To: Inez Anders

From: Daniel Kerwin

Subject: Kyle Houstons Performance Appraisal

Dear Inez Anders,

Upon review of the evaluations, using careful thought and judgment, I believe it is in the best
interests of both Kyle Houston and the company to allow him to develop his talents before he is
to be promoted to Team Leader. I have come to this conclusion thanks to the peer evaluations of
the other 15 members of his group as well as my experiences with him in the past 6 months as
his supervisor. I evaluated Kyles work through three key performance categories: contributing,
listening, and facilitation of group problem solving. Excelling in these three categories prove a
member is qualified for a promotion and I believe Kyle could improve in these areas before he is
ready for a promotion.
Kyles strongest category is without a doubt his contribution to the group. He scored a 2.83 out
of a possible 3 points in my evaluations. He has no problem with attendance and involvement at
meetings are bright spots for him, as is his ability to punctually meet deadlines. In this
contribution category, Kyle is a valued team member and possesses certain qualities that will
make him a solid Team Leader one day.
While Kyles contribution scoring was very good, his listening was nowhere near ready to take
on a responsibility such as Team Leader. He scored a 1.96 out of a possible 3 points on the
evaluation in this category. Kyles score was just below an OK performance in this category
and that is a result of his unwillingness to allow all group members to contribute equally in
meetings and inability to summarize others ideas because he wasnt listening well enough. To
be an effective Team Leader, he is going to need respect from the members of his team
something that will be hard to do with his current listening skills.
The final category in Kyles performance evaluation was the facilitation of group problem
solving. While he did improve from his scoring in the listening category, Kyle still has some
work to do in his facilitation of group problem solving; he scored a 2.18 out of a possible 3
points, placing him just above an OK performance. He does well in asking and defining
questions in discussions, but could improve on encouraging alternative suggestions as well as
eliminating all but the best solutions.
Kyle scored better than most of his peers in the evaluations, scoring a 2.42 out of a possible 3
points. While Kyle is a good team member who excels in attendance and punctuality, as well as
asking and defining questions, he still has work to do before he is ready to be a Team Leader. I
believe if we focus on improving his listening skills and encouragement of alternative
suggestions and eliminating poor solutions, he can be a good Team Leader someday.
Kyle and I went over his performance evaluation during our meeting, and agreed that completing
some exercises, as well as attending a class and a conference will increase his abilities in his

weak scoring categories. I appreciate your trust to allow me to aid in performance evaluations
for another year and if you have any further questions or concerns, let me know.
Sincerely,

Daniel Kerwin, Team Leader Anders Consulting