Sap Document Type Inventory: Document Types in Production

SAP DOCUMENT TYPE INVENTORY
DOC
TYPE
FUNCTIONAL
TEAM(S)
DESCRIPTION
PURPOSE OR TRIGGER
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
01
0100000000
0199999999
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
None
N/A
N/A
AM01
AB
0100000000
0199999999
AB01
COMMENTS
DOCUMENT TYPES IN PRODUCTION

AA
Asset Posting
Fixed Assets
AB
Accounting Document
AF
AM
Any asset transaction with the exception of depreciation.
NO
No
Sometimes
01
0100000000
0199999999
NO
Depreciation Posting
Adjustment Memo
SAP invoice documents posted via payroll system in SAP.

For auditing of payments in payment program, the payroll
system triggered invoices are required to be separated.
Also reverses ZT documents. Also clearing documents for
some OIM G/L accounts.
Fixed Assets
Any asset depreciation transaction.
AFABN
Cash Management Adjust previously posted revenue in SAP
FB50, FV50
03
00
0300000000
0088000000
0399999999
0088999999
AF
AM
0300000000
0088000000
0399999999
0088999999
AM01
RV01
AW
Adv Act Dec w/oRemit
FI / FM
FB50 / FV50
60
6000000000
6099999999
NO
No
YES, Batch
YES
ID=AM88#
YES, Batch ID=RE94# NO
SD
3000000000
3099999999
AA01
Available for use - effective 7/1/2014
AX
Adv Act Increase
FI / FM
FB50 / FV50
60
6000000000
6099999999
SD
3000000000
3099999999
AA01
AY
Adv Act Dec w/ Remit
FI / FM
FB50 / FV50
60
6000000000
6099999999
YES, Payment
NO
Request
YES, Batch ID=RE94# NO
SD
3000000000
3099999999
AA01
AZ
Accounts Payable
FB08
17
1700000000
1799999999
NO
YES
AZ
1700000000
1799999999
ZA01
BA
Advancement Account Invoice

Reversal
BAI File Replenishment
Cash Management Cash replenishment to Advancement Account.
FB50
01
0100000000
0199999999
NO
No
BA
0100000000
0199999999
AA01
CC
Cash Clearing
Cash Management Post cash clearings based on file received from Treasury
FB50
01
0100000000
0199999999
NO
No - cash to cash
or cash to cash-intransit postings only
CC
0100000000
0199999999
CC01
CD
Customer Clearing
Clear open customer items
F.32
10
1092000000
1099999999
NO
No
CD
1092000000
1099999999
CD01
CK
Vendor Clearing
Clear open vendor items
F.13, F-44, etc.
10
1092000000
1099999999
YES
No
CK
1092000000
1099999999
CK01
DA
Customer Document
Accounts
Receivable
Grants;
Procurement;
Accounts Payable
Accounts
Receivable
FB08, FBRA, F-30,

FF68, FZNB
16
1600000000
1699999999
YES (only Loans w CI YES

4*, Batch ID=RT95#)
DA
1600000000
1699999999
AR01
DB
Cust Write Off Doc
1600000000
1699999999
NO
YES
DB
1600000000
1699999999
AR02
GM Federal Billing
FB05, FB08, FB75,

FN8X
Resource Related Customer invoices posted in SAP for the custom transaction
Grants Federal Billing process.
calling VF01
16
DC
Accounts
Receivable
Grants
Accounts Receivable Customer adjustment document,

includes transfer postings/clearing, reversal and write-off
transactions.
Manual Accounts Receivable write offs
23
2300000000
2399999999
NO
YES, but offset

immediately by DD
DC
2300000000
2399999999
GM02
DD
GM Offset Fed Billng
Grants
Resource Related Customer invoice offset and clearing

posted in SAP for the Grants Federal Billing process.
FB05
23
2300000000
2399999999
NO
YES, but offset

immediately by DD
DC
2300000000
2399999999
GM02
DF
FSP Customer Invoice
Accounts
Receivable
Accounts Receivable Federal Surplus Property customer

invoices which are not generated from SAP, but the
receivable information is stored and managed in SAP.
FB70
18
1800000000
1899999999
NO
YES
DA
1600000000
1699999999
AR01
DG
Customer Credit Memo
Accounts Receivable Credit memos.
FB75
16
1600000000
1699999999
NO
YES
DA
1600000000
1699999999
AR01
DI
Customer Lockbox Payment w/o

