Senate Meeting Minutes

12/3/2009

1. Call to Order @ 8:00 AM

2. Roll Call
a. Senator Abbott – Present
b. Senator Atkinson – Absent
c. Secretary Boles – Absent
d. Chair Pro-tempore Chu – Present
e. Senator Guzman – Present
f. Senator Ho – Absent
g. Senator Jurgensen – Present
h. Senator Polo – Present
i. Senator Shaw – Present
j. Senator Ward – Present
k. Senator Won – Present
3. Additions or Corrections to the Agenda
a. Chair Pro-tempore Chu moves to amend the agenda so
that numbers 12 – 14 occur before number 9 and adjust
the rest of the numbers accordingly.
i. Senator Shaw seconded
ii. Approved 8-0-0
4. Agenda approved 8-0-0
5. Minutes approved 8-0-0
6. Executive Reports
a. President Nick Ferderer
i. Organized and chaired the Chancellor’s Student
Advisory Board
1. Acknowledged closure of Finals week
schedules; they are available online
2. Acknowledged closure of Closed Week; policy
is clear; a few infractions should not incur a
large scale effort, rather specific instances
should be reported to President who then will
communicate to Vice Chancellor of Academic
Affairs
3. Discussed space issues on campus
4. Discussed advanced, centralized course
schedules; available online under department
website, but not centrally located
5. Gave update about wireless access on campus
6. Talked about letter-writing campaign
ii. Discussed possibilities surrounding vendor presence
on campus with Michelle
iii. Unable to attend President’s Student Advisory Board
 meeting due to technical difficulties
iv. Began reevaluating goals with Exec Team
v. Attended PALS meeting
1. Alan Carlson will be speaker
2. Topic is “Beyond Capitalism and Socialism:
Rebuilding an American Economy Focused on
Family and Community”
3. Date is February 18th
4. Location is Ft. Vancouver
vi. Attended PB&J Club
vii. Conducted interviews for Elections Board with Nicole
viii. Facilitated discussion about Constitutional Clause
with Nicole, Robert, Melissa, Kevin and Michelle;
reached a consensus decision
ix. Attended Budget Committee meeting

Secretary Boles and Senator Atkinson arrived at 8:09 AM

b. Vice President Nicole Mousleh

i. Executive staff meeting
ii. RAC meeting
iii. Phone interviews for Elections board
iv. Constitution meeting
v. Goals for Leadership next spring
vi. Handout on Constitution meeting with Robert
c. Public Relations Director Michael Hatch
i. Advertised Walk & Knock Food Drive and the Holiday
Cookie Decorating Party
ii. Made flyers for MLK Jr. Day of Service and "Where Do
We Stand?"
iii. Submitted RSO Ads to the VanCougar
iv. Began advertising campaign for letters to legislators
regarding state funding for higher education
v. Sent Press Releases to The VanCougar about the
letters to the legislators and a response to last
issue's article regarding Senate Resolution 19.002
vi. Compiled and constructed report for the November
surveys
d. Leadership Development Director Tiffany Moore
i. Worked on Spring Training details, agenda, dates,
etc.
ii. Contacted different speakers for Spring Training
iii. Communicated via email with Michelle, Rachel and
Sally regarding club programming
iv. Presented Letter Writing Campaign in all classes
v. Typed up and presented survey results for workshop
 topics, for club programming
vi. Researched StrengthsQuest, Strengths Finder and
SDI Training
e. Activities Director Janine Johnston
i. Coordinated plans and efforts for the “Food for
Thought” finals week giveaways
ii. Held the SAB meeting
iii. Assisted Coordinators Winters and Kandoll in putting
together the cookie decorating event
iv. Handed out cookie decorating handbills and candy
canes
v. Tabled at PB & J club
vi. Planning the SAB winter break brainstorm meeting
vii. Submitted PO’s and room request paperwork for all
finals week events.
