Regular Work - Private Limited Company - Series - 84

DIVESH GOYAL
Mob: +918130757966
csdiveshgoyal@gmail.com
Practicing Company Secretary

GOYAL DIVESH& ASSOCIATES
REGULARTY WORKS FOR PRIVATE LIMITED

COMPANY
SERIES NO
84
GOYAL DIVESH & ASSOCIATES,

"Everything is easy, if you are crazy about it And

Nothing is easy, when you are lazy about it."
CONTENT OF ARTICLES
BACKGROUND:
Post
incorporation
requirements
are
obligations which companies are supposed to
A. Important Provisions
B. Board Meeting
C. General Meeting.
D. Regular E-form requirement.
E. Documents needs to be file with
ROC.
F. Statutory Register
G. Ratification of Auditor
fulfill subsequent to incorporation. These

include filing of annual returns, change of
directors or secretary, alteration in capital,
allotment of shares, transfer of shares and
change of registered office.
REGULAR WORKS FOR A PRIVATE COMPANY UNDER

COMPANIES ACT-2013:-
1.
IMPORTANT PROVISIONS:
A.
CIN NO.
Company should have mentioned CIN no. along with Telephone

No. on all Letters, billheads, and letter papers and in all notices
and other publications.
B.
DIN & Address
Every document shall contain name, designation, address and
CS Divesh Goyal, Practicing Company Secretary

Mob: +91-8130757966, csdiveshgoyal@gmail.com
DIVESH GOYAL
Mob: +918130757966

C.
of Director
Director Identification Number of person signing such document.
Creation of
If Company will take Loan on vehicle then charge has been
Charge on
created on same by filing of e-form- CHG-1.
Vehicle Loan
Creation of Charge on Vehicle Loan is required under Companies
Act, 2013.
D.
E.
Loan to
Loan to Director and any person interested in Director is not
Director
allowed under companies Act 2013.
Address at
Books of Accounts should be maintained at Registered Office of
which Books of
the Company.
Account are to
be maintained
If Books of Accounts are not maintained at Registered office then

e-form AOC-5 should be filed within 7 days of decision taken by
Board of Director.
F.
2.
Signing of
Ensuring filling of relevant e-forms with ROC and Compliances
Annual Return
of provisions of Companies Act 2013 as Annual return needs to
by PCS
be signed and certified by Practicing Company Secretary.
BOARD MEETING: (I wrote a Article on Meetings & Committees under companies Act2013 and Secretarial Standard I- mail me on csdiveshgoyal@gmail.com if you want that)
A. In case of other than Small Company and One Person Company:
As per Section- 173(1) Every Company require to hold at least 4 (four) Board Meetings of
director of company. The maximum gap between 2 (two) Board Meeting should not be
more than 120 days. There are no minimum requirements gap requirements.
As per Secretarial
Secretarial StandardStandard- I
The Board shall meet at least once
in every calendar quarter.

DIVESH GOYAL
Mob: +918130757966

Maximum interval between two board meetings 120 days.
At least 4 (four) Board Meetings in a calendar
year.
Note: In case of Newly Incorporate Company First Meeting should be held within
30 days of Incorporation of Company.
B. In case of Small Company and One person company: As per Section 173(5): Such
companies require to hold at least 2 (two) Board meetings of Directors in every half
calendar year. The gap between two Meeting should not be less than 90 (ninety) days.
3.
GENERAL MEETING:
A. First Annual General Meeting: As per Section 96 (1) First Proviso- First Annual General
Meeting of company shall be held within a period of 9 month from the date of closing of
the first financial year of company.
B. Subsequent Annual General Meetings: As per Section- 96 (1) every company (except One
Person Company) require to hold an Annual General Meeting of Company. Time period for
holding subsequent Annual General Meeting:
Maximum gap between 2 (two) General Meeting can be 15 (fifteen)

month. or
6 (six) month from the end of the closing of financial year

Whichever is earlier!
4. REGULAR E-FORMS REQUIREMENTS:

REQUIREMENTS:
S.
Due
No.
Date of
Agenda
Particulars
e-forms
Due Date
Form Filling
meeting
1.
30th
Filing of return of
If there is any deposit in
June
deposits.
company.

