRM

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

Need and significance of HRM

Functions of HRM department

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

HRM in Kirloskar electrical shall to ensure continuous

1. Ensure the high degree of selectivity in recruitment of

At KEC time and money has always been committed towards

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

Recruitment policy specifies the objectives of recruitment

Selection is the process of choosing the most suitable

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

Finance Quality Production Personal Engineering

Deputy General Manager

Central Planning Generral Stores Marketing Computer Dept

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

INTRODUCTION ABOUT KIRLOSKAR GROUP

A significant event in the history of Indian industry was

The first Kirloskar product the iron plough was an

GOVT. 1ST GRADE DEGREE COLLEGE, KUMTA

PROFILE OF KIRLOSKAR GROUP OF COMPANIES

A significant event was the rise of the kirloskar group of

Some of the companies in the group are enlisted are as

1) Kirloskar brothers ltd (KBL)

The Mysore Kirloskar Ltd

Kirloskar oils engines Ltd

Kirloskar pneumatic company Ltd

Kirloskar Consultant Ltd