Cost Model Template

The Cost Model Template
Introduction
You may change this template to suit your own taste, or your organisations conventions, as you wish. However, I suggest
as supplied, or there is a risk that the model will show incorrect calculations. You will need a reasonable level of familiarity
model works, although there are no macros.
Basic Features
At the bottom of the screen, tabs give access to the individual sheets i.e.
Header general information about the project.

Tasks the list of tasks with the base estimate, task contingency and project-wide contingency values. Also, when ea
StaffCosts the staff needed for the project, when they will be utilised, and their daily rates.
CapitalCosts items other than staff that will be purchased by the project, and when these costs will be incurred.
OngoingCosts depreciation of capital cost items, and the running costs for the system, such as operations, data pre
RiskAnalysis project-wide risks, how they will be managed, and the contingency allowance made.
Summary all the project costs, and the final total.
Cashflow billing details, and the monthly profit and loss predicted for the project.
PriceBreakdown allocation of the cost between different elements of the project.
EarnedValue tracking of the project as it proceeds.
Scratchpad an area for defining your own variables as input to the model.
In all the sheets:
Grey cells are the background, not usually changed.

White cells are for values or text to be input by the user.
Pale yellow cells are values calculated by the spreadsheet.
Blue cells are values carried forward from other sheets, or calculations that include such values.
Bright yellow cells highlight risk or contingency values between 20% and 40%. These default limits can be found in th
Bright red cells highlight risk or contingency values greater than 40%.
A red triangle in the corner of a cell shows that there is some help or other note appended. Hold the cursor over the cell to
Microsoft Excel, the size and position of these notes is somewhat unpredictable. If the note is not completely visible, rightmanipulate the notes window until the text is fully visible. If you no longer wish to see the notes, select Tools, Options,
There are a number of checks that the model is consistent. Failed checks are shown by red figures appearing, usually in t
heading, will describe the values being compared. For fuller details, select the cell, and select Format, Conditional Form
There are a number of features of the model that are not used by all projects, so are normally in hidden rows and columns
Row" (or "Column"), Unhide. Hidden text is blue by default, so you may like to change this to black. All the hidden featur
Excel Facilities You Can Use
Some features of Excel may be used to make working within the Cost Model easer. The Freeze Panes option under Win
in view while you are working on the Task Plan. From the Customise option under View, buttons can be added to the to
columns.
Removing Rows and Columns
The workbook contains more rows and columns than will be needed for all but the largest projects. Excess rows and colum
model is complete. However, this will sometimes affect other sheets containing copies of that information a problem usu
containing the copied information must also have the corresponding rows or columns removed. As a safety measure, whe
check that all the formulae for totals are correct.
If you wish to change a sheet, you will want to restore the gridlines and row/column headers this can be done by selectin
Header Sheet
Project Name. This should show the project phase, sub-section of the overall system, or option description if there ar
Estimate Date. This is filled in automatically by the spreadsheet to distinguish between different versions of the estim
Project Start Date. This is used by some other sheets in the model to give month-by-month breakdowns of effort and
Reference Number. Your own quotation number or proposal number, if relevant.
Currency. A three letter code, such as USD or GBP to indicate what currency is being used for the estimate.
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Days Per Month. The number of working days in a month, taking account of holidays, illness,
and
company
overhead
Project Summary. An expansion of the Project Name giving more detail of what the estimate covers.
Signoff. The names of the estimators, reviewers, and those approving the estimate. This area can be altered in accor
organisation.
If you wish to change a sheet, you will want to restore the gridlines and row/column headers this can be done by selectin
Header Sheet
Project Name. This should show the project phase, sub-section of the overall system, or option description if there ar
Estimate Date. This is filled in automatically by the spreadsheet to distinguish between different versions of the estim
Project Start Date. This is used by some other sheets in the model to give month-by-month breakdowns of effort and
Reference Number. Your own quotation number or proposal number, if relevant.
Currency. A three letter code, such as USD or GBP to indicate what currency is being used for the estimate.
Days Per Month. The number of working days in a month, taking account of holidays, illness, and company overhead
