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PatumahoeNEW - 5571-1

Additional information as requested - Patumahoe Village Inc


Contents
Introduction......................................................................................................................................2
Model for shared community facility .......................................................................................3
Consultation approach and consideration criteria ...................................................................4
1. PRECINCT DESIGN CRITERIA ...................................................................................................5
2. EXISTING USERS & IDENTIFIED STAKEHOLDERS Consultation, feedback and reviews ..............................................................................................5
2.1 Patumahoe Rugby Club ..................................................................................................7
2.2 Patumahoe Bowling Club ................................................................................................7
2.3 Patumahoe Tennis Club ..................................................................................................8
2.4 Mauku Cricket Club ........................................................................................................8
2.5 Patumahoe Rugby League..............................................................................................8
2.6 Patumahoe Volunteer Fire Service ..................................................................................8
2.7 Tangata Whenua.............................................................................................................8
3. WIDER COMMUNITY ENGAGEMENT.........................................................................................9
3.1 Local residents ................................................................................................................9
3.2 Local landowners, community leaders and property developers......................................9
3.3 Schools ..........................................................................................................................9
3.4 Planning expertise and resources....................................................................................9
3.5 Local government............................................................................................................9
CONSULTATION SUMMARY..............................................................................................10
4. DESIGN PROCESS AND CONSIDERATIONS ..........................................................................11
4.1 Patumahoe - Identification of ecological sites ................................................................11
4.2 Patumahoe - Design of preliminary walkway master plan..............................................11
5. Community projects that were undertaken throughout the consultation process ..............13
5.1 Public footpath...............................................................................................................13
5.2 Te Ara O Whangamaire community access track ..........................................................13
6. Funding options for Precinct Development implementation ..................................................16
6.1 Current Parks & Reserves assets..................................................................................16
6.2 Development contributions ............................................................................................16
6.3 Council ownership of community assets........................................................................16
6.4 Redevelopment of existing reserve space .....................................................................16
7. ACTIVITY TABLES ....................................................................................................................18
8. CONCLUSION............................................................................................................................19

Attachments:
PatumahoeNEW - 5571-1 (1)
PatumahoeNEW - 5571-1 (2)
PatumahoeNEW - 5571-1 (3)
PatumahoeNEW - 5571-1 Ecological sites
PatumahoeNEW - 5571-1 Walkway (preliminary design plan)
Example of consultation scope from proposal for summit development

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Introduction
Over a period of two years of initial consultation and less intensive ongoing review, existing Patumahoe
residents expressed concern over the rapid residential growth, increased traffic through the centre of
the village, and also identified the values and assets they wished to retain into the future.
In providing this further information, we have referred to the Best Practice Approaches for Precincts
considerations provided by Auckland Council.
The precinct change that was finalised and shared with the community many times, reconfigures the
existing community reserve, and requires the purchase of another Public Open Space - Active Sports &
Recreation, close to the village centre. At this time the consultation documents and criteria were
referred to as the Patumahoe village Draft Structure Plan, and the options offered as solutions were
referred to as Spatial Plans for Patumahoe village.
Option 2b was the most effective in addressing the concerns of the community, and providing the best
opportunity for long-term resiliency while providing for an active, engaged community.
Online viewing of that option is available on Google Maps - Option 2b extended. By viewing this map,
and clicking on the various items the Hearing Panel can view the same consultation resource as the
community, and read the considerations that were taken into account during the design.
It is important to note that although negative comments were actively and openly sought during
consultation and reviews, no community member took the opportunity to publicly, or anonymously
oppose this solution. Several opportunities were given for anonymous input in order to encourage
opposing viewpoints.
For that reason option 2b. was chosen as the template for the precinct outlined in the following
PatumahoeNEW - 5571-1 (1) and PatumahoeNEW - 5571-1 (3) maps.
It is appropriate that these defined areas are included in the PAUP deliberations as a precinct because
there is a mix of zoning, retail and accommodation in combination with a variety of public open space
designations.
The identified additional block of reserve land (see PatumahoeNEW - 5571-1 (3) ) also accommodates
a versatile parking area adjacent to rugby fields and rezoned residential area.
Considered design of this new community space could very easily and without futher expenditure
accommodate the possibity of a commuter train station in the distant future. The provision of parking
for the active recreation areas, can be utilised during the week as commuter carparks increasing the
use of that facility, and adapting multiple-use strategies to that new precinct reserve.
The demographic of the community is changing, and a long term solution that caters to all age groups
and interests is required.
Existing facilities are ageing, and will not meet that growing need.
There are already interest and community groups that are not accommodated by existing facilities.
Young people and adults in particular - if not associate with rugby have access only to licensed
premises to meet and socialise. Older community members do not have a central community space to
meet without spending money, or belonging to the bowling club. The existing Playcentre land may be
needed for an extension to the school, and could be accommodated in a centralised community facility,
which could also serve a dual purpose as a creche at other times.

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Model for shared community facility


Moutere Hills community centre was provided by Franklin District Council in the early stages of
consultation as an appropriately sized shared community facility.
This effort towards integration by Franklin District Council was the impetus for the whole village
community planning project.
The Moutere Hills rural community has a similar size to Patumahoe, and is located at a similar distance
to Richmond as the community is to Auckland.
The community consultation included visual photo galleries of this facility, and the history of it's
development and use. Of particular interest, was the fact that it became economically sustainable after
only a few years use, and was able to employ a full-time manager as well.
After the defining criteria was developed, a short video was quickly created to help community
members envisage what a redevelopment of the central area would look like. This rendition of the
central area used a model of Moutere Hills community centre, as it was considered to be a
appropriately sized facility for this community. The original cost of Moutere Hills - a decade ago - was
$2.4 million.
The video was created using open source software and overlaid on an existing high resolution map of
the area to ensure that spatial considerations had been accurately portrayed.
Identified local buildings were scaled into basic 3D models and included to provide residents with points
of reference, and a 3D model of the Moutere Hills was created and included to provide a visual
confirmation that it would be a good fit in the reserve.
For expediency and cost purposes open source models were used to create the village green and
surrounding retail and accommodation buildings. These are not intended to be a representation of the
final forms, just indicate location and spatial impact.
Many community members identified the current heritage architectural form of the central village to be
one of the design features they wished to have retained and enhanced in the development of a central
community space.
The specific video that was used for community review and comment can be viewed online.
Attached are the two maps that make up the requested precinct:
PatumahoeNEW - 5571-1 (1)
PatumahoeNEW - 5571-1 (3)
Also included is the identified and requested rezoning which includes permanent community access
between existing council reserves of natural bush and significant waterways and features..
PatumahoeNEW - 5571-1 (2)
Finally, are the two maps that identify the location of ecological features and corridors, and the
preliminary plan for community requested walkways and cycleways.
PatumahoeNEW - 5571-1 Ecological sites
PatumahoeNEW - 5571-1 Walkway (preliminary design plan)

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Consultation approach and consideration criteria


The approach taken by Patumahoe Village Inc was to use a variety of methods, publications and reviews to allow
any interested member of the community to play an active part in the design of the Patumahoe precinct
(Patumahoe Draft Structure Plan), and to ensure that any considerations and designs were publicly distributed
and available for review at any time.
The impetus was that the finalised precinct plan be community-led rather than committee-led, and would give
opportunities for both existing and new residents to engage.
A fully transparent review process was undertaken, with all submissions to Auckland Council and the Franklin
Local Board published and/or available online.
This open approach was also taken with landowners whose properties had been identified as containing
ecological sites or possible walkway/cycleway routes.
Several landowners took the opportunity to be included on the committee email loop to ensure that although they
may not be active committee members, they would remain informed about any possible changes and designs that
would impact on their properties.
Community consultation included:

Open community workshops with community members working in groups to define values and identify local
assets,

A series of open community meetings including some with professional planners in attendance,

Several street parties - gathering groups of local residents together in their streets to define design criteria
and encourage social engagement,

Three well attended open days - used for both identication of design criteria and review purpose,

Publication and distribution of four community newsletters over the course of the first year which related,
summarised and reviewed the design criteria. Distributed to approx 1300 households in the surrounding
regions.

Creation of community website to create online depository of documents on ongoing review.