Remit
Accounts
Receivable
Accounts
Receivable
14
1400000000
1499999999
YES, Batch ID=RT95# YES
DI
1400000000
1499999999
AR02
DJ
Trustee Loan Pay/Adj
13
1300000000
1399999999
NO
DJ
1300000000
1399999999
LM02
11/20/2014
Various
Many Fixed Assets

transactions codes.
FBS1, FB08, auto
program
Accounts
Receivable
Close an advancement account or decrease the authorized

balance of an existing account using a Refund of
Expenditures without Remittance
Open a new advancement account or increase the
authorized balance of an existing account
Close an advancement account or decrease the authorized
balance of an existing account using a Refund of
Expenditures with Remittance
Reverse Document Type for ZA (Advancement Account)
Accounts Receivable customer payments for the Insurance ZFLBMAIN

Lockbox processed by DOR. Interfaced to SAP on nightly
basis
Accounts Receivable customer payments for Loans from a FF68, FZNB
Trustee.
NO
12:31 PM
S:\Finance\FI_COMMON\Doc Types\Document Type inventory 11032014 Web Version
Page 1 of 7
DOC
TYPE
DESCRIPTION
FUNCTIONAL
TEAM(S)
PURPOSE OR TRIGGER
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
DK
Loan Disbursement
Accounts
Receivable
Disbursement for Loans Management
FNVD
19
1900000000
1999999999
YES
YES
DK
1900000000
1999999999
LM01
DL
Lockbox GL Posting
Accounts
Receivable
ZFLBMAIN
01
0100000000
0199999999
NO
YES
DL
0100000000
0199999999
AR02
DN
Adj Doc for NSF Checks
Accounts
Receivable
Accounts Receivable customer payments for Insurance

Lockbox. When the Lockbox file is posted to SAP, the
initial posting (entire deposit amount) is posted to the Bank
G/L account and a Lockbox clearing account. This
transaction is followed by a second interface transaction
using document type DI.
Accounts Receivable customer payment NSF Adjustment
document bank statement reconciliation in revenue.
FB50
01
0100000000
0199999999
NO
YES
DN
0100000000
0199999999
AR02
DP
Federal Highway Administration

(FHWA) Billing
Project Systems
FB70
18
1800000000
1899999999
NO
YES
DA
1600000000
1699999999
AR01
DQ
Federal Highway Administration

(FHWA) Credit Memo
Customer Invoice
Accounts
Receivable
Accounts
Receivable
Accounts
Receivable
Accounts Receivable customer invoice for USDOT FHWA

billing twice each week for the federal share of highway
project expenditures.
Accounts Receivable Credit memos posted in SAP, for
PennDOT FHWA billing only.
Accounts Receivable - Invoices produced and printed in
SAP.
Accounts Receivable Customer Refund of Expenditures.
Deposit Transit Slip generated to send remittance to DOR
for deposit.
Accounts Receivable customer payments where a
Revenue Transmittal is not to be generated (Transfer
Voucher payments or where an RT was produced outside
of SAP).
Accounts Receivable customer payments deposited
electronically.
Accounts Receivable customer invoices that are generated
/printed external to SAP
Accounts Receivable customer invoice for loans
management related
Accounts Receivable customer payments received.
Deposit Transit Slip generated to send remittance to DOR
for deposit.
Used to transfer expenses between BAs and/or Funds
and/or expense commitment items. Documents are sent to
Treasury only if the first seven positions of the Fund are
different.
Used to reclass Work Comp (Act 534 and Heart & Lung)
expenses from a general restricted receipt account back to
the employees' agency. Documents are sent to Treasury
only if the first seven positions of the Fund are different.
FB75
16
1600000000
1699999999
NO
YES
DA
1600000000
1699999999
AR01
FB70
18
1800000000
1899999999
NO
YES
DA
1600000000
1699999999
AR01
F-26, F-28
10
1092000000
1099999999
YES, Batch ID=RE94# YES
DS
1092000000
1099999999
AR02
F-30
14
1400000000
1499999999
YES, Reference
YES
document from legacy
system
DT
1400000000
1499999999
AR02
F-26, F-28
14
1400000000
1499999999
DW
1400000000
1499999999
ZA01
FB70
18
1800000000
1899999999
NO
YES
DA
1600000000
1699999999
AR01
FNM1
18
1800000000
1899999999
NO
YES
DY
1800000000
1899999999
LM02
F-26, F-28
14
1400000000
1499999999
DZ
1400000000
1499999999
AR02
FB50, FV50
78
7800000000
7899999999
YES, this document