viii. Booked rooms for Spring semester blood drives
f. Event Assistant Megan Henderson
i. Sent in all advertising and funding requests for The
Nutcracker and DoJump
g. IT Assistant Ben Hook
i. December Calendar up
ii. Finalized plan for archive of old documents
iii. Meeting info and documents up to date through 11-5
h. Director of Legislative Affairs Peter Sterr
i. Planned letter writing event
1. Wrote letter
2. Trained students
3. Coordinated class raps
ii. Attended Senate Constituency Task Force Meeting
iii. Attended Budget meeting
iv. Attended WSA Executive Committee Meeting
v. Will be attending Assembly Days in Olympia (12/2-
12/4)
vi. Entered hundreds of student emails into Democracy
in Action database
vii. Met with Senator Pridemore
viii. Contacted Clark College about joining WSA
ix. Tabled at PB&J Club
x. Worked with Michael to put together a draft of the
legislative report card
xi. Wrote press release about tuition increases and
letter writing campaign
xii. Recorded blurb for radio about joining the WSACC
7. Senatorial Reports
a. External Affairs Committee, Chair: Emily Shaw
i. November survey has wrapped up
 ii. Club competition and general food drive is finishing
up as well
iii. Letter to businesses we are looking to get discounts
from brought to Development & Alumni
1. Will be continuing to work on this Spring
Semester
b. Finance Committee, Chair: Kevin Guzman
i. Researching finances of ASWSUV over the last three
years
ii. Pamphlet will be going to OSI Manager Michelle
McIlvoy by the end of the week
c. Programming Committee, Chair: Phillip Ho
i. Senator Polo, Vice – Chair, spoke on his behalf
1. Working on a multicultural committee
2. Working on the trophy case – installation and
contents
3. Bill for a new TV
ii. Senator Atkinson also spoke
1. Revamp of VFSC over break, pool table to be
fixed
a. OSI Manager McIlvoy wants to connect
with Programming Committee on this
2. By-Law Amendment will be coming up next
semester to give the Programming Committee
more responsibilities
d. Rules and Administration Committee, Chair: Robert Chu
i. Committee now through all proposed by-law
amendments
ii. Election Codes and Senate job descriptions will be
the first thing tackled Spring Semester
e. Budget Committee, Chair: Kevin Guzman
i. Set goals at the recent meeting
ii. Supplemental Budget process proposal will be ready
soon
iii. Budget should be ready early in Spring
8. Public Comment @ 8:30 AM
a. No students present
9. Election Board Confirmation #1 – Kimberly A. Hass-Sachen
a. Finishing up her senior year
b. Has 18 years of accounting experience
c. Knows how to keep things balanced
d. Chair Pro-tempore Chu asked – how will you motivate
people to vote?
i. Hass-Sachen said she will talk about how important it
is to be involved in something like this because it will
teach you a little more about how the world works
 e. Chair Pro-tempore Chu asked Hass-Sachen to describe a
time when she objectively moderated a dispute between
two people
i. Had them write down their goal and then the three of
them determined what needed to be accomplished
f. Chair Pro-tempore Chu asked if Hass-Sachen was familiar
with the Chair position and whether or not she was
interested
i. Was both familiar and interested
g. Kimberly Hass-Sachen confirmed to the Election Board in a
10-0-0 Vote
10. Election Board Confirmation #2 – Yuriy Kopitko
a. Wants to be involved and help other students to be
involved
b. Found Election process interesting when he observed it last
year
c. Chair Pro-tempore Chu asked – how will you get students
motivated to vote?
i. Feels he is a pretty energetic person
ii. Will remind students to think of what they are
leaving behind
d. Chair Pro-tempore Chu asked Kopitko to talk about a time
when he moderated a dispute
i. Works as a manager at a retirement home – will have
to moderate disputes between workers and
sometimes between residents
ii. Just sit down all parties and have them talk about it
e. Kopitko knows about the Chair position and is interested
f. Senator Won asked if Kopitko would be able to manage
being on the Election Board and working on job
i. Job is flexible – will be able to focus on the election
g. Yuriy Kopitko confirmed to the Election Board 10-0-0
11. Election Board Confirmation #3 – Katie Scott
a. Involved in Student Government in high school
b. Would like to get to know more about ASWSUV
c. Chair Pro-tempore Chu asked – how will you get students
to vote?
