Recreation Africa Leisure Industries (Pty) Ltd

Reg. No. 1993/000338/07

VAT No. 4500138278
Page 1 of 4

Reservation Contract Late Booking

RESERVATION CONTRACT LATE BOOKING

By and Between:

RECREATION AFRICA LEISURE INDUSTRIES (PTY) LTD

And

(hereinafter referred to as the Supplier)

Lion of Africa Insurance

Registration : ________________________

(Hereafter known as the Client)

The terms and conditions of this Contract apply for the booking of the Conference and Accommodation for
the period of 18 19 October 2013, with the booking reference number :356122, in respect of the pro forma
invoice amount R53887.80
1.

CONFIRMATION:
To confirm the booking of Reference Number : 356122, the Client will return this Contract duly signed to
the Supplier by hand delivery, or telefax transmission or e-mail, within 72 (Seventy Two) hours of the
request for the booking having been made. If this Contract is not duly received (bearing the signature
on behalf of the Supplier and with each page initialled), the conference facilities and/or rooms will be
released back into the Suppliers inventory.

2.

CONFIRMATION OF NUMBERS:
The Client must in writing confirm with the Supplier the final number of delegates by no later than
16H00 on the 20/09/2013. If the final number of delegates is reduced by more than 10 % (Ten Percent),
the Client shall be liable to pay for 90 % (Ninety Percent) of the numbers originally booked.

3.

AGENTS COMMISSION: (IF APPLICABLE)

The duly appointed agent of the Client is _____________________________________________.
Agents commission will only be paid upon receipt of the full and final payment of the Invoice amount
and upon presentation of the Agents invoice. Should the Agents commission be deducted before
payment is received, the Client undertakes to pay to the Supplier the commission amount.

4.

ROOMING LISTS:
All rooming lists must be furnished by the Client to the Supplier, by telefax or by e-mail, at least 72
(Seventy Two) hours before the group arrival.

5.

WINE AND BAR REQUIREMENTS:

All bar requirements and wine selections for the conference/function must be confirmed by the Client in
writing at least 7 (Seven) days prior to the date of arrival.

6.

FUNCTION SHEETS:
All function sheets must be signed and returned by the Client to the Supplier by telefax, no later than 72
(Seventy Two) hours prior to the date of arrival. The Supplier shall bear no responsibility for any
inconvenience or prejudice to the Client, arising during the course of the conference/function, as a result
of the Clients failure to return and/or sign the function sheets.

7.

GRATUITY:
In accordance with hotel custom, an optional 10 % (Ten Percent) gratuity may be paid by the Client in
respect of the final account.

8.

PRE-PAYMENT:
8.1. The Client shall be liable to pay the sum of R53 887.80, being the full amount due in terms of the
pro-forma invoice, which shall have cleared into the Suppliers bank account before 16H00 on the
16/08/2013. Proof of the aforementioned payment must be received by the Supplier before the
close of business on this date. The Suppliers bank account details are as follows:

Firearms and / or dangerous weapons are not encouraged on these premises

Recreation Africa Leisure Industries (Pty) Ltd

Reg. No. 1993/000338/07
VAT No. 4500138278
Page 2 of 4

Bank
Account Number
Account Name
Branch Code
Reference

Reservation Contract Late Booking

: ABSA Bank, 160 Jan Smuts Avenue, Johannesburg

: 405 0520 309
: Recreation Africa Leisure Industries (Pty) Ltd
: 508005
: 356122

8.2. Where credit facilities are sought by the Client, such credit facilities must be applied for and
correctly authorised by the Supplier in writing. The balance of a bill arising from a booking subject
to credit facilities shall be due immediately upon presentation of the final invoice.
8.3. These payment terms are non-negotiable and subject to the Suppliers cancellation policy.
9.

CANCELLATION / POSTPONEMENT:
9.1. The Client shall not be permitted to cancel or postpone the booking of reference number : : 356122.
9.2. If any attempt is made to cancel or postpone the booking of reference number : 356122 the full
amount owing in terms of this contract shall be forfeited as a cancellation fee.
9.3. In the event that an attempt is made to cancel or postpone the booking of reference number :
356122 and the prepayment referred to 8.1 above has not been received as cleared funds into the
Suppliers bank account the full amount sue in terms of this contract shall immediately become due
and payable and the Client undertakes to make payment of this amount in cleared funds into the
Suppliers bank account immediately against presentation of the Suppliers invoice.

