Keyboard shortcuts for Microsoft Office Word

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Word > Accessibility

Keyboard shortcuts for Microsoft Office Word

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The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other
layouts might not correspond exactly to the keys on a U.S. keyboard.
NOTE

This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros

or AutoText. For more information, click a link in the See Also section.

In this article

Word
reference

Finding and using keyboard shortcuts

For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated
by a plus sign (+) in Microsoft Word 2010 Help. For keyboard shortcuts in which you press one key immediately
followed by another key, the keys to press are separated by a comma (,).

USE THE KEYBOARD TO EXPAND SECTIONS

To expand all sections of the article, press TAB until Show all is selected, and then press ENTER.
Press ENTER again to collapse all sections.
To expand just one section of the article, press TAB until that section heading and plus sign are
selected, and then press ENTER. Press ENTER again to collapse the section.

SEARCH THIS ARTICLE

IMPORTANT Before you start to search, press TAB until Show All is selected, and then press ENTER.

1. Press CTRL+F.
The Search dialog box opens, with the cursor ready for you to type.
2. Type the search text in the box.
3. Press ENTER.

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PRINT THIS ARTICLE

To print this topic, press TAB until Show All is selected, press ENTER, and then press CTRL+P.
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Microsoft Office basics

Display and use windows
Use dialog boxes
Use edit boxes within dialog boxes
Use the Open and Save As dialog boxes
Undo and redo actions
Access and use task panes and galleries
Access and use smart tags
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Navigating the Office Ribbon

Access any command with a few keystrokes
Change the keyboard focus without using the mouse
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Quick reference for Microsoft Office Word

Common tasks in Microsoft Office Word

WORKING WITH DOCUMENTS AND WEB PAGES

Create, view, and save documents
Find, replace, and browse through text
Switch to another view

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Outline view
Print and preview documents
Review documents
Full Screen Reading view
References, footnotes, and endnotes
Work with Web pages

EDIT AND MOVE TEXT AND GRAPHICS

Delete text and graphics
Copy and move text and graphics
Insert special characters
Insert characters by using character codes
Select text and graphics
Extend a selection
Select text and graphics in a table
Move through your document
Move around in a table
Insert paragraphs and tab characters in a table
Use overtype mode

CHARACTER AND PARAGRAPH FORMATTING

Copy formatting
Change or resize the font
Apply character formats
View and copy text formats
Set the line spacing
Align paragraphs
Apply paragraph styles

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INSERT AND EDIT OBJECTS

Insert an object
Edit an object
Insert SmartArt graphics
Insert WordArt

MAIL MERGE AND FIELDS

Perform a mail merge
NOTE

You must be on the Mailings tab to use these keyboard shortcuts.

To do this

Press

Preview a mail merge.

ALT+SHIFT+K

Merge a document.

ALT+SHIFT+N

Print the merged document.

ALT+SHIFT+M

Edit a mail-merge data document.

ALT+SHIFT+E

Insert a merge field.

ALT+SHIFT+F

Work with fields

To do this

Press

Insert a DATE field.

ALT+SHIFT+D

Insert a LISTNUM field.

ALT+CTRL+L

Insert a PAGE field.

ALT+SHIFT+P

Insert a TIME field.

ALT+SHIFT+T

Insert an empty field.

CTRL+F9

Update linked information in a Microsoft Office Word source document.

CTRL+SHIFT+F7

Update selected fields.

F9

Unlink a field.

CTRL+SHIFT+F9

Switch between a selected field code and its result.

SHIFT+F9

Switch between all field codes and their results.

ALT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

ALT+SHIFT+F9

Go to the next field.

F11

Go to the previous field.

SHIFT+F11

Lock a field.

CTRL+F11

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Unlock a field.

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CTRL+SHIFT+F11

LANGUAGE BAR
Handwriting recognition
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Function key reference

Function keys
SHIFT+Function key
CTRL+Function key
CTRL+SHIFT+Function key
ALT+Function key
ALT+SHIFT+Function key
CTRL+ALT+Function key
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