DPT-3
30th June
DIVESH GOYAL
Mob: +918130757966

2.
6-Sep
Adoption of
Resolution for adoption,
Annual Accounts
preparation and filing of MGT-
and Directors
14
MGT-14
5-Oct
AOC-4
30-Oct
MGT-7
30-Nov
ADT-1
14-Oct
Report
3.
4.
30-Sep
30-Sep
Filing - Balance
Preparation, certification and
Sheet
filing of Form AOC-4
Filing of Annual
Preparation of Annual Return,
Return
preparation, certification and

filing of Form MGT-7
5.
30-Sep
Filing of Auditor
Preparation and filing of Form
Appointment
ADT-1
*If Last Board Meeting held on 31st March of the previous financial year.
5. FOLLOWING DOCUMENTS NEEDS TO BE FILED WITH ROC:
S.NO.
Particulars of Documents
Concerned
Time Period
Form
A.
Board
Resolution
for
Adoption
of
MGT-14
Annual Account
B.
Board
Resolution
Board Meeting
for
Adoption
of
MGT-14
Director Report
C.
Balance Sheet
within 30 days of
within 30 days of
Board Meeting
AOC-4
within 30 days of
AGM
D.
Profit & Loss Account
AOC-4
within 30 days of
AGM
E.
Cash Flow Statement
AOC-1
within 30 days of
AGM
F.
Annual Return
MGT-7
Within 60 days of
AGM

DIVESH GOYAL
Mob: +918130757966

G.
Appointment of Auditor
ADT-1
within 15 days of
AGM
6. STATUTORY REGISTERS:
List of Statutory Registers which a company required to maintain as per Companies
Act- 2013 given below: (I wrote a Article on Statutory Registers under companies Act2013- mail me on csdiveshgoyal@gmail.com if you want that)
Sr. No
1
Particulars
Sections
Register of Members in Form No. MGTMGT-1
As per Section 88(1)(a) of CA-2013

and rule 3(1) of the Companies
(Management and Administration)
Rules, 2014
Register
of
debenture
holders/
other
securities holders in Form No. MGTMGT-2
As per Section 88(1)(b) and (c) of

CA-2013
Companies
and
rule
(Management
of
the
and
Administration) Rules, 2014

3
Register of Renewed and Duplicate Share
As per Section 46(3) of the CA-2013
Certificates in Form No. SHSH-2
and rule 6(3)(a) of the Companies

(Share
Capital
and
Debentures)
Rules, 2014
4
Register of Sweat Equity Shares in Form
As per Section-54 of CA-2013 and
No. SHSH-3
rule 8(14) of the Companies (Share

Capital and Debentures) Rules, 2014
Register of Employee Stock Options in
As per Section-62(1)(b) of CA-2013,
Form No. Form No. SHSH-6
and Rule-12(10) of the Companies

(Share
Capital
and
Debentures)
Rules, 2014
6
Register of shares or other securities
As per Section-68(9) of CA-2013,
bought-back in Form No. SHSH-10
and rule-17(12) of
(Share
Capital
and

Companies
Debentures)
DIVESH GOYAL
Mob: +918130757966

Rules, 2014
7
Register of charges in Form No. CHGCHG-7
As per Section-85 rule(10) subrule(1) of Companies (Registration of

Charges) Rules, 2014
Register of loans, guarantee, security and
As per Section-186(9) and Rule
acquisition made by the company in Form
12(1) of the Companies Meetings of
No. MBP 2
Board and its Powers
Register of investments not held in its own
name by the company in Form No. MBP 3

10
Register of contracts with related party and
contracts
and Bodies
etc.
in
which
directors are interested in Form No. MBP
4
11
Register of Transfers for Equity shares,
Section 56 of Companies Act, 2013
Preference Shares and Debentures as

required by
12
Register of Transmission as required by
13
Register of Deposit as required by
Section 73 and 74 and Rule 14 of the

Companies (Acceptance of Deposit)
Rules, 2014
14
Register of Unpaid Dividend as required by

15
Register of Directors and Key Managerial
Section 170(1) and Rule 17 of the
Personnel as required by
Companies
(Appointment
and
Qualification of Directors) Rules,

