Indian Oil Corporation Ltd.

Head office:Systems Dept

Ver.2 Dt.17.4.2015
EMR Confrimation process by distributors

Purpose: to capture the distributor acknowledgement of EMR electronically to do away with manual
acknowledgement. The EMR data will be compared with the SAP data and shown to distributor for their
acknowledgement.
Process Details:
1) In case the distributor EMR data matches for all the equipment with SAP Data, distributor will be
shown acknowledgement screen to agree or do not agree to the value.
2) In case the values are not matching with SAP data, then distributor will be advised to contact
State Office to sort out the discrepancies.
3) Once distributor accepts/rejects the same will be recorded in system.
Steps for EMR Report Request:
1. After Login in IDEA -> EMR -> EMR Report
2. select EMR Period.

Indian Oil Corporation Ltd.

Head office:Systems Dept
Ver.2 Dt.17.4.2015
3. Show EMR - After clicking Show EMR distributor will be able to see all the details of Godown
Stock, Equipment with Customers, Pending Installations, and Deactivated Customer Summary etc.

4.
Confirm EMR By clicking on Confirm EMR distributor will be able to see and confirm the
EMR Report which are having only light values 3 (Green Light in SAP). i.e.all values matching with SAP
Data.
Distributor has two options a) I agree b) I do not Agree
I Agree If distributor selected I agree radio button then Confirm box will pop up and after confirming
that pop up by clicking OK button distributor will be able to confirm the EMR and confirmation date will
be stored into database.

Indian Oil Corporation Ltd.

Head office:Systems Dept
Ver.2 Dt.17.4.2015
8. After confirming EMR distributor will be to see EMR Confirm Date and Time Stamp with Distributor
Code.

9. I do not Agree If distributor selected I agree radio button then pop up will come and ask for remark
for rejection of EMR Confirmation.

10. Submit Remark After successfully submitting remark for rejection of EMR, remark will be stored
into database with rejection date.
11. Distributor has the option to resubmit the confirmation after I do not agree selection. Again the entire
data will be shown to him for confirmation.

Indian Oil Corporation Ltd.

Head office:Systems Dept
Ver.2 Dt.17.4.2015
5. After clicking Confirm EMR option, if variation found in Godown Stock with light value other than 3
(Red light in SAP), it will show error.

Distributors to contact State Office/State Office in case of any variations in the stock.
12. If distributor has already confirmed EMR then it will show the date and time of EMR confirmation for
the particular distributor.

Indian Oil Corporation Ltd.

Head office:Systems Dept
Ver.2 Dt.17.4.2015
11. Print Report By clicking Print Report option distributor will be able to generate report in Pdf
format.
PDF print out.

Reports for State Office:

A report under Central Reports EMR status report available for State Offices.