Structure AY14 15

24th NANYANG TECHNOLOGICAL UNIVERSITY
STUDENTS UNION EXECUTIVE COMMITTEE

C/O ONE STOP@SAC, 50 NANYANG AVENUE, NS3-01-03 ACADEMIC COMPLEX
NORTH, SINGAPORE 639798
http://su.ntu.edu.sg
WELFARE SERVICE DIVISION

Welfare Executive
Welfare Initiatives Committee


Student Relation Executive

Student Relations Committee
Portfolios
Director
Publicity Head
Logistics Head
Programmers
Surveyors
-
Number
1
2
1
2
5
Shift towards more physical personal interaction with the students so that students are more aware
of what NTUSU does
To conduct surveys face-to-face with students after/during events such as during queues at exam
welfare package giveaway
To discuss relevant topics students are concerned with as stated in the NTUSU General Survey Report
To design survey questions & implementing methods.
To conduct on-campus surveys
To compute survey results by deadline stipulated
To refer feedback issues to respective EXCOs
To monitor Feedback via online platforms such as Facebook, Email, Twitter, Instagram
To be in charge of the feedback Box (located at SAC) including designing the feedback box, monitoring
feedback and referring the feedback issues to respective EXCOs
To organize Dialogue Sessions with the Student Body
To create Word-photos that is put up regularly onto social media such as Facebook and Instagram to
To organize smaller-scale activities/events such as
o Kindness Day (write a thank you note to cleaners etc.)
o Motivational surprises (place notes of encouragement/sweets at random tables and chairs etc
around the school during exam period)
o Online Art/photo competition

Director (x1)
-
To oversee the whole committee and contact person with Students Relations Executive
To prepares budgeting
To oversee and coordinate the feedback channels and activities
To ensures the progress of each portfolio and bonding within the team
To ensures that subcommittee members attend most meetings and activities
Publicity Head (x2)

-
To design and monitor Feedback Box

To create Word-photos
To organize mini events/activities to reach out to student body
To publicise mini events/activities conducted
Logistics Head (x1)

-
To ensure that all equipment required is accounted for

To ensure that the Feedback Box has enough writing materials
Programmers (x2)
-
To plan and execute the flow of events/activities

To come up with plans and ideas for events/activities
Surveyors (x5)
-
To design and conduct Surveys

To monitor feedback channels
To refer Feedback issues to respective EXCO

Events Committee
Portfolio
Chairperson
Vice Chairperson
Secretary
Financial Controller
Chief Programmer
Event Director
Logistics Director
Publicity Director
Main-com
1
2
1
1
2
1
2
2
To achieve more bonding with the students to improve their perception of NTUSU such as
o To increase likes on Facebook and bond students from different faculties together.
o To increase more physical interaction of SU with the student body.
o To increase turnout for dialogue sessions/surveys by combining it with fun events.
To design and plan fun activities/events that seek to bond the student body
Leverage on the survey/feedback team to find out what the student population wants for bonding
activities
To encourage feedback from student population regarding activities via social media, emails,
network etc.
To conduct surveys or mini short dialogue sessions after every event/activity
Suggestions to consider:
Can start with movie marathons in LTs
How it works: To join the event, need to like SU page and their own faculties pages for events
n clubs. (First come first serve) After they have liked the pages, then come get tickets from SU.
Entry for students is free (if booking of LTs is free or heavily subsidized.) Popcorn and drinks
sold outside LTs for charity or Students Fund. After event, NTUSU Exco will stand at the doors
to thank the students for their participation so as to have more interaction with the student
body. Surveys are to be done on the spot after the event. Either surveys are given out to
everyone in the LT or we pick some people when they are leaving the LT. Survey topic can be
related to event and/or other issues SU wants to gather feedback on.
Supperhop
NTU Talent Night

Chairperson (x1)
-
To be the head of the committee and the contact person with Students Relations Executive
To prepare the proposal, budget and timeline.
To oversee and coordinate events and each portfolio.
Vice Chairperson (x2)

-
To work together with chairperson

To bond the team
To be responsible for attendance of Subcommittee
To oversee and ensure that the event goes as planned.
Secretary (x1)
-
To prepares minutes of meetings

To book rooms for main committee meetings
To updates ECA Records of Main Committee after events
To manage the human resources and administrative issues within the committee.
Financial Controller (x1)

-
To consult the SU Financial Controller on financial issues.

To ensure that the funds are properly accounted for.
To work closely with the committee to ensure that the budget is met.
Chief Programmer(x2)
-
To design event flow

To ensure execution of events
To be the source for programmers as Subcommittee members when necessary.
Event Director (x1)

-
To work together with Chief Programmer to design events

To come up with ideas for events
To ensure execution of events

Logistics Director (x2)

-
To be responsible for the booking of the venue, booth and equipment required for the event.
To work closely with Chief Programmer and Event Director to ensure that all equipment needed is
prepared
To manage manpower and oversee all logistical tasks on the day of event.
Publicity Directors (x2)

-
To market campaigns of events

To design the tagline, logo, banners, fliers, and posters.
Requirement(s)
o Knowledge of graphic design, video-making software and photography

GENERAL SECRETARIAT DIVISION STRUCTURE

Human Resource Executive
Human Resource
Executive
HR Director (x1)
HR Assistant (x1)
Human Resource Team
Human Resource Director
-
Lead the planning and execution of internal bonding activities like bonding day, subcommittee
appreciation night
Prepare proposal, budgets and timeline for events
Assist in drafting the SOP of recruitment drive
Delegate jobs to HR committee members
Good communication, time management skills
Patience and detail oriented
Human Resource Assistant

-
Assist the director for his work

Creative with ideas for bonding activities and games
Able to commit throughout

Logistics Executive
SAC and Global Lounge Committee
SAC AND GLOBAL LOUNGE DIRECTOR (X1)