2014
16
Register of Beneficial Owners as required

by Section 88(3) of Companies Act, 2013

DIVESH GOYAL
Mob: +918130757966
7. MINUTES:
As per Section: 118. (1) Every company shall prepare minutes of the proceedings of:
Every general meeting of any class of shareholders or creditors, and
Every resolution passed by postal ballot and
Every meeting of its Board of Directors or of every committee of the Board,
Minutes to be prepared and signed in such manner as prescribed below as per rule -25
and kept within thirty days of the conclusion of every such meeting concerned, or passing
of resolution by postal ballot in books kept for that purpose with their pages consecutively
numbered.
As per Rule 25 of the Companies (Management and Administration) Rules, 2014: A
distinct minute book shall be maintained for each type of meeting namely;
General Meeting of Members
Meeting of Creditors
Meetings of Board; and
Meetings of each of the committees of the Board.
Resolution passed by Postal Ballot shall be recorded in the minute book of General
Meeting as if it has been deemed to be passed in the General Meeting.
Note:
Minutes should be prepared within 30 days of conclusion of meeting.
Each page of Minutes Book shall be Initialed or signed.
Last page of every record of the proceeding of each meeting shall be Dated and signed.
8. RATIFICATION OF AUDITOR:
As per Section- 139 of Companies Act 2013 Now Auditor will be appoint for a term of 5
(Five) consecutive years. But as per First proviso of Section-139(1) - Company will ratify
such appointment at every general meeting of company.

DIVESH GOYAL
Mob: +918130757966
Check: At every Board Meeting check is there any change in interest of Director from the
disclosure earlier given by them. If there is any change then director have to give
disclosure in MBP-1 to company
Check: That every borrowing of Company with in Limit of Section- 180(1)(c) of
Companies Act, 2013, if any time company exceed that limit, there is require to get
Shareholders approval by passing of Special Resolution at General Meeting of company.
Check: That every loan given by the Company within the Limit of Section- 186 of
Companies Act, 2013, if any time company exceed that limit, there is require to get
Shareholders approval by passing of Special Resolution at General Meeting of company.
Check: Private Limited company not borrowing from person other than its directors,
condition directors will give declaration that such money is directors own money.


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DIVESH GOYAL

Practicing Company Secretary

REGULARTY WORKS FOR PRIVATE LIMITED

GOYAL DIVESH & ASSOCIATES,

"Everything is easy, if you are crazy about it And

obligations which companies are supposed to

fulfill subsequent to incorporation. These

REGULAR WORKS FOR A PRIVATE COMPANY UNDER

Company should have mentioned CIN no. along with Telephone

DIN & Address

Every document shall contain name, designation, address and

CS Divesh Goyal, Practicing Company Secretary

Practicing Company Secretary

Director Identification Number of person signing such document.

If Company will take Loan on vehicle then charge has been

created on same by filing of e-form- CHG-1.

Loan to Director and any person interested in Director is not

allowed under companies Act 2013.

Books of Accounts should be maintained at Registered Office of

If Books of Accounts are not maintained at Registered office then

Ensuring filling of relevant e-forms with ROC and Compliances

of provisions of Companies Act 2013 as Annual return needs to

be signed and certified by Practicing Company Secretary.

in every calendar quarter.

CS Divesh Goyal, Practicing Company Secretary

Practicing Company Secretary

Maximum interval between two board meetings 120 days.

At least 4 (four) Board Meetings in a calendar

Maximum gap between 2 (two) General Meeting can be 15 (fifteen)

6 (six) month from the end of the closing of financial year

4. REGULAR E-FORMS REQUIREMENTS:

If there is any deposit in

CS Divesh Goyal, Practicing Company Secretary

Practicing Company Secretary

Resolution for adoption,

preparation and filing of MGT-

Preparation, certification and

filing of Form AOC-4

Preparation of Annual Return,

preparation, certification and

Preparation and filing of Form

Profit & Loss Account

Cash Flow Statement

CS Divesh Goyal, Practicing Company Secretary

Practicing Company Secretary

Register of Members in Form No. MGTMGT-1

As per Section 88(1)(a) of CA-2013

securities holders in Form No. MGTMGT-2

As per Section 88(1)(b) and (c) of

Administration) Rules, 2014

Register of Renewed and Duplicate Share

As per Section 46(3) of the CA-2013

Certificates in Form No. SHSH-2

and rule 6(3)(a) of the Companies

Register of Sweat Equity Shares in Form

As per Section-54 of CA-2013 and

rule 8(14) of the Companies (Share

Register of Employee Stock Options in

As per Section-62(1)(b) of CA-2013,

Form No. Form No. SHSH-6

and Rule-12(10) of the Companies

Register of shares or other securities

As per Section-68(9) of CA-2013,