Detailed Information per Service Line in

Specifications
Line type:
Standard line
Blanket line
Contingency line

Line with open quantity

Informatory line

Line category:
No line category
Bidders line
Supplementary line

Alternatives:
No alternatives
Basic line
Alternative to line x

Overfufillment tolerances

External service number

Compilation of Service Specifications

Requisition
#12345

Purchase
requisition
Quotation
#22345

Item 10
Software
implementation
Specs.

PO

Service
selection

MM
Classification
Class 12
Software
services
S1

#245678
S2
S3

Contract
#7778

Account Determination and Auxiliary Account

Assignment
Procure service
Enter acct. Assgt. category

Without service master record

With service master record

Enter account manually

Account is found automatically

Consumption account
Enter aux. Acct. Assignment
(e-g. cost center) manually

Text Types in Purchasing Docs. (Example: PO)

Purchase order
Text types
Header
Dates
Header text
Terms of payment

Validity : 01.01. - 12.31

Project : EDP changeover
Payment : Following performance of
service (w/o advance payment)

Item 1
Item text

Software implementation

Service specifications
Text per outline level
Service long text from
master record
Line text

01 Selection of software comonents

Consultant k3 5 days $1,900.00

Use of MM Classification
Preq.
Item data

Communication
structure

MM Classification
Characteristic

Value

Material group
Purchasing

SRV-1
C

Vendor
Planat
Money value

4750
1
$ 200,000.00

= relevant

X
x
:
x
x
x
:
:

Release strategy S4
Release points
Alternative

1 2 3 4
1

5
SAP
Workflow
E-mail

Preq.
Released !

Hierarchy of the Release Procedure

Strategy

Release point:

Purchase
requisition

= Released for issue of RFQs

Purchase
requisition

= Released for issue of PO

Release Procedure of Requisitions

Create requisition

Value Plant
S

Preq.
Enter release strategy
Release indicator set

Material group

Release
conditiions

Effect release

Blocked !

Release
strategy
S3
User
authorizations

Preq.

Release point
entered
Release indicator
changed
Released for issue of PO

Create RFQ/PO
RFQ

PO

Message Output

Printer

EDI
Fax

Quotation Price Comparison List

Quotation

Vendor A

S1
S2
S3

$ 150.00
$ 300.00
$ 200.00

Quotations

Price comparison list

Vendor C

Vendor A

Average

S1
S2
S3

100
300
200

150
300
200

125
300
200

Total

600

Purch. order
S1
S2
S3

650

Vendor C
$ 100.00
$ 300.00
$ 200.00

625

Comparison
Per outline level
Per service line

List Displays in purchasing

Purchasing documents per:

Vendor
Service
Account assignment
Material group
Purchase order number
requirement tracking number

Lists
_____
______
Lists
_____
______
_____
______
_____
______
_____
______
Lists _____ ______
_____
______
_____
______
_____
_____
______
______
_____
______
_____
______
_____
______
_____
______
_____
_____
______
______
_____
______
_____
______
_____
______
___________
______
_____
_____ ______
_____ ______
_____ ______

Purchase Order Follow-Up

Purchase order history
List of follow-on activities involving a PO
Comparison of planned/actual values
Fromwithin the service specifications display
Purchasing analyses
-General analyses
E.g. to determine the order value for a certain service in the last quarter, or which
purchasing organization was responsible for the largest share of the total
order value.
-Analysis of order value
E.g. totals analysis, ABC analysis, analysis with comparision period per
purchasing organization/vendor, etc.

Purchase Order History

List of follow-on activities
Service entry
sheet

$21,000.00

PO 1234
Specs.

-All services actually

performed to date
- entered/not sccepted

Service entry
sheet

-All services actually

performed to date
- entered/not sccepted
Invoice 5678
Vendor A
Software
implementation
$ 10,500.00

All invoices

Comparisan of Planned/Actual Value

List
Actual
in %

PO 1234

Specs.

01 Selection of software
components

50%

Total value

Actual value

$ 50,000.00 $25,000.00

Chapter 4 Working with Contracts

1 Definition of the term contract as used in Purchasing

1 Creating contracts and contract release orders

1 Determining prices for services with the aid of

master/document conditions

Chapter 4 Obectives

1 The course participants are introduced to the concept of

the contract as used in Purchasing.

1 They learn how contracts are created and how release

orders are issued against them.

1 They are shown how prices are determined for services via
conditions.