Printed surveys and postcard drops

Specific meetings with community members on request

Specific local landowner and developer meetins held to intentionally ensure that they were kept informed
and had opportunity to ask questions without discomfort.
It is reasonable to say that without any financial support from either Franklin District Council or Auckland Council a
very comprehensive and considered open community consultation and engagement plan was undertaken using
the resources and volunteer time available.
Opposing views were actively encouraged in order to design the most robust and resilient solutions.
Opportunities for feedback are ongoing, all committee submissions and requests to local government have been
published online and remain in accessible domain.
As expected, there has been resistance from members of the community who have been significant in the current
form of the village, who are not used to public discussion of their ideas and input. Over time, some have become
more comfortable with this approach. Most - if not all - remain on the email list to receive all communications.
The approach of the consultation plan acknowledged the personal change that each of these community leaders
would need to make to be relaxed with open public discussion of their input. Most - if not all - remain on the email
list to receive all communications.
It is reasonable to assume that instead of doing so, they return to existing networks to local government
representatives to relate their discomfort.
Given the high number of other residents that have chosen to actively participate and share their views,
Patumahoe Village Inc believes that it is reasonable to ask that their views - if negatively expressed in this way,
and without opportunity for us to address - be weighted as the concerns of one household and be given the same
consideration as any other household in the community.
That being said, there have been absolutely no specific negative comments have been received regarding the
PatumahoeNEW precinct plans.
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1. PRECINCT DESIGN CRITERIA


The design criteria that resulted:
1.1
1.2
1.3

1.4
1.5
1.6
1.7
1.8
1.9

1.10
1.11
1.12
1.13
1.14
1.15

recognised that the exponential residential growth has potential to change the
established community rapidly,
acknowledged that Patumahoe village has been identified as a growth area by
successive local government bodies - Franklin District Council, Auckland Regional
Council, and the current Auckland Council in the Auckland Plan,
determined that an ongoing comprehensive consultation and engagement plan with
community members was necessary. This would help identify community values and
create a precinct design for community spaces and development that would allow
concerns to be addressed, so that the community is both resilient to the large change
and adaptive,
identified ecological sites of value and included them in considerations and future
development designs,
identified and specified the need to protect areas and community assets of value to
existing community members, and if possible enhance and extend those features,
provision of a vibrant, active, accessible village green space that can be safely
accessed by residents using alternative transport methods such as walking, running,
cycling or scooting while still allowing appropriate vehicular access,
identified the requirement to procure additional reserves space to ensure all existing
and emerging community activities can be provided easily and remain accessible to as
many as possible,
worked with community landowners and property developers to give everyone an
opportunity to provide options for precinct location and design,
identified that creating links from existing natural features to community spaces, would
allow residents to access, value and maintain them. Patumahoe has a unique landform
which provides natural boundaries to residential growth, but also within very close
proximity are a number of natural bush reserves, waterways and ecological sites that
are not always accessible to the public. Ongoing development should include
connected public access to these sites in their design.
consulted with existing users on current use of community facilities and parks, and
determine what is their expected future use and use this information to help guide
options,
looked at similar sized communities for possible solutions, in particular regarding the
merging of various clubs,
assessed the need for upgrades or maintenance of existing facilities,
provided long-term sustainable and multiple use spaces,
sought professional planning advice which was consistent in identifying the need to
restrict the number of vast active recreational fields if a vibrant, well-utilised village
centre was going to be created,
allowed for businesses and/or residential development away from the main intersection
which is the natural centre of the business, but which is getting busier as time and
development continues not only in Patumahoe but in surrounding communities
(Kingseat)

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1.16

1.17
1.18

many residents asked for considered development of walkways and/or cycleways that
would allow them and their families to safely move around the village shops, parks and
natural environment reserves without their cars, it was determined that an design
overlay that linked identified ecological sites, facilities and community spaces would
allow an effective connected design to be developed alongside future
residential/commercial development,
the community also indicated a preference for sympathetic built forms in the
redevelopment that would acknowledge the existing older built heritage in the village
centre,
Most importantly - during this process - care was taken to continually revisit and
review with community using varied methods and allow for public feedback. This
feedback is still able to be accommodated at the present time.

Map PatumahoeNEW - 5771-1 (1) identifies this location:


Patumahoe War Memorial Hall:
Area m2 1615
Legal Description Pt Lot 1 DP 77508
PAR_ID: 4905232
Bowling Club parking and three tennis coursts
Area m2: 4995
Legal Description: Pt Allotment 51 SBSC 1
PAR_ID: 5047956
Bowling clubrooms and playing field, tennis court and clubrooms,
most of Junior clubrooms part of carpark
Number 1 rugby field, grandstand, half of number two rugby field
Area m2: 29137
Legal Description: Allotment 124 SBSC1
PSH of Puni
PAR_ID: 4746174
Carpark near toilets
Area m2: 1012
Legal Description: Lot 5 DP 41908
PAR_ID: 5028025
Public toilet and entrance to Patumahoe Road
Area m2: 582
Legal Description: Lot 1 DP 419018
PAR_ID: 5159721
Remainder of Number two rugby field
Area m2: 7618
Legal Description: Lot 1 DP 45069
PAR_ID: 4900516

Currently the existing War Memorial Hall is permanently leased and maintained by the
Patumahoe Rugby club. There are bowling clubrooms, and a green, along with two rugby
fields, a cricket pitch, tennis courts and clubrooms, a recently built junior rugby, cricket
clubrooms, public toilets and pedestrian access to Patumahoe Road.
Also in this area is a very active volunteer fire station on land owned by the NZFS.

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2. EXISTING USERS & IDENTIFIED STAKEHOLDERS Consultation, feedback and reviews


2.1 Patumahoe Rugby Club
Wanted to keep the current Patumahoe Rugby clubrooms in the existing Patumahoe War Memorial
Hall. They foresaw a need for another rugby field in addition to the two they have on the reserve, and
also identified the need for a grandstand. (This has subsequently been built). A Junior Clubrooms in
conjunction with Mauku Cricket Club has been built, and this has the changing rooms for the players).
Over the course of time, several meetings were held with different members of the Patumahoe Rugby
Club. There was understandable concern that the redevelopment of the central reserve would impact
negatively on the decades of hard work and community contribution that the Patumahoe Rugby Club
still continues to this day.
Concerns were also about the loss of active rugby playing from the centre of the village.
Also, efforts by the club to engage the wider community in the development of the shared Junior
clubrooms had also been disheartening, and had resulted in some members feeling community
burnout.
2.1.1

It was acknowledged that the Patumahoe War Memorial Hall is the heart of the Patumahoe
Rugby Club, and it should be retained for their use as long as they wanted it. The location on
the intersection of two busy roads, makes it suitable for continued existing use and patronage,
and would not be suitable for vastly increased numbers.
As the building that sits between the Fire Station and the road, it's current usage does not impair
the efficiency of the Patumahoe Volunteer Fire Service, and it was considered best to try and
keep the traffic away from their egress and return points.
Currently both rugby fields are in this reserve. It is imperative that the Number 1. Rugby field
and grandstand is maintained, as many Patumahoe residents identify strongly with their club
membership. However, access to suitable land for additional fields is becoming more and more
limited, as land is developed. An open approach was held with local landowners to see if they
would be willing to sell their current RURAL land for development into extra rugby fields. In
return, the community has throughout our consultation, said they would support a change of
zone for other property held by the same landowner.
Two possible locations were identified, and all local landowners and property developers
attended several meetings where criteria and options were openly discussed. Only one
landowner indicated a willingness to sell suitable rural property to accommodate two rugby
fields, an access road with parking, space for the relocated Junior clubrooms and provide
access to a formidable stand of Totara with a natural spring which has native koura. In return
the community would support a change of use for his remaining land to residential. There are
two adjacent titles and the final proportion of reserve to residential would be dependent on
design. Property details can be found on the map: PatumahoeNEW 5571-1 (3)

2.2 Patumahoe Bowling Club


Existing membership was low, but has picked up. A lot of work is required on the green, and
maintenance is necessary for the clubrooms, which are only utilised by club members.
2.2.1

The needs of the bowling club can be accommodated in the proposed reconfiguration of the
reserve, included within the space released by the existing number two rugby field. The
precincts design allows for the clubrooms of Patumahoe Bowling club to be accomodated in a
shared facility with other codes, including existing tennis, cricket, rugby league and rugby clubs.
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2.3 Patumahoe Tennis Club


The club is a very active one, and has members at competition and social levels. Engagement is
across all age demographics, and it is a vibrant weekend and evening activity. The number of courts is
deemed to be sufficient, but the existing courts and clubrooms will need upgrading in the not too distant
future.
2.3.1

The amalgamation of the codes into a new shared clubrooms facility will provide the club with a
long-term solution to maintenance and building costs. The courts will be accommodated in the
space released by the Number 2 rugby field.

