CHAPTER 1

Project Overview
Background of the Study
Introduction
A computer is a device or machine for making calculations or controlling operations that are
expressible in numerical or logical terms. Computers are constructed from components that
perform simple well-define functions. The complex interactions of these components endow
computers with the ability to process information. If correctly configured (usually by
programming) a computer can be made to represent some aspect of a problem or part of a
system. If a computer configured in this way is given appropriate input data, then it can
automatically solve the problem or predict the behavior of the system.
System is a whole compounded of several parts or members, system, literary composition
is a set of interacting or interdependent entities forming an integrated whole. A concept of
an integrated whole can also be stated in terms of a system embodying a set of elements,
and from relationships between an element of the set and elements not a part of the
relational regime.
Tabulation means putting a data in a table. Table means a diagram which has a few vertical
and horizontal lines. Its a presentation of a data in a lucid form. It is the act or process of
tabulating and table displaying data in a compact form.
A tabulation system for delivery to a medium of data information suitably arranged for
tabulation of character series and ruled lines, and a control for controlling the data
information arrangement applied to the medium. The control operates to allow the medium
to sequentially deliver out control information for defining desired vertical ruled lines
(columns), information regarding a horizontal ruled line (row) defining the upper side of a
field between adjacent vertical ruled lines, information regarding character series to be
written in the field and control commands for the writing, and information regarding a
horizontal ruled line defining the lower side of the

field.
A computer program has been developed at Purdue University that will greatly reduce the
time required to conduct a 4-H contest. The computer program, written in Clipper and
Dbase 3.3 Plus, handles registration details including supplying confirmation notices and a
printed receipt to all coaches; prints contestants labels; assigns and calculates class cuts
when necessary; tabulates scores by age divisions (clover, junior, senior, etc.),
organizations (4-H, FFA, etc.), and contest (diary, crops, horticulture, etc.); and ranks
individuals and teams by individual classes and overall contest. The program sets and
prints results in a variety of options to fit user needs.
4-H professionals frequently spend a considerable amount of time planning and conducting
agricultural judging events. The computerized contest organizer and tabulation system
developed at Purdue University helps eliminate problems encountered with judging events.
Some automated scoring program built in Excel and uses embedded formulas to calculate
the final scores and rank the contestant of each heat. The scores will be written down on
paper, and then transcribed to this program as time permits either during the heat, or
immediately following. Some practice and experience with this program prior to a contest is
highly recommended. Additionally, having a dedicated tabulator who is neither a judge nor a
contestant would be ideal.
Today, events are everywhere and judges are always involved in tabulating results. An ideal
computerized system that would give them a satisfaction for judging, and a system that fits
their different needs would result to flexible module for them to access the system easily.
The Pangasinan State University (Lingayen Campus) has pageant events. The PSU is
currently using MS Excel and MS Access in tabulating. But, that was prepared right before
the said events and sometimes it does not accomplish the users expectations.

PSU College of Computer Science is in charge in providing the means for tabulating results
for Pageant Contest. If a system for tabulation will be implemented multiple benefits will
bring. The researchers conducted a research on the tabulation matters of the PSU since
tabulation system does not still exist. Based on the interviewee and the observation, the
researchers decided to promote high quality software and yet efficient to tabulate results.
The system will be operated in Windows Based to make it more understandable and user
friendly. The judges can determined whatever process he wants to execute.
In Purdue University the flow of their system starts with registering contestants, preparing
confirmation letters, receipts and mailing labels, as well as tabulating scores can be
extremely time-consuming. Purdues computerized contest organizer and tabulation
program saves time by allowing contestants names and addresses, once entered, to be
used to prepare registration forms and contest scorecards.
Purdue University developed a computerized contest organizer & tabulation system that will
greatly reduce the time required to conduct a contest. This helps eliminate problems
encountered with judging events. Computerized tabulation is less likely to result in scoring
errors. When processing data by hand, errors may occur when transposing data from
scorecards to a master score sheet and when adding scores. By using Purdues
computerized contest organizer and tabulation program; errors are less likely to occur.
Further, the system wont tabulate final scores if data are missing, thereby giving verification
that the data set is complete. Results are available more quickly when using a computerized
versus manual tabulation program. The computer adds scores, ranks individuals and teams,
breaks ties, and divides contestants by division and age faster than a group of individuals.
The program was developed to make the job of planning and conducting a judging event
easier, given the normal problems encountered when manually performing judging tasks.
With this study it discusses the flow of tabulation results and it talks about computerized
contest organizer and tabulation system which also includes in the developed system. It can

