DSAG TENDER MEETING MINUTES HELD ON 26/02/10

Participants : Mr. Mithilesh Singh Sisodia

Mr. Dinesh Agrawal
Mr. D Singh Sisodia

At the outset, Mr. D Singh Sisodia welcomed Mr. Dinesh Agrawal and
once again congratulated him for getting the DSAG Tender. The
following points were raised and discussed.

•The first point raised was about selecting the appropriate Center.
Mr. Agrawal noted that the Center which holds a sizeable
population of Tribals as also there must be local acquaintance of
either of the partners so that the operation has a smooth
running. Also, the number of Centers should be limited to three
only for the first phase for a better focused approach.

Keeping in mind the above points, it was decided that the three
Centers would tentatively be : Chota Udaipur, Danta and
Navsari/Vapi. The partners would tour these Centers and then
finalise.

•Loadging & Boarding facilities : It was agreed by the partners that

candidates within 15 Km. radius would be preferred so that no
hassle arises for Boarding facilities. Also, for women candidates
this would be preferable. An innovative idea by Mr. Sisodia
considered of hiring a Minivan for transportation of the
candidates to and fro the Center. Mr. Agrawal noted that this
idea could convert into less dropout percentage of candidates.
Another point raised by Mr. Mithilesh was that since we are not
opting for residential facility of Candidates, we might not be able
to bill the Government for the same. On this Mr. Sisodia clarified
that the Work Order categorically states that candidates within
15 km. radius could be given bus fare, also the hassle of keeping
women candidates in hostels is a risky proposition and moreover
the net amount fixed by the Govt. per candidate cannot be
altered. Mr. Agrawal concurred.

•Modules for the training as per the prescribed syllabus is almost ready
with Mr. Agrawal. He will also make available the material for the
Foundation course.
•A Check list of due dates for the periodic reports to DSAG shall be made
by Mr. Mithilesh in consultation with Mr. Agrawal.

•As per Mr. Agrawal the DOEACC certification is not required for the
courses offered to Orchid – TDD.

•It was agreed by all that a Date wise Structured Programme for
implementation purposes of the Tender needs to be maintained by the
Partners for smooth execution. This will be prepared by Mr. Mithilesh
on or before the signing of the Work Order.

•Tie ups with various companies and placements cells to be worked upon.
a point raised by Mr. Agrawal for the self employment of the
candidates could be worked out by getting loans to candidates for
Entrepreneurship. Mr. Sisodia suggested that the lead bank in the
district can be approached for the appropriate loans.