2.4 Mauku Cricket Club


The club is a very active social group and has the oldest continual cricket club in the country. The
existing pitch is located on the current reserve, and it is imperative that the cricket pitch remains in the
design of the active reserve space in the new precinct.
2.4.1

The amalgamation of the codes into a new shared clubrooms facility will provide the club with a
long-term solution to maintenance and building costs. The pitch can be accommodated in the
designed precinct plan. Both cricket and rugby will provide seasonal backdrops to the village
green, retail and accommodation areas.

2.5 Patumahoe Rugby League


The popular offshoot of the rugby code community members. Contacted via Patumahoe Rugby who
organises field and facility use for them. Supports the acquisition of additional playing fields. Currently
accommodated in Junior clubrooms alongside the Junior Rugby, and Mauku Cricket club.
2.5.1

Considerations are the same as 2.1.1 above discussed for Patumahoe Rugby club.

2.6
Patumahoe Volunteer Fire Service
This is a very active brigade, and the NZFS owns the property and land. It is located in a very suitable
area, and the brigade would like to stay in that location.
2.6.1

This location is accommodated in the precinct plan, and care has been taken to keep traffic and
parking away from the fire station the the egress to the Mauku Road exit point. From this
location it is able to quickly travel in four different directions because it is located within 50
metres of all intersecting main Patumahoe roads: Kingseat Road, Ostrich Road, Patumahoe
Road and Mauku Road.

2.7 Tangata whenua


Very early on in the consultation, the process identified points of contact for two local iwi. They have
been included in all email correspondence and invitations to events, and have not raised any concerns
regarding the design of the precinct area for PatumahoeNEW community spaces.
Ngati Te Ata and Ngati Tamaoho representatives have been members of our direct mailing list and
specifically invited to any significant events or discussions with local residents, Auckland Council or
landowners.
Both iwi were included and involved in the development of the community track linking the Clive Howe
Bush Reserve to Henry's Bush and waterfall.
2.7.1

During investigations it was discovered that Patumahoe's 'Native Reserve' was the original block of land
whose first subdivision led the way for the development of the fairly compact residential nature of the
village. There are two archived maps showing this quite clearly, the original map of the area showing the
location and boundaries of the Native Reserve and a later map showing the first subdivision of that same
block of land after it had been 'purchased' from one identified Maori representative.
We would like the PAUP to acknowledge this history, and when time and resources permit, would
work with both local iwi to find some method of marking this reserve.
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3. WIDER COMMUNITY INPUT & ENGAGEMENT


3.1 Local residents
Systematically targeted and engaged over the course of the consultation period. The input of inviduals and
households played a vital part in informing and creating the design criteria for the precinct.
3.2 Local landowners, community leader and property developers
As the intention of the consultation was to result in a community-led design, care was taken to give local
community leaders, significant landowners in the area and property developers many opportunities to stay
informed and be welcome to participate. Some requested individual meetings which were provided, and many of
them chose to receive community and/or committee emails in order to stay informed.
We believe we followed a best practice approach to this interaction, and acknowledge the contributions made
during past development to the shape of the village, and welcomed their active engagement throughout.
Only one landowner indicated that he was willing to negotiate a mutually beneficial development of additional
reserve space. Wellingford Wai Shing has two property titles that have been identitied in PatumahoeNEW - 55711 (3) Map as the identified location of a new active sports and recreation space.
Given the community support for this precinct design, we ask that the Hearing Panel seriously consider the
inclusion of this area into the Precinct Plan and rezones the remainder as residential. It is closely connected to
the existing residential area, and adjacent to the recently resourced Private Plan Change 34.
It is very important to the committee that this willingness of Wellingford Wai Shing to engage with
community in this way, not be used to coerce the sale of his property for this use.
This offer was made more than two years ago, and if further considerations have been made that have already
earmarked this area for rezoning, we ask that normal considerations apply. We are very appreciative of Mr Wai
Shing's offer to negotiate at a time when this is not normal practice and do not wish this to have any negative
impacts on his ownership options.
3.3 Schools - Patumahoe Primary School & Mauku Primary School
Both schools have been contacted and used as venues for consultation purposes. Any events or opportunities for
engagement were also sent to the schools to be circulated via school newsletters. Both principals were on the
direct email list, and attended meetings and events during the consultation period. Several meetings were held
onsite.
3.4 Planning expertise and resources
From the beginnning of the consultation period to the current day we have had several experienced community
planners assist with the development of the PatumahoeNEW Precinct plan, and carried out numerous reviews
with their input.
Hayden Easton - Low Impact Design Planner - Auckland Council
Sam Blackbourn - Low Impact Design Planner - Auckland Council
Solomon Brett - Town Planner - Auckland Council
Joel Cayford - Planning Consultant
Ross Moffatt - Unitary Plan Manager - Auckland Council
Matt Earle - recent Planning graduate

Patumahoe Village Inc was a member of the Flaxroots community planning group based on the North Shore, and
still continues that relationship today.
3.5 Local government
Over the course of the years since 2010 we have engaged with:
elected members of Franklin District Council, Auckland Regional Council, Auckland Council, Franklin Local
Board
staff members in administration, communication, planning, parks & reserves, and transport departments,
actively engaged in Unitary Planning workshops and submission processes,
attended information sessions and provided feedback,
maintained contact with local representatives and made presentations to Franklin Local Board,
contacting and invited Auckland Council Staff out to talk to the community about engagement opportunities,
planning and community development initiatives eg. Thriving Communities etc
Ensured that local representatives are included in committee emails and informed of any significant
meetings or events.
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CONSULTATION SUMMARY
Community feedback
The consultation review document that identifies the criteria for the precinct (Draft Structure
Plan - 2011) is over 70 pages long, and details the submissions that were made in written and
verbal form.
Many methods of engagement were utilised to encourage wide engagement and to improve
comfortable levels for all to engage in.
During this period, four newsletters were sent to over 1600 households outlining the
development of the criteria - and asking for further comments. A website was used to post all
developments and comments are still able to be added to the present day. Meetings,
workshops and open days all provided different times so that many opportunities were given to
locals to attend.
Specific meetings were also set up by request, and were a great opportunity to give detailed
answers to questions.
Patumahoe Village Inc deliberately and methodically undertook an approach that provides a
precinct plan design that resulted from robust, open, continuing engagement with as many
community members as possible.
For that reason, we ask that the Precinct Plan shown on the two maps provided:
PatumahoeNEW - 5571-1 (1)
PatumahoeNEW - 5571-1 (3)
be adopted into the Auckland Council Unitary Plan.

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4. DESIGN PROCESS & CONSIDERATIONS


Low Impact Design approach
The Low Impact planning approach allowed us to first identify natural and geological features that - if
possible - should be included and linked so that any future development could consider allowing public
access to these areas.
The development of walkways and cycleways in line with development was an idea enthusiastically
supported by the community.
These two design approachments provided the framework for the precinct design and can be seen in
the two maps:
PatumahoeNEW - 5571-1 Ecological sites
PatumahoeNEW - 5571-1 Walkway (preliminary design plan)

4.1 Patumahoe - Identification of ecological sites


Map: PatumahoeNEW - 5571-1 Ecological sites
4.1.1 Patumahoe Hill Summit
Identifies the summit of Patumahoe Hill which is the highest point in the residential area.
4.1.1.1 Patumahoe Summit
This summit can be seen by most of Patumahoe village, and has been included in the
Private Plan Change 34 which has changed zoning from Rural to Residential.
During council consultation with community, Patumahoe Village engaged with
stakeholders and community to try and include access to the summit as part of the
development design. This was not included as part of the plan change, but records will
indicate that the hearing panel was reassured that public access and design of a
community place could take place on the summit if the Plan Change was approved.
A detailed summary of the consultation that was undertaken for this particular
submission has been included as Appendix Two in order to give the Hearing Panel of
the care that has been taken by Patumahoe Village Inc to be transparent and open and
to treat all members of the community with respect and acknowledgement.
Patumahoe Village Inc requests that this promised public access to the summit is
included in any appropriate Patumahoe overlays and it is developed alongside the
residential development.
4.1.2 Natural bush areas in close proximity to residential village
It also identifies two public bush reserves - Clive Howe bush reserve and Henry's Bush - that
had limited residential access which has been improved by two community initiatives - Te Ara
O Whangamaire, link across public and private land connecting both spaces to residential part
of the village, and the footpath extension along Patumahoe Road.
Henry's Bush also has a spectacular waterfall and pest and weed control projects have been
undertaken by the local Landcare group. Clive Howe reserve has been enhanced by the Te
Ara O Whangamaire project, and has had community involvement including students from the
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local primary school with the development of an access and exploratory track, significant
plantings and the discovery and clearing of a natural spring.
Other areas of native bush on private land in close proximity to residential areas have been
identified, and in all cases the owners have been informed that this has happened.
Some landowners have expressed openness to allowing public access to those areas, if and
when future development occurs, and are prepared to negotiate when the time is right.
4.1.3 Natural waterways
Patumahoe is located on two underwater acquifers, and has naturally occurring springs
throughout the region.
These result in a number of waterways, that would not be appropriate for built forms but would
be ideal locations for walkways and cycleways that would both link areas, and promote active
residential use and connection to the natural environment.
These waterways also include natural springs, waterfalls on both public and private land, and
areas containing populations of native fauna.