Project Summary. An expansion of the Project Name giving more detail of what the estimate covers.
Signoff. The names of the estimators, reviewers, and those approving the estimate. This area can be altered in accor
organisation.
Tasks Sheet
Reference. A cross-reference to the requirements document, or whatever else you are working from. If there is no su
Task. A brief description of the estimatable entity.
Notes. Remarks, usually about how the estimate was made, or any reasons why the estimate, or the contingency allo
Base Days. Your estimate for this task, taking no account of risks.
Task Contingency. The percentage contingency that you are allowing to account for risks applicable only to this task.
Project Contingency. The estimate (with task contingency), plus the contingency to be added to account for risks app
The amount of project-level contingency estimated in terms of days is carried forward from the Risk Analysis. Adjust the pr
amount allowed is the same as this.
In the Task Plan area, show the effort to be expended every month for each task. A check column shows if the total assign
You can create subtotals for project phases, subsystems etc. by revealing all the hidden rows and columns. By default, the
In the normally-hidden column labelled Category, you should assign each task to one of the ten categories by entering a
Phase 1 could be assigned as A. Then the totals for Category A at the top will show the figures for Phase 1. The label for
StaffCosts Sheet
Enter all the staff roles, plus the name of the team member who will fill each role if this is known. Also enter the daily rate f
or copied from your organisations rate book if you have one. The Average Rate is calculated by taking the total number
Hidden columns to the right of the Rate column allow two further rates to be entered for each staff member. This allows i
boundary and rates are reviewed at each year end. Enter the expected new rate and the month at which it should be appli
In the Staff Plan area, show the effort to be expended every month for each task.
You can create subtotals for specific teams, types of staff etc. The procedure is the same as described for the creation of s
CapitalCosts Sheet
Reference. A reference number. This normally just starts at 1, but could be used to record manufacturers part numbe
Item. A brief description of the capital cost item. If the item is defined elsewhere (e.g. a suppliers quotation), then jus
Supplier. The name of the supplier of the item, if known.
Notes. Any further details, such as how the cost or item contingency has been determined.
Cost. The unit cost of the item.
Quantity. The number of the items that will be needed.
Base Cost. Cost x Quantity.
Item Contingency. The contingency allowance for this item.
Project Contingency. The cost inclusive of the project-wide contingency expressed in money terms, from the Risk An
Depreciation Start Date. The month at which the depreciation should start usually when the item is delivered.
Depreciation Years. The number of years over which the item should be depreciated usually one, three or five.
Monthly Allocations. The month or months within the project timescale in which the items cost will be incurred. This m
will be received, or when the bill will be paid.
Items can either be depreciated or included in the initial project costs but not both. In the totals section, the word Warning
depreciated amounts plus the values distributed over the project months.
The amount of project-level contingency estimated in terms of money is carried forward from the Risk Analysis. Adjust the
OngoingCosts Sheet
Items on this sheet are either staff (e.g. operations or data preparation staff) or other ongoing costs (e.g. hardware mainte
time should be calculated in days per year for each role, and the appropriate rate inserted. Other items should be entered
Hidden rows in the totals section allow the ongoing costs to be uprated annually. Enter a figure for
Annual
Inflation and th
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capital costs) will be increased yearly.
RiskAnalysis Sheet
depreciated amounts plus the values distributed over the project months.
The amount of project-level contingency estimated in terms of money is carried forward from the Risk Analysis. Adjust the
OngoingCosts Sheet
Items on this sheet are either staff (e.g. operations or data preparation staff) or other ongoing costs (e.g. hardware mainte
time should be calculated in days per year for each role, and the appropriate rate inserted. Other items should be entered
Hidden rows in the totals section allow the ongoing costs to be uprated annually. Enter a figure for Annual Inflation and th
capital costs) will be increased yearly.
RiskAnalysis Sheet
Risk Number. A serial number to identify the risk.
Risk. A description of the risk to the project.
Cause. The circumstances under which this risk could occur.
Prevention. The steps that could be taken in advance to prevent the risk occurring.
Trigger. The conditions under which the risk management plan will be instigated.
Plan. The actions that will be taken to manage the risk if the trigger conditions occur.
Owner. The person who is most responsible for ensuring that the risk does not occur, and who will manage the proble
(e.g. a supplier).
Probability. The probability of the risk occurring estimated as low, medium or high.