YES
from SAP if 1st 7 pos.
of Fund are different
EA
7800000000
7899999999
EA01
FB50, FV50
78
7800000000
7899999999
YES, this document

YES
EB
7800000000
7899999999
PY01
23
2300000000
2399999999
NO
No statistical based
on gl account
GD
2300000000
2399999999
GM01
23
2300000000
2399999999
NO
on gl account
GL
2300000000
2399999999
GM01
DR
DS
Customer Payment to create

Refund of Expenditures
DT
Transfer Voucher Payment
Accounts
Receivable
DW
Customer Payment w/o Remit
DX
External Created Invoice
DY
Loan Customer Inv
DZ
Customer Payment w/ Remit
Accounts
Receivable
Accounts
Receivable
Accounts
Receivable
Accounts
Receivable
EA
Expense Adjustment
General Ledger
EB
Exp Adj - Work Comp
Payroll
GD
GM Delay of Draw
Grants
GL
GM LPO-Delay of Draw
Grants
11/20/2014
Created from nightly job run for program

FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD
documents for invoices and VT doc types posted to federal
funds. Doc type used for posting directly to a grant for
federal billing.
FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL
documents for ZO doc types posted to federal funds to
create entry on GMIA. Doc type used for posting directly to
a grant for federal billing.
COMMENTS
12:31 PM
Page 2 of 7
DOC
TYPE
DESCRIPTION
FUNCTIONAL
TEAM(S)
PURPOSE OR TRIGGER
SAP
TRANSACTION
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
23
2300000000
2399999999
NO
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
on gl account
GN
2300000000
2399999999
GM01
GN
GM No Delay of Draw
Grants

FB50
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN
documents for FI adjustment doc types and cost allocations
posted to federal funds to show on GMIA. Doc type used for
posting directly to a grant for federal billing.
GR
GM Refunds-No Delay
Grants
FB50
23
2300000000
2399999999
NO
on gl account
GR
2300000000
2399999999
GM01
GT
Statutory Transfer
FB50, FV50
09
0993000000
0993999999
YES, this document

from SAP
YES
GT
0993000000
0993999999
GT01
KA
Vendor Invoice Reversal
FB08
17
1700000000
1799999999
NO
YES
KA
1700000000
1799999999
KR01
KC
Vendor Incoming Payment

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR
documents for refund doc types posted to federal funds to
show on GMIA. Doc type used for posting directly to a grant
for federal billing.
General Ledger
Separate document type used for Statutory Transfers which
require the Governor's designee's signature and a separate
transaction code for Treasury.
Accounts Payable Reverse Document Type for Accounts Payable (Reverse
KR)
Cash Management Posts Cash-in-transit for doc type KS or KW.
F-52
10
1092000000
1099999999
NO
No
KC
1092000000
1099999999
KC01
KD
Vendor Invoice - Decentralized
Accounts Payable
Non-PO invoice entered directly into SAP by the Agency
FB60
19
1900000000
1999999999
YES
KA
1700000000
1799999999
KD01
KG
Vendor Credit Memo
Accounts Payable
Used to record credit received from vendors to be applied

against an existing unpaid or future vendor invoices.
FB65
17
1700000000
1799999999
YES, ZP clearing
document from SAP
NO
YES
KG
1700000000
1799999999
KD01
KH
Vendor Credit Interface
Grants
17
1700000000
1799999999
Yes, KS clearing
document from SAP
YES
KH
1700000000
1799999999
SA01
KJ
Vendor Credit Offset
Grants
Used to record credit offset entry for subrecipient payments FB65

posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB65
transaction mirrors the FB60 payment transaction made
using doc type ZN and is only used to execute F-44
clearing transaction.
Used to record credit offset entry for subrecipient payments FB65
posted by Interface or Conversion program where actual
payment was a positive amount. This FB65 transaction
mirrors the FB60 payment transaction made using doc type
ZD and is only used to execute F-44 clearing transaction.
17
1700000000
1799999999
NO
YES
KJ
1700000000
1799999999
SA01
KP
Account Maintenance
Procurement
Used to clear vendor account discrepancies due

differences between Goods Receipt and Invoice Receipt.
MR11
48
4800000000
4899999999
NO
NO
KP
4800000000
4899999999
MM04
KR
Vendor Invoice
Accounts Payable
Non-PO invoice entered directly into SAP.
FB60, FBR2
19
1900000000
1999999999
KA
1700000000
1799999999
KR01
KS
Vend Refund w Remit
10
1092000000
1099999999
KS
1092000000
1099999999
RV03
KT
Interagency Accounts Payable