-
To take care of the maintenance of the whole SAC, including SAC Counter and Global Lounge
To recruit and supervise all the part time students working in SAC Counter
To handle all the administrative and financial stuffs of SAC Counter, such as printing all the game
forms, buying batteries, new games or other things needed in counter, and creating financial
statement of SAC Counter
Logistic Ad-hoc Committee
AD-HOC DIRECTOR (X1) - CLOSED

-
To liaise with other portfolios under NTUSU for manpower allocation

To provide manpower support for all NTUSU events
To allocate tasks to Ad-Hoc Logistics Sub-Committees
To assist the Logistics Executive in fulfilling his or her duties
Requirements :
o Have a good and flexible time management skills
o Have a great sense of responsibility
SUBCOMMITTEE (X13)
-
To provide manpower support for all NTUSU events

Requirement : have good and flexible time management skills

Media and IT Executive
Media and IT
Executive
Director (x1)
Assistant (x5)
Media and IT Team
Media and IT Director
-
Lead the team and update the website regularly

Prepare proposal, budgets and timeline for committee
Delegate jobs to Media and IT committee members
Good communication, time management skills
Patience and detail oriented
Related skill preferred.
Media and IT Assistant

-
Update the website for all SU events

Able to commit throughout
Related skill preferred

Corporate Communications Division Structure

Publicity Executive
Admin Team
Director
Subcommittee
Director (x1)
-
To be responsible for any NTUSU notice boards-related events or issues

To supervise and lead the subcommittee members
Subcommittee (x6)
-
To update NTUSU notice boards regularly

To maintain cleanliness and tidiness of the NTUSU notice boards

Design Team
Please bring along your portfolio of work during the recruitment interview
Director
Subcommittee
Director (x2)
-
To be responsible for publicity materials and collaterals for major NTUSU events
Subcommittee (x20)
-
To design publicity materials and collaterals for major NTUSU events

Photography Team
Please bring along your portfolio of work during the recruitment interview
Director
Subcommittee
Director (x1) - CLOSED
-
To be responsible for photography and videography-related issues of NTUSU events

Subcommittee (x6)
-
To be the photographer and videographer of NTUSU events

Publication Executive
Chief editor
News Editor
Writers
Layout Editor
Layout designers
Editorial board
News Editor Director (x2)
-
To managing a team of writers.

To liaise with photography team, from Publicity committee, to assign press team (writer &
photographer) to cover events.
To expedite completion of the article(s) after the event(s) coverage.
Requirement(s)
o Must be well informed and up-to-date on news around campus and in Singapore.
o Knowledgeable about lifestyle related topics
Layout Editor Director (x1)

-
To be responsible for all the layout design (for example, font, spacing and colors).
To prepare photo quality to ensure cohesiveness of all photos for Publication website.
Requirement(s)
o Prior use and/or extensive knowledge of Adobe Photoshop and Adobe InDesign is a must, a
good existing sense of layout design.

Subcommittee
Writer (x4)
-
To do on-spot coverage of events, journalism incorporating interviews and other forms of article
writing.
To expedite completion of the article(s) after the event(s) coverage.
Requirement(s)
o Clear, concise command of English is required, along with enthusiastic and enterprising ability
to have excellent communication skills in order to identify and acquire people-interest stories.
Layout designers (x2)

-
To assist the layout editor in editing the layout for Publication.

Requirement(s)
o Knowledge of Photoshop and Adobe InDesign is required

STUDENT A CTIVITIES DIVISION STRUCTURE

Events Executive
Students Fund (SF)
Portfolio
Main-committee
Chairperson
1 (Closed)
Vice Chairperson (Event)
1 (Closed)
Secretary
Treasurer
Chief Business Manager
Business Manager
Chief Events Manager
Events Manager
Chief Logistics Officer
Logistics Officer

Chairperson
Secretary
Treasurer
Vice
Chairperson
Programmers
Chief Business
Manager
Business
Manager
Chief Events
Manager
Events
Manager
Chief Logistics
Officer
Logistics
Officer
Chairperson (x1) - CLOSED

-
Head of the committee and the contact person with Events Executive
Call for meetings with the main committee.
Prepare the proposal, budget and time schedule.
Oversee and coordinate the entire event and each portfolio.
Vice Chairperson - CLOSED

-
Work together with chairperson to brainstorm ideas, plan event, budget, and proposal vetting.
Responsible for the event side of ICTF, i.e. Programmers, Logistic Directors, and IT Director and
also the communication side of ICTF, i.e. Publicity Directors, Business Managers, IT and Liaison
Directors.
Oversee and ensure that the event goes on as planned.

Secretary and Treasurer (x2)

-
Preparing minutes of meetings

Booking of rooms for main committee meetings
Custody and updating of ECA Records for Main Committee after event
Manage the human resources and administrative issues within the committee.
Consult with SU Financial Controller on financial issues.
Ensure that the funds are properly accounted for.
Work closely with the committee to ensure that the budget is met.
Events Manager (x5)

-
In charge of planning the day event and cultural night.

Design event flow, games, opening and closing ceremony
Ensure that the execution of the event is as planned.
Source out performers and work closely with International Undergraduate Committees to plan
the performance.
Logistics Officer (x5)

-
Booking of the venue, booth and equipment required for the event.
Work closely with programmers to ensure that all logistics required for the event is available.
Manage manpower and oversee all logistical tasks on the day of event.
Goodie bags packing and distribution.
Business Manager (x3)

-
Internal: Keep all portfolios updated with weekly progress; Gather information and file properly.
External: Work closely with the programmers in contacting the International Undergraduate
Committees, cultural clubs, and potential external participants.
Work closely with business managers in sourcing for external vendors for the event day.

