GUIDELINES FOR WRITING SUMMER TRAINING PROJECT REPORT

(SUMMER TRAINING PROJECT REPORT FORMAT)

The different items of a project report are presented below:
1. Cover page
2. Introductory pages
- Acknowledgement
- Certificates
- Abstract
- Table of contents
3. Text
- Chapters
- Main sections
- Subsections
- Footnotes
- Conclusions of each chapter
4. Bibliography
5. Appendices
Introductory Pages
Acknowledgements: In the process of carrying out any project, the students would have received help from
different persons and organizations. So, all those helps should be acknowledged under this heading. In an
academic research, a sample list of people who are to be acknowledged is as follows:

Supervisor

Members of the department who rendered their valuable suggestions and criticism during the summer
training period

The executives in different organizations who provided data and literature for the research

Institute Mentor

The typesetting office and personnel.

Abstract: Abstract gives an executive summary or overview of the project report outlining the title of the
project, objective(s), shortcomings of existing literatures, need for further research, proposed measure of
performance and research methods, results of comparison and highlights of inferences as brief conclusions
Table of contents: Table of contents is the catalogue of the project report, which summarizes every aspect of
the report.
Text
Different items under 'Text' are Chapters, Main Sections, Subsections, and Conclusions.
Chapters: The text of the report should be divided into different chapters depending on the type of project. In
the case of survey based project report, the different chapters are as listed below:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Introduction
Introduction to the subject under study
Analysis of the organization under study
Literature Review
Objectives and Hypotheses
Research Methodology
Data Analysis
Conclusions
Suggestions and Recommendations

Introduction: The chapter on introduction should begin with the origin and the development of the project
concept along with the most significant contributions in the past must be summarized in this chapter. At the

end of this chapter, the plan of project in the form of a flowchart should be presented. Further, this chapter
should give a lead for literature search.
Introduction to Subject: The chapter focuses on brief outline about the topic/subject which includes reasons
for opting the particular subject, its benefits, importance and scope of the subject.
Introduction to Organization: It focuses on background, organization structure, company turnover, product
line, distribution network, market share and relevance of the subject to the organization under study.
Literature review: Literature review is the crucial part of any research. This helps the researcher avoid
reinventing past contributions and results. This focuses on the past literature in the field of research and its
classification under different angles.
Objectives and hypothesis: Based on the direction of the literature review, the researcher should clearly spell
out the objectives of the research and related hypotheses. As mentioned earlier, hypothesis is an assumption
about the population where the truth of the assumption is not sure. The researcher should list a meaningful
number of hypotheses, which will be tested under the chapter 'Data Analysis.
Methodology: Methodology aims to finalize the activities of research design and data collection procedure.
After designing the questionnaire, the researcher should organize the data collection activity with the help of
interviewers as per the assumed sampling plan and experimental design. Anyone or a combination of primary
data collection methods, viz., observation method, personal interview, and telephone interview and mail
survey is to be used in the study.
Data analysis: The data analysis can be classified into preliminary analysis and hypotheses testing. This
chapter deals with the application of statistical tools for the analysis of data and making inferences.
In preliminary analysis, the data are presented in the form of charts and graphs to have insight into the
research problem. This helps the researcher come out with some inferences, but these are based on the
observations from the charts and graphs.
The second type of analysis is the testing of hypotheses. The different hypotheses which have been
formulated earlier are tested at this stage. This exercise will reveal certain underlying facts of the research
problem which will help the researcher formulate strategies for the operations of any business system. This
chapter will have a major subsection on results and discussions. In some cases, this section deals with
mathematical models and regression models, in addition to the above items.
Conclusions: The chapter on conclusions summarizes project findings, contribution of the study, limitations
of the study, and scope for the future research.
Suggestions and Recommendations: The researcher has to give his/her views as suggestion or
recommendations to the organization based on the analysis of data collected.
Bibliography
A bibliography, the product of the practice of bibliography, is a systematic list of books and other works such
as journal articles. The references can be classified into journals, books, magazines, newspapers, research
studies, electronic material etc. These are illustrated below.
Journal articles: The articles which are taken from journals should be included in the bibliography as per the
following format.
Author(s), Title of the article, Name of the journal, Volume of the journal, Issue number of the volume,
Year of publication, from-to numbers of the pages of the article-like.
Gopal,akrishnan, P. and M. Sundaresan, Materials Management: An Integrated Approach, Prentice-Hall
of India, New Delhi, 1979.
TYPING INSTRUCTIONS
After thoroughly checking the draft of the summer training project report, it should be given for final typing.
This section deals with important instructions for typing the report. The different items which are to be
concentrated are paper, margins, indention, spacing between .lines and spacing within a sentence.
Paper: The A4 size white sheet is used for the final printing of the report. The printing should be done on one
side only.
Margins: The left margin and the right margin of the report should be 1.5 inch and 1 inch, respectively. The