Adjustment
Cash Management Vendor Refund of Expenditures. Deposit Transit Slip

Auto program, FB65,
generated to send remittance to DOR for deposit
FV65
Accounts
System generated transaction to clear accounts payable
F.51
Receivable
document type RN for Correctional Industries Billings to
other agencies. Effective 7/1/07 Plant Maint will also use KT
to clear Print Shop inventory orders.
YES, ZP clearing
YES
document from SAP
31
3100000000
3199999999
KT
3100000000
3199999999
KT01
KU
Utility Invoices
Accounts Payable
KA
1700000000
1799999999
KD01
KW
Vendor Refund wo Remit
KW
1092000000
1099999999
RV03
KZ
Vendor Advancement Account

Payment
PCard Interface
ZK
1700000000
1799999999
ZA01
LB
3700000000
3799999999
LB01
LB
11/20/2014
Non-PO utility invoices entered via FB60, Web DynPro, and FB60
INTF_0492
Cash Management Vendor Refund of Expenditures deposited electronically.
FB65, FV65
19
1900000000
1999999999
10
1092000000
1099999999
Accounts Payable
F-58
15
1500000000
1599999999
FB50
37
3700000000
3799999999
Cost Allocation
Vendor Payment documents for post with advancement

account payments
Automated transaction to distribute Purchasing Card
amounts billed to the correct agency and funding source.
To be put in effect 3/1/2003 in conjunction with new PNC
file process.
YES, Reference
document from SAP.
Revenue line from KT
and expense line from
RN = Transfer
Voucher to Treasury.
YES, ZP clearing
YES
document from SAP
YES, this document
from SAP
YES, reference
document from SAP
YES
COMMENTS
12:31 PM
Page 3 of 7
DOC
TYPE
DESCRIPTION
FUNCTIONAL
TEAM(S)
PURPOSE OR TRIGGER
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
LT
3000000000
3099999999
LT01
LT
Travel Card Interface
Travel
Automated transaction to distribute Travel Card amounts

FB50
billed to the correct agency and funding source. To be put in
effect 2/11/2004 in conjunction with new Travel interface.
30
3000000000
3099999999
YES, reference
document from SAP
OT
NonSAP BA TV Other
FI / FM
32
3200000000
3299999999
YES
YES
SD
3000000000
3099999999
TV01
PR
Price Change
Procurement
SAP posting for non-Payroll transfers debiting expense in a FB50

non-SAP business area and crediting revenue in any
business area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
Used to revalue finished inventory, equipment or supplies to MR21
current value.
48
4800000000
4899999999
NO
NO
None
N/A
N/A
MM01
PS
PT
Project Settlement
NonSAP BA TV Payroll
Commonwealthwide & Project

Systems
FI / FM
FB50, AUAK, CJ8G,

CJ88
FB50
11
32
1100000000
3200000000
1199999999
3299999999
No
YES
No
YES
PS
SD
1100000000
3000000000
11999999999
3099999999
PS01
TV01
PZ
RE
Vendor Payment Reversal

Invoice - Gross
Accounts Payable
Procurement
FBRA
MRIS
17
51
1700000000
1799999999
YES
YES
PZ
RE
1700000000
1799999999
KR01
RN
Invoice - Net
Procurement
MIRO, MRRL
51
5100000000
5100000000
5199999999
5199999999
YES
RN
5100000000
5100000000
5199999999
5199999999
MM03
MM03
SA
G/L Account Document
Various
FB50
01
0100000000
0199999999
NO
YES, ZP clearing
document from SAP
YES, ZP or KS
clearing document
NO
Sometimes
SA
0100000000
0199999999
SA02
SB
G/L Account Posting
FB50
12
1200000000
1299999999
NO
Statistical
SB
1200000000
1299999999
ZG02
SC
WBS Element to Internal Order