•At this juncture Mr. Mithilesh raised the point of the Performance
Guarantee to be be paid to DSAG within 10 days. Mr. Agrawal
explained that a sum of Rs. 33 Lacs has to be paid as PG to DSAG
within 10 days of the working order. Mr. Agrawal also explained that he
will make provision of PG by hypothecating his three shops with IDBI.
IDBI is willing to give a lumpwum amount of Rs. 50 – 57 Lacs. Mr.
Agrawal explained that out of these, Rs. 33 Lacs would be utilized for
the purpose of PG and Rs. 7 Lacs would be utilized for initial operating
expenses in the Tender. The remaining Rs. 10 Lacs would be used for
his own personal expenses. But in order to do that he has to first free
his shops from the Laxmi Vilas and UCO Bank for which he needs a
sum of Rs. 13 Lacs ( Rs. 8 Lacs for UCO Bank and Rs. 5 Lacs for Laxmi
Vilas Bank). In retrospect, Mr. Agrawal had initially agreed for a sum of
Rs. 17 Lacs for freeing his shops from Laxmi Vilas and UCO Banks. As a
result Mr. Sisodia had given a sum of Rs. 11 Lacs, out of which Rs. 1
Lac was diverted to Urban Mission Tender. Then, Mr. Sisodia raised the
question that earlier Rs. 7 Lacs(out of a total of Rs. 17 Lacs) were
deficit and Rs. 4 Lacs were to be arranged by him and the rest Rs. 3
Lacs by Mr. Agrawal which is reffered to in the Minutes Dated.
18/11/09. Accordingly, Rs. 4.00 Lacs were given by Mr. Sisodia, Dtd.
_____________. Hence, how the amount was raised to Rs. 17 Lacs. Mr.
Agrawal explained that meanwhile he had taken a O.D. of Rs. 5 to 6
Lacs for his personal work. Mr. Sisodia expressed that even we were
not informed, hence it becomes an additional burden to me, as well it
is not proper financial discipline. But after along discussion, it was
decided that as the time is very short, the Bank guarantee has to be
arranged, it was agreed to raise further finance of Rs. 11 Lacs by Mr.
 Sisodia. Mr. agrawal mentioned at this juncture that even in our last
meeting it is agreed upon that all the Capital investment will be
returned at the earliest, as soon the amount is released by the Govt.
But as IDBI is going to release Working Capital limit of Rs. 23 Lacs, first
thing will be done to see that this additional amount will be returned
back to Mr. Sisodia, as soon as the Working Capital limit is sanctioned.
•Mr. Sisodia raised the point that as per the last letter (Undated) of IDBI
says that they have sanctioned Rs. 23 Lacs for Bank guarantee, which
is not enough. Mr. Agrawal told that he has talked with AGM Mr.
Tarunkumar and the said letter will be revised and the total Bank
guaranteeof Rs. 33 Lacs will be sanctioned. Mr. Sisodia told that it has
to be expedited as time is short.
•Mr. Sisodia pointed out that the earlier finance provided should be
brought into the Account of Orchid -TDD, hence Mr. Agrawal agreed
that it will be done within two days. This was again mentioned in the
minutes Dtd. 18/11/09, hence as per good financial discipline, it should
have been done earlier, however it may be done now at onec.
•It was again decided to meet on 3rd March'10. by this time Mr. Agrawal
will prepare a Working Plan - for the physical and financial break-up in
detail, which will include the tentative goals etc.
•At this juncture Mr. Sisodia told that keeping in view of our earlier
meeting, he had contacted Collector Palanpur, so as to facilitate in our
efforts to establish Danta Center. The Collector has invited and a
formal meeting is envisaged within a week if possible, to visit Danta to
meet the Collector and Madhubana - a leading person and Uncle of
Danta Maharajah.
•Again, it was discussed for Urban Development Mission Tender - for which
Contact has been established with aleading person. A detailed
discussion was held and Mr. Agrawal mentioned that he has already
empoewered Mr. Sisodia to go ahead.
•The matter of staff and office was again discussed at length. Mr. Agrawal
told that for office he needs some strong person - who has worked with
a NGO and he intends to recruit from ___________. Further he
mentioned that Anuja is already working with him, hence he need not
require more staff. He further inquired of Mr. Mithilesh joining the
Project and it was decided that he would join fulfledged before 1st
Apr'10. The matter of emolution and salary for Mr. Mithilesh was
discussed and it was left to Mr. Agrawal to decide the issue. Again, Mr.
Sisodia raised that Ms. Anuja be again adequately compensated. Mr.
Agrawal told that she is already working with my ongoing projects.
However Mr. Sisodia insisted that Anuja has to be properly
compensated for in terms of her valuable hours put into this project.

Mr. Sisodia expressed his concern on the point that there should not be
any kind of
feeling that one partner has to go to each other's house for official
matters relating
to the Project, hence he is opening his Office in Revati building, a flat
owned by Mr.
Sisodia, so the future meetings and discussions can be held in Office
 only and a kind of feeling to go to residence for official work is avoided.
Mr. Agrawal agreed to have frequent meetings and such arrangement
would be neccessary. As well it was foreseen that now Mr. Sisodia will
have to travel extensively, hence a Driver for his Office is again
sanctioned.

•Again the point for taking Advance from Govt. was discussed. Mr.
Agrawal mentioned that it is not included in the Work Order as given
by DSAG, Dtd. 02/02/12. At this Mr. Sisodia firmly opined that as it is
mentioned in the original Tender Document, Government cannot go
back on its words. Hence, it was agreed that whichever is economical
i.e. getting the Working Capital from the Bank or Govt. Advance will be
opted so as to minimise the overall Project expenditure.

•Another point raised by Mr. Mithilesh was that he in his personal capacity
would be quitting his job for a new carrier. Thus he raised the issue of
his security after 3 years i.e. after the Tender lapses, the Orchid TDD
as a functional organization would cease to exist. What then would he
be part of, if at all. Thus he suggested the amalgamation of Orchid with
Orchid TDD, so that his future is secured. This would mean that
whatever ongoing projects of Orchid are running, he will have no role
in it, but any future tenders undertaken by Orchid, he would be a
partner thereof. The modalities of the same could be worked out with
due consideration to Orchids ongoing projects as well its further
expansion. At this instance Mr. Agrawal said that Orchid’s current
assets and liabilities be valuated and then the process of
amalgamation be done. Mr. Sisodia then suggested a short way of
proceeding to an agreement on this issue so that neither Mr.
Mithilesh’s future is undermined nor the amalgamation of Orchid and
Orchid – TDD happens. He suggested that a satellite Company of
Orchid be made by any mutually agreed upon name. this Company
would be independent of its functional and financial working from the
parent Orchid Company. Further, this new Company would take up any
new Tenders, Projects etc while setting aside the Orchids present
ongoing Projects. In other words, this new Company would be in no
way subservient to Orchid in way of its Constitution, Financial and
Functional aspects.

Signature of Participants :

____________________
___________________

Shri Dinesh Agrawal Shri D

M Sisodia (IAS)
____________________

Mr. Mithilesh Singh.