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4.2 Patumahoe - Design of preliminary walkway master plan


Map: PatumahoeNEW - 5571-1 Walkway (preliminary design plan)
The community also supported overwhelmingly both the identification of ecological sites - both
on public land and private land - and the council ratification of a walking/cycling track design
overlay that would inform future development designs and naturally permit the creation of such
integrated design as development occurred.
Also - a recognised feature of the village is the existing operational railway that provides
another corridor for a more substantial link to surrounding communities. There is opportunity
for a railway corridor walkway/cycleway of 3 km to link Patumahoe to Mauku which will provide
a long-term off road route for recreational and fitness running, walking and cycling for both
communities.
Following the railway corridor in the other direction will link Patumahoe village to Paerata which
has been included as a pivotal train station development. This 6km stretch would allow train
commuters to cycle to a planned station, and would allow recreational cyclists to get to
Pukekohe without being on the 100km rural roads.
The development of these identified routes can be done at the same time as land is
developed, resulting in individual routes that are working towards a cohesive whole. A
development mitigation plan was created with the input of community and shared with all
community members.
Alternative transport suggestions including these have had an immense amount of support
from the community. There have been no registrations of opposition to the development of
these ideas or a Walking/Cycling master plan.
Therefore, Patumahoe Village Inc requests that a walkway/cycling master plan be
designed with these considerations in mind and included in a Patumahoe precinct plan.

Page 13 of 19
PatumahoeNEW 5571-1 - Additional information as requested

5. Community projects that were undertaken throughout the consultation


process
During the time of consultation and engagement two separate community initiated projects have taken
place. Both of these were included in the precinct design and when implemented created concrete
examples of how small projects of an integrated design can work towards a cohesive whole.
5.1 Public footpath - there is an identified recreational route on the 100k rural road that is heavily
used by residents and students attending the local primary school. There are two identified stretches of
footpath that would remove walkers and cyclists from two of the high speed entry roads into Patumahoe
village. One is on Patumahoe Road, the other on Woodhouse Road.
This project as initiated by parents group from Patumahoe Primary School but identified as supported
as necessary infrastructure by the wider community. At the time of council amalgamation, they were
very close to getting both legs completed as a slag track with donations from local businesses providing
supplies and services. Franklin District Council, however, failed to provide a resource consent after
requiring agreement of all residents along the routes. Two residents would not give permission for a
walkway along council owned land, and this did not allow time for a considered appeal to be lodged
before Franklin District Council was dismantled.
However, the project remained in the Transport priorities list and the Patumahoe Road leg of this
designated path has been completed, and as expected is constantly in use by students and other
residents. The cost was $110,000, when it could have been provided by the community with minimal
financial outlay.
The community continues to advocate for the second leg, and has asked for it to be designated as a
horse riding route which would allow for the community to provide the materials and services to achieve
at a very low cost.

5.2 Te Ara O Whangamaire community track


Secondly, a community track funded and provided by community volunteers and made permissible by
owners of adjacent land who have - for now - allowed public access which links two bush reserves in
close proximity to the village.
5.2.1 Properties included in all community consultation events during this time
In our original submission to the Unitary Plan we asked that three properties included in
PatumahoeNEW - 5571-1 (2) be rezoned, in return for permanent public access across these
properties:
A: CT number: NA39A/275 Legal Description: Lot 1 DP 82415 Area: 0.8094
Change from RURAL to RESIDENTIAL.
Already within DGS and connects adjoining property noted in B to existing residential area.
B: CT number: NA139D/495 Legal Description: Lot 2 DP211908 Area: 3.1125
Change from RURAL to RESIDENTIAL.
Adjoining DGS on boundary line, and change of landuse will allow compensatory development of residential as existing chicken
farm is
removed. Consultation has indicated this extra residential area isconsidered preferable to existing land use.
C: CT number: NZ139D/496 Legal Description: Lot 3 DP211908 Area: 5614
Change from RURAL to RURAL-RESIDENTIAL or appropriate lifestyle blocks.
Project with Whakaupoko Landcare and Auckland Council allows for public access across land to link existing native bush reserves
Clive Howe and Henrys Bush. These reserves currently have no walking track access, and this would be the first such off road
access in the village. Land contourmakes it unsuitable for alternative primary production use.

The initial approach for the community track was reinforced by the considerable amount of comments
and submissions regarding the negative impact of the existing poultry operation on the surrounding
residents and nearby school and community. The owner - included in consultation - advised that he
Page 14 of 19
PatumahoeNEW 5571-1 - Additional information as requested

was not adverse to closing his business if there was a way to ensure that his capital value was not
impacted adversely. During the engagement regarding the removal of the poultry operation and the
development of the community public access track, the response was overwhelmingly in favour of
rezoning this property as residential. The location is ideal and fits within the naturally formed geological
boundaries of the existing village, and this border is further delineated by an operational railway line.
5.2.2

Property not included in community consultation but requested by landowner for


consideration
Shortly after the majority of the consultation was complete, another landowner - whose land was not
used for the community track, approached Patumahoe Village Inc to ask to be included in our Unitary
Plan request for rezoning. As a committee we recognise that his corner properties would be also within
that natural geological boundary, and is also delineated by a road and the aforementioned railway line.
Legal Description: Pt Allotment 49 SBSC 1 PSH of Puni PAR_ID: 5005871 Area m2: 17831
If the PatumahoeNEW precinct plan is adopted, it seems reasonable that the result would
accommodate the new residents that would reside here, and their addition would further enhance and
diversity the community which would contribute to ongoing vibrancy and engagement.
However, If this property were to be included we would ask that the following our approach of
open and effective public communication that the community be engaged for comment and that
the public access walkway between the Clive Howe Bush Reserve and Henry's Bush and
waterfall be redesigned for optimum use and access, and be made permanent if this is
approved.

Page 15 of 19
PatumahoeNEW 5571-1 - Additional information as requested

6. FUNDING & RESOURCES OPTIONS FOR PRECINCT PROPOSAL IMPLEMENTATION


6.1 Current Parks & Reserves assets
Under existing Franklin District Council policies, the catchment area for Patumahoe reserves and parks
was determined by the existing residential area only. In reality the Patumahoe community has a very
large catchment region for its sports, interests and community clubs and groups.
This is addressed comprehensively in the Draft Structure Plan, and has been acknowledged by
Auckland Council representatives.
This formula has inaccurately defined Patumahoe as being over-supplied with parks and reserves.
This is effectively challenged in previous submissions to Auckland Council, and detailed in the Draft
Structure Plan document.
Existing native bush reserves have been determinedly maintained and enhanced by local community
groups rather than council, which gives an indication of the effort local residents will expend to help
improve their community.
6.2 Development contributions
Existing policy puts development contributions into a central parks and reserves fund, which alongside
6.1 means that the significant development has not resulted in any considered approach to the
safeguarding of community values in terms of community spaces.
This means that recent significant development has not been mitigated with targeted community
enhancement or protection.
There is an opportunity for this to be rectified as further permitted development takes place, and if
rezoning creates other developments within the natural environs of the village.
We ask that the PatumahoeNEW precinct plan also provide for future development contributions to be
partly directed towards identified land acquisition, and redevelopment of the central area.
6.3 Council ownership of community assets
At this time, we understand Mauku Tennis Club - which has for many years been in recess - is looking
to hand over ownership of their land to Auckland Council. This land is in a small residential area and
would help offset the purchase cost of the land acquisition for extra sports fields identified in:
PatumahoeNEW - 5571-1 (3).
6.4 Redevelopment of existing reserve space
6.4.1 Shared community facility
We can assume a ballpark figure of $2.5 million, commensurate with the development of our Moutere
Hills model. This allows for inflation, while also acknowledging the savings the come from Auckland
Council already owning the land.
It would be envisioned that the facility also becomes self-sufficient in financial terms within several
years of implementation. A more detailed investigation into Moutere Hills will assist with creating this.
6.4.2 Development of community neighbourhood retail and accommodation in council owned
reserve
The inclusion of retail and accommodation in a pedestrian friendly environment was well supported by
community. Many expressed preferences for sympathetic built forms, and multi-story story buildings
with retail on the ground floor and accommodation on the first and second.

