Date

28 August 2015

Subject

Proposal to Render Surveying Works, Geotechnical Soil Investigation, for

the construction of Water Tank Reservoir, Mataki'eua

Project

Nuku'alofa Urban Development Sector Project

Attention

Xin Zhao Project Engineer

Dear Sir,
We are submitting this proposal for the above mentioned project based on your request
dated 5th August 2015. The proposal details are as follows;
I. GENERAL
1. Terms of Reference
1.1. The Client, CCECC, will require topographic site survey and soil investigation for the
proposed Water Tank Reservoir in Mataki'eua area. The approximate area of the
proposed site is 2862.98 sq. m.
1.2. The land for survey work will require for the following;
1.2.1. Locate boundary pegs.
1.2.2. Locate existing buildings and key site features.
1.2.3. Set up a temporary benchmark.
1.2.4. Take site levels at a grid of no less than 10 m to show general site contour.
1.2.5. Contour plan to have increments of no greater than 1.0 m
1.2.6. Locate all fences trees, power poles, and any other services found on site.
1.2.7. Establish floor levels of existing adjacent roads.
1.3. The geotechnical data will include the following;
1.3.1. Carry out 16 Dynamic Cone Penetrometer (DCP) tests around the proposed
site and at the preferred location for the building to determine sub-soil
conditions and estimate soil bearing capacities.
1.3.2. Excavate 2 test pit to a depth of 2.0 m. to establish:
1.3.2.1. Profile the sub-soil ground conditions and help determine the soils
classification in accordance with NZS 1547:2000.
1.3.2.2. Confirm sub-soil properties estimated with the DCP.
1.4. Prepare a report showing discussion of results. The report should provide
recommendations on allowable bearing capacities.

2. Site Observations
2.1. The site Mataki'eua area does not have much residential/commercial structures
and its elevation is least 23m above the sea level.
2.2. All Tongatapu rests on coral limestone having top soil in organic form.

II. TECHNICAL AND FINANCIAL PROPOSAL

1. Preliminary and Setting up the Works
1.1. Site Visit. To be able to survey the property, a known point nearest to the site will
be determined. This will be the reference point for the relocation of survey
stakes of the property. The Lands and Survey, which is a government agency in
Kingdom of Tonga will provide known points of locations nearest to the site.
1.2. Location of Survey Marks. The surveyor shall conduct traverse to determine the
boundaries of the land property. Stakes shall be placed if necessary to define
the boundaries.
1.3. Topographical Field Survey. After all the boundaries had been delineated, we shall
conduct survey for spot elevations at intervals to determine its coordinates and
elevations. These data points shall be used to process contours at 1.0m required
intervals. Scale of topographical map will depend on size and paper size
requirement.
1.4. Orientation. The survey shall reflect the true north and orientation of boundaries.
1.5. Levels and Details. The unit of measurement shall be metric. All existing structures
shall have spot elevations. I.e. roads, fences, electric power poles, roads,
culvert, manholes and selected elevations within the land property. The levels
are based on an arbitrary datum, taken on one of the boundary pegs.

1.6. Survey of Possible Ground Obstructions. All ground elements that may affect
the layout of the building shall be included. Elements like trees (width and
spread of leaves), fences, bush, power poles and cable runs shall be reflected
on plans.
1.7. Survey of Utilities. All commercial utilities such as Sewer and drainage pipes,
Manholes, and Water Distribution Pipes shall be included on plans. Different line
types as reflected on legends shall be used for identifying type of utility. Flow
direction of existing storm water drainage will be shown as well.
1.8. Processing of Contours. After all Field data have been gathered, these points shall
be processed by a software tool from TOPCON.
1.9. Preparation of Drawings. All survey data shall be drawn on a scale of 1:500. The
following outputs are as follows;
1.9.1. Topographical Map of the Site with corresponding data in Items 1.6 and
Items 1.7
1.9.2. Longitudinal Profile in the North-South direction.
1.9.3. Cross Sections in the East-West direction.