help the judges to insert and update records of contestants in a short period of time. This
study relates with the proposed system through its fast and accurate tabulation of scores

which is one of the systems features. Importance of the Study

The study would help the University by means of understanding the essence of
computerized electronic tabulation. It could also serve as a basis for global study primarily
of computerized tabulation. Different Universities are always involved in this event. In
addition the study facilitate with the problem of the University in terms of tabulating results.
The study provides ideas to help the global and local community specially the Universities
to adapt with the advance technology regarding Computerized Electronic Tabulation. The
study also provides additional knowledge for those who are interested to undergo the same
study.
The computerized tabulation will lessen the time, effort and money being consumed in
preparing the means of tabulation. The different colleges of the university will also benefit
with the use of the said system. Statement of the Problem
The study aimed to develop and implement Pageant Tabulation System in PSU. Specifically,
the study sought to answer the following problems:
1. What was the existing system of the University in tabulating different event? 2. What
were the challenges encountered with the existing system? 3. What were the security
features?
4. What were the benefits?
Objectives of the Study
The main objective of the study was to develop and implement Pageant Tabulation System.
1. To identify the existing system of the University in relation to tabulating Pageant Contest.
2. To enumerate the challenges encountered with the existing system. 3. To identify the
security features.

4. To determine the benefits.

Definition of Terms

The following terms are defined to clearly understand the terminology and concepts use in
the study. Data Are the important facts and figures regarding the contestants and judges
such as names, personal information. Data Flow Diagram A top down structured analysis
and design tool, which consist primarily of rectangle with rounded corners representing how
data and people interact. Electronic is a device or technology associated with or
employing low voltage current and solid state integrated circuits or components, usually for
transmission and or processing of analog or digital data. System composed of different
modules, conceptual framework output. Tabulation it is process were the result was
computed and arranged sequentially. Table - means a diagram which has a few vertical and
horizontal lines. Pageant a beautification show, or an elaborate spectacle. Tabulator
either board of judge or scorer.
Judges A person involved in evaluating the contestants and result. Contestants a person
involved in contest, and performer. Category a classification or a class.
Percentage rate or proportion of each hundred;
Rank position; level;
Module architectural unit of measurement;
Visual Basic object oriented high level programming language based on Basic Language.
It is used for writing applications as well as application generator. It provides a graphical
environment in which you visually design the forms and controls that become the building
blocks of your applications and is specifically designed to utilize internet. It comes with
several controls that allow you to create web based applications, called Active X executable.
CHAPTER 2
Methodology
This chapter presents the methodology, the data gathering techniques, the modeling and
design used in analyzing the proposed system and the scope

delimitation of the study. This will serve as a guide to the researchers on how they will
conduct the studys objectives.
Software Development and Methodology

The development will use RAD- a linear sequential software development process model
that emphasized on development cycle using a component based construction approach,
as a method that enables a development team to create a fully functional system within a
very short period of time. This will be used to develop the system because of time
constraints in the development schedule. RAD Model has the following phases:
Brainstorming. Brainstorming is a group creativity technique designed to generate a large
number of idea for the solution of a problem. Brainstorming focuses on quantity rather than
quality of ideas. The assumption is that the greater the number of ideas generated, the
greater the chances of producing a radical and effective solution. The researchers establish
a possible way to solve the problem including the planning, making, and designing. The
researchers applied brainstorming in the study by discussing which of the important data to
summarize, what the flow of the system must have. Also the researchers discussed the
sources of data and what benefit the system can give. Requirements Gathering and
Analysis. In order to filter the answer that would best suit to the problem, the researchers
used an indispensable tool in gathering information. The researchers validated their
hypothesis by interviewing for the information needed in making the study. Based on the
knowledge of the developers, it is evaluated and processed as requirements for the study
which guide the developers in creating a prototype. Prototype System. The researchers
then go on the making of the prototype of the study. Basically, the requirements gathered
are transformed into requirements for the prototype. The researchers identified the needed
features that would be included in the study. The intention of a prototype is to establish
more refined user requirements. Object Creation. Other lesser features of the study are
added into the prototype. During this stage of study development, the researchers,
specifically the programmer after processing requirements, analyzes intensively the objects
to be created for the study. User Review. The initial system is reviewed by the intended
users and makes suggestions

to validate further requirements be added. Finalize Code. In this point the codes are
finalized after the users are fully satisfied with the system. This activity contains
documentations process and the output of the study. Deliver System. The delivery system
involves training users on how to install and implement the system. This also involves user
policies that help reduce security risk during the implementation of the system.

