Federal Register / Vol. 71, No.
138 / Wednesday, July 19, 2006 / Notices
PURPOSE(S):
Information is collected to determine
the facts and circumstances surrounding
a complaint filed with the office of the
Inspector General by a Defense
Intelligence Agency employee or to
determine the facts and circumstances
of matters under Inspector General
inquiry of investigation. Information
collected by the Inspector General is for
the purpose of providing the Director,
DIA, with a sound basis for just and
intelligence action. Records are used as
a basis for recommending actions to the
Command Element and other DIA
elements. Depending upon the nature of
the information it may be passed to
appropriate elements within the DoD,
the Department of State, Department of
Justice, Central Intelligence Agency and
to other appropriate Government
agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosure
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of the DIA’s compilation
of systems of records notices apply to
this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and
electronically in a database.
RETRIEVABILITY:
Filed by subject matter and case
number.
SAFEGUARDS:
Records are maintained in a building
protected by security guards and are
stored in vaults, safes or locked cabinets
and are accessible only to authorized
personnel who are properly screened,
cleared and trained in the protection of
privacy information. Electronic
rerecords are maintained on a classified
and passwork protected system.
RETENTION AND DISPOSAL:
Records are held in current files for 5
years after completion and adjudication
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of all actions and retired to the
Washington National Records Center.
Investigations will be offered to the
National Archives and complaints
destroyed when 20 years old.
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41007
SYSTEM MANAGER(S) AND ADDRESS:
Inspector General’s Office, Defense
Intelligence Agency, Washington, DC
20340–5100.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Freedom of Information Act Office
(DAN–1A/FOTA), Defense Intelligence
Agency, 200 MacDill Blvd, Washington
DC 20340–5100.
Individual should provide their full
name, current address, telephone
number and Social Security Number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Office (DAN–1A/FOIA), Defense
Intelligence AGency, 200 MacDill Blvd,
Washington, DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.
CONTESTING RECORD PROCEDURES:
DIA’s rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DIA Regulation 12–12
‘‘Defense Intelligence Agency Privacy
Program’’; 32 CFR part 315—Defense
Intelligence Agency Privacy Program; or
may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
Personal interviews, personal history
statements, abstracts or copies of
pertinent medical records, abstracts
from personnel records, results of tests,
physician’s notes, observations from
employee’s behavior, related notes,
papers from counselors and/or clinical
directors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Part of this system may be exempt
under 5 U.S.C. 552s(k)(2), (k)(5), or
(k)(7), as applicable.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 319. For
more information contact the system
manager.
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
[DOD–2006–OS–0160]
Privacy Act of 1974; Systems of
Records
AGENCY: Defense Logistics Agency.
ACTION: Notice to amend a system of
records.
SUMMARY: The Defense Logistics Agency
is amending a system of records notice
to its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective
without further notice on August 18,
2006, unless comments are received that
would result in a contrary
determination.
ADDRESSES: Send comments to the
Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT: Ms.
Jody Sinkler at (703) 767–5045.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
Dated: July 13, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
S180.20 CA
SYSTEM NAME:
Biography File (December 31, 1997,
62 FR 68268).
CHANGES:
* * * * *
SYSTEM IDENTIFIER:
Delete ‘‘CA’’ from entry.
SYSTEM LOCATION:
Delete entry and replace with ‘‘DLA
Public Affairs, Headquarters, Defense
Logistics Agency, ATTN: DP, 8725, John
J. Kingman Road, Stop 2533, Fort
Belvoir, VA 22060–6221, and the Public
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 41008 Federal Register / Vol. 71, No. 138 / Wednesday, July 19, 2006 / Notices
Affairs Offices of the DLA Field
Activities. Official mailing addresses are
published as an appendix to DLA’s
compilation systems of records notices.’’
* * * * * assigned to DLA and other persons
SYSTEM MANGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director, DLA Public Affairs,
Headquarters, Defense Logistics Agency,
ATTN: DP, 8725 John J. Kingman Road,
Stop 2533, Fort Belvoir, VA 22060–
6221, and the Heads of the Public
Affairs Offices within each DLA Field
Activity. Official mailing addresses are
published as an appendix to DLA’s
compilation of systems of records
notices.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Officer, Headquarters, Defense Logistics
Agency, ATTN: DP, 8725 John J.
Kingman Road, Stop 2533, Fort Belvoir,
VA 22060–6221.’’
CONTESTING RECORDS PROCEDURES:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics
Agency, ATTN: DP, 8725 John J.
Kingman Road, Stop 2533, Fort Belvoir,
VA 22060–6221.’’
* * * * * Officer, Headquarters, Defense Logistics
S180.20
SYSTEM NAME:
Biography File.
SYSTEM LOCATION:
DLA Public Affairs, Headquarters,
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221, and the
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Public Affairs Offices of the DLA Field
Activities. Official mailing addresses are
published as an appendix to DLA’s
compilation of systems of records
notices.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Selected civilian and military
personnel currently and formerly
affiliated with DLA and the Department
of Defense (DoD).
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographical information provided by
the individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations and 10 U.S.C. 133, Under
Secretary of Defense for Acquisition,
Technology, and Logistics.
PURPOSE(S):
Information is maintained as
background material for news and
feature articles covering activities,
assignments, retirements, and
reassignments of key individuals; for
use in introductions; in the preparation
of speeches for delivery at change of
command, retirement, award
ceremonies, and community relations
events; for congressional functions; and
for site visits.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To Federal, state, and local agency
officials and/or private sector entities
for use as background information for
introductions, briefings, Congressional
testimony, and/or meetings.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of DLA’s
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on paper and
electronic storage media.
RETRIEVABILITY:
Retrieved alphabetically by last name
of individual.
SAFEGUARDS:
Records are maintained in a secure,
limited access, or monitored area.
Physical entry by unauthorized persons
is restricted by the use of locks, guards,
or administrative procedures. Access to
personal information is limited to those
who require the records to perform their
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official duties. All personnel whose
official duties require access to the
information are trained in the proper
safeguarding and use of the information.
RETENTION AND DISPOSAL:
Files are destroyed 2 years after
retirement, transfer, separation, or death
of the person concerned.
SYSTEM MANAGER(S) AND ADDRESS:
Director, DLA Public Affairs,
Headquarters, Defense Logistics Agency,
ATTN: DP, 8725 John J. Kingman Road,
Stop 2533, Fort Belvoir, VA 22060–
6221, and the Heads of the Public
Affairs Offices within each DLA Field
Activity. Official mailing addresses are
published as an appendix to DLA’s
compilation of systems of records
notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Officer, Headquarters, Defense Logistics
Agency, ATTN: DP, 8725 John J.
Kingman Road, Stop 2533, Fort Belvoir,
VA 22060–6221.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act
Agency, ATTN: DP, 8725 John J.
Kingman Road, Stop 2533, Fort Belvoir,
VA 22060–6221.
RECORD SOURCE CATEGORIES:
Record subject and record subject’s
employing agency or organization.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
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