Professional Documents
Culture Documents
Microsoft Office
Importer for AutoCAD
Import spreadsheet and word processing data into
AutoCAD with perfect formatting!
Version 5.0a
Axiom
1805 Drew Street
Clearwater, Florida 33765
727-442-7774 voice
727-442-8344 fax
Info@AxiomInt.com
www.AxiomInt.com
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Table of Contents
Table of Contents
Chapter 2 Installation----------------------------------------------------------------------- 7
Before you install ------------------------------------------------------------------------------------7
Installation steps--------------------------------------------------------------------------------------7
Congratulations!------------------------------------------------------------------------------------ 12
Chapter 6 Troubleshooting--------------------------------------------------------------24
How to calculate text size ------------------------------------------------------------------------- 24
Formatting Options -------------------------------------------------------------------------------- 24
Excel Tables----------------------------------------------------------------------------------------- 24
In Microsoft Excel, text overlaps cell border--------------------------------------------- 24
In Microsoft Excel, cell contents print on top of each other---------------------------- 24
Microsoft Excel produces other anomalies ----------------------------------------------- 25
Grid lines or borders do not display ------------------------------------------------------- 25
Microsoft Word documents ----------------------------------------------------------------------- 25
Numbered lists have insufficient space after the numbers. ----------------------------- 25
Ultra-wide text in DWG file (Character Spacing) --------------------------------------- 27
Hanging indents overlap.-------------------------------------------------------------------- 28
Text size is inconsistent with original document. ---------------------------------------- 28
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Tables in Word documents import with cell height too cramped. --------------------- 29
Tabs in Word documents not lining up ---------------------------------------------------- 29
Other errors/problems not covered here--------------------------------------------------- 29
Chapter 1 Overview
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Eliminating the need for manual entry or manipulation of text in AutoCAD that exists
in Microsoft Excel and Word files.
Split pastes into multiple columns in your DWG file easily to ensure the paste fits
into your border without having to make unnecessary additional pastes.
See the contents of your paste live while making your paste.
Exact mapping of Microsoft Excel/Word point size to AutoCAD text size (drawing
units)
Ability to use the {Browse} button to locate a missing source file and change a link
to point to the source file at a new location.
Many settings and pasting options, which provide you the freedom to make a paste
look exactly the way you want.
Note: See the New Features and Fixes section of this guide for a complete description
of the latest enhancements!
Microsoft Office Importer for AutoCAD can be used with all kinds of data, such as
equipment schedules, summaries, bills of material, various quantity sheets and more.
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Please shut down all AutoCAD sessions on your computer before continuing.
Installation steps
1. Double-click on the setup executable, OfficeACSetup.exe.
2. Press {Run} in the following box:
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4. Choose your license file (axiom.lic), paste the contents of such a license file or enter
the demo license password supplied by Axiom if you are evaluating a demonstration
version. Then press {Next >}.
5. Please read the entire license agreement. If you then to the terms, please indicate so
and then press {Next >}.
The version of the license seen in this picture is for example purposes
only. The license version shown in the actual installer may differ.
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6. If you accepted the terms of the license agreement in the previous box, now choose
the base installation folder and press {Next >}. Subfolders will be automatically
created for AutoCAD 2010-2012 files and AutoCAD 2013-2014 files underneath that
base folder.
7. Choose which components you wish to install. Then press {Next >}.
Note: This single installer can install all available AutoCAD versions of Microsoft
Office Importer for AutoCAD in a single installation process. The installer will install the
32-bit or 64-bit versions of Microsoft Office Importer for AutoCAD automatically as
needed.
8. Choose the name of the Start Menu group you want the installation to create. At this
time, the only item available in Microsoft Office Importer for AutoCADs Start Menu
group is a shortcut to its uninstaller.
9. Review your installation choices if you wish, then press {Install} to perform the
installation.
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Congratulations!
Thats it! You have successfully completed the installation of Microsoft Office Importer
for AutoCAD!
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Prerequisites
1. AutoCAD 2010 or later.
2. Microsoft Office Importer for AutoCAD must be installed on your computer. You can
verify this by clicking on the Axiom ribbon and then pushing the Settings button.
If this loads, Microsoft Office Importer for AutoCAD is installed and running. If you
have no Axiom ribbon or you get an error after pushing its Settings button, follow the
instructions in the Installation section of your Microsoft Office Importer for AutoCAD
Users Guide. If the ribbon exists but you get a license error, you probably need a
new license from Axiom, which you can request by calling Axiom at 727-442-7774.
3. You will need the sample files that are delivered with Microsoft Office Importer for
AutoCAD. The default installation will store these sample files in one of the
following locations depending on your Windows and AutoCAD version:
C:\Program Files\Axiom\AutoCAD2010\OfficeAC\Sample\
C:\Program Files\Axiom\AutoCAD2013\OfficeAC\Sample\
C:\Program Files
(x86)\Axiom\AutoCAD2010\OfficeAC\Sample\
You can use the sample Office and AutoCAD files from any of these folders that are on
your computer, since all four sets are the same as one another.
DWG Sample File Format
Format of Sample Files: Sample DWG files are saved in AutoCAD 2010 format so
that theyll work in 2010 or any later version of AutoCAD. But please note that if you
save a DWG in AutoCAD 2013 or later, you may no longer be able to open it in
AutoCAD 2012 or earlier.
Sample Excel and Word files are saved in 972000 format (.xls and .doc), for maximum
compatibility with whatever version of Microsoft Office you may use.
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Demonstration Version
The demonstration version of Microsoft Office Importer for AutoCAD will replace some
words with asterisks. It is not limited by the number or size files it will process.
