GENERATION BUILDING HAZARD IDENTIFICATION AND RISK ASSESSMENT FORM

Title : General Office Activities at all levels

Location : All floors

Activities/Equipment
Connection of sockets

R/NR*
R

Prepared by : ABC Building

Verified by : Mr Ahmad Kassim

Doc No.
Revision No : a
Date : 4.11. 2011

IDENTIFY
Hazard
Defective
plugs, sockets
or electrical
equipment

Consequences

Current Risk Ctrl

ASSESSMENT
Likelihood Severity Risk Rating

DETERMINING CONTROL
Type of Ctrl

Electric shock, burns, Electrical equipment are visually checked before

electrical fires and each use.
death
Electrical equipments are switched off and
unplugged before making and adjustments or
performing any routine maintenance.
Electrical equipments are selected with
consideration for the working environment and
the task being undertaken.

Administration
Control

Disruption of electricity supply

NR

Darkness due
black out

Psychological Hazard
(Stress, shock and
anger due to missing
data)

Maintenance by JPH
Setting auto save for computer working
documents regularly.

Administration
Control

Performing work at the Display

Screen Equipment

Prolonged
usage of
Display Screen
Equipment
(DSE)

Musculoskeletal
disorders, fatigue,
stress, eyesight
problems, facial
dermatitis

Usage of screen filter for older versioned PC

Usage of new PC with installed screen filter

Administration
Control

poor chair set

up

Fatigue, back pain,

poor posture, neck
strain

Short exercises
Walking around
Adjustment of chair

Ergonomics
hazard

Carpel tunnel
syndrom,
Musculoskeletal
disorders, fatigue,
stress,

Rest break

Administration
Control

Avaiability of In house dispensary at TNB HQ

Administration
Control

Typing

First aid treatment

NR

Transfer of
germs or virus

Ill health

Manual handling

NR

Poor lifting
method of
heavy materials
(e.g: furniture
and boxes)

Cuts and abrasions,

Health Awareness Program established and
strained muscles, torn conducted once in every 2 years.
ligaments/tendons,
neck injury, back
injury, hernias

Administration
Control

Photocopying

Maintenance of photocopy
machine by supplier

Maintenance of photocopy
machine by staff

Noise exposure Hearing problem

Partition for the placement of equipment

Periodic maintenance of equipment
Purchasing good quality machine

NIL

Radiation

Eye problem

Cover provided at every photostate machine

Administration
Control

Hot surface

Burn

Maintenance by authorised person

NIL

Electric shock

Maintenance by authorised person

NIL

Lung disease

Maintenance by authorised person

NIL

NR

Electrical
hazard
Release of
carbon dust
Hot surface

Burn

Nil

Administration
Control

Electrical
hazard

Electric shock

Nil

12

Administration
Control

Release of
carbon dust

Lung disease

Nil

Administration
Control

Sharp blade

Cut

Nil

Administration
Control

Paper cutting

Shredding

NR

Sharp rotating
equipment

Cut

Purchased of effective enginering design

shredding machine
Precautions adhered to when handling the
shredding machine

NIL

Clearing of papers from the

shredding machine using nonstandard tool

NR

sharp object
from nonstandard tool

Eye injury

Nil

Administration
Control

Storage of documents at high

cabinet

Fall at different sprained ankle, neck

level
pain

Usage of ladder for high level cabinet

Usage of low level cabinet

NIL

Retrieval of files from high

cabinet

Falling object at Sprained ankle

different level

Usage of ladder for high level cabinet

Usage of low level cabinet

NIL

Fire

Installation of fire protection system

10

Smoking at non-designated area R

ill health and death.

Administration
Control

Working at the office

Poor Ventilation Headaches, Nausea,

Fatigue

NIL

Administration
Control

Lack of working Increased risk of slips, Proper arragement of working space

space
trips and falls, stress

NIL

Lack of Storage Increased risk of slips, 5s activity - arrange and sort

trips, falls,
5S audit to check on the storage requirement

NIL

Poor room
temperature
control

Air condition inspection carried out by Jabatan

Harta

Headaches, Fatigue, Nil

Loss of Concentration

Falling objects

5s activity - arrange and sort

5S audit to check on the storage requirement

NIL

Falls from height.

5s activity - arrange and sort

5S audit to check on the storage requirement

NIL

5s activity - arrange and sort

NIL

NIL

Trailing wires,
Slips, trips, falls and
boxes in
falling objects
walkways,
slippery
surfaces and
poor storage of
materials.
Lack of drinking Dehydration and lack
water
of concentration.

Sufficient drinking facility provided

Fire

Serious bodily injury

or fatality

-Fire fighting and prevention system installed

and maintained by Jabatan Harta
'-Evacuation drill conducted
- Fire extinguisher training conducted
- Floor marshall training conducted
-ERP for Generation Building established

NIL

Sexual
harassement

Absent from work

TNB Code of Sexual Harresment available and

implemented
TNB Whistle blowing policy and proper
communication channel available

Administration
Control

Lifting of drinking water bottle

NR

Poor lifting
method

Cuts and abrasions,

Health Awareness Program established and
strained muscles, torn conducted once in every 2 years.
ligaments/tendons,
neck injury, back
injury, hernias

Administration
Control

Walking around the office area

Inadequate
lighting

Increased risk of slips, Sufficient exterior lighting

trips and falls and
Monitoring and Maintenance of lighting by JPH
hitting stationary
items

Administration
Control

Usage of toilet

Working alone after office hours

Meeting

NR

Blockage of exit Increased risk of slips, Signage and exit light

door
trips and falls and
hitting especially
during emergency
occurance

NIL

Poorly
maintained
walkways

NIL

Increased risk of slips, -Walkways are maintained by JPH

trips and falls

Poor
Ill health effects
maintenance of
sanitary
services

-Disposal of sanitary disposal is available

'-Routine cleaning by cleaners

Administration
Control

Slippery floor

Trip and fall at same

level

-Routine mopping by cleaners

'-Warning sign during cleaning placed during
cleaning work

NIL

Violence

Injury, medical
conditions.

-Daily inspection on the number of personnel by

Security working after office hours
-The door to the office is locked from the inside
when working out of hours (after 17:00pm and
before 08:00am)

NIL

Fire

Serious bodily injury

or fatality

-Fire fighting and prevention system installed

and maintained by Jabatan Harta
'-Daily inspection on the number of personnel by
Security working after office hours
-ERP established

NIL

Sexual
harassement

Absent from work

TNB Code of Sexual Harresment available and

implemented
TNB Whistle blowing policy and proper
communication channel available

Administration
Control

Ergonomics

Back pain

nil

Administration
Control

Stress

Stroke, heart problem Refreshment provided

NIL

Eating at the pantry

NR

Biological
ill health (food
hazard
poisoning)
(Contamination
of food, insects,
rats)

Food stored inside the proper containers/fridge

Regular removal of domestic waste

NIL

Usage of electrical equipment at

the pantry

NR

Electrical
hazard

Fatality

nil

Administration
Control

Microwave
radiation
Accident

ill health

Follow instruction manual

NIL

Injury or fatality

Motorcycle Safe Riding training

Usage of helmet by despatch workers
Rest break

Administration
Control

General despatch work using

motorcycle

General despatch work using

motorcycle

Inhalation of
Ill health
fumes and dust

Reception work

Frequent opening of fire doors

NIL

Exposure to
Heat stroke, injury, ill Rest break
bad weather
health
(hot, rain)
Ergonomic hazarstress, ill health
Rest break for the receptionist

NIL

Administration
Control

Sexual
harassement

Absent from work

TNB Code of Sexual Harresment available and

implemented
TNB Whistle blowing policy and proper
communication channel available

Administration
Control

Damaged fire
doors - unable
to contain fire

Suffocation due to fire Walkabout inspection of the fire doors by floor

spread into the
marshalls
escape route
Site inspection by HSC Members

10

Engineering
Control

Back pain

Rest break

10

Administration
Control

Injuries from falling

items & tripping

Implementation of 5S

Injuries & fear

NIL

Injuries or deaths

Plastered

10

Office work activity

Unergonomic
workstation ergonomic
hazard

Storage of Stationery at level 6

High level of
stacking

Watering of plants at all levels

Cracked beam (L7)

slippery floor
due to water
leak
Hazard of
building
collapse

Rest break

nil

LIKELIHOOD
Definition
Most Likely
Possible (4)
Conceivable (3)
Remote (2)
Inconceivable (1)
RISK = LIKELIHOOD X SEVERITY
*R-Routine, NR - Non Routine

Rating
5
4
3
2
1

Criteria Description
The most likely result of the hazard/ event being realized
(more than once per year) in the Generation HQ Building
Has a good chance of occuring and is not unusual (At least once a year)
Might occur at sometime in the future (At least once in every 5 years)
Has not been known to occur after many years (At least once in every 10 yrs)
Is practically impossible and has never occurred
15 - 25 : HIGH RISK

Elimination
Administration
Control

SEVERITY
Definition

Rating

Catastropic
Fatal
Serious
Minor
Negligible
5-12 MEDIUM

5
4
3
2
1

Criteria Description

Numerous fatalities, irrecoverable property damage and

productivity
Approximately one single fatality major property damage if
hazard
is realized
Non-fatal
injury, permanent disability, medical leave > 4 days
(reportable to DOSH as per NADOOPOD Regulation 2004)
Disabling
but notbruises,
permanent
or type
1-4 days
MCno medical
Minor abrasions,
cut,injury
first aid
injury,
leave
1 - 4 : LOW RISK

DETERMINING CONTROL
Futher Action / Ctrl

PIC
(Due Date)

Periodic check of the electrical Jabatan Harta

installation

Electricity Awareness training

and email to all staff - (OHS
MP)

Training Unit, ABC

Department

Thorough inspection on the root Jabatan

cause of tripping - To report to Perkhidmatan
Jabatan Perkhidmatan Harta
Hartabenda

Develop list of Technical Unit

Person In Charge and
communicate the list to all
employees via email/notice
board - (OSH MP)

JKK ABC Building

Conduct Ergonomic Survey (OSH MP)

JKK ABC Building

Conduct Ergonomic Survey (OSH MP)

ABC Building

Arrange training for first aiders - JKK ABC Building

(OSH MP)
Provide sufficient first aid kit
box - (OSH MP)

JKK ABC Building

Conduct Ergonomic Survey (OSH MP)

GRMU and JKK

Generation Building

NIL

NIL

SOP on the correct use of

photocopy machine - (OSH
MP)

5S PIC

NIL

NIL

NIL

NIL

NIL

NIL

SOP on the correct use of

5S PIC
photocopy machine (OSH MP)

SOP on the correct use of

photocopy machine - (OSH
MP)

5S PIC

SOP on the correct use of

photocopy machine - (OSH
MP)

5S PIC

SOP on the correct use of

cutting machine - (OSH MP)

5S PIC

NIL

NIL

SOP on the correct use of

shredding machine (e.g: max
papers of 5) - (OSH MP)

5S PIC

NIL

NIL

NIL

NIL

Assign smoking area - (OSH

MP)
Awareness program on danger
of smoking to human health. (OSH MP)

ABC Building

Placement of fire extinguisher

near the smoking area - (OSH
MP)

Jabatan
Perkhidmatan
HartaBENDA

HRA ABC

NIL

NIL

To conduct air ventilation

survey - To report to JPH

Jabatan
Perkhidmatan
HartaBENDA

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

Awareness on the code of

practice - (OHS MP)

HRA ABC

Conduct Ergonomic Survey (OSH MP)

ABC Building

Conduct lighting intensity

survey - (OSH MP)

GRMU

NIL

NIL

NIL

NIL

Periodic sanitary service and

disposal to be implemented

Jabatan
Perkhidmatan Harta

NIL

NIL

NIL

NIL

NIL

NIL

Awareness on the code of

practice - (OHS MP)

HRA Generation

Conduct Ergonomic Survey (OSH MP)

ABC Building

NIL

NIL

NIL

NIL

Inspection of electrical
equipment - (OSH MP)

5S PIC and
Cafeteria Committee

NIL

NIL

Continual safety awareness on

road safety - (OSH MP)

HRA Generation

NIL

NIL

NIL

NIL

Conduct Ergonomic Survey (OSH MP)

GRMU and JKK

Generation Building

Awareness on the code of

practice - (OHS MP)

ABC Generation

To conduct periodic inspection

check to all fire doors- to
report to JPH

Jabatan
Perkhidmatan
HartaBENDA

Conduct Ergonomic Survey (OSH MP)

GRMU and JKK

Generation Building

nil

nil

Relocation of flower pots

ABC Generation

Periodic monitoring of crack - to Jabatan

report to JPH
Perkhidmatan
HartaBENDA

ITY

Criteria Description

rrecoverable property damage and

ngle fatality major property damage if
manent disability, medical leave > 4 days
as per NADOOPOD Regulation 2004)
manent
or type
1-4 days
MCno medical
ses, cut,injury
first aid
injury,