Professional Documents
Culture Documents
Banne/Suresh C Mishra
March 14th, 2014
March 14th, 2014
FIN/IL/1A
Draft 1A
Approvals:
Venkatesh Chekkilla
Stravis
Manager
Project
Anil Rachamalla
Stravis
Project Head
Document Control
Change Record
1
Date
March
2014
14,
Author
Versio
n
Change Reference
Nagraj Banne
Draft
1A
No Previous Document
Suresh
Mishra
Reviewers
Name
Position
Venkatesh C.
Anil
Distribution
Copy
No.
Name
Location
Library Master
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Contents
Document Control............................................................................. ii
Introduction...................................................................................... 5
Scope and Assumptions....................................................................6
Scope........................................................................................... 6
Assumptions................................................................................ 6
Terminology...................................................................................... 7
Event Catalog................................................................................... 8
Visio Business Process Flow - FIN-J 01: EXCISE DUTY PROCESS.......9
Process Flow Diagram..................................................................9
Process Flow Details FIN-J 01: EXCISE DUTY PROCESS...........10
Visio Business Process Flow - FIN-J 02: VAT PROCESS...................11
Process Flow Diagram................................................................11
Process Flow Details FIN-J 02: VAT PROCESS.........................12
Visio Business Process Flow - FIN-J 03: CUSTOMS DUTY PROCESS 13
Process Flow Diagram................................................................13
Process Flow Details FIN-J 03: CUSTOMS DUTY PROCESS......14
Visio Business Process Flow - FIN-J 04: SERVICE TAX PROCESS......15
Process Flow Diagram................................................................15
Process Flow Details FIN-J 04: SERVICE TAX PROCESS...........16
Visio Business Process Flow - FIN-J 05: TDS PROCESS...................17
Process Flow Diagram................................................................17
Process Flow Details FIN-J 05: TDS PROCESS........................18
Visio Business Process Flow - FIN-J 06: TCS PROCESS...................19
Process Flow Diagram................................................................19
Process Flow Details FIN-J 06: TCS PROCESS.........................20
Visio Business Process Flow - FIN-J 07: CST PROCESS...................21
Process Flow Diagram................................................................21
Process Flow Details FIN-J 07: CST PROCESS.........................22
Supporting Requirements...............................................................23
Interfaces................................................................................... 23
Data Migration...........................................................................23
Transactional Data.....................................................................23
Security..................................................................................... 23
Roles and Responsibilities..........................................................24
Integration Touch Points.............................................................24
Documents attributable to the Process......................................24
Reports...................................................................................... 25
Additional Setup Required.........................................................25
Non Standard Workflows............................................................25
Templates..................................................................................25
Other Requirements...................................................................26
Business Process Impact.................................................................27
Gap Analysis................................................................................... 28
require further resolution)...............................................................29
Closed Items (items resolved from the Open Issues List)...............30
Introduction
Information Gathering
The Future Process Model for India Localization Business Flow is based on information gathered from
the following sources:
The purpose of this document is to map out the future MSSL Business Processes based on discussion
with MSSL Core Team..
This is to confirm the requirements defined in the business workshops.
The process of mapping makes sure that the new Business Process supports MSSL business
requirements. The mapped areas are:
Report requirements
Data requirements
Excise Duty
Customs Duty
Service Tax
Order Management
Receivables
General Ledger
Payables
Purchasing
Assumptions
The following assumptions have been made during the design of Customer Invoice to Receipt process
1. Use of Standard Oracle Process flows wherever applicable
Terminology
The Oracle implementation introduces new terminology as defined in the table below.
Term
Explanation
Accounting Flexfield
The code you use to identify a general ledger account in an Oracle Financials application. Each
Accounting Flexfield segment value corresponds to a summary or rollup account within your chart of
accounts
Auto Invoice
ERS , Invoice against the different Authority , CM for deducting TDS use to generate automatically
BOE
DFF
Descriptive Flex Field. This is used to capture additional information against various objects like opportunity, estimate, order etc where the
standard fields are not enough.
RG - Consolidation
By this Settlement Process help to generate the net liability against the Authority for periods
Event Catalog
This component lists all events to which the business responds.
Anexampleofaneventisacustomerorder.Inrespondingtothecustomerorderthebusinessexecutesaprocess.Filloutthefollowinginformationforeacheventthatis
identified:
Event
ID:
Give
each
event
unique
identification.
Name:
Name
each
event
as
clearly
as
possible.
Type:
Events may be external, internal or temporal (for example, occur at a predetermined time).
Description:
Briefly
describe
the
event.
Frequency:
Indicate
frequency;
for
example,
10/hour,
1/week,
or
monthly.
Thiscomponentlistsalleventstowhichthebusinessresponds.