Posting
Commonwealthwide & Grants

Commonwealthwide & Project
Systems
FB50
17
1700000000
1799999999
NO
SC
1700000000
1799999999
SA01
SD
SAP/TABS Reconciliation Entry
General Ledger
30
3000000000
3099999999
Yes, reference
document from SAP
or legacy system
YES
SD
3000000000
3099999999
SD01
SE
Payroll Expense Adjustment (in

SAP only)
General Ledger
Used for journal entries made to correct SAP errors found FB50
during the SAP Fund reconciliation when no other entry is
appropriate. Reference document is the document number
originally sent to Treasury. This doc type also bypasses the
Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7
of the Fund.
Transfer payroll expenses from between SAP Funds to
FB50
agree with either a Treasury only EA or a phone call to
Treasury to change the Fund on payroll DSNs (documents)
they are unable to process due to an invalid Fund or a Fund
without sufficient funds. Reference document is either the
paper EA document or the Merge Run ID related to the
original ZX document.
30
3000000000
3099999999
Yes, reference
document from SAP
or legacy system
YES
SE
3000000000
3099999999
SE01
SF
Fed Rev Dep wo Remit
FB50
14
1400000000
1499999999
SW
0800000000
0899999999
GM01
SG
NonSAP Adj Memo
Cash Management Federal Revenue posting generated by GM billing process

for electronic deposits.
Cash Management Agency interface for Adjustment Memos.
FB50
07
0700000000
0799999999
SG
0700000000
0799999999
RV04
SH
Year-End Advancement Account

Posting
Cash Management Roll advancement account authorized balances to the new

year appropriation at fiscal year end
FB50
60
6000000000
6099999999
YES, Batch
YES
ID=AMBA#
YES, sent to Treasury
via year-end file.
SH
6000000000
6099999999
AA01
SI
LEG Revenue Document
07
0700000000
0799999999
NO
YES
SI
0700000000
0799999999
RV04
SJ
NonSAP RevDep w Rem
Cash Management Debit Memo posted in SAP from Treasury GL_Posted

FB50
interface
Cash Management Agency interface for Revenue with remittance. Agency
FB50
Deposit Transit Slip used to send remit to DOR for deposit.
07
0700000000
0799999999
YES, Batch
ID=RTBA#
YES
SJ
0700000000
0799999999
RV04
11/20/2014
Provide project settlements with their own unique number

range for postings to avoid contention with other processes
SAP posting for Payroll transfers debiting expense in a nonSAP business area and crediting revenue in any business
area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
Reversal document type for ZP.
Used to record invoices based on Purchase orders.
Invoicing Plan invoices.
Used to record invoices based on Purchase Orders. Also
used to record Purchase Order refunds with and without
This is default doc type for FB50 screen. Used for BAI file
upload and for many other purposes.
Used for journal entries prepared to accrue revenues and
expenditures by fund type throughout the year.
Used for journal entries to post Project Systems WBS
Element expenditures and adjustments to Internal Orders to
capture appropriate federal, state and local shares.
NO
COMMENTS
12:31 PM
Page 4 of 7
DOC
TYPE
DESCRIPTION
FUNCTIONAL
TEAM(S)
PURPOSE OR TRIGGER
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
07
0700000000
0799999999
08
0800000000
0899999999
09
0993000000
0993999999
FB50, FV50
14
1400000000
1499999999
YES, Batch
ID=RTBA#
YES, Batch
ID=REBA#
YES, this document
from SAP
YES, Batch ID=RT95#
FB50
08
0800000000
FB50
08
FB50
FB50, FV50
SAP
TRANSACTION
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
YES
SW
0800000000
0899999999
RV04
Yes
SN
0800000000
0899999999
RV04
YES
SP
0993000000
0993999999
SP01
YES
SQ
1400000000
1499999999
RV02
0899999999
Yes, Batch ID=RE94# YES
SR
0800000000
0899999999
RV06
0800000000
0899999999
YES, Batch
ID=REBA#
SS
0800000000
0899999999
RV04
01
14
0100000000
1400000000
0199999999
1499999999
NO
Sometimes
SU
SW
0100000000
0800000000
0199999999
0899999999
SU01
RV02
FB08, FB50
08
0800000000
0899999999
SW
0800000000
0899999999
SW01
FB50
08
0800000000
0899999999
YES, Batch ID =
YES
RT95#
SZ
0800000000
0899999999
RV06
FV50 / FB50
33
3300000000
3399999999
YES
YES
VN
3300000000
3399999999
VT01
FV50 / FB50
32
3200000000
3299999999
YES
YES
SD
3000000000
3099999999
VT01
Interface, FB50
VT
A000000000
Z999999999
YES - Last 8 positions YES

