COMPUTER SOFTWARE

- The set of instructions a computer uses to manipulate data, such as

a word-processing program or a video game.
- These programs are usually stored and transferred via the computers
hardware to and from the CPU. Software also governs how the hardware is
utilized; for example, how information is retrieved from a storage device.
System Software

performs tasks essential to the efficient

functioning of computer, such as displaying information on the screen,
storing data on disks, sending data to the printer, interpreting
command typed by the users and communication with peripheral
devices.
- Operating system is a subcategory of System Software.
Operating System (OS) is the basic software that controls a computer. The
OS has three major functions:
It coordinates and manipulates computer hardware, such as
computer memory, printers, disks, keyboard, mouse and monitor.
It organizes files on a variety of storage media, such as hard disk,
USB, etc.
- And it manages hardware errors and the loss of data.
APPLICATION SOFTWARE
- A computer program designed to help people perform a certain type
of work.

Word Processor is an application program for manipulating textbased documents; the electronic equivalent of paper, pen,
typewriter, eraser, and most likely, dictionary and thesaurus.
Spreadsheet programs use rows and columns of cells; each cell
can hold text or numeric data or a formula that uses values in
other cells to calculate a desired result.
Data Management stores information in tables-rows and columns
of data-and conducts searches by using data in specified
columns of one table to find additional data in another table.
Presentation Software provides tools you need for combining
text, graphics, graphs, animations and sounds into series of
electronic slides
Entertainment Software includes games of all sorts,
simulations, software toys, and software designed to help you
enjoy hobbies and leisure activities.
Game Software is classified into subcategories such as action,
adventure, role-playing puzzles, simulations and strategy/war
games.

Graphics Software helps you create, edit and manipulate images.

These images could be photographs to insert in a brochure,
portrait, etc.
Education and Training helps users to learn and practice new
skills.
Information and Reference provides users with a huge selection
of information in different formats such as text, graphics, audio
and video.
What is Information Technology?
-

Refers to anything related to computing technology, such as

networking, hardware, software, Internet, or people that work with
these technologies. Many companies now have IT departments for
managing the computers, networks, and other technical areas of
their businesses.

IT jobs include computer programming, network administration,

computer engineering, Web development, technical support, and
many other related occupations. Since we live in the "information
age," information technology has become a part of our everyday
lives.

Information Technology is the integration

technology and information processing

of

computing

WHAT IS A WORD PROCESSOR?

Word processing software has a variety of features that enable users to

enhance the appearance and readability of their documents, including
hyphenation, footnoting, numbered list and outline, bulleted list, line
draw and border, superscripts and subscripts, integration of images,
watermarks, multi-column text and more.
Some Word Processing packages have a table feature that expedites
the presentation of tabular data and lets you create bar and pie
graphs.
Several helpful writing tools are designed to enhance the functionality
of word processing programs: the spelling checker, an on-line
thesaurus and a grammar style checker.

Using Word Processing Software, a user can create the following documents:
business letters
brochures
flyers
signage/posters
certificates
theses
newsletters
invitations
MICROSOFT WORD

Microsoft Office Word is Microsofts flagship word processing software.

It was first released in 1983 under the name Multi-Tool Word for Xenix
systems. Versions were later written for several other platforms
including IBM PCs running DOS (1983), the Apple Macintosh (1984),
SCO UNIX, OS/2 and Microsoft Windows (1989).
It is a component of the Microsoft Office system; however, it is also
sold as a standalone product and included in Microsoft Works suite.

Beginning with the 2003 version, the branding was revised to

emphasize Words identity as a component within the Office suite;
Microsoft began calling it Microsoft Office Word instead of merely
Microsoft Word.
The latest release is Word 2013. However, Microsoft Word hasnt seen
any major changes since the menu and ribbon bar was introduced in
2007. Word 2013 has been rejuvenated to offer a clean, tidy and
spacious look.