Detection. The difficulty of detecting if the trigger condition has occurred or not estimated as low, medium or high.
Impact. The impact on the project if the risk occurs estimated as low, medium or high.
Overall. A percentage that will be used to weight the maximum possible impact of the risk. This is automatically from
Method. An explanation of the amount of work that will be needed and/or the costs that will be incurred if the risk occ
Maximum Days and Maximum Cost.
Maximum Days. The additional person-days that will be needed if the risk occurs.
Weighted Days. The additional days that will be needed if the risk occurs, weighted by (a) the probability of it occurrin
on the project. Calculated as Maximum Days * Overall.
Maximum Cost. The additional cost that will be incurred if the risk occurs. This cost does not include the extra days e
Weighted Cost. The additional cost that will be incurred if the risk occurs, weighted by (a) the probability of it occurrin
impact on the project. Calculated as Maximum Cost * Overall.
Variables associated with the calculation of a suitable weighting for each risk can be found in the Scratchpad sheet and in
sheet. The algorithm is as follows:
a)
According to the user entry of L, M or H for Probability, Detection and Impact, assign a weighting value taken fro
respectively (default values are 1, 3 and 7).
b)
Place the weight in p_assessment, d_assessment or i_assessment for Probability, Detection and Impact respec
c)
Add the three weights and place in total_weight.
d)
Assess this total as a proportion of the maximum possible as held in max_weight (default = high_weight x 3 = 21).
e)
Allot a final weighting as this proportion of max_risk (default 75%) and place it in the Overall field.
f)
The Overall value is used to modify the maximum days and cost that are assigned to the risk, in order to obtain an a
Summary Sheet
Totals are shown quarterly. Monthly totals can simply be obtained from the other sheets.
Cashflow Sheet
To determine the project price, you can enter a markup on the cost, and the spreadsheet will determine the price (total of
price, which can be entered in the Total Income cell (the markup will remain blank).
Define the billing profile across the duration of the project such that the total comes to 100%. The sheet will determine the
Hidden rows can be used to enter interest earned or received. Enter the interest rate that you will pay for borrowed money
amounts. The rates will be applied monthly according to whether the cashflow is negative or positive.
PriceBreakdown Sheet
The Ref and Task columns are brought forward from the Tasks sheet. If rows have been added or removed from this, y
before using it. Check that the totals include all the relevant rows.
The sheet should be used as follows:
a)
Enter the price or cost that you wish to distribute among the various tasks in the cell labelled Cost to be Attributed (
Cashflow or Summary sheets e.g. Our_Price or Initial_Costs_Total.
b)
Enter T (no other value) into the Cost Element column for all tasks that you wish to be included in the price break
c)
The SUMIF function is used to determine totals for these values as Breakdown_Cost_Elements and for all other task
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d)
The number of days for all tasks shown with a T is weighted by the value Breakdown_Other_Tasks/Breakdown_Co
e)
The weighted number of days is used to allocate the Breakdown_Price among the selected tasks.
This sheet is very likely to be altered, to incorporate the individual elements that you wish to break down or sum, or the am
before using it. Check that the totals include all the relevant rows.
The sheet should be used as follows:
a)
Enter the price or cost that you wish to distribute among the various tasks in the cell labelled Cost to be Attributed (
Cashflow or Summary sheets e.g. Our_Price or Initial_Costs_Total.
b)
Enter T (no other value) into the Cost Element column for all tasks that you wish to be included in the price break
c)
The SUMIF function is used to determine totals for these values as Breakdown_Cost_Elements and for all other task
d)
The number of days for all tasks shown with a T is weighted by the value Breakdown_Other_Tasks/Breakdown_Co
e)
The weighted number of days is used to allocate the Breakdown_Price among the selected tasks.
This sheet is very likely to be altered, to incorporate the individual elements that you wish to break down or sum, or the am
to use subtotals from the Tasks sheet, or to take more account of the capital costs.
EarnedValue Sheet
using it. Check that the totals include all the relevant rows.
At the end of each month (or selected time-period), and for each task, you should enter the figures for the Budgeted Cost
progress has been made. Also enter the Actual Cost of Work Produced (ACWP) usually the time booked by project team
project reporting package if you are using one.
Red numbers in the SV, CV, SPI and CPI columns indicate a cost or schedule overrun.
The Estimate At Completion (EAC) is calculated as the actual costs to date plus the cost of the remaining work assuming
actual costs to date = ACWS_Total;
remaining work = Budget at Completion (BAC) minus the Earned Value to date (BCWP_Total);
current rate of productivity = CPI.

