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I. INTRODUCTION
One of the most common areas of law addressed by labor counsel and human resources
professionals is the employee leave of absence. This is an area that is heavily regulated:
legislative policies at the state and federal levels have addressed leaves of absence for
disabilities and injuries of all types. For example, there are separate bodies of law governing
on-the-job injuries, disabilities, pregnancy-related disabilities, and family-care leaves. Ensuring
Today's Date: compliance with these laws is not impossible, but requires a cohesive approach to leaves of
Friday, 2/19/2010 absence.
This outline includes a summary of the various federal and California laws that most frequently
come into play for California employers. The focus is on the return-to-work requirements of
those laws. In summary, employees on certain types of leaves of absence have various
degrees of job protection. Just how much job protection varies on the type of law implicated,
the employer's written policies, and the job-level of the employee.
The most practical approach for an employer to take is to codify its leave of absence policies
in one place, and distribute them to employees. It is often the case that some employer
policies are best left to a case by case determination, but the area of employee leaves of
absence is not one of them. Because of the interplay of various legislative policies, not to
mention the employer's own policies, it is best to clarify the rules regarding leaves of absence
in advance. Written clarification not only aids the employee and avoids misunderstandings
prior to the commencement of a leave of absence, it also clarifies the rules for the individuals
responsible for ensuring the employer's legal compliance with the return-to-work requirements
of the various federal and California laws. This is particularly true because of: (1) the great
frequency with which legal issues concerning leaves of absence arise; and (2) the relative
newness of many of the applicable laws.
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The Americans With Disabilities Act, 42 U.S.C. Section 12101 et seq. ("ADA")
was signed into law in 1990. As of July 26, 1994, the ADA became applicable to
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1. Reasonable Accommodation
This conclusion is supported by the EEOC's regulations, which are more explicit.
The EEOC has said that reasonable accommodation also:
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Much of the legislative history of the ADA, with respect to medical inquiries,
concerned inquiries by prospective employers into the medical history of an
applicant. The policy on this subject is straightforward: pre-offer "medical
examinations and inquiries" are barred under the ADA. 42 U.S.C. Section
12112(d)(1). After an offer has been made to an applicant, the employer may
have a medical examination conducted, as long as all "entering employees"
have to do so, amongst other qualifications.
3. Undue Hardship
It would not pass muster for an employer to apply a more generous leave of
absence policy for, say, an employee temporarily injured due to a car accident
on the way to work, than to an employee who develops cancer and needs time
off for treatments. Does an employer have to make further allowances for an
employee on an ADA-covered leave than it does for employees out on
non-disability-related leaves? The answer is probably yes, unless undue
hardship can be shown by the employer.
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III. RETURN-TO-WORK RULES UNDER FEDERAL LAW: THE FAMILY AND MEDICAL LEAVE ACT OF 1993
The FMLA went into effect for most employers on August 5, 1993. Its provisions
were no novelty for California employers since California had passed its own
family leave law in 1991 (discussed below), and for many years had its own
pregnancy-related disability laws.
The FMLA covers employers with 50 or more employees, and employees must
have 12 months of service with 1,250 over the prior 12 months. Twelve weeks
of leave are to be provided during any 12-month period:
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"(A) Because of the birth of a son or daughter of the employee and in order to
care for such son or daughter.
(B) Because of the placement of a son or daughter with the employee for
adoption or foster care.
(C) In order to care for the spouse, or a son, daughter, or parent, of the
employee, if such spouse, son, daughter or parent has a serious health
condition.
(D) Because of a serious health condition that make the employee unable to
perform the functions of such employee."
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GO TO
CALIFORNIA
LAW ON
LEAVES OF
ABSENCE!
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