Page 16 of 19
PatumahoeNEW 5571-1 - Additional information as requested

The history and current built form of Patumahoe village has had multi-story buildings contributing to it's
character.
A design manual for this neighbourhood centre should be created, and opportunity for local residents
to lease the land for low rents while the neighbourhood centre is developed. When complete an agreed
upon lease or purchase price can be determined.
Ongoing lease receipts can be used to support the reconfiguration costs of the reserves, and purchase
receipts can be used to offset capital expenditures.
6.4.3 Create a Precinct Community Trust
A long-term sustainable approach to the village centre would be to create a Patumahoe Community
Trust that is specifically designed to aim for a fully sustainable community centre and associated
facilities and assets into the future.
The Trust can receive rental fees and income from shared community facilities and can deal with
Auckland Council as a trusted and significant client.
The Trust could also retain ownership of units in the Neighbourhood Centre development and use the
income from these to help sustain continued community management of the area.
6.4.4 Targeted residential rates
Another funding option is to approach the community to have targeted residential rates to ensure that
the precinct is developed in a timely and efficient manner.
Some residents have expressed interest in this method, especially if they can be assured of reasonable
implementation schedules, and improved values in their properties.
6.4.5 Community fundraising
The Patumahoe community has a long and continuing history of identifying and providing community
assets for themselves and their neighbours. It is reasonable to expect that this will continue in the
future, and can be relied upon when necessary to push the precinct plan to a successful conclusion.
Community also provides donations in the form of goods and services.

Page 17 of 19
PatumahoeNEW 5571-1 - Additional information as requested

7. ACTIVITY TABLES
A request has been made for an activity table for the precinct to be provided.
Given the volunteer component of this submission, we ask that this be assumed from the
information provided, although we are open to fillling out an activity table if a template can be
provided by the PAUP administrators.
Please contact Paula Crosswell by emailing: patumahoevillage2050@gmail.com if you wish to
do this.

Page 18 of 19
PatumahoeNEW 5571-1 - Additional information as requested

8. CONCLUSION
The precinct plan provided is an demonstrably accurate reflection of the Patumahoe community design
outcomes for community spaces.
The following actions are requested:
8.1 Adopt the Precinct Plan
Include the Precinct plans shown in PatumahoeNEW - 5571 (1) & PatumahoeNEW - 5571 (3) in fhe
final Unitary Plan.
8.1.2
This will involve the Unitary Planners to engage with the landowner identified in
PatumahoeNEW - 5571 (3), or order to accurately define the new reserve, access roads and
residential property rezoning.
8.2
Walking/Cycling Master Plan
Include in the Unitary plan a Design Framework for the implementation and development of a cohesive
walking and cycling network
Include in the Unitary Plan a walkway master plan based on the map provided (PatumahoeNEW 5571-1 Walkway (preliminary design plan) and details outlined in 4.2
8.3 Patumahoe Village Neigbourhood Centre - Design Manual.
Include in the Unitary Plan a place for a specific, and provide the necesary planning resources to do so,
via the Empowering Communities or Thriving Communities initiatives or the proposed village planning
projects.
8.4 Rezoning identied properties in Patumahoe
Consult with identified property owners in the Precinct Plan maps provided PatumahoeNEW - 5571 (3)
& PatumahoeNEW - 5571 (2), to rezone their properties in return for land acquisition at rural prices, and
for public access to identified places.
8.5 Community facility ownership and stewardship
Provide alternate methods of ownership and funding such as those outlined in topic 6. in the Unitary
plan.
This will enable communities to take ownership of their community spaces, and have input into
continuing design and value decisions.
8.6 Finally, a request for tolerance...
Patumahoe Village Inc would ask the Hearing Panel to acknowledge that continued volunteer
engagement at this scale and scope required immense sustained effort of committed community
members. The committee does not have the financial resources to provide a complete professional
planning response, and we assume that Auckland Council planners should be able to accommodate
this.
While Auckland Council's efforts at consultation has been significant and ongoing - very few true
grassroots initiatives are able to maintain the level of engagement, time and effort that is needed at
these final stages. Especially when it is required to be provided in planning frameworks.
The expected result is a final stage with the usual stakeholders and community shapers.
We hope we have detailed enough of our process to ensure that our failings as planning professionals
are offset by the acknowledgement of the true level of community engagement that has informed the
precinct plan design.

Page 19 of 19
PatumahoeNEW 5571-1 - Additional information as requested

May 2014 future

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
As information comes to hand this will be distributed using OPEN COMMUNITY
appropriate methods, which will likely include open
Various appropriate methods of contact:
"community conversations", information sharing and
Email loops, school newsletters, website, FCN
Current indications of
events.
articles etc
An evening information session regarding the
Open "community conversations"
community support:
opportunities offered by the Thriving Communities Action
Information sharing events
Plan will be arranged and advertised to the wider
Of those at the meeting: community
according to the notes
When required the final formal survey for community
Online and paper formal survey to ascertain
provided 5 were vocal
support for the summit proposal will take place - probably
community support at appropriate time.
in their opposition but in a variety of methods including postal ballots, online and
it is fair to say that more paper surveys.

...where to now?

than that may have


been opposed, there
were also several in
favour,
Of those who chose to
cast a paper ballot at
the meeting: 5 were in
favour of the proposal,
0 were made in
opposition
Of those who
commented on the
online form: 19 in
favour 1 in opposition.
Update: Paper ballots
collected at Butcher
Shop Cafe/Wecks ITM
22 in favour 0 in
opposition

Ongoing conversation which depends on choices external


to community and PVI control.
However, at the stage when validation of community
support is required a formal survey will be undertaken and
those figures used to provide authentic numbers for
community support of summit proposal before progressing
to implementation.

Hopefully implementation of some of the initiatives


contained in the Thriving Communities Action Plan, that
will benefit existing and future residents and groups in
Patumahoe

Ongoing contact with various staff members when


required and updates on progress of summit.
As the wording for "viewing summit" has been removed
from decision document, there is a lack of clarity over
whether current landowners commitment to provide
community access will have to be enforced by a new
landowner. Bill Cashmore and Alan Cole have been
Page 1 of 14

PATUMAHOE HILL LANDOWNERS


CURRENT LANDOWNERS
Continue information sharing
Have equal valid input as community
members when they no longer own property
FUTURE LANDOWNER/DEVELOPER
Will be invited to be an active participant in
the proposal, as were previous owners'
Will be kept infomed of any progress
AUCKLAND COUNCIL
Potential owner, and potential shared owner
with community if community indicates that
proposal is aupported
THRIVING COMMUNITIES
Ongoing email contact
Have agreed to provide evening talk to
community to help inform community on how
it can work for Patumahoe
LOCAL GOVERNMENT
STAFF
Various departments
RESOURCE CONSENT PROCESS
If development of subdivision requires
submissions, a formal survey of support for
the summit proposal will be undertaken at this
time and if community in favour, PVI will take
a strong advocacy role in getting it

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
contacted to provide this information (Mar 2014)
implemented using best options available
If the development requires a resource consent, it is at this from Thriving Communities Action Plan
point a formal survey will be undertaken and if in favour a
framework.
submission on behalf of community will be made to
Auckland Council.
Same procedures will be followed as with existing owner.

