Actors' Equity Association

Deputy Packet
Information, Reports, Forms

Deputy's Weekly Record of Rehearsal and Performance Hours

Completed form must be returned each week to Actors' Equity Association

Name of Theatre:

Location:

Production in Rehearsal:

Production in Performance:

Principals or Singers or Dancers:

DATE

DAY

REHEARSAL
A.M.

PERFORMANCES

TOTAL HOURS

P.M.

OVERTIME
REH.

PERF.

SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
Total:

Has Manager been made aware of overtime (if any)? Yes T

Has all overtime been paid? Yes T

No T

0.00

No T

If no, for which date(s) is payment(s) due?

Signature of Deputy:

Date:

Deputy Local Phone Number:

Instructions:
1.
If the regular performance week is Tuesday through Sunday, delete the FIRST Sunday. If the regular performance week is Monday through
Saturday, delete the LAST Sunday.
2.
For the week of rehearsals prior to the opening of the first production of the season, if rehearsals begin mid-week, use a separate form for that
first partial week.
3.
If the rehearsal schedule is staggered, that is, if members of the company are called and/or released at different hours, please explain on the
reverse side.
4.
The sample below is to assist you in completing this form. It has been made out for a Monday through Saturday playing schedule, therefore,
the LAST Sunday has been deleted.
DATE

DAY

July 5
July 6
July 7
July 8
July 9
July 10
July 11

SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY

REHEARSAL
A.M.
-10:00 DAY OF
11 12
11:00 -

P.M.
2-5, 7-11
1, 2:30 5:30
REST
12:30, 2 5:30
1:30 5:30

PERFORMANCE

TOTAL
HOURS

OVERTIME
REH.

NONE
8-11
8-11
2-5, 8-11
8-11
8-11
2-5, 8-11

7
9
3
8
8
7
6
TOTAL: 48

In order to avoid disputes, make sure stage management is made aware of overtime before it occurs.
Use reverse side for comments
Rev.6/00

PERF.

Report of TV News Taping/Filming

Return completed report to your Equity Business
Representative

Date
The production of ________________________________________ at ___________________________
(Production Name)

(Theatre)

in __________________________ was either:

filmed
video taped
audio recorded

(City)

or

for television news purposes under terms of the __________________________ contract on this date.
A.

Recording/filming took place at a rehearsal

performance

B.

Cameras were present and operating for _____________ minutes.

C.

Notice of the session was posted by the management on ____________________.

D.

Taping/Filming was done by the producer for the creation of news footage

Yes

No

Yes

No

or
Taping/Filming was done by outside News/Talk program
E.

Represented at this session were:

News/Talk Program

Air date:

Local

Network

News/Talk Program

Air date:

Local

Network

News/Talk Program

Air date:

Local

Network

News/Talk Program

Air date:

Local

Network

Stage Manager

___________________________

Principal Deputy

___________________________

Chorus Deputy

___________________________

Chorus Deputy

___________________________

Please use reverse for additional comments.

165 WEST 46 STREET NEW YORK NY 10036 TELEPHONE 212.869.8530 FAX 212.719.9815 WWW.ACTORSEQUITY.ORG
6755 Hollywood Boulevard 5th Floor, Hollywood CA 90028, 323.978.8080
125 South Clark Street Suite 1500 Chicago IL 60603, 312.641.0393
350 Sansome Street Suite 900 San Francisco CA 94104, 415.391.3838 10319 Orangewood Boulevard Orlando FL 32821, 407.345.8600

Grievance Form

For use only in filing a grievance or claim against your employer.

Grievant:

Temporary Street Address:

City:

State

Zip

Phone:

City:

State

Zip

Phone

Producer:

Contract:

Permanent Street Address:

Theatre Street Address:

State:

Zip

Theatre Name
City:

Phone:

Play

Instruction for preparing grievance: In setting forth any grievance, claim for money or other
contract violation, please be as specific as you can with respect to names, dates, places, facts,
etc. If known, cite rule or rules, which have been violated. Where a claim for money is made,
compute the amount of the claim if it is known or can be conveniently done. Before filing your
grievance, discuss it with your Deputy and Stage Manager. They may be able to resolve it.
Information on filing grievance: This grievance must be delivered to an official representative
of Equity (not the Deputy). It can also be mailed directly to the Union. If you are dissatisfied with
the final resolution of your grievance, it may be appealed to the Council. It is every member's right
to appeal determinations which are deemed unsatisfactory.
Nature of grievance or claim (continue on reverse side, if necessary):

_________________________________
Signature of Grievant

____________________
Date

Have you discussed this grievance with your deputy?

