Appendix 5 - EFS Mobilization Plan for KAUST Nov.

2008
ID
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
64
65
66
93
112
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
162
175
182
189
195
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239

Task Name

Duration

Office Accomodation
Accomodation hand over from KAUST
Relocation preparation
Initial Risk Assesment
Fit-out/Refurbishment
Space Planning
Health & Safety - first aid
IT/Telecom Cabling
Furniture/ Office Equipment
Furniture/ Office Equipment 1
Furniture/ Office Equipment 2
Furniture/ Office Equipment 3

91 days?
0 days
18 days
5 days
20 days
15 days?
2 days
14 days
90 days
1 day
1 day
1 day

Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Wed 1/21/09
Mon 1/26/09
Mon 1/26/09
Mon 1/26/09
Tue 1/6/09
Sun 1/4/09
Sun 1/4/09
Tue 3/3/09
Fri 4/3/09

57 days
1 day
5 days
4 days
1 day
1 day
5 days
1 day
1 day
5 days
1 day
1 day

Sat 1/3/09
Sat 1/3/09
Sat 1/10/09
Mon 1/5/09
Tue 1/20/09
Mon 1/5/09
Sat 1/3/09
Sat 1/10/09
Mon 1/5/09
Tue 2/24/09
Sun 1/4/09
Sat 1/31/09

Sat 2/28/09
Sat 1/3/09 Senior Commercial Manager
Wed 1/14/09 Senior Commercial Manager
Thu 1/8/09 Procurment Team Leader
Tue 1/20/09 Procurment Team Leader
Mon 1/5/09 Procurment Team Leader
Wed 1/7/09 Senior Commercial Manager
Sat 1/10/09 Senior Commercial Manager
Mon 1/5/09 Procurment Team Leader
Sat 2/28/09 Senior HSEQ Manager
Sun 1/4/09 General Manager
Sat 1/31/09 IT/Comms Team Leader

Assets
Vehicles, documentation, etc
Mobile phones, PDA's Blackberry's
Photocopiers & Fax Machines
Photocopiers & Fax Machines
Extra on-site storage

85 days
22 days
50 days
6 days
3 days
10 days

Wed 1/7/09
Wed 1/7/09
Wed 2/11/09
Sat 1/10/09
Sun 3/8/09
Sat 2/28/09

Wed 4/1/09
Wed 1/28/09 Senior Commercial Manager
Wed 4/1/09 Senior Commercial Manager
Thu 1/15/09 Senior Commercial Manager
Tue 3/10/09 Senior Commercial Manager
Mon 3/9/09 Senior Commercial Manager

Client Interface Planning

Monthly Management Report
Monthly Management Report 1
Monthly Management Report 2
Monthly Management Report 3
Monthly Management Report 4
Monthly Management Report 5

168 days
120 days
0 days
0 days
0 days
0 days
0 days

Mon 1/12/09
Wed 2/4/09
Wed 2/4/09
Wed 3/4/09
Sat 4/4/09
Mon 5/4/09
Thu 6/4/09

Mon 6/29/09
Thu 6/4/09
Wed 2/4/09 Senior Management
Wed 3/4/09 Senior Management
Sat 4/4/09 Senior Management
Mon 5/4/09 Senior Management
Thu 6/4/09 Senior Management

Weekly Meetings
Communication Links
KAUST Contact Database

168 days
177 days
1 day

Mon 1/12/09
Tue 1/6/09
Sat 1/10/09

Mon 6/29/09 Senior Management

Wed 7/1/09
Sat 1/10/09 IT/Comms Team Leader

176 days
120 days
120 days
4 days
18 days
30 days

Tue 1/6/09
Sun 3/1/09
Wed 3/4/09
Sun 1/11/09
Sun 2/1/09
Sat 2/21/09

Tue 6/30/09 Senior HSEQ Manager

Sun 6/28/09 Senior HSEQ Manager
Wed 7/1/09 Senior HSEQ Manager
Wed 1/14/09 IT/Comms Team Leader
Wed 2/18/09 IT/Comms Team Leader
Sun 3/22/09 IT/Comms Team Leader

