Generate invoice for a single sales order

Hi,

I want to generate invoice for a sales order. For this i was running the Workflow background
process with Item type as 'OM Order Line'. However, this will generate invoices for all sales
orders ready to be invoiced.
How can i generate invoice for a particular sales order?

Also i want to generate invoice by code using an API. I got the API for workflow background
process but again, how to generate invoice for only one sales order is my question. The API that i
got is:

wf_engine.background (itemtype=>'OEOL' ,
minthreshold=>NULL ,
maxthreshold=>NULL ,
process_deferred=>TRUE ,
process_timeout=>TRUE,
process_stuck=>FALSE);

Thanks,
Anoop

Hi Anoop,

Please review Sample PLSQL Script to Call Autoinvoice Import Program RAXTRX Using
FND_REQUEST.SUBMIT_REQUEST in Release 12 (Doc ID 1127399.1)

Hope that helps,

Christine

Hi Anoop,

For the Standard Application, Its seems that it is not possible.

Yes, But there is a solution to this and that is as below:
1. Put All the remaining lines on Hold.
2. When you run the workflow background process, Only the desired lines which you did not put
on hold, will be sent to AR and all the remaining will be at "Awaiting Invoice Interface - On
Hold". So, When you release the hold from these lines, It will be progressed further.
3. Please test the same on test instance first.

Regards
Prashant

Hi Christine,
Is it possible to generate invoice for a sale order that is ship confirmed but the status is not yet
closed, by using Autoinvoice Import Program?
In the LOV to select the min and max order number, only orders present in
ra_interface_lines_all are shown. These, i believe, are orders with closed statuses.
Thanks,
Anoop

Hi Prashant,
the workflow background process creates invoices for all Ship Confirmed order lines present in
the system. I want to generate invoice only for a particular order. Is there a way to achieve this,
either through EBS or by code?

Thanks,
Anoop

Hi Anoop,

Please understand the flow from Ship Confirmation to Invoicing. I am mentioning it as below:
1. Upon doing the Ship Confirmation, If Defer Interface Check box is Unchecked, Interface Trip
Stop (ITS) gets triggered as part of Ship Confirmation.
2. If ITS gets completed successfully, It updates the Sales Order with Shipping, Shipped
Quantities along with Actual Shipment Date and flow status code gets marked as "SHIPPED".
Workflow for the corresponding line gets completed for the SHIP_CONFIRM:SHIP_LINE
activity with result code as SHIP_CONFIRM. At Inventory side, SO issue gets generated.
3. Once Workflow for the corresponding line gets completed for the
SHIP_CONFIRM:SHIP_LINE activity with result code as SHIP_CONFIRM, It moves to next
activity i.e. DEFER_FULFILLMENT and the status for this activity gets marked as
DEFERRED.
4. When You Run the Workflow Background Process, All the Lines which has the Workflow
Status as "DEFERRED" gets picked up and completes the activity. In this case, activity
DEFER_FULFILLMENT will be completed and subsequently FULFILL_LINE activity will
also be completed. This FULFILL_LINE activity will update the Sales Order Line with
FULFILLED_FLAG, FULFILL_QUANTITY and other appropriate attributes.
5. Once FULFILL_LINE activity gets completes, It goes to
LINE_INVOICE_INTERFACE_SUB:INVOICE_LINE activity. Here we check if line is on
Hold, If it is on hold, we put the workflow at "Invoice Interface - Eligible". When you release the
hold and then do Action > Progress Order, It will be sent to AR otherwise it will wait for Hold to
be released.
Now, Please check my last update. I am again writing it here:
1. Put All the remaining lines on Hold.
2. When you run the workflow background process, Only the desired lines which you did not put
on hold, will be sent to AR and all the remaining will be at "Awaiting Invoice Interface - On
Hold". So, When you release the hold from these lines, It will be progressed further.
3. Please test the same on test instance first.

Kind Regards,
Prashant Pathak

Hi Prashant,
Thanks for the detailed reply. I now have a better understanding of the process. But one question
that i still have is, when you run Workflow Background process(WBP) to generate the invoices,
say you only want to generate invoice for one particular order, but WBP generates invoice for all
the lines in "different" sale orders, which are not put on hold.
But what if i want it to generate invoice for the eligible lines in a single order (and not generate
invoice for eligible lines in other sales orders). Is it possible?
I am not sure if the applying hold solution will be practical in this case, unless we are talking
about only a single order with multiple lines.
Thanks,
Anoop

Hi Anoop
Let's be clear the Workflow Background Process does not generate invoices!
As previously explained, this process will move the workflow from a Fulfilled status to a Closed
Status, and during this operation will populate the Invoice Interface table. It is the Autoinvoice
process that creates the invoices, and when running this program it is possible to identify which
specific or range of sales orders you wish to convert into an invoice/s.
It sounds like your concurrent programs have been linked together such that Workflow when
completed, triggers Autoinvoice, therefore unless you specify more parameters all eligible lines
will be processed.
The workaround is to hold all order lines to prevent them processing to Invoice Interface, as
previously mentioned or look at your concurrent processing to split the workflow engine and
autoinvoice processes.
Regards
M

Hi Anoop,
I see Putting a Hold on Sales Order line is the only solution to hold the invoice.
I am giving you an example:
1. We have 4 Sales Orders i.e. SO# 101, 102, 103 and 104
2. All the SOs are Ship Confirmed.
3. If you want Invoice to be generated only for SO# 103. So, Before running the workflow
background process, Place the lines for SO#101, 102 and 104 on Hold and then run the workflow
background process.
4. When You run the workflow background process, It will Interface the Data to AR for SO# 103
only.
5. For SO# 101, 102 and 104, Data will be interfaced to AR when you Release the Hold and
progress the Order. If you do not Progress the Order, System will progress it by its own as there
is a timeout defined for this.
Prashant

Hi M,
Thanks for the reply. How can i provide extra parameters when running Workflow background
process? Is it possible? Or should i customize workflow background process in some way.
Currently, the only parameter that i'm passing is "OM Order Line" as Item type, process deferred
as "Yes" and process timeout as "Yes".
Thanks,
Anoop

Hi Prashant,
I was confused whether for generating invoice for a sale order, i should put on hold all lines in all
other sales orders, which is why i had to ask again?
Thanks for the reply. I was hoping for a more straight forward way to achieve this but this works
if its the only way.
I will test it on test instance and implement it.
Thanks again,
Anoop

Hi Anoop
WBP is not your issue. Somehow, your system design has been implemented whereby the Master
Autoinvoice Program is launched after the WBP has completed. If you view your requests you
will see the additional programs spawned after WBP. If you want to create one invoice for one
order, you need to break that link, or as otherwise suggested place all sales order lines on Invoice
Interface hold, and only release the ones you want to process.
Regards
M

Thanks M,
I will check on it and see what i can do about the workflow. Just let me know if you have any
pointers on this issue.
Regards,
Anoop

Hi,
The various requests run when i run Workflow background process are:

ADS, (Autoinvoice Master Program) with parameters

1, 204, 1001, ORDER ENTRY, 2014/08/28, , , , , , , , , , , , , 66468, 66468, , , , , , , Y,

Autoinvoice Import Program with parameters

MAIN, T, 1001, ORDER ENTRY, 2014/08/28, , , , , , , , , , , , , 66468, 66468, , , , , , , Y,

Y, , 204

Prepayment Matching Program (Prepayments Matching Program) with parameters

AutoInvoice Batch, 5832057

These 3 requests are run multiple times when i run Workflow background process, which
corresponds to each order that is eligible.

This document was generated from the following discussion: Generate invoice for a single sales
order