of thIs document from
legacy system
None
N/A
N/A
VT01
Obsolete - effective 7/1/2014
SK
NonSAP RevDep wo Rem
Cash Management Agency interface for Revenue deposited electronically.
SN
NonSAP Ref wo Remit
SP
SAP TV Credit Revenue
SQ
Rev Deposit w Remit
SR
NonSAP Rfd wo Remit
SS
NonSAP Ref w Remit
SU
SV
Adjustment Document
Rev Deposit wo Remit
SW
Revenue Reversal
SZ
NonSAP Rfd w Remit
VN
NonSAP VT SAP Only
VR
NonSAP VT SAP&Treas
VT
Legacy System VT
Cash Management Agency interface for Refund of Expenditures deposited

electronically.
General Ledger
Post inter- and intra- agency transfers crediting a Revenue
commitment item.
Cash Management Non-Accounts Receivable Revenue with remittance.
Deposit Transit Slip generated to send remit to DOR for
deposit.
Cash Management Used by out of scope agencies to post Refund of
Expenditures without remittance in SAP.
Cash Management Agency interface for Refund of Expenditures with
remittance Agency generated Deposit Transit Slip used to
send remit to DOR for deposit.
Various
Post adjustments when no file for Treasury is required.
Cash Management Non-Accounts Receivable Revenue for electronic deposits
or cash depsoits to local Treasury bank acct.
Cash Management Reverse electronic revenue posted directly in SAP and post
debits to revenue.
Cash Management Used by out of scope agencies to post Refund of
Expenditures with remittance in SAP.
FI / FM
SAP summary posting for Voucher from non-SAP system
from which a detailed Payment Request file is sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit Batch ID number from
payment request file.
No file is sent to Treasury from SAP.
FI / FM
SAP summary posting for Voucher from non-SAP system
from which a detailed Payment Request file is not sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit number from non-SAP
system.
GL Journal file is sent to Treasury from SAP to post the
expenditures in PeopleSoft and authorize the payment.
Reference = Batch ID; Document Date = Effective Date;
Header text = Transfer Description
General Ledger & Summarized Accounts Payable from various Legacy
Grants
Systems. File is sent to Treasury from the legacy system.
WA
Goods Issue
Procurement
Used for distribution of materials from one agency to

another or transfer of materials within an agency.
Documents are sent to Treasury only if the first seven
positions of the Fund are different and there is no revenue
commitment item on the document.
MIGO, MB1A,
MB1B, MB1C
49
4900000000
4999999999
YES, this document

YES
and there is no
revenue commitment
item on the document
None
N/A
N/A
MM02
WE
Goods Receipt
Procurement
Used to record receipt of goods or services
50
5000000000
5099999999
NO
None
N/A
N/A
MM02
WF
Production Order Costing
49
4900000000
4999999999
YES, this document

YES
WF
4900000000
4999999999
PM01
WI
WZ
Inventory Document
PCI Commissary Goods Issue
Plant Maintenance Used for recording consumption of materials in the Sign

Shop production orders. Used for recording inventory
produced in the Sign Shop production order. Also, used in
the settlement process for sign shop production.
positions of the Fund are different.
Procurement
Adjustment of inventory differences.
Procurement
Records goods issued to prisoners
MIGO (Goods),
ML81 (Services)
CO12, CO13, CO88,
KO88
MI07
MB1A
49
55
4900000000
5500000000
4999999999
5599999999
NO
NO
None
None
N/A
N/A
N/A
N/A
MM01
MM02
11/20/2014
FB50
FB50
FB50
YES
NO
Statistical
YES
COMMENTS
12:31 PM
Page 5 of 7
DOC
TYPE
DESCRIPTION
FUNCTIONAL
TEAM(S)
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
FB60
21
2100000000
2199999999
Yes, KZ clearing
document from SAP
FB50
12
1200000000
1299999999
Used for year-end upload and reversal of component unit