Scratchpad Sheet
This is used to create variables specific to a particular Cost Model. The variables can be used in formulae elsewhere in the
may be derived from other values in the model. Some examples are:
currency exchange rates;
on-site allowances;
daily expenses (e.g. travel abroad);
number of days for a project phase;
number of days for a project subsystem;
staff rates.
To create a variable, enter its name, its value or formula, and a comment about what it represents. To define the name to E
to the clipboard, select the Value cell, and then paste the name into the Name field on the toolbar (where the cell positio
Name, Define. The latter sequence can also be used to remove names.
There are some hidden rows containing values that are built in to the default Cost Model. These may be changed but shou
Diagrams
It is sometimes easier to create a new worksheet, carrying forward the figures that you wish to show in a diagram. These f
worksheets. Select the appropriate cells in the new sheet, and choose the Chart icon from the Microsoft Excel toolbar. Th
clicking on any element you wish to change.
Copyright Paul Coombs 2002.
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with the template

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Page 6 of 207
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Page 7 of 207
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Page 8 of 207
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COST MODEL
Project Name
Estimate Date
18-Oct-15
Project Start Date
18-Oct-15
Reference Number
Currency
USD
Days Per Month
19
Project Summary
Signoff
Role
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Name
Signature
Page 11 of 207
TASKS
0
Base Total
0 Days
Task Contingency
0.0%
0 Days
Total with Task Contingency
Project Contingency
GRAND TOTAL
Ref
Task
0
Base
Days
Task Cont.
%
Days
0
0
0
0
0
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0
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0
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0 Check
Project
Cont.
0
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Staff Profile
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Check
Total
Notes
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0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 20 of 207
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17
0
10/18/2015
Page 21 of 207
10/18/2015
Page 22 of 207
10/18/2015
Page 23 of 207
10/18/2015
Page 24 of 207
10/18/2015
Page 25 of 207
10/18/2015
Page 26 of 207
10/18/2015
Page 27 of 207
10/18/2015
Page 28 of 207
10/18/2015
Page 29 of 207
Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
0
10/18/2015
Page 30 of 207
10/18/2015
Page 31 of 207
10/18/2015
Page 32 of 207
10/18/2015
Page 33 of 207
10/18/2015
Page 34 of 207
10/18/2015
Page 35 of 207
10/18/2015
Page 36 of 207
10/18/2015
Page 37 of 207
10/18/2015
Page 38 of 207
STAFF COSTS
0
Total
Oct-15 Nov-15 Dec-15 Jan-16
Total
Days
Average
Rate
0
Check From Tasks sheet

