LOGO

Custom Report Functional

Specification

Customer Name
SAP Business Warehouse
Report Name
R2_FICA_BW_01_08
Version Number :
Date
:
Authors
:

01

Custom Report Functional

Specification

LOGO

DOCUMENT CONTROL INFORMATION

Effective
From
02/05/2015

Amendment

Nature
of
Change

Amended By

Reviewed By

Approved By

Creation

Page 2 of 42

LOGO

Custom Report Functional

Specification

Page 3 of 42

LOGO

Custom Report Functional

Specification

TABLE OF CONTENTS

1.

GENERAL..................................................................................................................................................... 4
1.1. FUNCTIONAL OWNER................................................................................................................................... 4
1.2. KEY STAKEHOLDERS AND BUSINESS USERS................................................................................................... 4
1.3. COMPLEXITY............................................................................................................................................... 5

2.

DETAIL FUNCTIONAL SPECIFICATION...................................................................................................... 6

3.

REPORTS..................................................................................................................................................... 7
Page 4 of 42

LOGO
3.1.
3.2.
3.3.
3.4.
3.5.
3.6.
4.

Custom Report Functional

Specification

REPORT DESCRIPTION................................................................................................................................. 7
REPORT PARAMETERS................................................................................................................................. 7
REPORT DETAILS......................................................................................................................................... 8
REPORT LAYOUT........................................................................................................................................ 12
REPORT RUN TYPE.................................................................................................................................... 13
DEPENDENCIES......................................................................................................................................... 13
OUTSTANDING ISSUES............................................................................................................................ 14

Page 5 of 42

LOGO

Custom Report Functional

Specification

1. General
Component Number
Component Name

Report Name
Page 6 of 42

LOGO
Process Area

Custom Report Functional

Specification
FI

1.1. Functional Owner

Name
Telephone number
Page 7 of 42

LOGO

Custom Report Functional

Specification

Date requested
1.2. Key Stakeholders and Business Users
Name
BU/Department
Page 8 of 42

LOGO

Custom Report Functional

Specification

Telephone number

1.3. Complexity
Business Assessment
Page 9 of 42

LOGO

Custom Report Functional

Specification

Simple
Medium

Complex

Page 10 of 42

LOGO

Custom Report Functional

Specification

2. Detail Functional Specification

Functional Description
Overview

This report lists the outstanding amounts on contract accounts that are part of a Group Account.
Page 11 of 42

LOGO

Custom Report Functional

Specification

Processing
This report will have two input parameters on which it is based:
1. Posting Key Date (Report Date)
2. Contract Account
3. Group IDs
Page 12 of 42

LOGO

Custom Report Functional

Specification

The user would be able to run the report by inputting each of the above parameters, or by entering a single parameter.
The user should also be able to enter a range for the Contract Account Parameter.
Note: The Posting Key Date (Report Date) and Group IDs parameter are mandatory.

Page 13 of 42

Custom Report Functional

Specification

LOGO

3. Reports
Mark applicable category with (X)
Change
New Report

X
Page 14 of 42

LOGO

Custom Report Functional

Specification

3.1. Report description

This report will be used by management to report on ageing brackets for Active and Inactive group accounts.

Page 15 of 42

LOGO

Custom Report Functional

Specification

3.2. Report parameters

Parameter
name
Posting Key Date

SAP
Transactio
n

Table and Field

name

Range
req?

Default

Y/N
Table DFKKOP, Field
BUDAT

Selected
Page 16 of 42

LOGO
Parameter
name
Contract Account

Custom Report Functional

Specification
SAP
Transactio
n

Table and Field

name

Range
req?

Default

Y/N
Table FKKVKP, Field
VKONT

Selected

Page 17 of 42

LOGO

Custom Report Functional

Specification

3.3. Free Characteristics (Drill down characteristics)

Characterist
ics Name

SAP
Transactio
n

Table and Field

name

Page 18 of 42

LOGO

Custom Report Functional

Specification

3.4. Report details

1. Group IDs : (Group ID Numbers)
Table FKKVKP- field ZG_GRPID
Page 19 of 42

Custom Report Functional

Specification

LOGO

2. Group ID Names (Description)

Table ZBI_REFGROUPID- field REFGROUPDESC
3. Amounts per Ageing Category
o

Identify all Contract Accounts in Table FKKVKP where field ZG_GRPID BLANK
Page 20 of 42

Custom Report Functional

Specification

LOGO
o

Exclude where Contract Account Category = 03 (Field VKTYP, Table FKKVK)

Use all relevant Contract Accounts (Field VKONT)

Include both Inactive and Active Accounts

To get the Group ID Name/Description that corresponds to the Group ID Number go to Table ZBI_REFGROUPID and Field
REFGROUPDESC

Then go to Table DFKKOP

Page 21 of 42

Custom Report Functional

Specification

LOGO
o

Check all Open Items

Use Document Number (Field OPBEL) and check for clearing status (Field AUGST) = BLANK