International Culture & Travel Fair (ICTF)
Portfolio
Main-com
Chairperson
1 (Closed)
1 (Closed)
Vice Chairperson (Communication)
1 (Closed)
Secretary and Treasurer
1 (Closed)
Programmers
Logistics Directors
Liaison Directors
Business Managers

Chairperson
Secretary and
Treasurer
Vice Chairperson
(Event)
Vice Chairperson
(Communication)
Programmers
Liaison Directors
Logistics
Directors
Publication
Directors
Business
Managers
IT Director

Chairperson
- Head of the committee and the contact person with Events Executive
- Call for meetings with the main committee.
- Prepare the proposal, budget and time schedule.
- Oversee and coordinate the entire event and each portfolio.

- Work together with chairperson to
- Responsible for the event side of ICTF, i.e. Programmers, Logistic Directors.
- Oversee and ensure that the event goes on as planned.
Vice Chairperson (Communication)

- Work together with chairperson to brainstorm ideas, plan event, budget, and proposal vetting.
- Responsible for the communication side of ICTF, i.e. Publication Directors, Business Managers, IT and
Liaison Directors.
- Oversee and ensure that the event goes on as planned.
Secretary and Treasurer

- Prepare minutes of meetings
- Booking of rooms for main committee meetings
- Custody and updating of ECA Records for Main Committee after event
- Manage the human resources and administrative issues within the committee.
- Consult with SU Financial Controller on financial issues.
- Ensure that the funds are properly accounted for.
- Work closely with the committee to ensure that the budget is met.

Programmers
- In charge of planning the day event and cultural night.
- Design event flow, games, opening and closing ceremony
- Ensure that the execution of the event is as planned.
- Source performers and work closely with International Undergraduate Committees to plan the
performance.
Logistics Directors
- Booking of the venue, booth and equipment required for the event.
- Work closely with programmers to ensure that all logistics required for the event is available
- Manage manpower and oversee all logistical tasks on the day of event.
- Goodie bags packing and distribution.
Liaison Directors
- Internal: Keep all portfolios updated with weekly progress; Gather information and file properly.
- External: Work closely with the programmers in contacting the International Undergraduate
Committees, cultural clubs, and potential external participants
- Work closely with business managers in sourcing for external vendors for the event day.
Publication Directors
- Generate ideas about publicity needs and update SU main publicity team
- Assist IT Director in terms of online publicity activities
- Photo-taking and video-making tasks may be assigned.

Business Managers
- Source sponsorship in cash and in-kind.
- Drafting business proposals for sponsors and companies.
- Work closely with the Students Union Business Division regarding sponsorship issues.
- Must have a good interpersonal skill to work closely with corporate and sponsors.
- Applicants with relevant experience are preferred.
IT Director
- Manage the website of ICTF and social media.
- Expected to have skills in making website: Graphic Design skills in Photoshop, Flash
animation skills, ASP.NET development, programming skills in VB.NET or Visual C#.
- To also assist the publicity portfolio in all publicity related matters.

MINISTERIAL FORUM
Vice
Chairperson
(Events)
Chairperson
Chairperson
Events
(Reception)
Directors (3)
Events
(Reception)
SA (5)
Events (Forum)
Directors (3)
Events (Forum)
SA (20)
Liaison
Directors (3)
Liaison SA (6)
Publicity
Directors (1)
Secretary/
Treasurer
Portfolio
Logistics
Directors (1)
Logistics SA (4)
Security
Director (1)
Security SA (5)
Main-comm
Events Director
Liaison Director
Logistics Director
Publicity Director
Security Director

Events Director
Sectioned to either Events Forum or Events Reception
To assume the role of the programmer of the Ministerial Forum event
Responsible for the planning of programs for the actual Ministerial Forum event
Expected to be responsive, flexible, quick-minded and responsible
Previous experience in events management preferred
Liaison Director
Assume as the main point of contact for the different groups of invited guests (Internal,
External and Media)
Responsible for the guest lists, invitation, ushering and handling of all invited guests
To be the front line ambassadors of the Ministerial Forum
Previous experience in events management preferred
Logistics Director
Responsible for all logistical matters of the Ministerial Forum Committee 2015
To design baggage safe-keeping systems during the Ministerial Forum 2015
Expected to be responsive, flexible and responsible
Previous experience in events management or logistics portfolios preferred
Publicity Director
Expected to be proficient in either Photoshop, Illustrator, webpage design or any other

publicity / publications tools
Expected to have a keen eye for design
Previous experience in publicity related portfolios preferred
Expected to bring a portfolio to the interview
Security Director

Responsible for all security matters of the Ministerial Forum 2015
Responsible as a main point of contact with the Singapore Police Force, Singapore Civil
Defense Force along with the Chairperson and Vice Chairpersons for the event
Expected to be responsive, flexible and responsible
Previous experience in events management

NTU FEST
Human Resource
Director (1)
Hononary General
Secretary
Logistics Director (1)
Logistics Committee
Security Director (1)
Hononary Financial
Secretary
Chairperson
Finance Commitee
Carnival Director (1)
Carnival Committee
Concert Director (1)
Concert Committee
Run Director (2)
Run Committee
Business Development
Director (1)
Business Development
Committee
External Liaison (1)
Email/Website
Committee
Marketing Director (1)
Publicity/event
Committee
Vice Chair (Carnival

and Concert)
Vice Chair (Run)
Vice Chair(PR)
Media Committee

VICE CHAIRPERSON (CONCERT AND CARNIVAL) - CLOSED

Role :
To be leading the Concert and Carnival Portfolios of NTU Fest
Objective
To plan all Concert proceedings and to gather the student groups and vendors to
take up the Carnival booth spaces
Responsibilities
Requirements
1) To assume the role of Interim Chairperson in the absence of the

chairperson
2) To oversee both the Concert & Carnival Proceedings from start to finish
3) To ensure that portfolios are keeping to timelines and review periods
4) To advise portfolios with alongside with the Executive Advisors wherever
necessary
5) To offer guidance to the portfolios so as to ensure that they are delivering
6) To be overseeing all proposals and signed contracts that are submitted by
the Concert and Carnival portfolios
Student candidate must be a leader in their respective student group and must
possess proposal writing experience.
VICE CHAIRPERSON (PUBLIC RELATIONS)