i. Stress the importance of being involved
d. Chair Pro-tempore Chu asked Scott to talk about a time
when she moderated a dispute
i. Used ASB in high school as her example – people
often didn’t get along
ii. Just had to sit people down and have them talk about
the common goal
e. Scott knows about the Chair position and is not interested
f. Chair Pro-tempore Chu asked about her experience in
 running for Student Government and what she learned
i. Admitted that most positions were unopposed but
she did learn that the most important part was
marketing herself properly
g. Katie Scott confirmed to the Election Board 10-0-0
12. Bill 19.022
a. Senator Guzman read in to the minutes
b. Chair Pro-tempore Chu moved for a second reading
i. Senator Won seconded
ii. Passed 10-0-0
c. Requestor determined to not be present
d. Chair Pro-tempore Chu moved to table
i. Secretary Boles seconded
ii. Passed 10-0-0
13. Bill 19.023
a. Senator Guzman read in to the minutes
b. Senator Atkinson moved for a second reading
i. Chair Pro-tempore Chu seconded
ii. Passed 10-0-0
c. Senator Atkinson spoke on behalf – replacing the broken
TV in the Firstenburg
d. Chair Pro-tempore Chu moved to amend the requester
from “Alex Kleefstra” to “The Programming Committee”
i. Senator Atkinson seconded
ii. Passed 10-0-0
e. Senator Guzman moved to call to question
i. Chair Pro-tempore Chu seconded
ii. Passed 10-0-0
f. Bill 19.023 passed 10-0-0
14. Bill 19.024
a. Senator Jurgensen read in to the minutes
b. Chair Pro-tempore Chu moved for a second reading
i. Secretary Boles seconded
ii. Passed 10-0-0
c. Senator Atkinson asked if the winning club could use it as
an event
d. Senator Shaw said that the amount of pizzas given will be
based on club size, so they could if they wanted to but may
not have very much pizza
e. Kimberly Hass-Sachen stated that it seemed like the
competition was short
f. Senator Shaw noted that she had sent emails out to club
leaders two weeks before
g. Chair Pro-tempore Chu said that the lack of communication
between club leaders and club members is something that
should maybe be addressed by the LDD Moore; did not talk
 about whether or not the winning club could use the pizza
as promotion but doesn’t see it as an issue
h. Senator Shaw reminded the room that “pizza party” does
not dictate who attends
i. Chair Pro-tempore Chu moved to call to question
i. Secretary Boles seconded
ii. Passed 10-0-0
j. Bill 19.024 passed 9-0-1
15. Bill 19.022
a. Chair Pro-tempore Chu moved to reconsider Bill 19.022
i. Secretary Boles seconded
ii. Passed 10-0-0
b. Requestor called
i. Hosting an “I Have a Dream” event
ii. Students will write dreams and goals somewhere at
the event
c. Chair Pro-tempore Chu asked why the original request was
for $300
i. Weren’t sure about how much things were going to
cost
d. Expected attendance is 50-100 students
e. Secretary Boles moved to call to question
i. Senator Guzman seconded
ii. Passed 10-0-0
f. Bill 19.022 passed 10-0-0
16. By-Law Amendment 19.010
a. Already at a second reading, though it has changed
drastically
b. Easier to add it as a preamble before the Table of Contents
c. Senator Shaw moved to call to question
i. Chair Pro-tempore Chu seconded
ii. Unsure if the motion passed
iii. Chair Pro-tempore Chu withdraws his second,
Senator Shaw withdraws her motion
d. Senator Abbott asked if this was how it was agreed upon in
the last senate meeting because it sounds different
i. Chair Pro-tempore Chu said that it is
e. OSI Manager McIlvoy asked why before the Table of
Contents
i. Chair Pro-tempore Chu said that the RAC thought it
should be the first thing that people see
f. Senator Ward still concerned that the Nineteenth Senate is
limiting later senates
i. Chair Pro-tempore Chu said that yes, that is kind of
the point
g. Senator Polo asked if the senate was trying to say, “this is
 something the nineteenth senate did?”