Exclude Document Type (Field BLART) = IP (we are displaying the Instalment Plan Balance separately)

Exclude where Field AWBTP = R

Identify the DUE DATE (Field FAEDN) where posting key date (Report Date) to Due < 9 days if date in the past (Current)

If due date in the future- (This is seen as current)

Page 22 of 42

Custom Report Functional

Specification

LOGO
o

Exclude where document posting date (table DFKKOP, field BUDAT) is in the future

Sum together by using field BETRW per OBPEL

DUE DATE IN PAST:

30 days
Same as above except posting key date to due date 9 days and < 39 days
60 days
Page 23 of 42

LOGO

Custom Report Functional

Specification

Same as above except posting key date to due date 39 days and < 69 days
90 days
Same as above except posting key date to due date 69 days and <99 days
120 days
Same as above except posting key date to due date 99 days and <129 days
150 days
Page 24 of 42

LOGO

Custom Report Functional

Specification

Same as above except posting key date to due date 129 days and <159 days
180 days
Same as above except posting key date to due date 159 days and <189 days
365 days
Same as above except posting key date to due date 189 days and <374 days
365 + days
Page 25 of 42

LOGO

Custom Report Functional

Specification

Same as above except posting key date to due date 374 days

Page 26 of 42

LOGO

Custom Report Functional

Specification

4. Sundries

Identify all Contract Accounts in Table FKKVKP where field ZG_GRPID BLANK

Only include where Contract Account Category = 03 (Field VKTYP, Table FKKVK)

Use all relevant contract Accounts (Field VKONT)

Page 27 of 42

LOGO

Custom Report Functional

Specification

To get the Group ID Name/Description for these contract accounts, go to field REFGROUPDESC (Table ZBI_REFGROUPID)

Go to Table DFKKOP

Use field VKONT in Table DFKKOP

Check all Open Items

Use Document Number (Field OPBEL) and check for clearing status (Field AUGST) = BLANK
Page 28 of 42

LOGO

Custom Report Functional

Specification

Identify the Due Date (Field FAEDN) where Posting Key Date (Report Date) to due date < 0 days to (due date = 30 days after
posting date) if date is in the past

If date is in the future- this is seen as current

Exclude where BLART = IP

Exclude where AWBTP = R

Sum together by using field BETRW per OPBEL

Page 29 of 42

LOGO

Custom Report Functional

Specification

Due Date in the Past:

Page 30 of 42

LOGO

Custom Report Functional

Specification

30 days
Same as above except posting key date to due date 0 days and < 30 days
60 days
Same as above except posting key date to due date 30 days and < 60 days
90 days
Page 31 of 42

LOGO

Custom Report Functional

Specification

Same as above except posting key date to due date 60 days and <90 days
120 days
Same as above except posting key date to due date 90 days and <120 days
150 days
Same as above except posting key date to due date 120 days and <150 days
180 days
Page 32 of 42

LOGO

Custom Report Functional

Specification

Same as above except posting key date to due date 150 days and <180 days
365 days
Same as above except posting key date to due date 180 days and <365 days
365 + days
Same as above except posting key date to due date 365 days

Page 33 of 42

LOGO

Custom Report Functional

Specification

IP Balances (Instalment Plan Column)

Use VKONT in Table DFKKOP

Include OPBEL where Category of substitute( Field ABWTP) = R

Exclude OPBEL where Document Type (Field BLART) = IP

Exclude where Clearing Status (Field AUGST) = 9

Page 34 of 42

LOGO

Custom Report Functional

Specification

Use Amount (Field BETRW)

Report layout

Page 35 of 42

Custom Report Functional

Specification

LOGO
Grou
p ID

Group
ID Name

Current
Amount
R

30 days
Amount R

60 days
Amoun
tR

90 days
Amount
R

120 days
Amount
R

150 days
Amount
R

180 days
Amount R

365 days
Amount R

Page 36 of 42

Instl.plan
Balance R

Curr + 30
+ 60 + 90
+ 120
+150
+180
+365 +
Total
Amnt R

LOGO

Custom Report Functional

Specification

4.1. Report run type

The report will be used as a management tool, and can therefore be run whenever needed.

4.2. Dependencies
N/A

Page 37 of 42

LOGO

Custom Report Functional

Specification

5. Outstanding Issues
(List any issues here - statuses can be outstanding, in action, resolved)

Issue No
1

Description

Status

N/A

Page 38 of 42

LOGO

Custom Report Functional

Specification

APPROVAL

Page 39 of 42

LOGO

Custom Report Functional

Specification
Approval

Project Managers:

Name

Date

Signature ____________________

Page 40 of 42

Custom Report Functional

Specification

LOGO

Name

Date

Signature _____________________

Name

Date

Signature _____________________

Project Lead:

Legacy QA:

Page 41 of 42

LOGO

Custom Report Functional

Specification
Name

Date

Signature ______________________

Page 42 of 42