OBM Process Group
Type
Frequency
FIN-J
FIN-J-01
Excise Duty
Daily
FIN-J-02
Daily
FIN-J-03
Customs Duty
As
and
required
FIN-J-04
Service Tax
Daily
FIN-J-05
Daily
when
Type
Frequency
FIN-J-06
Daily
FIN-J-07
Daily
Primary
Application
Module
Standard
(Yes/No)
FIN-J-01.001
Yes
FIN-J-01.002
Yes
FIN-J-01.003
Yes
FIN-J-01.004
Enter Invoice Enter the invoice in AP and match the invoice payables
in
AP
and with PO/Receipt. In the invoice line details
Match invoice will have taxes also under type Misc.
to PO/Receipt
Yes
FIN-J-01.005
Create SO with Create Sales Order with tax category and Order
Yes
Tax Category complete the ship order.
Management
and ship order
FIN-J-01.006
Yes
Primary
Application
Module
Standard
(Yes/No)
FIN-J-01.007
Perform
RG In this form we can see the status of Excise Receivables
Consolidation duty payable.RG23A/C Part II balance transfer
to PLA option is available in this form. The
net PLA payable can be processed in this
form for AP invoice creation.
Yes
FIN-J-01.008
View
PLA Invoice created from RG consolidation form Payables
Invoice
and can be acquired
in AP invoice workbench
make payment with Excise authority supplier name.
On
making the payment, payment entries can be
viewed in PLA Register
Yes
FIN-J-01.009
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
interface.
Yes
VAT PROCESS
VAT PROCESS
Primary
Application
Module
Standard
(Yes/No)
FIN-J-02.001
Yes
FIN-J-02.002
Yes
FIN-J-02.003
Claim Vat and Select Claim VAT, system will show VAT claim Purchasing
Excise
form. In populate default section enter
Accounting
processing action, invoice no., date and press
populate default option. This will default the
details at item line level. Save the form and
query the form to check VAT Claim status.
VAT accounting will happen on saving the
screen.
Yes
FIN-J-02.004
Enter Invoice Enter the invoice in AP and match the invoice payables
in
AP
and with PO/Receipt. In the invoice line details
Match invoice will have taxes also under type Misc. Review
to PO/Receipt the VAT amount.
Yes
FIN-J-02.005
Create SO with Create Sales Order with tax category and Order
Tax Category
Yes
Primary
Application
Module
Management
Process
Identifier
Standard
(Yes/No)
FIN-J-02.006
Yes
FIN-J-02.007
VAT
settlement
Yes
FIN-J-02.008
View
VAT Invoice created from VAT Settlement form Payables
Invoice
and can be quired in AP invoice workbench with
make payment VAT authority supplier name.
Make the
payment.
Yes
FIN-J-02.009
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
interface.
Yes
Primary
Application
Module
Standard
(Yes/No)
FIN-J-03.001
Yes
FIN-J-03.002
Create
and Customs duty advance payable can be made Payables
pay
through prepayment invoice. On making
Prepayment
prepayment invoice, validate, account and
for
Customs make payment.
Duty
Yes
FIN-J-03.003
Create
BOE In BOE invoice we can enter the details Payables
Invoice
in relating BOE such as Assessable Value,
India
Customs duty, Excise duty Edu and SH cess
localization
etc. On salving BOE, system will generate
Payables
BOE Number. This Number can be used as
reference for BOE adjustment in India
Localization BOE receipts. BOE Invoice
created will be appearing in AP invoice
workbench
under
Customer
Authority
supplier.
Yes
FIN-J-03.004
Query
BOE BOE invoice in AP invoice workbench need to Purchasing
invoice in AP be adjusted with prepayment made earlier.
invoice
work Only paid BOE invoices BOE Number will
bench
and appear India Localization Receipt, Apply
apply relevant BOE Form .
prepayment
invoice.
Yes
FIN-J-03.005
Yes
( Make GRN)
Primary
Application
Module
Standard
(Yes/No)
FIN-J-03.006
Yes
FIN-J-03.007
Query
BOE Applied BOE amount can be checked with Payables
invoice in India BOE invoice form.
Applied amount will
Localization
appear for verification. If small amount left
Payables
out in BOE (rounding of difference etc) can be
transferred to BOE Write off Expense account.
Yes
FIN-J-03.008
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
interface.
Yes
Primary
Application
Module
Process
Identifier
Standard
(Yes/No)
FIN-J-04.001
Yes
FIN-J-04.002
Yes
FIN-J-04.003
Enter Invoice Enter the invoice in AP and match the invoice payables
in
AP
and with PO/Receipt. In the invoice line details
Match invoice will have taxes also under type Misc. Review
to PO/Receipt the Service Tax amount.
Yes
FIN-J-04.004
Pay Invoice
Yes
FIN-J-04.005
Create SO with Create Sales Order with Service tax category Order
Yes
Tax Category and complete the ship order.