Contract & Legal

Final Contract Award
Parent Company Guarantee
Insurance
Licenses

22 days
1 day
1 day
1 day
1 day

Sat 12/6/08
Sat 12/27/08
Sat 12/6/08
Sat 12/6/08
Sat 12/6/08

Sat 12/27/08
Sat 12/27/08 Senior Commercial Manager
Sat 12/6/08 Senior Commercial Manager
Sat 12/6/08 Senior Commercial Manager
Sat 12/6/08 Senior Commercial Manager

Finance
Bank account & procedures
Cash handling procedures
Budgets - internal
Cost Structure - cost codes
Invoicing Process - income stream
Data Processing Model
Supplier Accounts
Management accounts

10 days
1 day
1 day
1 day
1 day
1 day
1 day
1 day
1 day

Sat 1/10/09
Sat 1/10/09
Sun 1/11/09
Mon 1/12/09
Tue 1/13/09
Wed 1/14/09
Sat 1/17/09
Sun 1/18/09
Mon 1/19/09

Mon 1/19/09 Senior Commercial Manager

Sat 1/10/09
Sun 1/11/09
Mon 1/12/09
Tue 1/13/09
Wed 1/14/09
Sat 1/17/09
Sun 1/18/09
Mon 1/19/09

Training Solutions
Orientation (HR)
Induction (HSEQ)
IMS Session
Management Induction
Customer Service Session
Helpdesk Session
IT Training
Helpdesk Mobilization
Human Resources
Recruitment - Management Team
Recruitment - Operational & General
Payroll
Cost Codes
HR Administration and records

164 days
155 days
155 days
151 days
151 days
123 days
85 days
91 days
65 days

Mon 1/19/09
Mon 1/19/09
Tue 1/20/09
Sun 2/1/09
Sun 2/1/09
Sun 3/1/09
Sat 4/4/09
Mon 3/2/09
Sat 4/4/09

Wed 7/1/09 Senior HSEQ Manager

Mon 6/22/09
Tue 6/23/09
Wed 7/1/09
Wed 7/1/09
Wed 7/1/09
Sat 6/27/09
Sun 5/31/09
Sun 6/7/09 Helpdesk Team Leader

213 days
121 days
129 days
1 day
1 day
4 days

Fri 10/31/08
Fri 10/31/08
Fri 1/23/09
Wed 1/7/09
Wed 1/21/09
Sun 1/4/09

Sun 5/31/09
Sat 2/28/09 EFSG
Sun 5/31/09 EFSG
Wed 1/7/09 Senior Commercial Manager
Wed 1/21/09 Senior Commercial Manager
Wed 1/7/09 Senior Commercial Manager

ICT

150 days
150 days
35 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days

Sat 1/10/09
Sat 1/10/09
Sat 1/17/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09

85 days
26 days
28 days
17 days
30 days

Sat 1/3/09
Sat 1/3/09
Sun 3/1/09
Sat 2/14/09
Sat 1/10/09

Sat 3/28/09
Wed 1/28/09 Procedures Author
Sat 3/28/09 Procedures Author
Mon 3/2/09 Procedures Author
Sun 2/8/09 Senior HSEQ Manager

93 days
5 days
2 days
3 days

Sat 1/17/09
Sat 3/28/09
Sat 4/18/09
Sat 1/17/09

Sun 4/19/09
Wed 4/1/09 General Manager
Sun 4/19/09 General Manager
Mon 1/19/09 General Manager

Business Procedures
Petty Cash
Personal Expenses
Purchase Order Process
Postage & Couriers
Stationery
Travel & Vehicle Hire
Timesheets
Procurement Process
Communicating Procedures
Authorisation Levels
PDA and Associated support

KAUST Representative Inductions

Service Provider and Subcontractor Inductio
Client End User Inductions
EFS initial internal contact database
EFS initial supplier contact database
EFS external mutual agreement contact databas