Rev.12/02

165 WEST 46 STREET NEW YORK NY 10036 TELEPHONE 212.869.8530 FAX 212.719.9815 WWW.ACTORSEQUITY.ORG
6755 Hollywood Boulevard 5th Floor Hollywood CA 90028, 323.978.8080
125 South Clark Street Suite 1500 Chicago IL 60603, 312.641.0393
350 Sansome Street Suite 900 San Francisco CA 94104, 415.391.3838 10319 Orangewood Boulevard Orlando FL 32821, 407.345.8600

Deputy Accident Report

This record is to be forwarded to Actors' Equity Association's office as soon as possible to be

filed with your show's permanent file. This does not replace the employer's report of injury
to be filed with the employer's Worker's compensation carrier.
Date:

Recorded by (name of deputy):

Company:

Theatre:

Name of Show:
Please print name(s) and Member ID* of person(s) involved (non-participants may not file):

Location (place where accident occurred, e.g., dressing room):

Accident (a factual account of the accident, including names of people and/or places):

Does it appear there will be time lost? Yes

No

Has it been reported to Worker's Compensation? Yes

No

Witnessed
Deputy

Signed
Filer(s) listed above
Use reverse side for additional remarks.
* Your member ID is located on your Equity Membership Card.
165 WEST 46 STREET NEW YORK NY 10036 TELEPHONE 212.869.8530 FAX 212.719.9815 WWW.ACTORSEQUITY.ORG
6755 Hollywood Boulevard 5th Floor Hollywood CA 90028, 323.978.8080
125 South Clark Street Suite 1500 Chicago IL 60603, 312.641.0393
350 Sansome Street Suite 900 San Francisco CA 94104, 415.391.3838 10319 Orangewood Boulevard Orlando FL 32821, 407.345.8600

Name:

Phone:

Street Address:
City:
Days and hours open:

State:
Age ranges:

Distance from Theatre/lodging:

Cleanliness:

Zip:
Rates:

Teacher/child ratio:
Outdoor Play Area:

Comments:

Any Babysitters or Day Care Programs You Strongly Do Not Recommend

Miscellaneous
Pediatrician:
Best hospital/emergency room:

Phone:
Babysitting Agencies:

Prominent hotels in area which keep babysitter lists:

Public/Private schools' attitude toward enrolling children for short-term:
Name of school:
Comments:

Other Comments:

Thank you for helping to pave the way for fellow parents. Please feel free to contact Equity's Parents Committee at any
time.
Important Note: The information contained herein constitutes the opinion of Equity members providing the information
only. Equity makes no recommendations or representations concerning childcare and does not warrant or otherwise
guarantee the accuracy of information provided herein.

Safe and Sanitary Report of Theatre Facilities

Date:

Name of Theatre:

Street Address:

Name of Show:
City:

Total Number in Cast:

State:

Zip

Principal or Chorus Deputy:

Type of Contract:

Deputy Signature:

Please Answer The Following:

Yes
(X)

No
(X)

1. Are dressing rooms clean? If not, which ones?

2. Are dressing rooms theatrical? If not, please specify
3. Are dressing rooms air-conditioned?
4. Is the house or other areas air-conditioned?
5. Are the dressing rooms heated?
6. Can the dressing rooms be locked?
7. Are there mirrors in each dressing room?
8. Are there make-up lights in each dressing room? (Fluorescent not allowed)
9. Do the dressing rooms have closets?
10. Do the dressing rooms have clothing rods for costumes?
11. Do the dressing rooms have hooks?
12. Do the dressing rooms have shelves?
13. Is the basement used as a dressing room or changing room?
14. Do other personnel (Wardrobe, hair, etc.) use the basement? Specify.
15. Are the bathrooms clean? If not, which ones?
16. Are the sinks clean? If not, which ones?
17. Are the showers clean? If not, which ones?
18. Are the stairways well lit?
19. Do the stairways have treads or runners?
20. Is there an alleyway?
21. Is the alleyway clean?
22. Is the alleyway well lit?
23. What type of dance surface does the theatre have?
24. Do you use your own deck?

(Please see reverse)

Comments and/or Specifics

Safe And Sanitary Report (continued)

Dressing Room Breakdown

Number of Rooms

Basement
1st Floor
2nd Floor
3rd Floor
4th Floor
Additional Comments:

Rev. 6/00

Number of Places in
Each Room

Number of Toilets
and Location

Number of Basins
and Location

Number of Showers
and Location

Agency Commission Schedule

For further information, contact an Equity Agency Representative:
New York
Chicago
Los Angeles

Calandra Hackney
Pam Spitzner
Michael Van Duzer

212-869-8530
312-641-0393
323-978-8080

Commissions shall be applicable in accordance with the following:

Tier I: For weekly contractual salaries of $525 or less, a 5% commission shall be applicable
Tier II: For weekly contractual salaries of greater than $525, a 10% commission shall be applicable,
except that the rehearsal period at minimum salary is commissionable at 5%.

For Chorus Contracts: Commission on chorus contracts shall be applicable only in accordance with
the Equity Agency Interim Regulations and Modifications to Rule A, set forth by the Joint Committees
Determinations on January 22, 1991 and further modified on January 2, 2008. If after one year the
weekly salary of an Equity Chorus Contract does not exceed the Equity established minimum salary
(which includes all required minimum salary increments), an actor may elect to continue to pay
commission.
For Special Production, Cabaret, Business Theatre, and San Francisco Bay Area Theatres
Agreements: Any commission that would invade minimum salary (including minimums to be
paid when the Gross Box Office receipts increase under Special Production) shall be paid by the
Producer. The Agents name must appear as Agent of record on the face of the Actors employment
contract.
For COST & Resident Musical Stock Agreements: When a contract is negotiated by an Agent and
said Agent is the Agent of record on the face of the employment contract, the Actor shall be reimbursed
for commissions paid to such agent on account of the invasion of minimum, to the extent of 5% of the
minimum. (The Producer is not required to pay commission during the rehearsal period.)
For Per Diem Monies: Commission shall not be applicable on the Equity minimum portion of out-oftown expense money or per diem.

Revised: 01.02.08
Schedule

Agency Commission