Role :
To be leading the Marketing, Stage and Media portfolios of the committee
Objective
To be the strategist for all marketing campaigns adopted in the event and to plan
along side with the stage portfolio for the concert proceedings.
Responsibilities
Requirements
1)
2)
3)
4)
To oversee the Concert Proceedings from start to finish

To oversee all marketing campaigns with CCO and Chairs office
To ensure that portfolios are keeping to timelines and review periods
To advise portfolios with alongside with the Executive Advisors wherever
necessary
6) To be working closely with all media partners for coverage of the event
with NTUs Development Office and Corporate Communications Office
7) To be working closely for all marketing related matters with the other
portfolios
possess marketing and/or publicity experience. Experience in multimedia
publicity and publicity related applications are pluses.

VICE CHAIRPERSON (RUN)

Role :
To be leading the Run Portfolios of NTU Fest.
Objective
To be planning alongside with Sports Club and Alumni Affiars Office for all run
proceedings
Responsibilities
1) To oversee the Run Proceedings from start to finish, with the help of Run
Directors
2) To work closely with Security and Logistics Directors for all security and
logistical matters related to the Run
3) To ensure that portfolios are keeping to timelines and review periods
4) To advise portfolios with alongside with the Executive Advisors wherever
necessary
6) To be working closely with external organizations for all portfolio matters
as the primary contact and liaison (necessary permits and licenses)
have experience in planning a marathon / walkathon or a large scale sports event.
Requirements
HONORARY GENERAL SECRETARY

Role :
To take charge of all administrative matters related to NTU Fest, including

security, logistics and human resource
Objective
To plan for the security, logistical and manpower needs of NTU Fest
Responsibilities
Requirements
1) Oversee the various security, logistical and manpower needs of the

event
2) To work closely with the Chairperson, Vice Chairpersons and school
management on all matters
Student candidate must have experience in planning for a large scale event and
be meticulous.

HONORARY FINANCIAL SECRETARY - CLOSED

Role :
To be overseeing the Financials and Budget of the committee
Objective
To plan the budget together with the school management and SU and ensure that
the quality of the event
Responsibilities
Requirements
3) Responsible for the planning of budgets and expenditure for all

purchases related to the execution of the event
4) Responsible for all budget and expenditure statements and
accounts
5) To be working closely with Chairperson, VCCL, SUs Honorary
Financial Secretary, Development Office and Office of Finance
6) To oversee income and sponsorship amounts coming from Business
Development and Development Office
7) Experience with working with charities is a plus.
8) Should be meticulous, responsive.
Student candidate must have finance background and prior knowledge of
financial proceedings. Students without such prior experience need not apply for
this position.
RUN DIRECTOR
Role :
To be overseeing the Run of the NTU Fest
Objective
To take charge of the programme, run route and safety aspects.
Responsibilities
Requirements
1)
2)
3)
4)
5)
6)
Report directly to the VC (Run)

To plan the admin programme
To plan the route, water points and first aid posts
To handle registration process
To plan the race pack collection
To look after the safety aspects of the Run
Student candidate must have participated in runs before and have some
experience in organising events.

HUMAN RESOURCE DIRECTOR

Role :
To be overseeing the recruitment campaigns for the event
Objective
To be organizing interviews, recruitment plans and be the main manpower

resourcing for the committee
Responsibilities
Requirements
1)
2)
3)
4)
Report directly to the Chairperson

Must have an excellent command of English.
Prior experience in gathering people for recruitment is a plus
Should be strong in character analysis so as to allocate the most
appropriate roles for the candidate and to ensure that candidate
value adds to the committee
5) Plan and execute the managerial and ambassador search
campaigns
6) Responsible for the upkeep of all committee members information
7) To be planning the welfare and team bonding events for the
committee members
Student candidate must be resourceful enough to execute the recruitment
campaigns and must be extremely interested in human resource.
LOGISTICS DIRECTOR
Role :
To be overseeing all logistical needs for the event
Objective
To ensure that the logistics are procured and arranged before the event and are
in place. This includes any movement of logistics and transporting of manpower.
Responsibilities
1) Report directly to the Honorary General Secretary

2) Work with Honorary Financial Secretary on budget for logistics
3) Responsible for getting the items for all C
Student candidate must be resourceful and hardworking, and must possess
Class 3 license.
Requirements

SECURITY DIRECTOR
Role :
To be overseeing all security needs for the event
Objective
To ensure that the security aspects of the event are taken care of.
Responsibilities
Requirements
1) Report directly to the Honorary General Secretary

2) Work with Campus Security Division and AETOS auxiliary police for
manpower deployment
3) Plan for accreditation of passes for different groups of people
Student candidate must be meticulous and firm.
CONCERT DIRECTOR
Role :
To be planning and executing the Concert of the NTU Fest
Objective
To be planning the concert proceedings and to approach student groups

and external performing groups for their participation and support for the
event
Responsibilities
Requirements
1) Report directly to the VC (C&C)

2) To be working with all student groups and performing groups
that are participating in the event from start to finish
3) To be executing the Concert proceedings plan from start to
finish
4) To be responsible for all internal NTU ticket sales that involve
student groups
5) To be planning out the Concert lineup with the relevant
portfolios of the committee
Student Candidate should be affable and outgoing and should be aware of
the various student organizations in NTU. Students must be able to work
under stress and time constraints. Candidates with prior experience in
preparing for concerts or working with media organizations for invitation
of celebrities or organizing of concerts will be given a priority

