Procedure 3520P

STUDENT FEES, FINES, AND CHARGES

Student fee schedules for individual buildings must be approved by the Board on an annual basis.
Each building will submit an annual report that includes the fees collected by each department.
In establishing fees for classes, the following guidelines will be used:

A. Class registration literature will describe fees for each class or activity and the process for
obtaining a waiver or fee reduction.

B. A fee may be collected for any program in which the resultant product is in excess of
minimum requirements and, at the student’s option, becomes the personal property of the
student. Fees may not exceed the cost of the materials. The district will furnish materials
for those introductory units of instruction where a student is acquiring the fundamental
skills for the course. A student must be able to obtain the highest grade offered for the
course without being required to purchase extra materials.

C. A fee may be collected for physical education and athletic equipment and apparel.
However, any student may provide his/her own if it meets reasonable requirements and
standards relating to health and safety.

D. A reasonable fee, not to exceed the actual annual maintenance cost of musical
instruments and uniforms owned or rented by the district, may be collected.

E. Students may be required to furnish personal or consumable items including pencils,

paper, erasers, and notebooks.

F. Security deposits for the return of materials or equipment may be collected. Provisions
will be made to return the deposit when the student returns the item at the conclusion of
the school term.

G. A fee may be collected for a unit of instruction where the activity necessitates the use of
facilities not available on the school premises, and participation in the course is optional
on the part of the student. A waiver or fee reduction need not be offered for such
activities.

H. Fee monies received from building administration by the business office will be credited
to the appropriate program budget. Development of each program budget will include
anticipated fees revenues.

I. Monies collected from the sale of materials will be credited to the appropriate program
budget. Development of each program budget will reflect these anticipated sales.

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 Procedure 3520P

J. The fee for traffic safety education will be the same for the course whether it is taken
during the school year or the summer. The amount will be reviewed each spring and will
be subject to approval by the Board.

K. There will be no refunds after the first ten days of the semester in the traffic safety
education program. This is due to the fact that students leaving the class cannot be
replaced by other interested students.

L. In the event that summer school classes are held by the district, a summer school tuition
fee may be established by the superintendent or designee to offset the cost of classes in
part or whole. The tuition fee must be approved by the superintendent or designee.

M. In the event a summer school program is established and approved, the superintendent or
designee will determine a refund schedule, if appropriate.

N. The fee for athletic participation will be $50 $75 throughout the district. An individual
athlete will be required to pay for no more than two sports in a given year. A family with
two or more children who participate in athletics will pay for a maximum of three sports.
The amount will be reviewed each year and will be subject to approval by the Board.

O. A schedule will be established and reviewed periodically for the collection of fines for
lost or damaged textbooks. The schedule will be based on the initial cost of the book and
the fine will be reduced a certain percentage for each year the book has been in use.

P. Students and their parents/guardians are also liable for property damage due to
vandalism.

Q. The refund schedule for approved program change or withdrawal from class, except in the
traffic safety program or summer school classes will be as follows:

1. Within the first ten days – full refund.

2. Within the first quarter of each semester – 50% refund.
3. No refund will be made during the second quarter of each semester.

R. All fees will be deposited with the business office in accordance with district policy. The
respective departments and schools will be credited the amount of the deposit.

Fees will not be charged for:

A. Field trips required as part of a basic educational program or course.

B. Textbooks that are designated as basic instructional material for a course of study.

C. Instructional costs for necessary staff employed in any course or educational program.

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