Professional Documents
Culture Documents
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 1 of 11
HOUSE RENT ALLOWANCE RULES 1
1.0
SCOPE
1.1
House Rent Allowance is payable to the eligible employees who are not provided with the residential accommodation by the Company at the places where
the Company has its Projects/Units/Offices etc.
2.0
APPLICABILITY
2.1
For the purpose of House Rent Allowance, the employees eligible are those
borne on the regular establishment of the Company including probationers, lien
holders, deputationists (unless otherwise specified in their terms of deputation)
and persons appointed on contract basis (unless otherwise specified in the
terms of their contract) but excluding apprentices/trainees whether engaged
under Company's own training scheme or under the Apprentices Act, 1961
(save to the extent specifically mentioned in these Rules) and muster roll, daily
rated, casual, badli or substitute employees.
3.0
DEFINITIONS:
In these rules, unless the context otherwise requires:
3.1
3.2
"Places" means X, Y & Z Class cities notifed by the Government of India for the
purpose of payment of HRA to the Central Govt. employees, from time to time
and other unclassified localities.
3.3
3.3.1
3.3.2
Step children include the children of the spouse from a previous marriage, where
the same was dissolved due to legal divorce or death of the other party to such
marriage.
3.3.3
Where both husband and wife are employed in the Company, the dependent
parents of either of the spouses may be treated, at their option, as parents for the
purpose of these rules.
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 2 of 11
3.4
3.5
3.5.1
4.0
4. l
An employee shall be eligible to the grant of HRA only if h has not been
provided accommodation by the Company at his place of posting.
Accommodation for this purpose means family accommodation including any
accommodation provided by the Company free or at subsidised/stipulated rates in
the Guest House/Transit Camp/Hostel/Company Quarter etc.
4.1.1
Provided, however, an employee who has been allowed to retain his family (i.e.
employee's spouse and dependent children only) at any station of choice in India,
other than project sites under the provisions of Special Facility of House Rent
Allowance as notified by the management from time to time, shall be eligible to
the grant of HRA for such station at the rate applicable for the place concerned.
4.1.2
4.2
Trainees recruited under company's own Training Scheme and placed in- the
regular pay scales of the Company during their training period shall also be eligible
for grant of HRA provided the company fails to arrange, for them, free bachelor
(hostel) accommodation at the places where they undergo long term training.
4.3
An employee shall not be eligible to the grant of House Rent Allowance, if:
(a)
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 3 of 11
date following the last date stipulated in the allotment letter for occupying
the Company's accommodation;
(b)
(c)
(d)
(e)
(f)
5.0
RATES
5.1
House Rent Allowance will be admissible as per the rates notified by the
Management from time to time, for different places (The current rates of HRA for
different classes of cities are reproduced at Annexure-I)
5.2
House Rent Allownce is admissible to the employees at the rates as above, to all
employees without requiring them to produce rent reciepts.
NOTE:
6.0
OTHER CONDITIONS
An employee who satisfies the terms and conditions laid down in these Rules shall
be entitled to the grant of HRA at the prescribed rates, subject to the following
conditions:
6.1
Where both husband and wife are employed in the company and residing in
the same rented unfurnished accommodation HRA shall be admissible to either
or both of them in accordance with any of the following provisions:
6.1.1
Both husband and wife may draw House Rent Allowance individually at the
prescribed rates as per their entitlements subject to fulfillment of other
conditions for drawl of the allowance.
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 4 of 11
6.2
6.3
6.4
6.5
6.5.1
7.0
7.1
8.0
8.1
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 5 of 11
9.0
Event
Permissible Period
1.
2.
3.
Joining Time
4.
5.
Suspension
6.
Training
a) Within India
b) Outside India
PROCEDURE
9.1
10.0
GENERAL
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 6 of 11
10.1
Relaxation of any other kind not provided hereinbefore may be permitted only
by the Chairman and Managing director. (In case of any doubt regarding the
interpretation/implementation of the above rules and also in respect of
cases/matters not covered herein the same shall be referred to Corporate HR
Division for decision/clarifcation).
AUTHORITY:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
ANNEXURE- I
Rates of HRA
(% of basic pay)
30%
20%
10%
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 7 of 11
ANNEXURE-II
LIST OF CITIES / TOWNS WHERE HOUSE RENT ALLOWANACE IS ADMISIBLE TO
CENTRAL GOVERNMENT EMPLOYEES
S.
No.
1.
STATES
2.
3.
4.
5.
6.
7.
Assam
Bihar
Chandigarh
Chhattisgarh
Delhi
Gujarat
8.
9.
10.
11.
Haryana
Jammu & Kashmir
Jharkhand
Karnataka
12.
Kerala
13.
Madhya Pradesh
14.
Maharashtra
15.
16.
17.
18.
19.
Orissa
Punjab
Pondicherry
Rajasthan
Tamil Nadu
Chennai (UA)
20.
21.
Uttarakhand
Uttar Pradesh
22.
West Bengal
Andhra Pradesh
CITIES CLASSIFIED
AS "X"
Hyderabad (UA)
(UA),
Delhi (UA)
Bengaluru (UA)
Kolkata (UA)
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 8 of 11
ANNEXURE-III
Declaration For House Rent Allowance
(To be submitted in duplicate)
1)
2)
3)
4)
5)
Date:
Signature:........................................
Name:..............................................
Employee No....................................
Designation:..................................
Place of posting.
Note: HR-EB (For forwarding to F&A for payment)
FIN. Estt.
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 9 of 11
Special Facility of payment of House Rent Allowance for retention of Family at any station of
choice of India other than Project sites.
1.0
The special facility of House Rent Allowance for retention of family at any station of
choice in India other than Project sites, has been extended upto 31.03.19953 to
employees posted at:
i)
ii)
2.0
3.0
Employees availing of the above special facility will be provided rent-free shared
bachelor accommodation only at the project sites.
4.0
(ii)
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 10 of 11
even though they might be compelled to keep them away due to nonavailability/non-allotment of family accommodation to them at the projects.
AUTHORITY:
1. Corporate Personnel Circular No. 46/80 dt. 28.10.1980.
2. Corporate Personnel Circular No. 240/89 dt. 23.10.1989.
3. Corporate Personnel IOM No.:01:Pers:7(18)/233 dt.8.2.1993
NTPC Limited
Corporate Human Resources Division
HR Policy Manual
House Rent Allowance Rules
Section:0206
Issue No: II Rev.No.:0
Issue Date: 26.09.2011
Updated as on: 31.01.2012
Page: 11 of 11
RECORD OF REVISIONS
Section-Clause No.
0206-Record of
Revisions
Revision
No.
0
Revision
Date
13.02.2012
Amendment Details
Provision Added
PREPARED BY
REVIEWED BY
APPROVED BY
Kanhaiya
M(HR)
Harleen Sachdeva
M(HR)
D S Rao
AGM(HR)