Role
Name
0
Days
Rate
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
Cost
(USD)
Staff Profile
Total Days
Check
USD
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 39 of 207
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 40 of 207
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 41 of 207
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 42 of 207
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 43 of 207
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 44 of 207
0
0
0
10/18/2015
0
0
0
Page 45 of 207
Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17
0
10/18/2015
Page 46 of 207
10/18/2015
Page 47 of 207
10/18/2015
Page 48 of 207
10/18/2015
Page 49 of 207
10/18/2015
Page 50 of 207
10/18/2015
Page 51 of 207
10/18/2015
Page 52 of 207
Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18
0
10/18/2015
Page 53 of 207
10/18/2015
Page 54 of 207
10/18/2015
Page 55 of 207
10/18/2015
Page 56 of 207
10/18/2015
Page 57 of 207
10/18/2015
Page 58 of 207
10/18/2015
Page 59 of 207
CAPITAL COSTS
0
Base Total
Item Contingency
Total with Item Contingency
0.0%
0
0
Project Contingency
Total Capital Costs (USD)
Ref
Item
10/18/2015
Supplier
Notes
Cost
(USD)
Qty.
Base
Cost
Item Cont.
%
USD
Page 60 of 207
10/18/2015
Page 61 of 207
10/18/2015
Page 62 of 207
10/18/2015
Page 63 of 207
USD
0
Initial
Costs
0
Depreciated
Costs
0
0 Warning!
Included in Project Costs
Total
Cost
(USD)
()
0
Check
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
Depreciate
From
Years
Page 64 of 207
10/18/2015
Page 65 of 207
10/18/2015
Page 66 of 207
10/18/2015
Page 67 of 207
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
Page 68 of 207
10/18/2015
Page 69 of 207
10/18/2015
Page 70 of 207
10/18/2015
Page 71 of 207
Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