Will be invited to Thriving Communities Action Plan event


when scheduled
Will be asked to support Patumahoe Hill community
summit proposal if/when formal survey indicates
community support.
Ongoing contact
Still trying to arrange a day for presentation to selected
representatives of both Ngati te Ata, and Ngati Tamaoho
14 May 2014

THRIVING COMMUNITIES ACTION


PLAN LAUNCHED AND ACTIVE

This initiative by Auckland Council provides a concrete


framework to local government to use to implement and
support many of the initiatives previously contained in the
Draft Structure Plan and accompanying outcomes.
It also contains a commitment to grassroots village
planning - aligned with previous work by PVI and
community.
The document also contains commitment to implement
different community design, implementation and
ownership models for community spaces, facilities and
reserves.

Page 2 of 14

PROSPECTIVE OWNER OF BUFFER ZONE


RESERVE
As above, , a formal survey of support for the
summit proposal will be undertaken at this
time and if community in favour, PVI will take
a strong advocacy role in getting it
implemented using best options available
from Thriving Communities Action Plan
framework.
REPRESENTATIVES
Will be kept informed
Will be asked to support the proposal (using
the Thriving Communities if the final formal
survey indictes that is what the community
wants
LOCAL IWI
Ongoing contact

LOCAL GOVERNMENT
Contacted:
Bill Cashmore Councillor
Andy Baker - Franklin Local Board chairman
Alan Cole - Local Board representative
PVI contacted asking for their support of
Patumahoe to be included in the Village
Planning programme
And for use of framework to help implement
community defined projects and priorities in
future.
OPEN COMMUNITY
Advised of release of plan via website, PVI
email list
Copy of action plan posted online

Dec 201314 March 2014

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Ongoing consultation with
Contact and information sharing continues.
PATUMAHOE HILL LANDOWNERS
community in order to ascertain
Attended 14/3/2014 open community meeting and raised
Continued information and design sharing,
community support for access to to
concern over perceived expectation that they would be
Sent presentation for Community Meeting 14
the summit, and mound design paying for the implementation of design.
March 2013 one week in advance as gesture
culminating in open community
Contacted with clarification post and given one week to
of courtesy
meeting on March 14 2014
provide corrections, and offered right of reply before
Attending meeting and raised concern over
This meeting advertised in local
posting
perceived expectation that they would be
FCN,
Contact ongoing
paying for the implementation of design.
Both school newsletters, via PVI and
Sent preview of online clarification post
Whakaupoko email loops and by
Offered right of reply
hand delivered flyers in residential
Consultation and information continues with email loop
OPEN COMMUNITY
area of village.
postings, online website postings and distribution of
Consultation methods continue
proposal surveys via website, postal delivery and
Open Community meeting arranged for 14
information/survey sites in local shops and cafe.
March 2014 - advertised via email loops,
Open Community Meeting held on 14 March 2013
website, Franklin County News, two school
resulted in passionate debate, with some confusion over
newsletters and hand deliver of flyers in
where proposal may be in terms of feasibility,
residential area.
Meeting concludes fairly quickly after local representatives Follow up online postings and corrections
declare - inaccurately - that all avenues for input are now
Culminating in final post in March aggregating
closed now that current landowners do not want to
responses which are overwhelmingly in favour
participate.
of continued effort for mound proposal
Follow up posts address meeting confusion, and conclude As minutes are not kept of these information
with noting that all feedback received - before and AFTER sharing and discussion events, PVI offers
the meeting is overwhelming in favour of continued effort
those who carried the floor the use of the
for mound proposal.
website to publish their concerns.
Remain in contact regarding details of proposal and offer
to present proposal to iwi representatives
Discuss possible design acknowledgement of cultural
history
Over this period information was sought regarding the
registration of the Native Reserve map, the ommission of
Franklin's volcanoes from the UNESCO heritage proposal
by Auckland council, and various other items to do with
the summit.
Advice was received to avoid the use of the word
"significant", but it plays such a recognised part in
planning documentation it is hard to replace with
accuracy.
Also, was advised that personal relationships of Local
Board members precluded them from providing some
information and any advice.
Page 3 of 14

LOCAL IWI
Email, phone and face-to-face contact

LOCAL GOVERNMENT
Various council staff and representatives
contacted regarding information and intention
of PVI to continue to ascertain whether there
is community support for access to the
summit and mound design.
Sent presentation notes in advance of open
community meeting scheduled for 14 March
2013
Local councilllor Bill Cashmore, and Franklin
Local Board member, Alan Cole attended the
meeting.

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Andrew Sinclair also sent the Franklin Local Board a copy Both representatives receive a draft post
of the proposed presentation for the 14 March 2013 in
giving them one week's right of reply to
order to verify accuracy.
correct inaccuracies before posting online
Alan Cole attends next PVI committee
PVI was contacted by Andy Baker, and stated that
meeting
Franklin Local Board was not against UNESCO
certification of Franklins volcanoes. We thanked him for
his input, and were pleased to edit that Franklin Local
Board were in favour of volcanoes recognition. Contacted
again, we received the following wording which we repeat
for accuracy here:
" Just want to update you on my investigations into the UNESCO / Local
Board issue raised. I appreciate you have pulled any reference to it from
your presentation and hope if it is discussed at all this evening that the
facts are very clearly put.
There is absolutely no record within our minutes, agendas or
workshop notes of the Franklin Local Board ever considering or
discussing our position re the UNESCO sites. Likewise I have been
unable to find within the archives of my emails any mention whatsoever.
So the staff member who advised you that we as a board had given a
view and chosen to not submit anything is completely and totally wrong
and had no right in giving you that advice as far as we can ascertain. I
found information about the Council undertaking a study of volcanic
cones with reference to the UNESCO thing, but that is all I could find."

At the March 14 2013 meeting, Bill Cashmore advised


that no further possiblity of community involvement existed
now the application process had been finalised.
Alan Cole reiterated this.
That night both representatives are sent a draft post giving
them one week's right of reply before online posting
showing that decision documents DO provide for
continued community involvement with current landowner,
developer and/or Auckland Council. No corrections were
received and the clarifications were posted online.
Alan Cole attends next PVI meeting and concedes he was
unaware of the removal of the words regarding the
viewing summit, and in fact agrees that this may have
removed the option for community access altogether.
It is reiterated that the community meetinga are an
information sharing and discussion activity to gauge
community support for proposal.
Page 4 of 14

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
There is no harm in continuing this so that when evidential
support is required an informed community can be
systematically polled and an accurate figure determined.
9/11/2013

APPEAL DEADLINE PASSED

October 2013

THRIVING COMMUNITIES ACTION


PLAN

8/10/2013 to
8/11/2013

PPC 37 - Patumahoe Hill Structure


Plan
Appeal period

Landscape architect drawings are forwarded to


landowners and after consideration they indicate that they
are no longer interested in being involved in any design of
a community space at the summit of Patumahoe Hill,
PVI thanks them for their previous engagement and
extends to them the offer to be involved at any time as
members of the community.
As courtesy they are kept informed of any progress or
information on the mound proposal
PVI committee members attend pre-launch of grassroots
community initiatives.
The presentation aligns perfectly with PVI's intent and
practice of a community-led approach.
It also puts a concrete framework in place for Auckland
Council to implement some of the design, implementation
and ownership models that PVI has been advocating and
submitting on for three years.
PVI send info about application and post information
online for wider community
Start to release surveys into wider community to ascertain
support rather than pursue combative appeal process with
existing landowners who are also long term community
members.
Ongoing advice from planners that had been working with
PVI in the past.
Engagement of landscape architect to produce drawings
of possible options to aid discussion with current
landowners.

PATUMAHOE HILL LANDOWNERS


Receive drawings and consider options
Decline involvment as current owners
Continue to be sent information when relevant

PVI committed to ongoing collaborative approach, and it


considered that the best starting point will be back with the
current owners who had indicated at the regulatory
meeting that they were open to this discussion.

PATUMAHOE HILL LANDOWNERS


Email conversations,
Face to face meetings
Forwarding on of ideas and design documents

Page 5 of 14

THRIVING COMMUNITIES
Attend presentation of pre-launch of this
initiative as members of the Flaxroots
Community Village planning network

OPEN COMMUNITY
Printed surveys and discussions in community
Contact with interested individuals

PROFESSIONAL PLANNING ADVICE AND


INPUT
- experienced local landscape architect,
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Conversations around possible options were limited by the Presentation of architects drawings and
handdrawn and basic photoshop skills of PVI members,
discussion around possibilities
so request for basic option choices was met with a
Meeting on site to discuss possible options on
decision to spend some funds in obtaining the services of
Wednesday 6th November, a request for
a landscape architect to provide professional drawings for better illustrations was made
better visioning purposes,
Preference of landowners was for use of existing 20m
width of buffer zone, but more than one option was drawn
up on the advice of the landscape architect and to offer
alternatives to current owners, or future owners, developer
or community.

