APP_2D3

All Saints, Little Bealings

Woodbridge, Suffolk
in the diocese of
St Edmundsbury and Ipswich

Disaster
Recovery Plan
Date: March 2015

CONTENTS
1.

INTRODUCTION

2.

THREE KEY STEPS

2.1 Risk Assessments
2.2 Emergency Planning
2.3 Recovery Planning

3.

EMERGENCY PLANNING
3.1 Action Plan in Emergency
3.2 Steps to be taken in Emergency
after alerting the Emergency Services
3.3 Plan of the Church

4.

INSURANCE

5.

GENERAL POINTS

Annexes
A. ACTION PLAN IN EMERGENCY
B. STEPS TO BE TAKEN IN EMERGENCY
C. KEY CONTACT SHEET
D. LOG SHEET

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1.

INTRODUCTION

It is important that as far as is practically possible, we should preserve the health, safety
and welfare of all users of and visitors to our church building. In the unfortunate event of
an emergency, it is essential that an appropriate procedure is already in place to deal
with the situation. Emergency situations may be varied, but in our case the more likely
events to be prepared for would be damage caused by workmen; fire/water damage;
severe weather damage to the building leading to flooding and/or water damage or
general building degeneration particularly if asbestos in involved. Much less likely is
reputational damage, vandalism, explosions or earthquake. This list is not exhaustive.
2.
THREE KEY STEPS
The three key steps that need to be taken are: risk assessment; emergency planning;
and recovery planning.
2.1
Risk Assessments
The Risk Assessment and Management strategy is laid out in the policy document
adopted by the Parochial Church Council in 2005 and revised in 2015. (Appendix 1).
2.2
Emergency Planning
(a)
Our risk assessment(s) determine all measures which we may require to
take to reduce or manage our risks. In particular, a written evacuation plan, covering
such things as assembly points; identification of key escape routes; means of warning
of emergency; and means of liaison with emergency services. Annexes C and D may
be considered useful tools.
(b)
You must never put yourself at risk. Particularly if fire is involved,
remember: If in doubt get out, get the brigade out, and stay out.
- Only attempt to tackle a fire in its very early stages.
- Do not use an extinguisher unless you are familiar with how it works.
- Always put your own and other peoples safety first.
- Make sure you can escape if you need to and never let a fire block your exit.
- Fire extinguishers are only for fighting a fire in its very early stages.
- Evacuate immediately if a space is filling with smoke.
2.3
Recovery Planning
(a)
In the event of any of the above possible disasters befalling All Saints and
once the initial safety precautions have been taken, advice and assistance will be
sought from the Archdeacon and Diocesan Office on what to do in the period following
immediate emergency action.
(b)
In the event of the building being unfit for the continuance of Services, an
appropriate alternative venue must be identified.
3.

EMERGENCY PLANNING

3.1
Action Plan in Emergency (Annex A)
An Action Plan in Emergency should be completed and regularly
reviewed/updated. Before entering any personal details, the agreement of those
concerned must be obtained. This document should be mounted in a clearly visible
position close to the main entrance of the church.
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3.2 Steps to be taken in emergency (Annex B)

(a)
This document should provide details of those people/bodies that should
be contacted after the emergency services have been alerted to an incident.
(b)
Two copies of each Plan should be kept: laminated copies should be
mounted close to the main entrance of the church; another copy of each should be kept
off site with a churchwarden.
3.3 Plan of the Church
(a)
A properly put together architectural plan of the church and any attached
buildings will be essential to the emergency services. A copy of the plan should be
mounted in a clearly visible position near to the main entrance of the church (next to the
Action Plan document).
(b)
The plan should accurately depict the church, showing all walls, windows
and doorways and any obstacles sited in the main internal walking route.
(c) The location of the following, where applicable, should be clearly marked:
Emergency exits
Emergency assembly point(s)
Fire extinguishers (including their type) and other fire fighting equipment
Electricity inlet (fuse box)
Mains water stop cock
External water mains within the church boundaries
Pressurised cylinders
Any flammable or other hazardous substances, to include oil tank and its
stop cock
(d) Any areas such as kitchens which may be the site of a hazard, or may from
time to time contain hazardous substances, should also be highlighted.
(e) A copy of the plan should always be given to a nominated salvage person
(usually a churchwarden) so that he/she can identify to the emergency services where
articles of value are situated in the event of an emergency.
4.

INSURANCE

(a)
Careful note should be taken of any advice provided from time to time by
the Insurer and conditions of the insurance policy must be adhered to.
(b)
The Construction, Design, and Management Regulations 1994 may call
for a copy of a Health and Safety File and if so, a copy of the file should be kept in a
location other than the church. The insurance company should be advised as to the
location of both this file and the Asbestos Report (if not part of the Health and Safety
File) in the event of an emergency.
5.