CARNIVAL DIRECTOR
Role :
Carnival Focused Portfolio : To be planning and executing the Carnival of

the NTU Fest
Objective
To be planning the carnival proceedings and to approach student groups

and vendors for their participation and support for the event
Responsibilities
Requirements
1) Report directly to the VC (C&C)

2) To be working with all student groups that are participating
in the event from start to finish
3) To be executing the carnival proceedings plan from start to
finish
4) To be responsible for all internal NTU ticket sales that involve
student groups
5) To be planning out the carnival floor plan and perimeter with
the relevant portfolios of the committee
6) To be working closely with the Logistics Portfolio for this
event
Student Candidate should be affable and outgoing and should be aware of
the various student organizations in NTU. Understanding the mechanics
and experiencing student groups operations is a plus
BUSINESS DEVELOPMENT DIRECTOR

Role :
To be sourcing for corporate sponsorships from all the corporate partners

of NTU
Objective
To be amassing a sponsorship target for the NTU Fest beneficiaries and

items for the goodie bag
Responsibilities
Requirements
1) Report directly to the VC (PR)

2) To be working with the Honorary Financial Secretary for all
corporate sponsorships
3) To be working with the Development Office for all corporate
sponsors
4) To be planning alongside with the event aspects of the NTU
Fest for all sponsorship entitlements and fulfillment of
sponsorships
5) To be the direct liaison between our corporate partners and
the NTU Fest
Student Candidate should be resourceful and tactful. Candidates with
prior business development, sponsorship sourcing or sponsorship
marketing are preferred

EXTERNAL LIAISON DIRECTOR

Role :
To liaise with internal and external VIP and GOH as well as to target
suitable organisations for beneficiaries
Objective
To ensure that the needs of the VIP, GOH and beneficiaries are met
Responsibilities
Requirements

2) To be the direct liaison between VIP, GOH, beneficiaries and
NTU Fest
Student Candidate should have good interpersonal and networking skills.
MARKETING DIRECTOR
Role :
In charge of planning and executing all marketing campaigns of NTU Fest
Objective
To be designing marketing campaigns and collaterals that are targeted to

the various stakeholders of the NTU Fest and showcase clearly the NTU
Fests objectives in all marketing efforts
Responsibilities
Requirements

2) To be working closely with NTUs Corporate Communications
Office for the approval of all NTU Fests marketing campaigns
3) To be using all forms of media for advertisments and
campaigns to market the NTU Fest, including Facebook and
website
4) To be designing and in charge of all marketing collaterals and
campaigns
5) To be in charge of all designing work in the event that as a
public outreach element
Student Candidate should be very creative and innovative with marketing.
Students pursuing communications studies, visual communications related
majors will be highly considered for this position


Head of the committee and the contact person with Orientation Executive
Prepare the proposal, budget and time schedule on time.
Oversee and coordinate the entire event and progress of each portfolio.
Vice Chairperson (Internal) - CLOSED
Involvement in planning process

Assist Chairperson in admin matters
Work hand-in-hand with respective teams under their charge.
Vice Chairperson (External) - CLOSED

Oversee the business managers
Oversee the publications.
Secretary (x1)

Preparing minutes of meetings
Booking of rooms for main committee meetings
Custody and updating of CCA Records for Main Committee after event
Treasurer (x1)

Custody over cash receipts and disbursements from OH spending

Chief Events Manager
- Planning the program flow on event day, including the performance schedule and stage
games
- Planning of stage area, CCA booths placement in the Quad and SBS Foyer
- Planning for requirement drive for student helpers
Events Manager
- Assisting in the planning the program flow on event day, including the performance
schedule
- Assisting in the planning of stage area, CCA booths placement in the Quad and SBS Foyer.
Liaison Officer
- Liaise with various CCA groups and performing groups for updates regarding event day
schedule

Logistics Officer:
- Handles logistical requirements of Open House event day, including Goodie
Bag packing and distribution
- Assisting in the planning process for student helpers recruitment
Chief Business Manager:

-
Seeking sponsorships in cash and in-kind

Liaise with potential and confirmed donors
Planning how sponsored items will be used during the Open House
Business Manager:
-

Liaise with potential and confirmed donors
Chief Ambassador Leader:

-
Planning the internal and external bus routes for event day
Planning for Student Ambassador (SA) recruitment drive
Planning for SA training sessions
Deputy Chief Ambassador Leader:

-
Assisting the planning of Student Ambassador recruitment drive

Assist in ambassador admin work
Assist in planning SA training sessions
Ambassador Leader:
-
Assist CAL planning the internal and external bus routes for event day
Assist CAL in planning for Student Ambassador recruitment drive and training
sessions
Conduct training for student ambassadors
Planning of SA deployment

Welcome Week
Portfolio
Chairperson
Vice Chairperson (Internal)
Vice Chairperson (External)
Treasurer
Secretary
Events Director
Events Executive
Business Director
Business Manager
Internal Liaison Director
Internal Liaison Officer
Logistics Director
Logistics Officer
Multifunction Officer (Internal)
Multifunction Officer (External)
Main-com
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Chairperson
Treasurer
Secretary
Multifunction
Officer (Internal)
Vice-Chairperson
(Internal)
Vice-Chairperson
(external)
Events
Director
Business
Director
Events
Officers
Business
Managers
Internal
Liaison
Director
Logistics
Director
Internal Liaison
Officers
Logistics
Officers
Multifunction
Officer
(External)

Important Note:
All applicants should not have any holiday plans during the 1st week of
Summer Break (i.e. 11th May 2015 to 15th May 2015) and last 2 weeks of
Summer Break (i.e. 28th July 2015 onwards). In between the dates stated, you
should be contactable as you are expected to contribute whenever needed.
Chairperson:
-
Head of the committee and the contact person with Orientation Executive.
Prepare the proposal, budget and time schedule on time.
Oversee and coordinate the entire event and progress of each portfolio.
Vice Chairperson (Internal):

-
Assist the Chairperson in leading the team.