IT establishment and administration

Operational System - Selection & Implementatio
Management Information (by KAUST)
Reporting Timetable & Mechanism
Report Formats
Definitions of Terms Used
Performance Measures
Data Capture
Performance monitoring
Performance analysis
Industry standard benchmarking
Training & Awareness
Intellectual property & probity
Operational Due Diligence
Procedure Manuals 1
Procedure Manuals 2
Current work methodology
IMS Implementation
Branding
Logo/Identity/Brand
Uniforms
Building Signage

Project: Mobilization Plan

Date: Wed 11/5/08

Task

Start

Split

Finish

Resource Names

Oct 4, '08
Oct 11, '08
Oct 18, '08
Oct 25, '08
Nov 1, '08
Nov 8, '08
Nov 15, '08
Nov 22, '08
Nov 29, '08
Dec 6, '08
Dec 13, '08
Dec 20, '08
Dec 27, '08
Jan 3, '09
Jan 10, '09
Jan 17, '09
Jan 24
F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S

Fri 4/3/09
Sat 1/3/09 General Manager
Tue 1/20/09 General Manager
Sun 1/25/09 Senior HSEQ Manager
Sat 2/14/09 General Manager
Mon 2/9/09 General Manager
Tue 1/27/09 Senior HSEQ Manager
Mon 1/19/09 IT/Comms Team Leader
Fri 4/3/09
Sun 1/4/09 Procurment Team Leader
Tue 3/3/09 Procurment Team Leader
Fri 4/3/09 Procurment Team Leader

1/3
General Manag

IT/Comms Team L
Procurment Team Leader

Senior Commercial Manager

Senior Commercial Manager
Procurment Team Leader
Procurment Te
Procurment Team Leader
Senior Commercial Manager
Senior Commercial Manager
Procurment Team Leader
General Manager

Senior Commercial Manager

IT/Comms Team Leader

IT/Comms Team Leader

Senior Commercial Manager

Senior Commercial Manager
Senior Commercial Manager
Senior Commercial Manager

Senior Commercial Manager

Senior Com
Senior Commercial Manager

Mon 6/8/09
Mon 6/8/09 IT/Comms Team Leader
Fri 2/20/09 IT/Comms Team Leader
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09
Sat 1/3/09

1/3
1/3
1/3
1/3
1/3
1/3
1/3
1/3
1/3
1/3
1/3

General Manager

Progress

Milestone

Summary

Project Summary
Page 1

External Tasks

External Milestone

Deadline

Appendix 5 - EFS Mobilization Plan for KAUST Nov. 2008

, '09
Jan 31, '09
Feb 7, '09
Feb 14, '09
Feb 21, '09
Feb 28, '09
Mar 7, '09
Mar 14, '09
Mar 21, '09
Mar 28, '09
Apr 4, '09
Apr 11, '09
Apr 18, '09
Apr 25, '09
May 2, '09
May 9, '09
May 16, '09
May 23, '09
May 30, '09
Jun 6, '09
Jun 13, '09
Jun 20, '09
Jun 27, '09
M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F

ger
Senior HSEQ Manager
General Manager
General Manager
Senior HSEQ Manager
Leader

Procurment Team Leader

Procurment Team Leader

eam Leader

Senior HSEQ Manager

IT/Comms Team Leader
Senior Commercial Manager
Senior Commercial Manager
Senior Commercial Manager
Senior Commercial Manager

2/4
3/4
4/4
5/4
6/4

IT/Comms Team Leader

IT/Comms Team Leader

Helpdesk Team Leader

EFSG
EFSG
mmercial Manager

IT/Comms Team Leader

IT/Comms Team Leader

Procedures Author
Procedures Author
Procedures Author
Senior HSEQ Manager
General Manager
General Manager
r

Project: Mobilization Plan

Date: Wed 11/5/08

Task

Split

Progress

Milestone

Summary

Project Summary
Page 2

External Tasks

External Milestone

Deadline