Chart of Accounts

A chart of accounts (COA) is a created list of the accounts used by an organization

to define each class of items for which money or the equivalent is spent or received.
It is used to organize the finances of the entity and to segregate expenditures,
revenue, assets and liabilities in order to give interested parties a better
understanding of the financial health of the entity.

Sample of Chart of Accounts

Current Assets (account numbers 10000 - 16999)
10100
10200
10600
12100
12500
13100
14100
15300

Cash - Regular Checking

Cash - Payroll Checking
Petty Cash Fund
Accounts Receivable
Allowance for Doubtful Accounts
Inventory
Supplies
Prepaid Insurance

Property, Plant, and Equipment (account numbers 17000 - 18999)

17000
17100
17300
17800
18100
18300
18800

Land
Buildings
Equipment
Vehicles
Accumulated Depreciation - Buildings
Accumulated Depreciation - Equipment
Accumulated Depreciation - Vehicles

Current Liabilities (account numbers 20000 - 24999)

20100
20200
21000
22100
23100
24500

Notes Payable - Credit Line #1

Notes Payable - Credit Line #2
Accounts Payable
Wages Payable
Interest Payable
Unearned Revenues

Long-term Liabilities (account numbers 25000 - 26999)

25100 Mortgage Loan Payable
25600 Bonds Payable
25650 Discount on Bonds Payable
Stockholders' Equity (account numbers 27000 - 29999)
27100 Common Stock, No Par
27500 Retained Earnings
29500 Treasury Stock
Operating Revenues (account numbers 30000 - 39999)
31010
31022
32015
33110

Sales
Sales
Sales
Sales

Division
Division
Division
Division

#1,
#1,
#2,
#3,

Product
Product
Product
Product

Line
Line
Line
Line

010
022
015
110

Cost of Goods Sold (account numbers 40000 - 49999)

41010
41022
42015
43110

COGS
COGS
COGS
COGS

Division
Division
Division
Division

#1,
#1,
#2,
#3,

Product
Product
Product
Product

Line
Line
Line
Line

010
022
015
110

Marketing Expenses (account numbers 50000 - 50999)

50100
50150
50200
50600

Marketing
Marketing
Marketing
Marketing

Dept.
Dept.
Dept.
Dept.

Salaries
Payroll Taxes
Supplies
Telephone

Payroll Dept. Expenses (account numbers 59000 - 59999)

59100
59150
59200
59600

Payroll
Payroll
Payroll
Payroll

Dept.
Dept.
Dept.
Dept.

Salaries
Payroll Taxes
Supplies
Telephone

Other (account numbers 90000 - 99999)

91800 Gain on Sale of Assets
96100 Loss on Sale of Assets

Chart of Accounts

A chart of accounts is a listing of the names of the accounts that a company has
identified and made available for recording transactions in its general ledger.

Sample of Chart of Accounts

Assets (1000-1999)
1000-Cash in Banks
1001-Petty Cash Fund
1002-Accounts Receivable
1003-Inventory
1005-Materials and Supplies
1007-Prepaid Expenses
1008-Deposits
1200-Land
1201-Buildings
1202-Accumulated Depreciation
1203-Tools and Equipment
1204-Accumulated Depreciation
1205-Vehicles
1206-Accumulated Depreciation
1207-Furniture and Fixtures
1208-Accumulated Depreciation
1300-Organization Expenses

-- Buildings
-- Tools and Equipment
-- Vehicles
-- Furniture and Fixtures

Liabilities (2000-2999)
2000-Accounts Payable
2001-Notes Payable
2005-Sales Taxes-Payable
2006-FICA Taxes-Payable
2007-Federal Withholding Taxes
2008-State Withholding Taxes
2009-Unemployment Taxes
2200-Long-Term Debt
2205-Miscellaneous Accruals
Capital Accounts (3000-3999)
3000-Owner's Capital Account
3001-Owner's Withdrawals
Sales (Revenue) Accounts (4000-4999)
4000-Retail Sales

4001-Wholesale Sales
4002-Sales-Service
Cost Of Sales (5000-5999)
5000-Cost Of Goods Sold
Expenses (6000-6999)
6000-Salaries and Wages
6001-Contract Labor
6002-Payroll Taxes
6003-Utilities
6004-Telephone
6005-Rent
6006-Office Supplies
6007-Postage
6008-Maintenance Expense
6009-Insurance
6100-Interest
6101-Depreciation
6103-Entertainment
6102-Travel Expense
6104-Advertising
6105-Dues and Contributions
Other Revenue (7000-7999)
7000-Miscellaneous Income
Other Expenses (8000-8999)
8000-Miscellaneous Expenses

Chart of Accounts
A chart of accounts is a list of all accounts used by a company in its accounting
system. It makes the bookkeeper's life easier.

Chart of Accounts Example

Gray Network Services
Chart of Accounts

ASSETS
Current Assets (10000-19999)
10000

Cash

10100

Accounts Receivable

10101

Allowance for Doubtful Accounts

10200

Notes Receivable

10300

Interest Receivable

10400

Service Supplies

Non-Current Assets (20000-29999)

20000

Leasehold Improvements

20100

Furniture and Fixtures

20101

Accumulated Depreciation Furniture and Fixtures

20200

Service Equipment

20201

Accumulated Depreciation Service Equipment

LIABILITIES (30000-39999)
30000

Accounts Payable

30100

Notes Payable

30200

Salaries Payable

30300

Rent Payable

30400

Interest Payable

30500

Unearned Revenue

30600

Loans Payable

OWNER'S EQUITY (40000-49999)

40000

Mr. Gray, Capital

40100

Mr. Gray, Drawing

INCOME (50000-59999)
50000

Service Revenue

50100

Interest Income

50200

Gain on Sale of Equipment

EXPENSE (60000-69999)
60000

Rent Expense

60100

Salaries Expense

60200

Supplies Expense

60300

Utilities Expense

60400

Interest Expense

60500

Taxes and Licenses

60600

Depreciation Expense

60700

Doubtful Accounts Expense

70000

Income Summary