Represent chairperson and assume all the responsibilities while chairperson is
absent.
Guide Internal Liaison and Event portfolios
Vice Chairperson (External):

- Assist the Chairperson in leading the team.
- Represent chairperson and assume all the responsibilities while chairperson is
absent.
- Guide Business and Logistics portfolios. Preferably someone with good knowledge
about Singapore and experience in liaising with businesses
Secretary:
-
Prepare agendas and minutes of all official meetings.

Maintain records and minutes of all official meetings.
Prepare, file, maintain, receive and send out all incoming and outgoing
official documents, including proposal, report, notes and reminders and etc.
Collect, update and maintain the list of all committees, which is used for
ECA records.
Sort and compile the registered camp members list.
In charge of the registration of freshmen with liaison officer prior or during
the camp.
Send out reminder before each meeting through email and SMS

Treasurer:
-

Plan budget, manage income and expenditure account.
Keep record of account.
Ensure funding is used wisely.
Control the expenditure of the whole event and do not exceed the budget set.
Control and ensure that all expenses are acceptable, accountable and approved
by the Chairperson.
Collect all the budget, invoices and receipts from committees and make a
photocopy to serve as backup.
Submit the final income and expenditure statement for report use.
Business Director:
-
Lead the team of Business Managers

Manage external vendors during the event
Collate progress and report to Chairperson regularly
Preferably someone with experience in liaising with businesses
Ensure that sponsorships are of quality
Plan how sponsored items will be used during the Welcome week/Union day
Business Manger:
-

Liaise with potential and confirmed sponsors
Seek external vendor for the events
Internal Liaison Director:

-
Lead the team of Internal Liaison Officers

Liaise with SU for the whole event including the administrative matters.
Internal Liaison Officer:

-
Liaise with various CCA groups and performing groups for updates regarding
event day schedule
Responsible for participating CCA groups arrival dates, time and other details.

Logistic Director:
- Lead the team of Logistics Officers
- Collate progress and report to Chairperson regularly
- Good to have local Class 3 Driving License
- Book venue for each official meeting.
- Obtain quotations for the events
- Transport the equipments and items needed.
- Setting up and cleaning up the venue.
Logistic Officer:
-
Provide logistic and technical support.

Good to have local Class 3 Driving License
Borrow or buy the equipments and items needed.
Transport the equipments and items needed.
Setting up and cleaning up the venue.
Events Director:
-
Lead the team of Events Officers

Preferably with experience in events management and good knowledge about
Singapore
Oversee the whole progress and development of the programs, ensure smooth
flow of event.
Events Executive:
-
Come up with the event flow for welcome week.

Draw up work plan and schedule for the preparation of the programs.
Draw up plan for goody bag distribution and lucky draw
Multifunction Officer (Internal):

-
Creating synergy between Internal Liaison and Events portfolios

Contact potential performers for performance
Help to draw up publicity campaign for events and liaise with the NTUSU Publicity
Team
Manage our online publicity campaign
Preferably know basic Photoshop
Assist their portfolios when needed

Multifunction Officer (External):

-
Creating synergy between Business and Logistics portfolios

Coordinating effort in sourcing for goodie bags item sponsorship
Design of goodie bags item
Good to have local Class 3 Driving License
UNION ORIENTATION CAMP (UOC)
Chairperson
Welfare Officer
Vice
Chairperson
(External)
Financial
Secretary
Chief Group
Leader
Publicity
Officer
Assistant Chief
Group Leader
Sub committee
Group Leaders
Vice
Chairperson
(Internal)
Chief Business
Manager
Sub committee
Events Officer
Logistics
Officer
Chief
Programmers
Assistant Chief
Programmers
Main
Programmers
MAINCOMMITTEE : Chairperson, Vice Chairperson (External), Vice Chairperson (Internal), Financial

Secretary, Chief Business Manager, Chief Group Leader, Chief Programmer
CHAIRPERSON (X1) - CLOSED

-
Oversee planning and execution

Budgeting
Oversee canvassing
Liaising with SAO and other chairs
Authorisation
Set goals or directions or theme

VICE CHAIRPERSON (EXTERNAL) (X1) - CLOSED

-
Oversee execution
Oversee publicity campaigns
Oversee camp welfare
Liaising with SAO and other chairs

VICE CHAIRPERSON (INTERNAL) (X1) - CLOSED

-
Oversee programme flow

Oversee main committee bonding
Oversee camp activities
Oversee logistics
CHIEF GROUP LEADER (X1) - CLOSED

ASSISTANT CHIEF GROUP LEADER (X1) - CLOSED
-
Collection or collation of numbers

GL bonding
Enforce GL execution
Passing info
Drive attendance
GROUP LEADER (X8) - CLOSED

-
Bond both seniors and freshies

POC between main committee and seniors or freshies
Group rep
Collection or collation
Drive attendance
Canvassing
CHIEF PROGRAMMER (X1) - CLOSED

ASSISTANT CHIEF PROGRAMMER (X1) - CLOSED
-
Plan programme flow

Plan activities
MP bonding
Enforce MP execution
Confirm logistics
Assist events
MAIN PROGRAMMER (X2)

-
Take charge of activities during camp

Plan programmes and activities for camps
Enforce rules in games
Ensure smooth execution
Bond sub programmes

FINANCIAL SECRETARY - CLOSED

-
Balance accounts
Do claims
Budget planning
Meeting minutes
Deconflict and plan meeting dates
Meeting agenda
CHIEF BUSINESS MANAGER - CLOSED