i. Chair Pro-tempore Chu said yes; it also takes a great
deal of time to create a mission statement, and it is
easier for each new administration to have
something to go off of
h. Senator Shaw moved to call to question
i. Chair Pro-tempore Chu seconded
ii. Passed 10-0-0
i. By-Law Amendment 19.010 passed 9-0-1
17. By-Law Amendment 19.011
a. Senator Shaw read in to the minutes
b. Chair Pro-tempore Chu moved for a second reading
i. Secretary Boles seconded
ii. Passed 10-0-0
c. Chair Pro-tempore Chu moved to amend 1112.01 (B) to
read (C) and 1113.01 to read “serve” instead of “serves”
i. Secretary Boles seconded
ii. Passed 10-0-0
d. Senator Shaw is concerned that it should maybe be
consistent; sometimes the by-law says “staff” and
sometimes is says “staff member”
e. Chair Pro-tempore Chu would like the opinion of all
senators before the senate moves on to logistics
i. All senators agree that this is necessary and would
like to see it passed as soon as possible
f. OSI Manager McIlvoy is concerned about 1120.01 as a
potential challenge of power when reporting, depending on
who is considered the violator
g. Vice President Mousleh pointed out that the person that
received the report will really be considered more a
mediator of the meeting than anything
h. Senator Guzman asked if the advisor of ASWSUV should be
included
i. Senator Shaw said that to avoid getting too specific,
“relevant parties” could be added
j. President Ferderer thinks that the heads of branches are
who should be included here, and they are, but thinks that
“relevant parties” could be a good addition
k. Chair Pro-tempore Chu pointed out that at the higher level
within student government there is legitimate power;
would be interested in adding “relevant parties”
l. Senator Guzman pointed out that the positions were called
out because they were positions of leadership
m. Senator Polo said that it shouldn’t be considered an open
trial
n. Senator Atkinson shared her concern that the person who
 was violated should be there
o. Senator Won shared his concern that there is no mediation
provision
p. Chair Pro-tempore Chu stated that he was concerned that
the Senate was moving away from ethics; the meeting was
being seen as a conflict resolution meeting when it should
be seen as a violation of the student body
q. Senator Shaw moved to add “and/or any other relevant
parties” to 1120.02 and 1120. 03 and add commas
accordingly; and change “staff” to “staff member” in
1110.01, 1111.01, 1114.01 and 1120.03
i. Chair Pro-tempore Chu seconded
ii. Passed 10-0-0
r. President Ferderer asked when the document that all
members of ASWSUV need to sign will be written
i. Chair Pro-tempore Chu said that will be done once
the By-Law Amendment is passed
s. OSI Manager McIlvoy asked how the Code of Ethics will be
passed
i. Chair Pro-tempore Chu is unsure
t. Senator Atkinson moved to send By-Law Amendment
19.011 back to committee
i. Guzman seconded
ii. Passed 9-1-0
18. By-Law Amendment 19.025
a. Senator Guzman read in to the minutes
b. Chair Pro-tempore Chu moved for a second reading
i. Secretary Boles seconded
ii. Passed 10-0-0
c. Senator Atkinson moved to add a period of the end of the
sentence in section B
i. Chair Pro-tempore Chu seconded
ii. Passed 10-0-0
d. President Ferderer brought up his concern that the Chair of
the Finance Committee isn’t really knowledgeable in all
areas of ASWSUVs financial matters and may not be the
best person to represent
e. Senator Guzman believes that the Chair of Finance should
be knowledgeable in all of ASWSUV’s financial matters
f. Chair Pro-tempore Chu points out that according to By-Law
212.01 A, which reads “The duties of the Senate Finance
Committee shall be overseeing the administration of
ASWSUV’s financial matters and interests,” it is the duty of
the Chair of Finance to know all there is to know about
ASWSUV’s financial matters
g. President Ferderer asked how and for the Chair Pro-
 tempore to clarify what “administration” looked like
h. Chair Pro-tempore Chu stated that “administration” meant
the spending of; there should be a lot of conversations
i. President Ferderer believed that it added too many
conversations
j. PR Director Hatch stated that it added a level of
accountability for the Chair of Finance that wasn’t there
before and should be there
k. Secretary Boles moved to call to question
i. Senator Won seconded
ii. Passed 10-0-0
l. By-Law Amendment 19.025 passed 9-0-1
19. Article IV (7) (b) discussion
a. Vice President Mousleh, Chair Pro-tempore Chu, Secretary
Boles and Senator Guzman all speak on behalf of the
decision made in regards to the article of the constitution
b. From the handout included in the Senate packet:
i. After much calm, yet productive debate, the
following consensus was achieved by the group:
1. We acknowledged that past issues cannot be
changed, apologies were made for any
oversight by both parties and comfortable
resolution was reached.