top as well as bottom margin should be 1 inch. But, in the pages starting with a chapter, the top margin should
be 3 inch.
Indention: The paragraph can be classified into general and indented. The first line of general paragraph is
not indented, whereas in indented paragraph, the first line of the paragraph is indented by 10 spaces from the
left margin.
Spacing between lines the entire report should be typed with double spacing except indented paragraphs,
tables and footnotes. The indented paragraphs, tables and footnotes are to be typed with single spacing. But
there should be double spacing between each neighboring pair of these single spaced items, that is, between
adjacent indented paragraphs as well as adjacent tables.
Triple spacing should be given for the following cases:

Before each paragraph heading

Before and after each centre heading, centre subheading, side heading and indented paragraph.
Spacing within a sentence: The details of spacing within a sentence are summarized in Table 1.
Details of Spacing within a Sentence
Description of item

Number of
spaces

Between words

After a semicolon

After a colon

After a comma

After a full stop

Before the first parenthesis or bracket

Between the fast letter of a word in a sentence and each of

comma, semicolon, colon, exclamation mark, question mark,
last parenthesis and last bracket.
Between the first quotation mark and the very next word.
Between the end quotation mark and the immediate preceding word.
Before and after a hyphen (-)

0
0
0
0
0

Before and after a slash (/)

The draft of the report should be reviewed for an appropriate number of times so that the errors are completely
avoided. While reviewing the draft, certain guidelines are to be followed, as indicated below:

The text should convey the intended message.

The report should be organized in hierarchical form with chapters, main sections, subsections etc.
There should be continuity between chapters and also between sections as well subsections.
The abstract at the beginning should reveal the essence of the entire report which gives the overview of
the report.
The content of the report should fully reveal the scope of the research in logical sequence without omitting
any item and at the same time it should be crisp and clear.
A reading of abstract and conclusion of a report should give the clear picture of the report content to the
readers.
Each and every table as well as figure should be numbered and it must be referred in the main text.

UNIVERSITY GUIDELINES FOR SUMMER TRAINING PROJECT

REPORT:

1. At the end of second semester examination, every student of MBA shall undergo on-the-job practical
training in any manufacturing, service or financial organization. The training shall be of 8 weeks
duration. The College/Institute shall facilitate this compulsory training for students.
2. During the training, the student is expected to learn about the organization and analyze from both deep
and wide perspective, find a live problem in the organisation and suggest solutions of a live problem.
The core objective of this training is to prepare the student with the awareness of actual functioning of
the organization and explore problems faced by them in a typical socio-economic-political business
environment for exploring feasible solutions and suggestions.
3. During the course of training, the organization (where the student is undergoing training) will assign a
real-life problem/project to the student.
4. Every student, after the completion of training shall submit a report to the College/Institute and the
organization where they have gone their training, which shall form part of third semester examination.
However, the report must be submitted by the end of August during third semester so that it is
evaluated well in time and third semester results are not delayed.
5. The report (based on training and the problem/project studied) prepared by the student shall be known
as Summer Training Project Report (STPR). The report should ordinarily be based on primary data. It
should reflect in depth study of micro problem, ordinarily assigned by the organization where student
undergoes training. Relevant tables and bibliography should support it.
One comprehensive chapter must be included about the organization where the student has undergone
training. This should deal with brief history of the organization, its structure, performance products/services
and problem faced. This chapter will form part 1 of the report. Part 2 of the report will contain the study of
micro research problem. The average size of report ordinarily will be of 100 to 150 typed pages in standard
font size (12) and double spacing. Three neatly typed and soft bound (paper back) copies of the report will be
submitted to the college/institute. The report will be typed in A-4 size paper.
6. The report will have two certificates. One by the head of the institute/college and the other by the
reporting officer of the organization where the student has undergone training. These two certificates
should be attached in the beginning of the report.
7. The report will be evaluated by two external examiners. It will carry total of 150 marks divided into
written report of 100 marks and presentation of 50 marks. There will be no internal examiner. Only
such person will evaluate the project report who has minimum three years of experience of teaching
MBA classes in a college/University. Experience of teaching MBA classes as guest faculty shall not be
counted.
8. It is mandatory that the student will make presentation in the presence of teachers and students. The
student is expected to answer to the queries and questions raised in such a meeting.