10. CONDITIONS OF USE:

10.1. The Client accepts that any form of musical entertainment shall operate only until midnight and
thereafter the noise must be reduced to a level of background music, subject to the written
agreement of the Supplier.
10.2. For the use of the venue every hour after midnight there will be an additional venue hire of
R1,000-00 (One Thousand Rand) per hour. If the Client decides not to use the venue after
midnight, the Client may take up the option of using the bar (Gin Box) at a cost of R500-00 (Five
Hundred Rand) per hour. The use of the bar shall not be exclusive and will be subject to the
same noise level.
10.3. The Supplier reserves the right to close a venue should the noise emanating there from be
considered by the Supplier to be a disturbance to other guests. Should other guests decide to
cancel their booking due to non-compliance with the aforementioned noise/musical entertainment
condition and this results in a loss of income for the Supplier, such loss will be for the Clients
account.
10.4. The Supplier operates with a full On Consumption Liquor License and no alcoholic or nonalcoholic beverages are allowed to be brought onto the premises by the Client, the Clients
employees, the Clients guests or invitees.
10.5. The Supplier will provide a full bar for each function, if required. Any financial limitations on the
master account must be confirmed by no later than 14 (Fourteen) days prior to the date of the
function.
10.6. Please note that in order to provide the Client with a high standard of service, a cash bar is only
available for functions with a maximum of 80 (Eighty) people. Thereafter, casual waiters will be
hired by the Supplier at a rate of 1 (One) casual waiter to 10 (Ten) guests. The cost of such
waiters will be for the Clients account.
10.7. Whilst the Supplier takes all reasonable precautions, if the Client requires specific additional
security, this can be provided by the Supplier and is subject to prior written quotation and the
written acceptance of such quotation by the Client.
10.8. Should the Client arrange its own security, this can only be done with the prior written permission
of the Supplier.
10.9. No persons shall be allowed to bring any firearms and/or dangerous weapons (as determined by
the Supplier in its sole discretion) onto the premises, without the prior written permission of the
Supplier and subject to the Suppliers direction in regard to the safekeeping of such items.
10.10. The Supplier shall be entitled, from time to time and at any time, to amend these conditions of
use and/or to impose additional conditions of use, which shall be strictly adhered to by the Client.
11. INDEMNITY:
11.1. The Supplier and/or any of its employees do not accept any responsibility for any loss or damage
sustained by the Client, the Clients employees, the Clients guests and/or invitees, however
occurred, whilst on the Suppliers premises.