FB50
financial information into SAP to properly report in the
Commonwealth's CAFR.
Used to record debit offset entry for subrecipient payments FB60
posted by Interface or Conversion program where payment
is a positive amount. This FB60 transaction mirrors the
FB65 payment transaction made using doc type KJ and is
only used to execute F-44 clearing transaction.
01
0100000000
17
HR / Travel Invoice postings to pay vendor.
auto program in
payroll
FB50
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
YES
AZ
1700000000
1799999999
ZA01
NO
Statistical
ZJ
0100000000
0199999999
ZG01
0199999999
NO
NO
ZC
0100000000
0199999999
ZG01
1700000000
1799999999
Yes, KS clearing
document from SAP
YES
ZD
1700000000
1799999999
SA01
27
2700000000
2799999999
KA
1700000000
1799999999
KR01
8800000000
8899999999
YES
None
N/A
N/A
ZF01
FB50
12
1200000000
1299999999
YES, ZP clearing
document from SAP
YES, this document
from SAP
NO
YES
88
Sometimes
statistical
ZJ
0100000000
0199999999
ZG02
FB50
01
0100000000
0199999999
NO
YES, Some
statistical
ZJ
0100000000
0199999999
ZG02
IDOC interface
22
2200000000
2299999999
YES, ZP clearing
document from SAP
YES
KA
1700000000
1799999999
KD01
Used for beginning of year mass reversal of accrual and

F.80
deferral journal entries upon carryforward of GL balances to
new fiscal year.
Reversal document type for KZ (Advancment Account
FBRA, FCH8
Payment).
01
0100000000
0199999999
NO
YES, Some
statistical
ZJ
0100000000
0199999999
ZG02
17
1700000000
1799999999
NO
YES
ZK
1700000000
1799999999
ZA01
KALC
01
0100000000
0199999999
NO
NO
ZL
0100000000
0199999999
ZG01
PURPOSE OR TRIGGER
ZA
Advancement Account Invoice
Accounts Payable
ZB
Payroll Accrual
ZC
Upload of CU Info
Commonwealthwide & Payroll /

Travel
Commonwealthwide
ZD
Vendor Adjustment Invoice
Accounts Payable
ZE
Employee Travel Vendor Invoice
ZF
Accounts Payable
& Payroll / Travel
General Ledger
ZG
Non-SAP Advance Account

Replenishment
GAAP Accrual
ZH
GAAP Reclass
Commonwealthwide
ZI
Vendor Invoice Interface
Accounts Payable
ZJ
GAAP Reversal
Commonwealthwide
ZK
Vendor Payment Advancement

Account Reversal
Accounts Payable
ZL
FI-CO Reconciliation Ledger

Transaction
To identify all reconciliation ledger transactions, which will

aid in error correction.
ZN
Vendor Invoice Offset
Cost Allocation &

Commonwealth
Wide
Grants
Used to record debit offset entry for subrecipient payments FB60

posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB60
transaction mirrors the FB65 payment transaction made
using doc type KH and is only used to execute F-44
clearing transaction.
17
1700000000
1799999999
NO
YES
ZN
1700000000
1799999999
SA01
ZO
Payroll Default Cost Center

Correction & Leave Payout EA
Payroll
Used for journal entries that will manually correct payroll

posting made to the payroll default cost center and fund.
These corrections will be an expense to expense posting.
positions of the Fund are different.
FB50
78
7800000000
7899999999
YES, this document

YES
ZO
7800000000
7899999999
ZO01
ZP
Payment Posting
Accounts Payable
Vendor Payment documents for posting using automated

payment program.
F110
20
2000000000
2099999999
YES, this document

from SAP
PZ
1700000000
1799999999
KR01
11/20/2014
Commonwealthwide
Non-PO Invoice for Advancement Accounts. For

separating security by document types, reporting and
auditing.
Used to post payroll expense accruals automatically in FI
through accrual program. For GAAP purposes.
SAP
TRANSACTION
Unique document type used to accumulate amounts to

