Professional Documents
Culture Documents
Examples
Will you, Alicia, do that assignment for me?
Rule 7 - Use a comma to separate the day of the month from the year and after the year.
Example
Kathleen met her husband on December 5, 2003, in Mill Valley, California.
Rule 8 - Use a comma to separate the city from the state and after the state.
Example
I lived in San Francisco, California, for 20 years.
Rule 9 - Use commas to set off parenthetical words that interrupt the flow of the sentence.
Example
I am, as you have probably noticed, very nervous about this.
Rule 10 - When starting a sentence with a dependant clause, use a comma after it. Conversely,
do not use a comma when the sentence starts with an independent clause followed by
an independent clause unless the dependent clause begins with although or even
though.
Examples
If you are not sure about this, let me know now.
Let me know now if you are not sure about this.
I lost my money, even though I wore a money belt.
Rule 11 - Use a comma after phrases of more than three words that begin a sentence.
Examples
To apply for this job, you must have previous experience.
On February 14 many couples give each other candy or flowers.
Rule 12 - If something or someone is sufficiently identified, the description following it is
considered nonessential and should be surrounded by commas.
Examples
Freddy, who has a limp, was in an auto accident. (Freddy is named so the description
is not essential. This type of modifier is called nonrestrictive.)
The boy who has a limp was in an auto accident. (We do not know which boy is
being referred to without further description, essential to our understanding how it is;
therefore, no commas are used. This type of modifier is called restrictive.)
Semicolons
Rule 1 - Use a semicolon in place of a period to separate two sentences where the conjunction
has been left out.
Examples
Colons/Lists
Rule 1 - Use the colon after a complete sentence to introduce a list of items.
Examples
You may be required to bring many items: sleeping bags, pans, and warm clothing.
I want the following items: butter, sugar, and flour.
I want an assistant who can do the following: 1) input data, 2) write reports, and 3)
complete tax forms.
Rule 2 - A colon should not precede a list unless it follows a complete sentence.
Examples
I want an assistant who can 1) input data, 2) write reports, and 3) complete tax forms.
Rule 3 - Keep all the elements in a list parallel.
Example
Not Parallel: The dictionary can be used for these purposes: to find word meanings,
pronunciations, correct spellings, and looking up irregular verbs.
Parallel: The dictionary can be used for these purposes: to find word meanings,
pronunciations, correct spellings, and irregular verbs.
Rule 4 - Always capitalize the first word of each list item in a list. If each bullet or numbered
item is a complete sentence or verb phrase, end each with terminal punctuation.
Examples
I want an assistant who can do the following:
Input data.
Write reports.
Complete tax forms.
Fragments
Fragments are incomplete sentences. Usually, fragments are pieces of sentences that have become
disconnected from the main clause. One of the easiest ways to correct them is to remove the
period between the fragment and the main clause.
Incorrect: LSU offers many majors in engineering. Such as electrical, chemical, and
industrial engineering.
Correct: LSU offers many majors in engineering, such as electrical, chemical, and industrial
engineering.
Some fragments are not clearly pieces of sentences that have been left unattached to the main
clause; they are written as main clauses but lack a subject or main verb.
Incorrect: A record of accomplishment beginning when you were first hired.
Correct: Ive noticed a record of accomplishment beginning when you were first hired.