Firearms and / or dangerous weapons are not encouraged on these premises

Recreation Africa Leisure Industries (Pty) Ltd

Reg. No. 1993/000338/07
VAT No. 4500138278
Page 3 of 4

Reservation Contract Late Booking

11.2. The Supplier does not accept any responsibility for any losses, damage or inconvenience caused
to the Client due to, but not limited to, power or municipal water failures, force majeure, Acts of
God or any other cause not reasonably within the Suppliers control.
11.3. The Supplier reserves the right to change the venue without prior notification should the
attendance numbers fluctuate or decrease.
11.4. The Supplier reserves the right to change the venue according to the weather on the day of
arrival.
11.5. The Supplier reserves the right, at any time, to move the Client to an alternative hotel or
premises of similar standard in the area at no extra charge to the Client.
11.6. The Supplier strives to improve its facilities on an ongoing basis and consequently
refurbishments and/or building operations can be expected from time to time. Every effort will be
taken to ensure no inconvenience is cause to guests. The Supplier shall however not be liable
to the Client for any inconvenience, damage or loss caused by such refurbishments and/or
building operations, on the terms of clause 11.1 above.
11.7. The Client agrees that the cost to the Supplier of all damage or loss caused by the Client, the
Clients employees, Clients guests and/or invitees, in respect of the venue, cutlery, crockery,
linen and furniture, will be charged directly to the Client.
12. COMMERCIAL TERMS:
12.1. The Supplier reserves the right to, at any time, to increase its prices (whether quoted or in terms
of prevailing price lists) without prior notification to the Client.
12.2. The Client accepts liability for all extras not covered in the pro-forma invoice (e.g. laundry, bar,
telephone, etc.) and shall settle these prior to departure. The Client will be liable for payment of
all outstanding amounts immediately upon demand. The prices of extras shall be in terms of the
Suppliers prevailing price list, subject to clause 12.1 above.
12.3. The Client accepts that it is liable for the whole outstanding amount due to the Supplier, even if
the booking is done through an agent.
12.4. Payment shall be made by the Client to the Supplier in terms of clause 8 above or, where credit
facilities have been provided, immediately upon presentation by the Supplier to the Client of the
Suppliers final invoice.
12.5. Payment shall be made by bank deposit or electronic funds transfer into the bank account of the
Supplier. The Supplier may in its sole discretion accept any other method of payment from the
Client, including payment by way of Credit Card.
12.6. The Supplier may in its sole discretion require the Client to provide a Credit Card authorisation as
a pre-condition for any booking.
12.7. All payments to be made by the Client to the Supplier shall be made free of bank charge or
commission, without deduction, demand or set-off, in the currency of the Republic of South
Africa, unless agreed otherwise by the Supplier in writing.
12.8. The Supplier shall charge interest on any overdue amount/s at a rate of 2 % (Two Percent) per
annum above the ruling prime interest rate.
12.9. Any credit facilities granted by the Supplier to the Client may be withdrawn at any time by the
Supplier upon written notice to the Client, in the sole discretion of the Supplier and for any reason
whatsoever, whereupon all future bookings shall be strictly on a pre-payment basis.
12.10. A certificate under the hand of any director and/or manager of the Supplier (his designation need
not be proved) as to the existence and amount of any indebtedness of the Client to the Supplier
shall be prima facie proof of the contents and correctness thereof.
12.11. In the event of the Supplier having to enforce any of its rights against the Client, the Client
agrees to be liable for the attorney and own client costs incurred by the Supplier, including
collection commission and tracing agents charges.
12.12. The parties hereby consent, in terms of Section 45 of the Magistrates Act, No. 32 of 1944, to the
jurisdiction of any Magistrates Court having jurisdiction, notwithstanding that any proceedings
would otherwise be beyond the jurisdiction of such Court.
12.13. In the event of any default on the part of the Client in respect of the payment of any amount/s
which is due to the Supplier, the Client hereby consents and authorises the Supplier to furnish
the name, credit record and repayment history of the Client to any Credit Bureau as a delinquent
debtor.

Firearms and / or dangerous weapons are not encouraged on these premises

Recreation Africa Leisure Industries (Pty) Ltd

Reg. No. 1993/000338/07
VAT No. 4500138278
Page 4 of 4

Reservation Contract Late Booking

12.14. The Client hereby selects as its chosen domicilium citandi et executandi for all purposes arising
out of this Contract its physical address as follows:
_____________________________________________________________________________
12.15. The Supplier may cede and/or assign any of its rights and/or obligations in terms of this Contract
to any third party, with the Client hereby giving its prior consent thereto.
12.16. This Contract shall represent the entire agreement between the Supplier and the Client in
respect of the subject matter hereof and no alternations and/or additions shall be of any force
and/or effect unless agreed to by both parties, reduced to writing and signed by the Supplier and
the Client. This clause shall be read subject to clauses 10.5 and 12.1 above.
12.17. No indulgence, extension of time, relaxation or latitude which the Supplier may allow to the Client
shall constitute a waiver by the Supplier of any of its rights, nor act as an estoppel against the
Supplier in respect of any of its rights and/or remedies.
12.18. This Contract shall in all respects be governed by and construed in accordance with the laws of
the Republic of South Africa.
CLIENT
I, the undersigned ____________________________________________________________ [print name],
hereby warrant that I am duly authorised to make and sign this Contract and that any information provided
on behalf of the Client is correct. I further acknowledge that by signing this Contract, the Client is legally
bound by the terms and conditions as set out in this Contract.

Signed: ____________________________

Date: _____________

Designation: ________________________
SUPPLIER
I, the undersigned ____________________________________________________________ [print name],
acknowledge that I am the duly authorised representative of the Supplier and am authorised to sign this
Contract.

Signed: ____________________________

Date: _____________

Designation: ________________________
PAYMENT BY CREDIT CARD:
I, [Name on Card] _______________________________________________________________________
authorise Misty Hills Country Hotel, Conference Centre & Spa to debit my Credit Card Number:
_________________________________________________________ Expiry Date: __________________
CVC: _________________________.

Signed: __________________________

Date: ____________

Firearms and / or dangerous weapons are not encouraged on these premises