0
0
0
0
0
0
0
10/18/2015
Page 72 of 207
10/18/2015
Page 73 of 207
10/18/2015
Page 74 of 207
10/18/2015
Page 75 of 207
ONGOING COSTS
0
Total
Ref
Item
2016
2017
2018
2019
2020
Depreciation of Capital Costs
Other Ongoing Costs
Total Ongoing Costs
Rate
(USD)
Total
Days
Total
Days
(USD)
0
2015
STAFF
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
2015
2016
2017
2018
2019
2020
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Page 76 of 207
0
0
0
Total (Days)
Total (USD)
Ref
Item
OTHER COSTS
0
0
0
0
Total
USD
(USD)
0
2015
2016
2017
2018
2019
2020
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10/18/2015
Page 77 of 207
Total
10/18/2015
Page 78 of 207
RISK ANALYSIS
0
Risks Estimated in Terms of Days
Risks Estimated in Terms of Cost (USD)
10/18/2015
Page 79 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Contingency Allowance
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 80 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 81 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 82 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 83 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 84 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 85 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 86 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 87 of 207
RISK NUMBER
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 88 of 207
RISK NUMBER
10
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 89 of 207
RISK NUMBER
11
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 90 of 207
RISK NUMBER
12
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 91 of 207
RISK NUMBER
13
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 92 of 207
RISK NUMBER
14
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 93 of 207
RISK NUMBER
15
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 94 of 207
RISK NUMBER
16
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 95 of 207
RISK NUMBER
17
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 96 of 207
RISK NUMBER
18
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 97 of 207
RISK NUMBER
19
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 98 of 207
RISK NUMBER
20
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 99 of 207
RISK NUMBER
21
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 100 of 207
RISK NUMBER
22
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 101 of 207
RISK NUMBER
23
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 102 of 207
RISK NUMBER
24
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 103 of 207
RISK NUMBER
25
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 104 of 207
RISK NUMBER
26
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 105 of 207
RISK NUMBER
27
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 106 of 207
RISK NUMBER
28
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 107 of 207
RISK NUMBER
29
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 108 of 207
RISK NUMBER
30
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 109 of 207
RISK NUMBER
31
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 110 of 207
RISK NUMBER
32
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 111 of 207
RISK NUMBER
33
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 112 of 207
RISK NUMBER
34
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 113 of 207
RISK NUMBER
35
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 114 of 207
RISK NUMBER
36
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 115 of 207
RISK NUMBER
37
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 116 of 207
RISK NUMBER
38
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 117 of 207
RISK NUMBER
39
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 118 of 207
RISK NUMBER
40
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 119 of 207
RISK NUMBER
41
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 120 of 207
RISK NUMBER
42
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 121 of 207
RISK NUMBER
43
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 122 of 207
RISK NUMBER
44
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 123 of 207
RISK NUMBER
45
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 124 of 207
RISK NUMBER
46
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 125 of 207
RISK NUMBER
47
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 126 of 207
RISK NUMBER
48
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 127 of 207
RISK NUMBER
49
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 128 of 207
RISK NUMBER
50
Definition
Risk
Cause
Management
Prevention
Trigger
Plan
Owner
Assessment
Probability
Detection
Impact
Overall
11%
Method
Maximum Days
Maximum Cost (USD)
10/18/2015
Weighted Days
Weighted Cost
Page 129 of 207
COST SUMMARY
0
Total (USD)
Q1
2015
Q3
Q2
Q4
Total
Q1
2016
Q3
Q2
Q4
Total
Q1
2017
Q3
Q2
Q4
Staff Costs
Capital Costs
Total Initial Cost
Ongoing Costs
Total Project Cost
10/18/2015
Page 207 of 130
17
Total
Q1
2018
Q3
Q2
Q4
Total
Q1
2019
Q3
Q2
Q4
Total
Q1
2020
Q3
Q2
Q4
Total
10/18/2015
Page 207 of 131
CASHFLOW
0
Total
Check
Oct-15
Nov-15
Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May-16
Jun-16
Jul-16
Staff Costs (USD)
Capital Costs (USD)
Total Costs (USD)
Billing Schedule
0.00%
Markup
Income (USD)
Gross Profit (USD)
Cashflow
Margin
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Aug-16
Sep-16
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Sep-17
Oct-17
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PRICE BREAKDOWN
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Ref
Cost Elements
Other Tasks
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0
USD
Cost Actually Attributed
Cost to be Attributed
0
0
Weighted
Days
Cost
0
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EARNED VALUE
0
BAC
Ref
Name
0
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0
0
EAC
BCWS BCWP ACWP
SV
SPI
CV
CPI
Oct-15
BCWS BCWP ACWP
0
0
0
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Jul-18
Aug-18
Sep-18
ACWP BCWS BCWP ACWP BCWS BCWP ACWP BCWS BCWP ACWP
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SCRATCHPAD
0
Name
10/18/2015
Value 1
Value 2
Comment
Page 207 of 207

Cost Model Template

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Cost Model Template

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The Cost Model Template

Header general information about the project.

In all the sheets:

Grey cells are the background, not usually changed.

Reference Number. Your own quotation number or proposal number, if relevant.

Reference Number. Your own quotation number or proposal number, if relevant.

Supplier. The name of the supplier of the item, if known.

Cost. The unit cost of the item.

Quantity. The number of the items that will be needed.

Base Cost. Cost x Quantity.

Item Contingency. The contingency allowance for this item.

Risk Number. A serial number to identify the risk.

Risk. A description of the risk to the project.

Cause. The circumstances under which this risk could occur.

actual costs to date = ACWS_Total;

current rate of productivity = CPI.

currency exchange rates;

daily expenses (e.g. travel abroad);

number of days for a project phase;

number of days for a project subsystem;

with the template

moved once the

any days to add.

hen the bill for it

for each. Staff

for each. Staff

outside the project

and (c) its impact

nd (c) its relative

al. You may wish

al. You may wish

the Name cell

Project Start Date

Days Per Month

Total with Task Contingency

Check From Tasks sheet

Total Capital Costs (USD)

Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18

Depreciation of Capital Costs

Other Ongoing Costs

Total Ongoing Costs

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