8/10/2013

PPC 37 - Patumahoe Hill Structure


Plan Decision released

Local iwi contacts PVI to say that they will support PVI if
they appeal the decision.
After much passionate and invigorating committee
discussion, the commitment to maintain a community-led
and collaborative approach is given and the support
declined.
However, conversations continued with Local lwi
regarding possible design and incorporation of cultural
significance. This is ongoing.

LOCAL IWI
In contact regarding the map of the Native
Reserve that they had been unaware existed,

Approval is given to application.


At the request of the applicant's landscape architect the
words " The removal of the words Potential Summit Viewing Area
from the Landscape Concept Plan" are removed from the
decision document.
The landscape architect's opinion was also given more
weight than community input, but it was considered by the
commissioners that progress could still occur on the
mound in the future:

LOCAL GOVERNMENT
Regulatory Committee release decision and
notification of appeal process

" As partial mitigation, Patumahoe Village Inc, sought a viewing


platform/mound at the top of the cone within the area of the buffer strip
(to be public open space once vested in the Council). We acknowledge
the considerable effort and commitment by these submitters; however for
the reasons below we do not support the submitters request.
Ms Gilbert did not support viewing platform/mound at the top of the cone
from a landscape/visual perspective and considered it could be
contrived and /or impact on the visual screening function of the buffer
area. As stated, we have not incorporated this aspect into the plan
change and have deleted the wording as suggested by Ms Gilbert if it
were to be included Potential Submit Viewing Area.
The deletion of these words does not mean we did not support the
concept, and clearly some parts of the community would like it. However
there is nothing that we can see that would preclude this from occurring.

Page 6 of 14

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
It is matter that should be discussed with the Council if this land is to be
vested or with the Applicant should the land not be vested."

PVI was not present for the landscape architects


presentation, and was not made aware that any request to
remove the words "Potential Summit viewing" was to be
undertaken.
Notification of decision was distributed to PVI email loop
and those who had indicated an ongoing interest
Sept 2013

Regulatory Hearing for PPC 37


3 day hearing at the Council
Chambers in Pukekohe

PVI presents history of process and itemises the reasons


why Patumahoe Hill summit is significant:
Ecological
Geographical,
Cultural (native reserve)
Volcanic cone
rural and village aesthetics
Includes recent research uncovering native reserve - but
as this site is not onthe FDC register it cannot be
considered during this hearing.
Applicants planners demur when asked if they were
aware of this history
Commissioners ask applicant planners, and current
owners if there is any reason why the mound proposal
could not be achieved after the decision was given.
Both applicant planners and current owners indicated
that they were willing to discuss options in the future.

Notice and content of presentaion in line with existing


community support and input is related by email to PVI
loop and interested parties.

Late 2011-March
2012

Application for PPC 37 - Patumahoe


Hill Structure Plan accepted by
Auckland Council
Formal notification period for
Private Plan Change takes place

Asked for input into mound proposal.


As local iwi groups were already involved in submissions,
this was an extra requirement of their time and attention,
so a decision of full and frank disclosure of any designs or
considerations was decided upon.
As a first point, local iwi did not want the development to
Page 7 of 14

OPEN COMMUNITY
Informed via of decision via online post and
email loop
LOCAL GOVERNMENT
Presentation at regulatory hearing
Contacted regarding various items of research
and enquiry for accuracy of information

OPEN COMMUNITY
Kept informed via online tools
Direct contact with come of the interested
community members that had indicated
ongoing interest in outcome of application
LOCAL IWI
In regular contact after discovery of
significance of Patumahoe Hill summit to local
iwi,

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
go ahead, and were reluctant to even consider any further
detrimental changes to the Patumahoe Hill summit.
Ongoing interaction with local staff and representatives, in
order to collate accurate information to try and determine
a best outcomes scenario.
Submission made to formal process -out of format with the
only avaialable reject/accept
Conditions.

LOCAL GOVERNMENT
Information regarding this process and
outcome was kept flowing between local
governent staff, planners and PVI.

Planners comments on built platform was to avoid it if at


all possible for the reasons stated below.
However, there were favourable comments regarding the
mound, with notes that if an extra area of land could be
acquired, (by means not yet defined) a better and more
accommodating community asset could be designed as it
would not have to stay within a 20m restriction.

PROFESSIONAL PLANNING ADVICE AND


INPUT
- low impact design planner advice still
accessed
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice

Feedback continued to be against subdivision, however


some support for walkway and viewing platform of some
type did begin to develop especially from those who
attended more than one meeting or participated in a
variety of activities
Also, from reasearch a land survey map was discovered
that showed that before the first subdivision took place in
Patumahoe, the Native Reserve covered 700 acres and
Patumahoe Hill summit was almost directly centred on
this area. It is important to note that this information was
not recorded on FDC's existing register of cultural sites
of significance, this becomes relevant during the
regultory hearings,
Recognition of significance of Patumahoe Hill as a
volcanic cone,
acknowledgement that extensive cropping has destroyed
original summit but sees community ownership as an
opportunity to acknowledge this and replace value.

OPEN COMMUNITY
Website postings,
Community newsletters,
Open Community meetings,
Email conversations and information sharing
Research into history of Patumahoe Hill

Page 8 of 14

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Ongoing meetings, discussions with planning consultants, PATUMAHOE HILL LANDOWNERS &
owners and identified contacts:
CONSULTANTS, & IDENTIFIED CONTACTS
Continuation of oonversations openness and
Reinforced identification of ecological significance,
transparency in dealing with the current
Reviewed Draft Structure Plan document and proposed
landowners. their consultants and their
outcomes in relation to Patumahoe Hill with owners,
identified contacts.
Reiterated community feedback support for public
Information once checked for accuracy or
access to summit, to be developed as a community
feedback obtained was given to the private
asset,
landowners and consultants in order to
Request for buffer zone community walkway access to
achieve an outcome to mutual benefit.
be retained, and also for direct subdivision access,
Current owners were invited to be involved
When request for change to property lines (which
with investigation of possible solutions, and
retained section total) was not able to be
understandbly opted for a more passive role
accommodated, started investigation into alternate
of being presented with options as they
methods of achieving the best panoramic view from the
became available.
summit.
Owners permitted visits to the site, and
Suggestions from community included a built viewing
allowed for the erection of a 4m scaffold to
platform. This was rejected due to safety and
determine the minimum height required to
engineering design requirements, high ongoing
achieve the closest 360 degree view possible.
maintenance and safety issues, lack of fulll accessibility
It is important to note that the existing
and sheer ugliness,
landowners accommodated requests and
At this time, the mound proposal was first considered. It
queries with courtesy, and were extended the
reduced the need for extra built structure on an already
changed landscape, and if designed and agreed to early same by PVI.
enough, could be formed from excess base soil that
would result from development.
Passed on information that came to hand regarding
Native Reserve as discovered above in Open
Community.
Mound comments from planners was related to owners
and planners with the request that consideration be
given to providing extra land at summit to achieve this,
owners advise that if application is approved they would
be onselling and a developer is likely to implement the
development,
No definitive design commitment or proposal was made
by the planners or the existing landowners at this stage.
Discussion over costings never took place as it was
considered that this was pointless until a design brief
could be agreed upon. However, PVI would always
advocate for community fundraising and grants and did
not state at any time that the landowners would need to
pay for final outcome,
Page 9 of 14