replenish non-SAP Advancement Accounts.
Used for year-end journal entries to accrue revenues and
expenditures by fund type for the Commonwealth's GAAP
conversion.
Used for year-end journal entries to reclassify GL account
balances within a CoPA fund to properly report the account
balances on the Commonwealth's CAFR.
SAP invoice documents posted via an external interface.
For auditing of payments in payment program the interface
triggered invoices are required to be separated.
YES
COMMENTS
12:31 PM
Page 6 of 7
DOC
TYPE
DESCRIPTION
FUNCTIONAL
TEAM(S)
PURPOSE OR TRIGGER
SAP
TRANSACTION
DOC
NUMBER
RANGE
DOCUMENT
RANGE FROM
DOCUMENT
RANGE TO
ZQ
Interface from FMIS and daily

clearing of non-SAP payables
account
General Ledger /
GM
Interface from FIMS to SAP, primarily to reallocate Payroll

charges. Also used to post the clearing of non-SAP
payables on a daily basis
FB50
99
9900000000
9999999999
ZR
Commitment Posting to FI
Commonwealthwide
FB50
01
0100000000
ZT
Non-SAP Agency
General Ledger
FB50, BAPI interface
02
ZV
Trustee Payment
Loans
F110
ZW
PR Posting 3rd Party
AP / Payroll
Program to post FM Commitments to FI at month-end for

financial statements generated from SPL. Commitments in
FI are adjusted for expenditure recognition differences
Treasury interfaces to record payments for out-of-scope
agencies
Trustee Payment documents for posting using automated
payment program
3rd Party Liability Payments.
ZX
Payroll Posting
Payroll
This entry is to record payroll expenses and payroll

liabilities as a result of the payroll run. For example:
Salaries, Medicare, Social Security, etc.
Payroll posting PC00_M10_CALC

Payroll posting PC00_M10_CALC
ZY
Payroll Cash Clearing
Bank Clearing
The Payroll Posting (ZX) does not post directly to the cash ZF_PAYROLL_BAN
account, instead, a payroll cash clearing account is used.
K_CLEARING
This entry (ZY) is to clear the payroll cash clearing account
and post to the cash account.
11/20/2014
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
SYSTEM FOR
PAYMENT OR
RECEIPT?
REAL FM
POSTING YES /
NO
REVERSING DOC
TYPE
REVERSING
RANGE FROM
REVERSING
RANGE TO
AUTH
GROUP
ZQ
9900000000
9999999999
ZQ01
0199999999
YES, Reference
YES
document from legacy
system or original
Payroll doc
No
NO
ZR
0100000000
0199999999
ZG01
0200000000
0299999999
NO
YES
AB
0100000000
0199999999
ZG01
20
2000000000
2099999999
YES
PZ
1700000000
1799999999
KR01
24
2400000000
2499999999
YES
ZW
2400000000
2499999999
KR01
25
2500000000
2599999999
YES
ZX
2500000000
2599999999
PY01
26
2600000000
2699999999
YES, this document

from SAP
YES, ZP clearing
document from SAP
YES, Reference
document relates to
many DSNs, RTs,
REs, and AMs from
SAP
NO
NO
ZY
2600000000
2699999999
PY01
COMMENTS
12:31 PM
Page 7 of 7

Sap Document Type Inventory: Document Types in Production

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Sap Document Type Inventory: Document Types in Production

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SAP DOCUMENT TYPE INVENTORY

DOCUMENT TYPES IN PRODUCTION

Any asset transaction with the exception of depreciation.

SAP invoice documents posted via payroll system in SAP.

Adv Act Dec w/oRemit

Available for use - effective 7/1/2014

Adv Act Increase

Available for use - effective 7/1/2014

Adv Act Dec w/ Remit

Available for use - effective 7/1/2014

Advancement Account Invoice

Cash Management Cash replenishment to Advancement Account.

Clear open customer items

Clear open vendor items

F.13, F-44, etc.

FB08, FBRA, F-30,

YES (only Loans w CI YES

Cust Write Off Doc

FB05, FB08, FB75,

Accounts Receivable Customer adjustment document,

YES, but offset

GM Offset Fed Billng

Resource Related Customer invoice offset and clearing

YES, but offset

FSP Customer Invoice

Accounts Receivable Federal Surplus Property customer

Customer Credit Memo

Accounts Receivable Credit memos.

Customer Lockbox Payment w/o

YES, Batch ID=RT95# YES

Trustee Loan Pay/Adj

Many Fixed Assets

Close an advancement account or decrease the authorized

Accounts Receivable customer payments for the Insurance ZFLBMAIN