GENERAL POINTS

(a)
General good maintenance and housekeeping will assist in mitigating the
consequences of any future cases of disaster affecting church premises.
(b)
This guidance is only intended to assist with situations arising from our
church buildings. Instructions from the emergency services should be sought regarding
any situation affecting the wider vicinity, such as a terrorism incident. In such cases,
churches may be able to provide valuable help and comfort to those affected.
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ACTION PLAN IN EMERGENCY

Key information
Name of Church:

ALL SAINTS CHURCH

Address:

THE STREET,
LITTLE BEALINGS,
WOODBRIDGE,
SUFFOLK.
IP13 6LJ
Plan of action

Raise the alarm

Raise the alarm and make sure that you and others around you leave by the nearest safe route.
Do not re-enter the building until given the all clear by the emergency services

Location of fire alarm call point(s):

NONE

Location of nearest assembly point:

ASSEMBLE AT WEST END OF PUBLIC FOOTPATH

(away from the road).
IF NECESSARY MOVE TO THE ANGELA COBBOLD
HALL (via Sandy Lane).

Call the emergency services on 999 (UK) or 112 (EU)

When asked, be ready to state whether you require the fire brigade, police or ambulance services.

Location of nearest public telephone:

SIDESPERSON TO CARRY MOBILE PHONE.

PUBLIC TELEPHONE BOX IN THE ANGELA
COBBOLD HALL CAR PARK.

If utilities are affected contact the supplier

For electrical faults, contact:
Telephone:

EON.

For flooding, contact:

Telephone

N/A

EMERGENCY PHONE NO: 0800 7838838

Ensure there is clear access for emergency vehicles

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Contact at least one of the following:

Incumbent Name:
REVD CELIA COOK
Contact:
Home: 01473 878104

Mobile:

Church Warden Name:

MRS PADDY BILLS
Contact:
Home: 01473 610219

Mobile:

Church Warden Name:

MRS FRANCES HOPKINS
Contact:
Home: 01473 626755

Mobile:

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STEPS TO BE TAKEN IN EMERGENCY

AFTER ALERTING THE EMERGENCY SERVICES
As soon as the emergency services have been alerted to an incident, there are several people/
bodies that need to be contacted and alerted to the situation. The order in which these bodies
should be contacted will vary according to each individual circumstance.
1.

Archdeacon

Name: The Venerable Ian Morgan

Tel: Home 01728 685497
Diane.matthews @cofesuffolk.org
Archdeacons administrator: Diane Matthews
Tel: 01473 298504
2.

Quinquennial Inspector (QI)

Name: TONY REDMAN

THE WHITWORTH CO-PARTNERSHIP
Tel: 01284 760421
3.
The Diocesan Office, for advice on the building and faculties.
Buildings Team

Diocesan Advisory Committee Secretary

Mr James Halsall
Diocesan Office
St Nicholas Centre
4 Cutler Street
Ipswich IP1 1UQ

01473 298533
01473 298501
james@stedmundsbury.anglican.org

Diocesan Registry

Mr James Hall
Diocesan Registry
20/32 Museum Street
Ipswich IP1 1HZ

01473 232300
01473 230524
james-hall@birketts.co.uk

4. Your insurance company who are likely to want to visit the site.
Do not carry out works without the agreement of the insurance company.
Name: ECCLESIASTICAL INSURANCE
OFFICE PLC

POLICY NO: 04/XPG/909532

Tel: 0845 7773322

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5. The Local Authority

Name: SUFFOLK COASTAL DISTRICT
COUNCIL
Tel: 01394 383789
6. The Health and Safety Executive
Branch: Rosebery Court, 2nd Floor

St Andrews Business Park

Norwich
Norfolk NR7 0HS

Website: http://www.hse.gov.uk
7. It is useful to keep handy, details of local contractors, who can be called upon in the event of
an emergency (eg: Builder, Tree Surgeon, Electrician)
Name: MY GROUP (FOR ALL EMERGENCY
WORK)

Tel: 01953 497177

Name:

Tel:

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Key Contact Sheet

Contact

Revd Celia Cook

Mrs Patricia Bills

Home
Number

01473
878104
01473
610219

Mrs Frances Hopkins 01473

626755
Revd Philip Merry
01394
610972

Mobile
Number

Useful information

Key holder
Priest in charge
Key holder
Churchwarden
Lives next to church
from west side through
garden
Key holder
Churchwarden
Assistant Curate

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Log Sheet (ANNEX D)

Date

Time

Information / Decisions / Actions

Initials

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