The Evolution of Microsoft Word Icons

MSWord
6.0

MSWord
97

MSWord
2000

MSWord
2003

MSWord
2007

MSWord
2010

MSWord
2013

THE MICROSOFT OFFICE WORD 2007

Microsoft Office Word as defined by Shelly, Cashman and Vermaat is a fullfeatured word processing program that allows you to create professionallooking documents and revise them easily.
The Word Window (Parts and Functions)
Microsoft Office Button

Quick Access Toolbar

Customize Quick Access Toolbar

Top Level Tabs

A central location for managing and

sharing documents. When click a
menu that contains a list of
commands appears like the New,
Open, Save As and Print.
Located by default above the ribbon.
Provides easy access to frequently
used commands. It contains the
Save, Undo, and Redo commands.
A list of commands you quickly can
add to and remove from the Quick
Access Toolbar.
Display different menus that can be
used in the document.

Title Bar
Ribbon

Groups
Document Area
Ruler line
Horizontal/vertical scroll bars
View Button

Contains the present filename of the

document.
Control center in Word. It provides
easy, central access to the task you
perform while creating a document.
Contains groups of fonts, clipboards,
etc.
Area where you type your document
Enables you to set margins, tabs and
indents.
Allow you to examine parts of your
document not currently in view.
Located at the right bottom of the
document to view data in full screen
and web layout.

Parts of MS Word 2007

Microsoft Office Button

Ribbon

Quick Access Toolbar

Groups

Customize Quick Access

Toolbar

Document Area

Top Level Tabs

Horizontal/vertical scroll
bars

Title Bar

View Button

Ruler line

Zoom

STARTING MICROSOFT WORD 2007

To Start Word
1. Click the Start button
2. Click All Programs
3. Click Microsoft Office in the All Programs list to display the Microsoft
Office list.
4. Click Office Word 2007
Using the Page Layout
To change the Orientation of the page:
1. Click Page Layout
2. Click Page Orientation

3. Select the Orientation of the page that you like to use. It could be
landscape (Horizontal) or Portrait (Vertical )
4. Click Ok.
To Undo and Redo an Action
1. Click the Undo button on the Quick Access Toolbar to remove the
bullets from the selected paragraph
2. Click the Redo button on the Quick Access Toolbar to place a bullet
character at the beginning of each selected paragraph again
FORMATTING PARAGRAPHS AND CHARACTERS IN A DOCUMENT
Paragraph formatting the process of changing the appearance of the
entire document. You can access many of the tools of paragraph formatting
by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on
the Home Tab of the Ribbon.
(Example: paragraph alignment, indenting a paragraph, adding borders, and
line and paragraph spacing).
Character formatting the process of changing the way characters or text
appears on the screen and in print. Example: changing font typefaces, size,
effects (bold, italics, underline, etc.), colors and more.
Checking Spelling and Grammar
1. Press CTRL + HOME to check the spelling and grammar beginning from
the top of the document.
2. Click the review on the Ribbon to display the Review tab.
3. Click the Spelling & Grammar button to begin the spelling and
grammar check at the location of the insertion point, which in this
case, is at the beginning of the document.
4. With the word selected in the Suggestions list, click the Change button
in the Spelling and Grammar dialog box to change the flagged word, to
the selected suggestion word, and then continue the spelling and
grammar check until the next error is identified or the end of the
document is reached.
5. Click the Ignore All button in the Spelling and Grammar dialog box to
ignore this and future occurrences of the flagged proper noun, and
then continue the spelling and grammar check until the next error is
identified or the end of the document is reached.
6. When the spelling and grammar check is finished and Word displays a
dialog box, click OK button.
To add a border follows these steps:
1. Click anywhere on the page.

2. Click the Page Layout tab.

3. Click the Page Borders command in the Page Background group.
4. Under Setting, select Box.
5. Scroll through the Style drop-down list and click a style of your choice.
6. Click the Color drop-down list and click a color of your choice.
7. Click the Apply To (whole document, select This Section First Page
Only,etc.)
8. Click OK.
Insert an Image from Clip Art
Microsoft Word provides images that you can use, free of charge, called clip
art. Clip art can be a cartoon, a picture, a border, and even an animation that
moves on the screen. Some clip art images are stored on your computer or
you can view them online straight from the clip art pane.
1. Click the Clip Art button on the Insert tab in the Images section. The
Insert Picture dialogue box opens.
2. Type a search term that describes the image you want to find in the
Search field.
3. Click the Go button.
4. Scroll down to view the returned image results.
5. Click on the chosen image. The image is entered into the document.