1.10. Surveying and Soil Test Equipment: All surveying equipment, soil testing and
software required for works will be provided by ITS Pacific Ltd either thru their
own inventories or hiring.
2. Scope of Works
2.1. General Site Survey. General Site Survey will consist of, but not limited to the
following;
2.1.1. Locating boundaries of land.
2.1.2. Locating existing buildings (if any) and key site features.
2.1.3. Establish Benchmarks
2.1.4. Take site levels at a grid of no less than 10-meters to show general site
contour.
2.1.5. During processing of data, contour interval of no less than 1.0 meters.
2.1.6. Locate all fences, trees, power poles, roads and any other services.
2.1.7.
Establish floor levels of existing buildings (if any) and of
adjacent roads.
2.2. Geotechnical Survey. General Geotechnical Survey will consist of, but not limited
to the following;

2.2.1. Carry out 16 Scala Penetrometer (DCP) tests around the proposed buildings
locations, tests will be concentrated in that area to determine sub-soil
conditions and estimate soil bearing capacities.
2.2.2. Excavate 2 test pits to a depth of 2.0 m. to establish:
2.2.2.1. Profile the sub-soil ground conditions and help determine
the
soils classification in accordance with NZS 1547:2000.Soil profile may only
be determined if above waterline. ITS Pacific Ltd. does not possess an
equipment to determine soil profile below the water table.
2.2.2.2. Confirm sub-soil properties estimated with the DCP.
2.2.2.3. Prepare geotechnical investigation report.

3. Deliverables
4.1. One set of check print to CCECC on draft drawing Submission.
4.2. One set of Final Draft Drawing to be submitted to CCECC.
4.3. 6 Sets of Approved Survey. The drawings shall be printed on A3 size white medium.
4.4. 3 sets of Geotechnical Report
4.5. One CD in electronic form (.dwg File) compiled in a CD.

4. ITS Pacific Ltd. Liability to Projects Consultants Liability

We maintain a level of professionalism and a degree of confidentiality toward our
work engagement to preserve steadiness, trust and confidence to our clients. All the
technical planning, survey and detailed engineering designs and documentations
made in ITS PACIFIC COMPANY LTD have insurance. We take in effect insurance
policies under Federal Pacific Insurance a Public Liability (PL) Insurance of TOP $

1,000,000.00 and Professional Indemnity (PI) Insurance of TOP $ 1,000,000.00. These

are policy insurance plans that apply to all ITS Designs, Construction Plans and
documents made for public use. We are giving assurance of our work in all honesty
and integrity. We are proud to give you reliable and efficient structures.

5. Project Duration
5.1. For Items 1.1 to 1.9 of the Technical and Financial Proposal, the duration shall
commence upon signing of this agreement. Our estimated working period shall
be a total of Twenty Three (23) CALENDAR DAYS.

5.2. The duration shall not include client/owner review.

6. Professional Fees
Our Professional Fee for rendering detail surveying work for shall be the amount of
Twenty Four Thousand Seven Hundred Seventy Seven Paanga (TOP$ 24,771) inclusive
of tax. Refer on the table below for detailed costing.
Description
A. Topographical Surveying
Surveyor
Surveyor Assistant
Cad Technician
Completed Surveying Drawing
Printing and Photocopying
Transportation and
Communication
CT 15%
TOTAL COST OF SURVEYING
Description
B. Soil Testing
Testing - DCP x 2m
Engineer
Geotech Technicians
Geotechnical report
Printing and Photocopying
Transport and Communication
CT 15%
TOTAL COST FOR SOIL TESTING

Quantity Unit
12
12
12
1
1
1

Day
Day
Day
sum
sum
sum

Unit Cost

Total

$ 320.00
$ 120.00
$ 240.00

$ 3,840.00
$ 1,440.00
$ 2,880.00

$
2500.00
$ 500.00
$ 250.00

$ 2,500.00
$ 500.00
$ 250.00
$ 1,711.50
$ 13,121.50

Quantity Unit
16
3
10
1
1
1

TOTAL PROFESSIONAL FEE with CT inclusive

Each
Day
Day
Sum
Sum
Sum

Unit Cost
$130.00
$800.00
$240.00
$
2,500.00
$500.00
$250.00

Total
$2,080.00
$2,400.00
$2,400.00
$2,500.00
$500.00
$250.00
$1,519.5
$11,649.50
$ 24,771.00

7. Payment Schedule
30% on signing of Contract and 70% Payment upon completion of each task proposed.
All cash and checks shall be payable to ITS Pacific Ltd.

III. STANDARD PROVISION OF THIS AGREEMENT

1. Clients Responsibilities
The Client is referred to as the Owner of the building while ITS Pacific Ltd. is referred
to as the Consultant. The owner has to make the payments to the consultant an
amount according to the payment schedule.
2. Payment Conditions
Payments will be made within 14 days of the work stages being completed.

Should you be amenable to the foregoing terms and conditions, kindly signify your
approval on the space provided hereunder.

Very Truly Yours,

Arnel Sinconiegue
Structural Engineer
ITS Pacific Ltd.

Date Signed: 28th August 2015

CONFORMED:

Xin Zhao
Project Engineer
CCECC

Date Signed: