Accident Reporting System

By:Manish Dubey

Introduction :The purpose of the accident reporting is to document the

exact details of the occurrence while they are fresh in the
minds of those who witnessed the event. This information
may be useful in the future when dealing with liability issues
stemming from the accident.

Statutory Provisions :1. Section 88 of M.P. Factories Act, 1948 Notice of

certain Accidents.
2. Rule 108 of M.P. Factories Rules, 1962 Notification
of Accidents and Dangerous Occurrences.
3. Rule 119 of M.P. Factories Rules, 1962 Register of
Accidents and Dangerous Occurrences (Form No. 31).
4. Form No. 22 Notice of accident or Dangerous
Occurrences Resulting in Death or Bodily Injury.

Definition:Accident :-

An unfortunate incident that happens

unexpectedly and unintentionally, typically resulting in
damage or injury.
Based on severity of injury Accidents are
of three types:(a) Major
(b) Minor

:- Injury and property damage.

:- Injury and not property damage or
no Injury and property damage.
(c) Near Miss :- No property damage and no injury.

Reporting :Giving a spoken or written account of

something that one has observed, heard, done, or
investigated.
Based on this there are two types of
accidents:(a) Reportable :- by reason of which the person injured
is prevented from working for a period of 48 hours or
more immediately following the accident.
(b) Non-Reportable :- All accidents other than
reportable accidents.

Following are the some examples of such types of

Reportable Accidents:a) Collapse or failure of a crane, hoist or other
appliances used in raising or lowering persons or
goods, or any part thereof, or the overturning of a crane.

b) Explosion of receiver or container used for the

storage at a pressure greater than atmospheric
pressure of any gas or gases (including air) or any liquid
or solid resulting from the compression of gas.
c) Collapse or subsidence of any floor, gallery, roof,
chimney, wall or building forming part of a factory or
within the compound of the factory.

Procedure of Reporting :1. When any accident which results in the death of any person
or which result in such bodily injury to any person as is likely to
cause his death, or any dangerous occurrence, by reason of
which the person injured is prevented from working for a
period of 48 hours or more immediately following the accident,
the manager of factory shall forthwith send a notice thereof by
telephone, telegram or special messenger to the inspector and
chief inspector.

2. When any accident or any dangerous occurrence,

which result in the death of any person or which result
in such bodily injury to any person as is likely to cause
his death, takes place in a factory, notice shall also be
sent to:-

a) the District Magistrate or Sub-Divisional Officer.

b) the officer in charge of the nearest Police station, and
c) the relatives of injured person, as notified by him to
the manager.

3. The notice so given shall be confirmed by the

manager of the factory to the above mentioned
authorities within 12 hours of the occurrence by sending
to them a written report in prescribed form:a) Form no. 22, in case of bodily injury.
b) Form no. 23, in case of fire or explosion.
c) Form no. 24, in case of any dangerous occurrence.
Form no. 22 shall also be submitted separately for each
person in addition with Form no. 23 and Form no. 24, if
there are bodily injuries.

4. When any accident or dangerous occurrence, takes

place in a factory and it causes bodily injury to any
person as to prevent the person injured from working for
a period of 48 hours or more immediately following the
accident or the dangerous occurrence, as the case may
be, the manager of the factory shall send a report
thereof to the inspector in form no. 22 within 24 hours
after the expiry of 48 hours from the time of accident.

5. If in case of an accident or dangerous occurrence,

death occurred of any person injured by accident or
dangerous occurrence, after the notices and reports
made above, the manger of the factory shall forthwith
send notice thereof by telephone, telegram or special
messenger to the authorities and persons mentioned
and also have this information confirmed within 12
hours of death.

6. If the period of the disability from working hours or

more, does not occur immediately following the
accident, but later on, or occurs in more than one spell,
the report shall be sent to the inspector in the
prescribed form no. 22 within 24 hours immediately
following the occurrence when the actual period of
disability from working resulting from the accident
becomes 48 hours.

7. When a notice given relates to an accident causing

death, the authority to whom the notice is sent shall
make an inquiry into the occurrence within one month of
the receipt of the notice or, if such authority is not the
inspector, cause the inspector to make an inquiry within
the one period.

Form 22
Notice of accident or Dangerous Occurrences Resulting
in Death or Bodily Injury
1. Name of Occupier (for factory) :
2. Address of works :
3. Nature of Industry :
4. Branch or Departments and exact place where the
accident or dangerous occurrence happened :
5. Injured persons name and address :
6. (a) Sex :
(b) Age :
(c) Occupation of injured person :
7. Date or hour of accident or dangerous occurrence :
8. Hour at which he started work on day of accident of
dangerous occurrence :
9. (a) Cause or nature of accident or dangerous occurrence :
(b) if caused by machine :

(i) Give name of the machine or he part causing the

accident or dangerous occurrence :
(ii) State whether it was moved by mechanical power at
that time :
c) State exactly what injured person was doing at that
time :
10. Nature or extent of injuries (e.g. Fatal loss of figure,
fracture of leg, scratch followed by sepsis) :
11. If accident or dangerous occurrence is not Fatal state
whether injured person who disabled for 48 hours or more :
12. Name of the Medical Officer in attendance on injured
person :
I certify to the best of my knowledge and belief, the above
particulars are correct in every respect.
Signature of Occupier or Manager
Date of dispatch or report

Note : To be completed in legible hand writing or preferably

type written.
(This space to be completed by Inspector of Factories)
District .
Date of receipt .
Number of Accidents or Dangerous Occurrences
.
Industry No. .
Causation No.
Sex (Man / Woman / Boy / Girl)
Other particulars, e.g.
(fatal / leg injury / arm injury / etc.)
Date of investigation .
Result of investigation .

Form 31
Register of Accidents and Dangerous Occurrences
Name of Factory .Place District.
Name of
Date of accident Date of report Nature of accident Date of return of
injured person
or Dangerous (in Form 12) to
or Dangerous
injured person to
(if any)
occurrence
Inspector
occurrence
work
(1)

(2)

(3)

(4)

(5)

Number of
days injured
person was
absent from

Average rate of
days

Whether
disablement in
permanent or
temporary

Compensation
Paid if any

Remark

(6)

(7)

(8)

(9)

(10)

Reference
1) Factories Act, 1948 with M.P./C.G. Factories Rules, 1962
by R.N. Vyas India Publishing Co.
2) Fundamentals of Industrial Safety and Health Dr. K.U.
Mistry Siddharth Prakashan

Manish Dubey
mdubey@ddn.upes.ac.in,
manishgpdubey@gmail.com
University of Petroleum and Energy Studies