REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

A.

Francisco Gold Condominium II, EDSA Cor., Mapagmahal St.,

Diliman, Quezon City

MEMORANDUM CIRCULAR
NO. 2011-________

TO

ALL PROVINCIAL GOVERNORS, CITY/MUNICIPAL

MAYORS, DILG REGIONAL DIRECTORS AND OTHERS
CONCERNED

SUBJECT

ENHANCED MDG MONITORING AND EVALUATION (M&E)

TRACKING SYSTEM

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I. PREFATORY STATEMENT
In 2007, the Department issued Memorandum Circular No. 2007-63 entitled Monitoring and
Evaluation (M&E) Tracking System on Tracking LGU Responses to Millennium Development Goals
(MDGs) which aim to track responses of LGUs on the extent of the implementation of MDG
Localization and to monitor LGU contribution to the attainment of the MDGs. Using the MDG
Tracking Forms developed by the Bureau of Local Government (BLGD) in collaboration with the
United Nations Development Program (UNDP) and De La Salle University, LGU contribution in the
attainment of MDGs were tracked on the areas of 10 tracking MDG Outcomes in the LGUs; 2)
Institutional Mechanism; 3) Integration of MDGs in the Local Plans; 4) MDG Responsive PPAs; 5)
Annual Financial Allocation and Utilization; and 6) Financial Allocation and Utilization over a 3-Year
Period.
However, only few LGUs responded due to the following reasons: 1) Difficulty in filling out of
the forms; 2) No available data; and 30 Voluminous data requirements.
To address this concern, BLGD enhanced the existing MDG M and E Tracking System to
capture the initiatives and progress of the LGUs in the achievement of MDG Targets.
II. THE ENHANCED MDG M&E TRACKING SYSTEM
The enhanced MDG M&E Tracking System will use the modified forms 1 to 6 and the data
capture form. These forms are the following:
Data Capture Form (DCF)
This form serves as the repository of information that will facilitate inputs to the Tracking
Forms. This will be used by provinces, cities and municipalities.
Form 1 (Tracking MDG Outcomes)
This form is designed to show outcomes for each Millennium Development Goal after
necessary interventions have been put in place by the LGUs.
Form 2 (Tracking MDG Responsiveness of LGU Institutional Mechanism)
This form shows the institutional mechanism and instruments supportive of MDGs such as
ordinances enacted, resolutions passed, executive orders issued, LGU bodies created,
CSOs/NGOs/private sector organizations, and innovations and best practices which have
been developed, established and adopted to ensure that MDGs are attained and targets are
achieved by the LGUs over a 3-year period.
Form 3 (Tracking MDG Responsiveness of LGUs Integration of MDGs in the Local
Plans)
This form intends to draw out specific provisions in the Comprehensive Land Use Plan
(CLUP), Comprehensive Development Plan (CDP)/Executive-Legislative Agenda (ELA) and
other plans that are responsive to the MDGs.

Form 4 (Tracking MDG Responsiveness of PPAs in the AIP)

This form determines whether Programs/Projects/Activities (PPAs) are MDG-responsive. It
tracks the variance between planned and targeted outputs of MDG-responsive PPAs and the
amount proposed in the AIP to implement these activities. It also serves as an instrument to
determine the share of the barangay, municipal, province, national government or other
sources of funds for these PPAs.
Form 5 (MDG Responsiveness of LGU Financial Allocation and Utilization)
This form, covering a period of 3 years, generates information regarding the amounts
allocated to each LGU office/department per type of expenditure and how these were
actually spent.
Form 6 (Financial Allocation and Utilization over a 3-Year Period)
This form summarizes the results of Form 5 over a 3-year period. This will be used for the
vertical and horizontal analysis of the financial allocation and utilization for a 3-year period.
The MDG Tracking forms should be accomplished as follows:

Forms 1, 2, 3 and 6 - every three (3) years

Forms 4 and 5 - annually

III. SOURCES OF DATA FOR FILLING UP THE ENHANCED MDG LOCAL TRACKING
INSTRUMENTS
The Local Planning and Development Coordinator shall be the point person in the
accomplishment of the MDG Tracking Forms. He/She shall be assisted by the Local Finance
Committee, Sanggunian Bayan/Panlungsod, LGU Department Heads, Unit/Section Heads and others
concerned by providing the data/information as required in the forms.
Data may be obtained from the following:
Form

Data

Department/Office

Poverty situation (households living

below poverty line,
employment/unemployment rate)

Local Social Welfare and

Development Office and
CBMS if available

Education statistics (enrolment rate in

elementary and secondary education,
female not enrolled elementary,
secondary and post-secondary school)

Division Office of the

Department of Education,
Local School Board and
CBMS if available

Health statistics (Malnutrition status,

child mortality, maternal health status,
access to safe water and sanitary
toilets, access to HIV/AIDS
information)

Local Health Office, Local

Health Board, Local Nutrition
Office and CBMS if available

Crime incidence

Philippine National Police

Households living in makeshift

housing, squatters/informal settlers

Local Housing Board or an

LGU Office in charge of
housing development and/or
resettlement and CBMS if
available

Households with access to internet

Internet Provider in the

locality

LGU Bodies/Institutions created

Local Planning and

Development Office, Local

Sanggunian
Ordinances, resolutions, administrative
and executive issuances

Local Planning and

Development Office, Local
Sanggunian

CSOs/NGOs/Private Sector
Organizations and other support
mechanism

Local Planning and

Development Office, Local
Sanggunian

Innovations and good practices

Local Planning and

Development Office, Local
Sanggunian

Provisions in CLUP, CDP and other

plans supportive of MDG

Local Planning and

Development Office, Local
Sanggunian

MDG-responsive PPAs, financial

allocation

Local Finance Committee,

LGU Department/Office
concerned

Financial Allocation and utilization of

different LGU departments/offices

Local Finance Committee,

LGU Department/Office
concerned

Financial Allocation and utilization of

different LGU departments/offices

Expanded Local Finance

Committee

IV. ROLES AND RESPONSIBILITIES

The DILG Regional Offices are hereby directed to cause the widest dissemination of this
Memorandum Circular orient DILG Field Officers, and monitor the compliance of the local
government units within their jurisdictions. The Regional and Field Offices shall ensure that forms
are accomplished properly and provide assistance in filling out the forms. The flow of submission of
forms and the OPR is indicated below:
Forms

Receiving level

OPR

Forms 1 to 6

DILG Provincial Office

C/MPDC in coordination with

the C/MLGOO

Provincial Tracking Forms 1-4

DILG Regional Office

Provincial Planning and

Development Office in
coordination with LGOO from
concerned DILG Provincial
Office

Provincial Tracking Forms 5

and 6

DILG Regional Office

Local Finance Committee

and Expanded Local
Finance Committee in
coordination with LGOO from
concerned DILG Provincial
Office

Regional MDG Reports shall be submitted to this level thru the Bureau of Local Government
Development not later than July 31, 2011. Templates of the Regional Reports are provided in the
MDG Tracking System.
For the guidance of all concerned.
JESSE M. ROBREDO
Secretary