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Guidelines for Maintaining

Cumulative Record Card in Schools
ATUL JOSHI

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A cumulative record is a systematic account of information about a

student. It is an evaluation tool which presents a comprehensive
record of the achievement or otherwise of each student in different
aspect-physical academic, moral, social and health. It begins as soon as
the child enters the school and continues till he leaves the school. The
information written in the cumulative record cards is collected from

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different sources over a period of time.

Need of the Cumulative Record Card
The cumulative Record card of a student is needed for the following
important points.
1. To give a complete picture of a pupil's all round progress in different
areas i.e. physical, academic, moral, social and health.
2. To assess the child, his potentialities, interest, aptitude and talents.
3. To provide proper guidance and counselling taking into
consideration of students curricular and co- curricular achievements.
4. To help parents and teachers in the placement of pupil after the
completion of schooling /study.
Content of a Cumulative Record Card (CRC)
The cumulative record card records the following information
regarding different aspects of pupils development.
1. Personal data Personal data give introductory information about a
child like his name, sex, date of birth, age, permanent address, parents
name and family background.
2. Academic data It deals with the information about the previous
schools attended earlier, present grade or class, roll number,
examinations appeared, results, division and percentage of marks in
each examination failures, percentage of attendance etc.
3. Health data It reveals information regarding height, weight, blood
pressure, communicable diseases if any, treatments given, food habits,
exercise parental disease if any, care taken if handicap etc.

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Co-curricular activities data the child's participation in different cocurricular activities, leadership qualities, certificates awarded, prizes
and medals received are recorded in it.
Personality characteristics this reveals the psychological aspects
like intellectual ability self- confidence, emotional stability, leadership
qualities, tolerance, initiative and sense of responsibility etc.
Record of counselling and guidance the problems found with the
child, date of interview, reasons discovered, remedial measures taken,
following programmes etc. are mentioned in the card.
General over all Remarks General remarks by the class teacher and
Headmaster on the performance and talents of the pupil.
Guidelines for Maintaining Cumulative Record Card:
1. The teachers should in-charge of maintaining cumulative records he
should make the entries up-to-date.
2. Required information should be collected from various person like
parents, friends, subject teachers and child himself by different
techniques.
3. Different techniques should be used to collect information about a
child i.e. psychological tests, observations by teachers, Examination
result etc.
4. The teachers in-charge of maintaining cumulative records should be
given proper orientation and training about how to maintain it.
5. Secret or confidential matters should find a place in it but a separate
file may be made for such entries.
6. The guidance worker of the school should be in overall charge of

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maintenances of cumulative records.

7. Cumulative record cards maintenance should be supervised by the
Head master and Inspector of schools.

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