Late 2011-March
2012

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Pre application consultation by
During this time, negotiations between planning
LOCAL GOVERNMENT
landowners of Patumahoe Hill
consultants and Auckland Council planners was
Information regarding this process and
This consultation is undertaken by
underway:
outcome was kept flowing between local
the planning consultants engaged
With any redevelopment, council ownership of reserves governent staff, planners and PVI.
by the owners.
is usual practice. This means that council will purchase
It is a prerequisite for making an
the property for a set figure and will have the
application for a Private Plan
responsibility of ongoing maintence in perpetuity.
Change (PPC).
In the case of Patumahoe Hill the following items are
A PPC changes the existing zoning
relevant:
on a property - in this case from
Due to a flawed calculation process, but one that
Rural to Residential.
dictates Auckland Council spending, Patumahoe is
considered to have an over- allocation of Parks &
Reserves,
Any agreement to allow a new reserve on the PPC
further diminishes any chance of other reserves being
provided,
Auckland Council then is committed to purchasing,
taking ownership after completion of development, and
paying for maintenance in perpetuity,
Value of subdivided property increases with the
provision of a reserve,
The end result was the inclusion of a reserve in the
subdivision, a linked access to summit, a proposed
community access along the buffer zone that included
the summit location.
Planning advice indicated that previous local and regional
government identification of Patumahoe as a "growth
node", and Auckland Council's recognition of same, along
with the inclusion of half the proposed property in the FDC
District Growth Strategy would indicate a favoural
outcome for the applicant when the process was
completed.
Emphasis should go to attaining community access to
summit while still undeveloped, and getting community
input on a design that would have the best long term
outcome and recognition of the opportunity to have a
valued community asset.
Engagement with community resulted in more than one
open community meeting, with feedback mostly against
the development occuring at all.
As our purpose dictates this feedback was related to the
Page 10 of 14

PROFESSIONAL PLANNING ADVICE AND


INPUT
- low impact design planner advice still
accessed
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice

OPEN COMMUNITY
Website postings,
Community newsletters,
Open Community meetings,

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
planners.
Email conversations and information sharing
However, in recognition of likelihood of planning being
approved - mitigation proposals were made and
discussed.
The proposal with overwhelming support was the one with
the public access walkway to the summit, along the buffer
zone and from the subdivision.
Submissions to consultation resulted in the inclusion of
PATUMAHOE HILL LANDOWNERS &
public access to summit along the required 20m buffer
CONSULTANTS
zone.
From this point a method of openness and
transparency in dealing with the current
Also, included a link from the included reserve to the
landowners was committed to,
summit for proposed subdivision residents.
Information once checked for accuracy or
feedback obtained was given to the private
Requests to widen this link (without loss of sections) to
landowners and consultants in order to
provide a better panoramic view were not accommodated. achieve an outcome to mutual benefit.
Information requested by planners or landowners on
feedback was related without editing or censorship although authors names were removed.

2011-2013

Development of Draft Structure Plan


Patumahoe Hill summit is included
as a significant place to be
considered if access to it ever
became available.
Reasons for this:
Highest point in residential
Patumahoe Village area,
Aesthetic benefits for those in the
village looking up, and those on
the summit looking down,
High points in communities are a
natural drawcard for use and often
become assets that are valued by
community,
Patumahoe Hill also identified as

Recognition was given to the fact that most community


organisation exist purely from the goodwill and effort of
volunteers and long-standing service providers to the
community.
Invitations to participate more fully went to as many
organisations as we could identify.
Invitations were also sent to all to be kept informed as a
passive participant which many chose to do,
When solutions were proposed that affected particular
groups those groups were invited to meetings to go over
the proposals so that they could comment to influence
design.
Private landowners and businesses were directly
contacted in addition to open community events and
meetings, in order to inform those who may in any way be
impacted by the proposals identified.
They were presented with the progress of the document,
Page 11 of 14

LOCAL GROUPS AND ORGANISATIONS


Invited by normal open community processes,
Invited at start of project to be directly
involved,
Information shared by email,
Specific meetings held when required to share
information, promote discussion and invite
feedback

PRIVATE LANDOWNERS AND


BUSINESSES
Contacted by normal open community
processes,
Direct contact by other methods,

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
and also with the final outcomes and proposals and given
Invited/attended information and feedback
the opportunity to comment and by doing so influence the
sessions during process and on completion of
design.
Draft Structure Plan document.
Possible solutions for priorities are
Local
government
was
kept
informed
by
an
ongoing
series
LOCAL GOVERNMENT
also identified and related back to
of
email
conversations
and
meetings,
Local government representatives were
the community.
This continues.
invited to events,
As yet, no specific financial outlay has been requested Ongoing email conversations and information
This includes a walkway to the
just support for the adoption of a community designed
sharing took place with Franklin Local Board
summit of Patumahoe Hill if and
Spatial Plan for community or council owned spaces,
Chairman, and with local Patumahoe
when the opportunity for public
facilities and reserves.
representatives,
ownership becomes available.
Formal presentation of the Draft Structure
plan and request for inclusion into Spatial
planning when it is allocated to Franklin,
Formal presentation for LTCCP 2012-2022
Written submissions for a variety of plans and
documents
A series of meetings and workshops that was ongoing
PROFESSIONAL PLANNING ADVICE &
throughout the two years for Low Impact Design and
REVIEW
beyond for Flaxroots Village planning.
- advice from three low impact design
Planning advice and considerations were added to the
planners
concerns and feedback from the community so that
- advice from one consultant community
identified solutions would meet best practice.
planner and lecturer,
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice
This "living" document identified potential solutions but did OPEN COMMUNITY
not commit to pursuing any of them in particular.
Intensive 18 month public consultation using a
Instead it gave a basic indication of where possible
combination of Open Days, group
projects might be of most benefit, and may meet many of
presentations, surveys, online postings,
the identified areas of value and concern that had been
newsletters delivered to all RD3, RD4
given in feedback.
addresses, street parties, workshops,
discussions and events.
The summit of Patumahoe Hill is the This identification of ecological site is to be used as a
PROFESSIONAL PLANNING ADVICE
very first point of ecological
framework to identify best practice to develop and provide - Advice available to PVI for two years as
significance identified by Low
access to community spaces and reserves
recipient of Low Impact Design grant from
Impact Design Planner as a location
previous Auckland City Council.
of ecological significance
PVI formed
PVI formed in order to meet grant application
PATUMAHOE VILLAGE INC
Low Impact Design Grant awarded
requirements
Formal entity created open to all community
Low Impact Design grant awarded which provided money
members
volcano.

November 2010

October 2010

Page 12 of 14

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
for consultation etc, and planning advice.
Intention of open and effective community
Decision to use grant to as effectively as possible provide
consultation and priority identification decided
the best means of community consultation, feedback and
upon
priority identification as possible.
Open and transparent methods to be chosen that give
everyone who wishes to participate an equal say.
Find methods to allow ongoing feedback and comments to
occur
Promote honest and robust discussion and invite all
feedback, as addressing criticisms and concerns are
valuable ways of providing best solutions.

2010

Once upon a time....

FRANKLIN DISTRICT & AUCKLAND REGIONAL


COUNCIL
Parks & Reserves staff held an open meeting to discuss
situation of lack of reserve monies and options for
Patumahoe and suggest a community effort to coordinate
sports groups and clubs to work together as money will
not be available in the short or long term for a continuation
of building, renovation and maintainance of individual
community facilities.
This meeting was arranged by the need for Patumahoe
Bowling Club to upgrade their greens and facilities.
At this time FDC staff advised that all development monies
collected from Patumahoe go into central fund, and as
Patumahoe (using flawed calculation model) was currently
oversupplied - none of this development contributions
would be spent in mitigating the effects of increased
residential development in the area.
(At that time, up to $2 million dollars was to be contributed
by the development in the next few years)
Advised that community needed to come together to
improve long-term outcomes to be able to validate
numbers, usage and priorities and advocate for change.

LOCAL GOVERNMENT
FRANKLIN DISTRICT COUNCIL
Parks & reserves staff

Provided information and support regarding population


statistics, maps as visual aids, and encouragement of
getting as much community involved as possible.

PLANNING STAFF

Existing local councillors reiterated that for support from


council, community needed to be brought together to
identify priorities and support

LOCAL REPRESENTATIVES
Des Morrison, Dianne Glenn, Andy Baker
(AT),

Page 13 of 14

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Existing representative pointed out that if a legal entity
Were invited and attended first
could be formed, a grant and planning support would be
Open community meeting on 31 August 2010
available to help consult, inform and engage community
After quick formation of PVI, and LIDIG grant was applied
for and this money has been used to do the above.
Initial meeting held to identify if community had aspirations
they wanted to pursue, concerns, or values they wanted to
enhance throughout this period of transition.
Overwhelmingly there was support for the formation of
some kind of programme that would inform and effectively
consult with community and a starting list of priorities to
begin consultation with.

Page 14 of 14

AUCKLAND REGIONAL COUNCIL


Low Impact Design grant
OPEN COMMUNITY
Meeting held in 31 August 2010 after
suggestions from local councillor Des
Morrision, Andy Baker (AT) and FDC staff.