-
Plan for canvassing

Liaising with sponsors
Budget tracking
Take charge of sub committee
BUSINESS MANAGER SUBCOMMITTEE (X4)

-
Organize canvassing
Acquire sponsorship
Help out in canvassing
PUBLICITY OFFICER (X1)

-
Design campaigns
Maintain website and facebook page
Design shirts and logos
Photo and video shoot
PUBLICITY SUBCOMMITTEE (X3)

-
Design shirts and logos

Design webpages
Photo and video shoot
WELFARE OFFICER (X3)

-
Liaise with transport providers

Cater food
Monthly birthday celebration
Assist publicity

EVENTS OFFICER (X4)

-
Organize activities for main committee cohesion

Organize senior camps
LOGISTICS OFFICER (X3)

-
Transport of logistics
Booking of venues
Track items

BUSINESS RELATIONS & SPONSORSHIPS DIVISION

Business Project Executive
Union Shop:
Chairperson
(BPE)
Store Manager
(Stephanie)
Business
Development
Director
Sub-committee
Operation
Director
Sub-committee
Research and
Development
Director
Sub-committee
Business Development Director (x1) CLOSED

-
To understand and specify business requirement

To develop promotional materials co-branded with NTUSU
To devise and build marketing plans for the future expansion of NTUSU
To undertake special projects such as graduation gifts
To arrange promotional activities to further allow the expansion of the business
Operation Director (x1)

-
To take charge in the daily operation of the Union Shop

To conduct stock-taking on a scheduled basis
To organise the retrieval process of the stocks and to ensure the quality control of the
products
To monitor and manage the inventory and logistics of the Union Shop
Market Research and Development Director (x1)

To conduct market research and understand business requirement

To conduct new product development and expansion
To monitor the demand of the various product lines and come up with the forecasting and
projected demand
Sub-Committee (x15)
-
To assist their respective directors in ensuring the smooth running of the Union Shop
To fulfill their respective role in the committee
To be involved in the special projects and special promotional activities
To assist other roles in the committee when there is a shortage in manpower
Business Project Initiatives (BPI)
Chairperson
ViceChairperson
Subcommittee
Chairperson (x1)
-
To source and provide services for entrepreneurial ideas to students

To chair U-Flea markets
To manage NTUSU pushcarts
Vice-Chairperson (x1)
-
To actively assist chairperson in his/her duties

To take charge
Sub-Committee (x15)
-
To be involved in the events planning and execution

To liaise with prospective student vendors

To fulfill their respective role in the committee
To assist other roles in the committee when there is a shortage in manpower

Corporate Liaison Executive

ICON
-
To lead and direct the ICON committee according to the vision of ICON.
To supervise and lead the various portfolios within the committee
To maintain and foster ties with external agencies and internal NTU bodies.
To organize events that promote ICON and its ideals.
Vice Chairperson External (x1) CLOSED

-
To assist the Chairperson in the management of external activities

To supervise and lead the various external portfolios within the committee
To prepare business proposal for potential partners
To liaise with corporate executives & HRs to promote ICON events
To llay advisory role to business managers
Requirement(s)
o Good verbal and written skills
o Good interpersonal skills
o Experience in sourcing and developing corporate relationships is a must
Vice Chairperson Internal (x1) CLOSED

-
To assist the Chairperson in the internal management of activities

To supervise and lead the various internal portfolios within the committee
To liaise with various university offices for support in organizing events
To plan and execute team building events for the committee
To lead the Event and Logistics Directors in the planning and execution of various events
To collaborate with the Vice Chairperson External on fulfilling the expectations of partner
organisations
Requirement(s)
o Excellent organisational skills
o Ability to assess situations effectively
o Ability to lead several teams effectively
o Experience in planning and organizing events is a must

Secretary cum Treasurer (x1)

-
To schedule meetings and keep everyone informed of the agenda

To record the minutes of all meetings
To be the in-charge of an after event report of the events
To be responsible for drafting mass emails
To assist Vice Chairperson (Internal) to facilitate the booking of venues for ICON events
To keep a record of the Committee's accounts
To prepare post event accounts under guidance of Vice Chairperson (Internal)
To sign and submit to the Students Union Financial Controller for payment of all bills of
expenditure, properly incurred in accordance with approved budget requirement
Requirement(s)
o Good verbal and written skills
o Responsible, reliable and committed.
o Experience in related positions will be a plus
o Comfortable with handling money
o Possessing traits and abilities to record trivia orderly
o Preferably pursuing degree in a finance-related course
Business Director (x4)

-
Source new partnerships and develop ties with former partners

Visit companies and do presentations together with chairperson and VP External
Maintain long term and mutually beneficial relationship with Corporate agencies
Prepare proposal for prospective companies
Requirement(s)
o Good writing and communication skills
o Proven experience in interacting with big companies will be a plus
o Invite and liaise with judges and professors (NTU faculties) who would be coming
down for ICON events
o Liaise with and manage student concerns and doubts regarding ICON events
o Interact with NTU offices and bodies as and when required

Events Director (x2)

-
Plan and execute ICON events; in particular these three aspects - logistics, operations, and
manpower
Work closely with Vice Chairperson External to organise events
Draft event proposals for the approval of companies
Lead and guide Sub-Committee members to run events
Work with logistics directors to deploy manpower on day of the event
Requirement(s)
o A team leader, with vision and direction, as well as a team player
o Aptitude in managing people
o Ability to focus and direct people under pressure
o Swift problem-solving capabilities is a must
o Good organization skills
o Responsible and reliable personality
o Past successful experience in organizing large scale events will be a plus
Project Officers (x10)

-
Collectively execute ICONs events, together with the main committee

Able to generate and contribute innovative ideas and strategies for events
If required, to source out sponsorships for our events
Assist with logistics and operations
Requirement(s)
o Individuals with the ability to provide fresh ideas & perspectives
o Committed and responsible individuals only
o Vocal and able to contribute to group brainstorming
o Able to work independently when required