Management
and ship order
FIN-J-04.006
Yes
FIN-J-04.007
Yes
services
in
India
Localization, Purchasing
Primary
Application
Module
Standard
(Yes/No)
Service
Tax In this form we can see the status of Service Receivables
Settlement
Tax balance amount. On processing, Service
Tax payable invoice will be generated in AP
invoice workbench. If the net balance is
recovery, then no Service tax payment
processing can be done.
Yes
FIN-J-04.009
Yes
FIN-J-04.010
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
interface.
Yes
TDS PROCESS
TDS PROCESS
Primary
Application
Module
Process
Identifier
Standard
(Yes/No)
FIN-J-05.001
Yes
FIN-J-05.002
Yes
FIN-J-05.003
Yes
FIN-J-05.004
Review
TDS On validation of Service Invoice, system Payables
Debit
Memo generates TDS D. Note to supplier and
and Invoice.
Invoice to Income Tax Authority. Validate and
account both supplier D. Note and Income
Tax authority Invoices. If not done to that
extent TDS clearing account will have
balance.
Yes
FIN-J-05.005
Pay
TDS Necessary payment to TDS authority can be Payables
invoices
made from AP payment on due date as
created
at required.
month end
Yes
FIN-J-05.006
Process
TDS TDS Certificate can be processed on making Payables
Certificates
TDS payment.
Yes
FIN-J-05.007
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
Yes
services
in
India
Localization, Purchasing
interface.
Primary
Application
Module
Standard
(Yes/No)
TCS PROCESS
TCS PROCESS
Primary
Application
Module
Standard
(Yes/No)
FIN-J-06.001
Create SO with Create Sales Order with TCS tax category and Order
Yes
TCS
Tax complete the ship order.
Management
Category and
ship order
FIN-J-06.002
Yes
FIN-J-06.003
TCS
Tax In this form we can see the status of TCS Tax Receivables
Settlement
balance amount. On processing, TCS Tax
payable invoice will be generated in AP
invoice workbench. As there would not be
credit adjustment available for TCS, entire
TCS collected are to be paid.
Yes
FIN-J-06.004
View
TCS Invoice created from TCS Tax Settlement form Payables
Invoice
and can be quired in AP invoice workbench with
make payment TCS authority supplier name.
Make the
payment.
Yes
FIN-J-06.005
Process
TCS TCS Certificate can be processed on making Receivables
Certificates
TCS payment.
Yes
FIN-J-06.006
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
interface.
Yes
Primary
Application
Module
Standard
(Yes/No)
CST PROCESS
CST PROCESS
Primary
Application
Module
Standard
(Yes/No)
FIN-J-07.001
Yes
FIN-J-07.002
Yes
FIN-J-07.003
Enter Invoice Enter the invoice in AP and match the invoice payables
in
AP
and with PO/Receipt. In the invoice line details
Match invoice will have taxes also under type Misc. Review
to PO/Receipt the Central Sales Tax amount.
Yes
FIN-J-07.004
Create SO with Create Sales Order with tax category and Order
Yes
Tax Category complete the ship order.
Management
and ship order
FIN-J-07.005
Yes
FIN-J-07.006
Yes
CST payment
FIN-J-07.007
Primary
Application
Module
Standard
(Yes/No)
Import
India Through GL interface
we have to bring General
Taxes from GL Localization Tax entries in GL.
Ledger
interface.
Yes
Supporting Requirements
Interfaces
Details of interfaces in the process flow. The assumption is that these interfaces will be automated.
Interface
Description
interface)
(Purpose
and
summary
of
the
Data Migration
Details of data migration/conversion required for this process
Data Required to be
Migrated
Transactional Data
Details of data requirements during the transitional period.
Transactional Data to
be Migrated in
Transitional Period
Security
Details of security requirements
Security
Description
(summary
requirements)
Role
Responsibilit
y
Functions
of
the
security
Integration point
Document
Reports
Details of the reports used in this process that needs to be custom built
Reports
Reports
Setup
to
changed
be
Workflow
Templates
Details of any additional templates required
Template / Form
Other Requirements
Details of any other requirements that need to be captured e.g. documents to be attached to the application
Requirement
Description
(list
requirement)
the
reasons
details
of
Gap Analysis
CEMLI
No
Possible
Solutions/Workaroun
ds
Recommend
ed
Solution
/Workaroun
d
Type
Change
(CEMLI)
of
Priority
Complexity
MH/SH/CH/
WH
(H / M / L)
Status
Issue
Question
Resolution
Responsibility
Target
Date
Impact
Date
Issue
Question
Resolution
Responsibility
Target Date
Impact Date
Seq
Issue
Question
Resolution
Responsibility
Target Date
Impact Date