2. Push the {Settings} button (the last button on the ribbon) to open the Microsoft Office
Importer for AutoCADs Settings box.
3. Just in case someone worked with Microsoft Office Importer for AutoCAD before
you began this Quick Start, lets restore factory defaults. In the upper left hand corner
of the settings box, you will see a File menu. Select the option Restore Factory
Defaults.
4. An Alert message box then displays, click the {Yes} button to accept changing the
settings back to their factory defaults.
If you have any questions about Microsoft Office Importer for AutoCADs features, the
full Users Guide is always available from the Settings box, using Help | Contents...
6. In AutoCAD, push {Paste Clipboard} on the Axiom ribbon. You will see a rectangle
showing you the area of your paste. You can also change various properties of the
paste in the tool settings box that appears. We wont be changing anything at this
time.
7. In your AutoCAD drawing window, click your mouse where you want the top-left
corner of your data to be pasted.
8. Zoom out if necessary and look at what has been pasted into AutoCAD. Microsoft
Office Importer for AutoCAD will have created a DWG representation of your paste
using mtext and line elements inside a block. Great care is taken to ensure formatting
of your spreadsheet is honored in the DWG. Here is a picture of the top of that pasted
data in AutoCAD:
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It is often necessary to split a single paste into multiple pieces (columns) in order for it
to fit in a sheets border at the necessary text size. In this tutorial, we will show you how
to have Microsoft Office Importer for AutoCAD split a single paste into multiple pieces
(columns) in order to fit it inside a border.
This tutorial assumes your settings are as you left them in the previous tutorial, the
defaults.
1. Open the sample drawing file Concrete Summary.dwg in AutoCAD.
2. Open the sample spreadsheet Concrete Summary.xls in Excel.
3. Select all cells in the spreadsheet with {Ctrl-A}.
4. Copy the selected cells to your clipboard with {Ctrl-C}.
5. Zoom extents so you can see the entire border.
6. On the Axiom ribbon, press the {Paste Clipboard} button. A very tall rectangle will
appear. Observe that it is too tall to fit inside the red border.
7. In the Paste Excel data into AutoCAD tool settings box
Change Text height: from 0.01 to 1.0 (without the quotes). And
Change Text width: from 0.01 to 1.0 (without the quotes). And
Turn on Repeat XLS header of [n] rows in each column. And set n to 5. This
means Microsoft Office Importer will take five rows of header cells from the top
of your copied data and repeat them at the top of each of the pieces (columns)
of your paste it creates.
Your box should look like this when you have it set correctly for this step:
8. Place a data point inside the border, near its top-left corner. This will be the top-left
point of your paste.
9. Move your mouse pointer to near the bottom of the border and about a third of the
width of the border to the right. Observe that your single paste rectangle has been
replaced with multiple rectangles. By moving your mouse pointer to the right, you
control the distance between these pieces (columns) of your paste. As you move
your mouse pointer up and down (the Y axis), you control the maximum height of
these pieces (columns) and thus how many pieces/columns your paste will be split
into. Move your mouse pointer around for a minute until you understand whats
going on. Once you get it, its actually very simple.
10. When youve chosen your desired column offset and maximum column height by
moving your mouse pointer, place a data point to complete the paste. With these
particular sample files, three columns are needed to fit all the data into the border at
Microsoft Office Importers default text height and width settings. Here is a zoomed
in picture of the first of your three columns with a bit of the border included:
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Your sample Excel data has now been pasted into this DWG file in three pieces or
columns. When your paste is updated by Microsoft Office Importer in the future, all three
of these columns will remain in the positions you chose, but their contents will be
updated to reflect the contents of the source spreadsheet at the time of the update. The
Split paste into columns. setting also works with Microsoft Word pastes, not just Excel
pastes. The Repeat XLS header of [n] rows in each column. setting only works with
Excel pastes.
Congratulations!
You have completed the Microsoft Office Importer Quick Start.
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Note: The title bar will indicate if you are pasting Excel data Paste Excel data into
AutoCAD or Word data Paste Word data into AutoCAD.
When this box appears and there is Microsoft Word or Excel data on the clipboard, you
can paste with as little as a single data point in the drawing file.
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Formatting Options
Microsoft Office applications have many powerful formatting options that can be used to
control the appearance of text in your Office documents. It is not possible for Microsoft
Office Importer for AutoCAD to duplicate all of these formatting options. In fact, some of
the formatting information for these options is not placed in the Windows clipboard when
you copy your text to the clipboard. Because of this, Microsoft Office Importer for
AutoCAD cannot always format your imports exactly as they are in the Office document.
This section describes specific conditions that can be caused by this lack of formatting
information. Please review this section if your import is ever substantially different from
what you expected, which should be rare.
Excel Tables
In Microsoft Excel, text overlaps cell border
Text has an inherent problem that the fonts available in AutoCAD may not match those
used in Windows. Even when using the same font as Word of Excel, AutoCAD can use a
different size for some or each character. This makes it difficult to correctly simulate an
effective cell or word width in the DWG.
Chapter 6 Troubleshooting
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The usual cause is that the text indenting space in the Word file is relatively small and the
font in AutoCAD is wider than the one in Word. You can handle this by increasing the
text indent in the Numbered list properties of the Word document and you will see the
space increasing in the data pasted into your DWG.
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Chapter 6 Troubleshooting
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4. Before you paste, be sure you turn off the toggle for Import paragraphs as text
nodes. in Microsoft Office Importer for AutoCADs Paste clipboard contents box.
Your next paste should look more like this:
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Chapter 6 Troubleshooting
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