2. All further issues will be dealt with in the
following manner:
a. Any overarching contracts or financial
relationships will be jointly approved
before entry
i. For example, the ASWSUV
legislative agenda will be
developed by interested parties
from all sides of student
government and any interested
students before it is taken off
campus to organizations such as
SGC and WSA. Before being moved
off-campus, it will come before the
Senate for a vote.
b. Day-to-day operations including any
activity-based purchases or contracts will
not fall under Senate approval
jurisdiction.
c. Any reoccurring financial contracts (i.e.
WSU dues, cable subscription, VanCougar
advertisements, etc.) will be described
during the budget setting process under
 the appropriate line item from which the
funds will be extracted.
i. After that, the passing of the
budget will constitute final
approval over these contracts and
financial obligations
d. Unforeseen contracts will go through the
process outlined above in dealing with
items such as Memorandums of
Understanding, Legislative Agendas, or
any other contractual components.
c. Chair Pro-tempore Chu moved to accept the
recommendation
i. Senator Shaw seconded
ii. Passed 10-0-0
d. The recommendation passed 10-0-0; no judicial action will
be taken on Article IV (7) (b)
20. Discussion of Senate Goals
a. Vice President Mousleh told the Senate that goals will be
covered at the Spring Retreat in a formal setting, but
wanted them to be gone over now
b. Finance Chair, Senator Guzman
i. Finance Pamphlet – accomplished, just now in the
works of being approved
ii. Itemizing budget – intermediately accomplished,
Student Events Pool is going well, other line items
will be accomplished next semester
c. External Affairs Chair, Senator Shaw
i. Promoting Civic Engagement – good, volunteer fair is
coming up
ii. PR of Student Government – PR Director Hatch is
coming to meetings now, still working on it
iii. University Committees – working with OSI Manager
McIlvoy and President Ferderer on this
d. Programming Member, Senator Atkinson
i. Programming met all goals and is now redefining
goals
21. Recognition
a. PR Director Hatch recognized DLA Sterr for all of his hard
work on the letter writing campaign
b. OSI Manager McIlvoy recognized Chair Pro-tempore Chu for
all of his hard work as Pro-tempore this semester
22. ASWSUV Announcements
a. Two classes need announcements to be made about the
letter writing campaign – one at noon and one at 2:50
i. Vice President Mousleh will take the noon class,
 Secretary Boles and Senator Polo will take the 2:50
Class
b. Please push the Letter Writing Campaign
c. Cookie Decorating is at 4:00; be there!
23. Office of Student Involvement – Michelle McIlvoy
a. Senatorial Compensation
i. Please check your email and get all necessary
information to Rachel
b. Firstenburg – trophy case and “Cougars” (on the wall)
should be up over break
c. March 30 or 31 will be Women of Distinction
i. Focus is Women in Business
ii. Get nominations in to OSI early Spring Semester
24. For the Good of the Order
a. Don’t forget Walk & Knock this weekend
b. Bill 19.014 was overspent by a small amount
25. Adjournment at 10:01 AM