ACTIVITY 1 CREATING CERTIFICATES

1. Open a New document.

2. The Orientation of the Paper is Landscape.

3. Change the Margins. The margins are as follow:
Left: 1.25
Bottom: 1.25
Right:1.25
Top:
1.25
To set your margins, click Page Layout, Page Setup on your Dialog box
launcher.
4. Type the following text. The alignment is at the Center. The required
format is indicated beside the text:
GLOBAL INSTITUTE OF MANAGEMENT (Palatino Linotype, 18pt, Bold)
Manila (Century Gothic, 14pt. Bold)
CERTIFICATE OF ATTENDANCE (Garamond, 24pt., Bold)
This is to certify that (Book Antiqua, 14pt., Bold, Italic)
Ms. Lynn B. Garcia-Fufugal (Arial, 26pt, Bold)
Has attended the seminar on Business Management. (Book Antiqua,
14pt., Bold)
Given this 2nd day of July, 2012 (Book Antiqua, 14pt., Bold)
At Global Institute of Management Auditorium, Manila. (Book Antiqua,
14pt, Bold)
YOUR NAME/ TIME (Century Gothic, 12pt., Bold)
President (Book Antiqua, 12pt., Bold)
5. Click Page Layout, Click Page Borders, Choose Border
6. Select a Border style, select the Color of the Border and select the Width.
The width is 6pt.
7. Click Insert on the top level tab and select Clipart, choose a clipart that
you like in the search selection.
8. Right click the clipart, click copy on the menu box, close Microsoft clip
organizer and paste the clipart to the document you are currently working
on.
9. Right click the clipart and select Format Picture, click the Layout tab,
select Behind Text, then click OK.
10. Click the clipart. Position the mouse pointer in any edges of the clipart
and when the double headed arrow appears, move outward (to increase)
or move inward (to decrease the size of the picture) make sure that it fits
inside the border of the certificate.
11. Click clipart, click Format tab, select recolor and then select washout
from color modes options.
12. Save the document. The filename is Example1-YourSurname.

Your output should be like this:

Hands-On Activities
1. Create a Certificate of Appreciation to a Speaker. You can look for a
similar certificate for the pattern of the content. The name of the Heading
that appears on the Certificate is Your Surname Academy of Business
Management (Example: GARCIA ACADEMY OF BUSINESS MANAGEMENT).
The recipient is one of your classmates. The name of the signatory that
appears at the bottom is your full name, and below is your designation
which is the President.
Place a clipart on the Certificate as your
background. The filename is Activity 1A-YourName-Time.
2. Create a Certificate of Recognition to an Outstanding Person. You can
again look for a similar certificate for the pattern of the content. The
name of the Heading that appears on the Certificate is Your Surname
Institute of Business Leaders (Ex.: GARCIA INSTITUTE OF BUSINESS
LEADERS). The recipient is the full name of your professor. The name of
the signatory that appears at the bottom is your full name, and below is
your designation which is President. Place a clipart on the Certificate as
your background. The filename is Activity1B-Yor Surname-Time.