Figure 1 shows all the phases that were discussed.

Figure 1. Rapid Application Development (RAD) Model
Data Gathering Techniques
Data Gathering Tools. The gathered data is based on the internet researched and books
from the library. Those are the source of data for collecting information for the development
of this study. Scope and Delimitation
The system entitled Pageant Tabulation System, aims to improve systematic tabulating of
event results. The focused of the research rely on activities such as pageant and the name
of the candidates and judges, category, percentage and rank.
CHAPTER 3
Discussion of Findings
The following discussions aims to answer the processes involved in the current pageant
tabulation system, the problems encountered in the current system, the features of
proposed system and the security and control measures needed by the proposed Pageant
Tabulation System.
Process Involved in the Current Pageant Tabulation System
Pangasinan State University is currently using computerized tabulation of Pageant Event.
The personnel in-charge will gather all the information about the candidates from the judges
and encode the information that the event organizer submit as well as the criteria and
percentage base on judge demand. The personnel in-charge is also responsible for creating
the computation as well as the interface of the program. Microsoft Excel and

Percentages & Results

Contestants Database
Contestants Database

Result will be given the

committee
Print Results
Print Results
Figure 3 System Flow Chart of Existing System
Problems in the Current Pageant Tabulation System
In computation they have a server that stores all the final result coming from the judges.
Those results were being printed out as well as the summary of computation. They do not
have a systems database wherein all the results of the past event will be stored and backup. They has no permanent system and it is just a matter of preparing the system before the
event happen. Features of the Proposed Pageant Tabulation System
The proposed system was design with flexible module which the user can input the names
of the candidates and judges, criteria, percentages and rank to make all the work efficient.
Security measures in the proposed system will be implemented.
The proposed system would lessen the time, effort and money being consumed in
preparing the means of tabulation. System Requirements and Specification
The following describes software and hardware requirements needed to implement the
proposed system. Software Requirements
Since the proposed system is a standalone application, MySQL 5.0 query browser is
needed to run the system. Visual Basic is programming language needed for the
implementation of the system. All of this application run on Microsoft Windows Operating
System. A database system like MySQL 5.0 is needed to effectively and efficiently run the
system. Hardware Requirements

The database serves as the storage location of all the information needed by the system.
A computer with a processor speed of at least 1 GHZ, 1 GB of Ram, 80 GB of hard disk,
LCD Monitor, Screen Resolution of 1024 x 768 and printer are needed to implement the
proposed system.

CHAPTER 4
Summary, Conclusions, & Recommendations
This chapter summarizes the contents of the study. The answer led to the drawing of
conclusions recommendations. Summary
The focus of the study was to design and develop Pageant Tabulation System. Specially,
the study sought to answer the following questions: 1. What were the current procedures
being used in tabulating results and providing categories, criterias and percentages?
2. What were problems encountered in the existing system used in the Pageant event?
3. What processes in existing tabulation need to be computerized? 4. What security
measures were appropriate in managing the Pageant Tabulation System? 5. What were
perceived benefits that can be drawn once the developed system is implemented?
Conclusions
Based on the observations the following conclusions were drawn: 1. The existing pageant
tabulation is done by using MS Excel and MS Access. 2. Difficulties are obvious due to the
inflexibility of the system. 3. That said event in the existing tabulation is needed to be
computerized to achieve a flexible and efficient tabulating of results. 4. The system provides
security for the administrator access the system. 5. The developed Pageant Tabulation
System would result to a flexible system.
Recommendations
The following recommendations were drawn based on the conclusion. 1. Implement wellflexible Pageant Tabulation System to replace the unusual process in the existing system.
2.Security measures should be followed to secure and maintain the system and the
databases. 3.Developed Pageant Tabulation System should be implemented to enable to
attain the perceived benefits for the university.