Corporate Team
CLE
Secretary/Treasurer (2
pax)
Corporate
Communications Unit
Corporate Liaison Unit
Corporate Liaison Director
Corporate Liaison Director
Team A Business Managers

(6 pax)
Team C Business
Managers (6 pax)
Team B Business
Managers (6 pax)
Team D Business
Managers (6 pax)
Secretary / Treasurer (x2)
Corporate
Communications Director
Brand Managers (5 pax)

To schedule meetings and keep everyone informed of the agenda

To record the minutes of all meetings
To be responsible for drafting mass emails
To keep a record of the Committee's accounts
To work together with Students Union Financial Secretary where necessary, according to
proper guidelines and expectations
Requirement(s)
o Excellent verbal and written skills
o Responsible, reliable and committed.
o Experience in related positions will be a plus
o Possessing traits and abilities to record trivia orderly
o Experience with financial management and administration, secretariat duties would
be good
Corporate Liaison Director (x2)

-
To assist and work together with the CLE by supervising and managing the Business
Managers
To source new merchants for long term and short term contracts and keeping a lookout for
corporate news
To supervise and assist in maintain long term and mutually beneficial relationship with past
and current merchants
To oversee and vet proposals for prospective companies
Requirement(s)
o Excellent writing and communication skills
o Excellent interpersonal skills
Business Manager (x24)

-
To source new merchants for long term and short term contracts
To source for other corporate partnership initiatives
To maintain long term and mutually beneficial relationship with past and current merchants
To prepare proposal for prospective companies
To be attached to event committees to assist in their merchant sourcing, and continue to
keep the merchants engaged on the long term
Requirement(s)
o Good writing and communication skills

Corporate Communications Director (x1)

-
To assess and generate marketing initiatives for various external brands

To work with the CLE on the general direction in designing & marketing of Perks brand
To ensure merchants abide to terms & conditions
To ensure that the Perks brand isnt abused for unauthorized purposes, and act on any
violations
To come up and assess the creative content and methods for spreading the latest offers and
schemes across the NTU fraternity
To ensure that the NTU Perks! Brand is well publicized on social networking sites.
Requirement(s)
o Excellent writing skills
o Good aesthetic sense and artistic ability
o Marketing experience would be a plus
o Good sense of consumer behaviors, trends and associated theory
Brand Managers (x5)

- To market initiatives for various external brands
- To design & marketing of Perks brand
- To ensure merchants abide to terms & conditions
- To ensure that the Perks brand isnt abused for unauthorized purposes
- To come up with creative content and methods on spreading the latest offers and schemes
across the NTU fraternity
- To be in charge of the publicizing NTU Perks! through social networking sites.
- Requirement(s)
o Excellent writing skills
o Good aesthetic sense and artistic ability
o Knowledge in marketing would be a plus
o Good sense of consumer behavior and theory

Structure AY14 15

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24th NANYANG TECHNOLOGICAL UNIVERSITY

STUDENTS UNION EXECUTIVE COMMITTEE

WELFARE SERVICE DIVISION

24th NANYANG TECHNOLOGICAL UNIVERSITY

24th NANYANG TECHNOLOGICAL UNIVERSITY

Student Relation Executive

24th NANYANG TECHNOLOGICAL UNIVERSITY

Publicity Head (x2)

To design and monitor Feedback Box

Logistics Head (x1)

To ensure that all equipment required is accounted for

To plan and execute the flow of events/activities

To design and conduct Surveys

24th NANYANG TECHNOLOGICAL UNIVERSITY

24th NANYANG TECHNOLOGICAL UNIVERSITY

Vice Chairperson (x2)

To work together with chairperson

To prepares minutes of meetings

Financial Controller (x1)

To consult the SU Financial Controller on financial issues.

To design event flow

Event Director (x1)

To work together with Chief Programmer to design events

24th NANYANG TECHNOLOGICAL UNIVERSITY

Logistics Director (x2)

Publicity Directors (x2)

To market campaigns of events

24th NANYANG TECHNOLOGICAL UNIVERSITY

GENERAL SECRETARIAT DIVISION STRUCTURE

Human Resource Assistant

Assist the director for his work

24th NANYANG TECHNOLOGICAL UNIVERSITY

SAC AND GLOBAL LOUNGE DIRECTOR (X1)

Logistic Ad-hoc Committee

AD-HOC DIRECTOR (X1) - CLOSED

To liaise with other portfolios under NTUSU for manpower allocation

To provide manpower support for all NTUSU events

24th NANYANG TECHNOLOGICAL UNIVERSITY

Media and IT Executive

Lead the team and update the website regularly

Media and IT Assistant

Update the website for all SU events

24th NANYANG TECHNOLOGICAL UNIVERSITY

Corporate Communications Division Structure

To be responsible for any NTUSU notice boards-related events or issues

To update NTUSU notice boards regularly

24th NANYANG TECHNOLOGICAL UNIVERSITY

To design publicity materials and collaterals for major NTUSU events

24th NANYANG TECHNOLOGICAL UNIVERSITY

To be responsible for photography and videography-related issues of NTUSU events

To be the photographer and videographer of NTUSU events

24th NANYANG TECHNOLOGICAL UNIVERSITY

To managing a team of writers.

Layout Editor Director (x1)

24th NANYANG TECHNOLOGICAL UNIVERSITY

Layout designers (x2)

To assist the layout editor in editing the layout for Publication.

24th NANYANG TECHNOLOGICAL UNIVERSITY

STUDENT A CTIVITIES DIVISION STRUCTURE

Vice Chairperson (Event)

Chief Business Manager

Chief Events Manager

Chief Logistics Officer

24th NANYANG TECHNOLOGICAL UNIVERSITY