ACTIVITY 2 CREATING A NEWSLETTER

1. Open a New Document.
2. The Orientation of the paper is Portrait.
3. Change the Margins as follow:
Left: 1
Bottom: 1
Right:1
Top:
1
4. Click the Word Art on the Insert Tab. Select the Word art style from the
second column, second row. Click OK. Type the following: THE INQUIRER,
then click OK.
5. Right-click the Clipart and select Format Word Art then select square.
Place it on top of the page but make sure that it will not go beyond the
margin. Expand it horizontally and make sure that it fits inside the
margins.
6. Click line on the shape of the Insert Tab. Draw a horizontal line below the
THE INQUIRER. You can adjust the thickness of the line by right clicking
and choosing the format auto shape.
7. Below the line, type the following text (the Font is Arial, 11pt., Bold)
Volume 1 Series 21
May 13, 2007
8. Press the Enter key thrice and type the following text:
What is Courageous Leadership?
By: Mark S. Gomez
By many definitions, leaders are courageous by nature. They help inspire and guide
others toward new vistas through tough times and over seemingly insurmountable
hurdles.
In the workplace, leaders are typically identified by their titles, and may
demonstrate the courageous behavior mentioned above but imagine a group,
department or company where citizen-leaders are invigorated by the notion that
they can be courageous every week regardless of their title or role. Picture the
results of a team with such high morale and unified commitment to their own group
mission, as well as the companys, that its members feel a true sense of ownership
and responsibility. Or visualize the leader who inspires a level of momentum that
ushers in a new more effective way of working and a stronger sense of purpose. All
are possible, and each requires courage.
How can courage manifest in the workplace?
Powerful acts of courage in the workplace are possible each week. Yet we shy away
from many such actions or expressions because they have such a high potential for
rocking the status quo and would demand that we walk or talk about values,
mission and purpose both as individuals and as an organization.

Examples include:
Providing hones input and counsel
Choosing not to lay people off simply for a short-term boos in stock prices
Presenting outside-the-norm ideas
Sharing an alternative viewpoint
Speaking up rather than being complicit in silence
Not falling prey to the perception that working longer hours equals increased
productivity
Advocating for a potential new hire without much direct experience
Not settling for the status quo.
There doubt many other small acts of courage depending on a particular
organizations culture and operational (interaction) norms. In one organization,
simply disagreeing might be an act of courage; in another, a courageous act might
seem much greater. Yet both require a break from unproductive norms.
How can you tap your courage? (Bold, Italic)
Courageous leadership spawns from a true sense of vision, and a commitment to
that vision that transcends the inevitable rollercoaster ride that we call business. It
is this vision that sustains a leader through the fear that precedes courage, and in
fact, serves as the fuel to blast through the fear toward action. Courage, but its
very nature, requires facing and moving through fear rather than settle for a state
of old familiar that doesnt allow the development and sharing of gifts, skills and
talents.
The first step in harnessing your courage is to develop a vision that represents your
authentic self and goals, and aligning that vision with the business and its goals.

9. The Font of the title is Palatino Linotype, 14 pt., Bold and on Center.
10. The Font of your name is Palatino Linotype, 12pt. Bold, Italic and on the
Center.
11. The font of the paragraph is Arial, 10pt. and Justified.
12. Highlight the first letter of the first paragraph. Click Insert tab and
select Drop Cap. Clicked Dropped.
13. On the fifth paragraph, highlight Providing honest input and counsel
down to Not settling for the status quo and click Bullet icon on the
Formatting toolbar.
14. Highlight the second up to the last paragraph. Click the Column icon in
the Page Layout tab and select Two columns.
15. Insert any clipart. Select the clipart, then from the Picture Tools
Format tab, click Square and place it on the middle of the two columns.
You can place shadow or border on the picture by clicking the Picture
Tools Format tab and choose from the Picture styles options.
16. Save the Document. Example2_yourSurname.

The expected output should be like this:

Activity #2
1. Create a Newsletter. Use Wordart in the Heading of the Newsletter.
The name of the newsletter is THE DISCOVERY. Write the Volume No.
and Series No. below the Word Art. Type the following text:
Strategies to Feel Good About Life
By Kathy Gates (Type your Full name here)
Feeling good about your life involves just two parts. One is to learn to think
about yourself in healthy ways. This is learned skill, ladies and gentlemen,
not something that a lucky few were born with. If you werent given the gift
of self confidence and self esteem as a child, its up to you to manufacture it
as an adult. This is a skill, not a talent.
The second part of feeling good about your life involves making things
happen. That the opposite of giving your life over circumstance. If you want
something, set things into motion to make it happen from losing weight to
getting the perfect job its all in your hands.
Are you feeling like lifes a struggle? Try these seven tips to help you feel
good about life again.
Never stop questioning how can I do this better, faster, easier, simpler?
Get interested and curious about yourself and about others.
Accept your weakness. Everybody has weaknesses. Instead of spending
your time and energy trying to overcome, accept it, dont make excuses for
it, and find ways to make it work for you.
Always keep learning. The brain is a muscle just like any other, and it will
stagnate if you let it. Learn something new every day.
Expect nothing; except the best. Paradox? No. It just means that you dont
want to miss out on whats wonderful in your life right now, while spending
all your time peeking around next corner.
Plant the seeds that you want to grow. Many people are (figuratively)
wondering where the roses are in their life, yet they spend all their time
sowing corn. You reap what you sown. Thats just the way it is. Thats the
way it is.
Swim with the current. Accept life. There are lots of things you cant control.
Dont waste your time complaining about what you cant control the
weather, the economy, other people. Do accept those things and work
within the circle that is within your control.

Dont wimp out. When the going gets tough and it will keep your head uo
and keep moving. Nobody ever won a race by quitting.
Heres my challenge to you: Take any one of these seven ideas and put it to
work in your life over the next seven days. Just seven days you can do
anything that long, right? Read it over in the morning and choose a
particular way to practive it, review it at noon, recite it at dinner. Make it a
part of you every minute the next seven days. Then write me, tell me how it
helped.
2. The Font of the title is Book Antiqua, 14 pt, Bold and on the Center.
3. Type your name below the Title, the Font is Book Antiqua, 12 pt, Bold
Italic, and on the Center.
4. The Font of the Paragraph is Arial, 12 pt, Justified. Highlight the fourth up
to the seventh paragraph and make it as Bullet List.
5. Divide the second up to the last paragraphs into two.
6. Drop cap the first letter of the first paragraph.
7. Insert a small ClipArt on the Middle.
8. Save the Document. The file name is Activity2_YourSurname.

Activity#2B
Design your own Newsletter by applying the things that you learned in this
exercise. You can get leadership or business articles from the Internet or
from any reading materials.

ACTIVITY 3 WRITING BUSINESS LETTER WITH TABLE

1. Open a New document.

2. The Page Orientation is Portrait
3. The margins are as follows:
Left: 1.5
Bottom: 1
Right:1
Top:
1
4. Type the following text:
PILIPINAS ENTERPRISES, INC (Century Gothic, 24 pt., Bold, Center)
900 Mabini Street Malate, Manila 1025(Arial, 10 pt., Bold, Center)
(632)897-5698;(632)787-5698 (Arial, 10 pt., Bold, Center)
July 10, 2013
MS. LYNN B. GARCIA-FUFUGAL
Director
Royal Express Enterprises
Manila
Dear Ms. Garcia-Fufugal:
Would you please send me the following books via COD? According to your Web site,
orders need to include the title, author, and publisher.
Your prompt response regarding these orders will be highly appreciated.
Sincerely,
YOUR FULLNAME/TIME
Manager
(Note: the font of the Date down to the Signature block is Times New Roman, 12 pt.,
Justify)

5. Insert a clipart for the logo of your business. Place it on the right side of
the letterhead.
6. Place the cursor below the last line of the first paragraph. Insert the
table below:
ISBN
23455
35426
54545

Title
Leadership: A
New Perspective
Marketing for the
Dummies
Wanted: Global
Leader for the 21st
Century

Author

Publication
Year

Publisher

Rex Go

2003

Smith and Co.

Mark Sy

2006

Smith and Co.

Rey Wong

2005

Smith and Co.

7. Save the Document. The filename is Example3-Fullname.

The expected output should be like this:

Activity3A
1. Write a business letter that requests for products. Palce it in a table
with 4 rows and 4 columns. Include in the business letter the
letterhead, the letterhead is your surname Enterprises, Inc. (example
GARCIA ENTERPRISES, INC.), and the logo of your company. You can
choose the Font and the Font style for your letter head. You may go to
the library for the pattern of the content of your business letter.