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COVER PAGE
EXPORT PROCESS
AND
DOCUMENTATION
PROJECT REPORT
This project report entitled Export Process
and Documentation based on my
knowledge and two month work experience
with committed cargo care Pvt. Ltd. as a
summer trainee.
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GUIDE CERTIFICATE
TO WHOMESOEVER IT MAY CONCERN
student
of
PGDM
(Post Graduation Diploma in Management), session
(2008-10) with International Business as major area
of specialization. The study was conducted with
special reference to committed cargo care Pvt. Ltd.
C.B.D. Belapur, Navi Mumbai. I recommend this
project for evaluation.
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Place:
Date:
(Dr. R. Chandran)
Director
INDEX
Page No.
Important Abbreviations
6
Introduction of study
9
Objective of study
12
Research Methodology
13
Research Design
14
Scope of the Project
15
Limitations of the study
16
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Company Profile
17
Organization Chart
25
26
Theoretical background
27
58
Findings
68
Bibliography
72
Glossary
73
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Important Abbreviations
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INTRODUCTION OF STUDY
which
flexible
prompt
and
innovative
in
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12
Forex Earnings
Indian coir exports during 2008-09 had touched 1,94,791
tonnes valued at Rs 634 crore, exceeding the target set for
the year.
Coir export was 1,87,566 tonnes valued at Rs 592 crore
during the previous year.
Performance hopes
With the conduct of the India International Coir Fair-2009
and the celebration of the International Year of Natural
Fibre, the Coir Board was confident of better performance
this year.
Mr Vijayaraghavan hoped that the Coir Exporters Federation
would play a leading role in enhancing the growth of the coir
industry in all its dimensions and assured of the board's full
support in taking timely action to redress the problems of
the exporters.
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Sales turnover
The 30-odd Coir Board showrooms spread over the country
had achieved a sales turnover of Rs 11.19 crore, accounting
for 86.10 per cent of the Rs 13-crore target fixed for the year
2008-09. The meeting also considered suggestions to
revamp these showrooms and sales depots through out the
country in tune with the growing expectations of all
sections, especially the upper strata of society in order to
remain competitive in the domestic market. In this
background, Mr Vijayaraghavan was confident of achieving
the revised sales target of Rs 15 crore set for the showrooms
in the country for the current year.
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RESEARCH METHODOLOGY
16
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Shipping bill
Internet
RESEARCH DESIGN
CENTRE
RESEARCH
: EXPLORATORY
RESEARCH TECHNIQUE
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DATA SOURCE
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New mantras of emerging segments.
Marketing and manufacturing capabilities of competitors.
Most suitable entry timing.
The current and prospective competitive position.
Chances of improvement of current channels.
Not a panacea
Not an exact science
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Limitation of time
Erroneous findings
Not exact tool for forecasting
In experience research staff
Narrow conception of marketing research
COMPANY PROFILE
INTRODUCTION OF THE ORGANIZATION
20
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Mission Statement
To be focused as a pro-active cargo gateway by anticipating and
reacting to each stage of a shipment's transit with commitment and to
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Team
The Committed Group management team brings together leaders with
a wealth of expertise from various industries, including
transportation, logistics, cargo management, professional services and
customer service.
These individuals form a strong foundation that provides
vision and support to a growing team of talented, dedicated
professionals working to adopt and deliver professional freight
forwarding solutions and custom clearance.
The Operational team at Committed Group comprising of more than
50 in-house trained energetic and aggressive group of employees with
several years of experience in the international freight forwarding plus
an protracted experience in the reputable shipping lines and airlines.
Thus, with strong gamut of professional from cargo industry under
one roof
help Committed
Air Freight
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Origin Pickup/Trucking.
Warehousing if required.
Customs Clearance & Documentation at origin.
Origin charges payable like THC, B/L Fee etc.
Carriage by Sea or Air by payment of Freight.
Inland Trucking if required.
Customs Clearing of goods at destination and Warehousing if need be.
Door Delivery of the cargo.
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Period of responsibility
The responsibility of Committed Cargo Care Pvt. Ltd. as a
Multimodal Transport Operator (MTO) for the goods under these Rules
covers the period from the time the MTO has taken the goods in his
charge
to
the
time
of
their
delivery.
The multimodal transport operator shall be responsible for
the acts and omissions of its employee or agents, when any such
employee or agent is acting within the scope of his employment, or of
any other person of whose services he makes use for the performance
of the contract, as if such acts and omissions were his own.
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We
use
authorised
warehouses
located
worldwide.
bays.
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Tray Sorter
Sliding
CAPS
Shoe Sorter
Line
Pick-to-Light
Kitting
Product/Process QA Management
Performance-driven Controls
Standard and Customized Reporting
Inventory control
Private and Public Delivery Network
Invoicing
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shipped
by
road,
sea
and
air.
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ORGANISATION CHART
31
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Origin Pickup/Trucking.
Warehousing if required.
Customs Clearance & Documentation at origin.
Origin charges payable like THC, B/L Fee etc.
Carriage by Sea or Air by payment of Freight.
Inland Trucking if required.
Customs Clearing of goods at destination and
Warehousing if need be.
Door Delivery of the cargo.
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THEORETICAL BACKGROUND
LOGISTICS SYSTEM
Logistics is defined by the council of Logistics, Ohio USA as the
Process of planning, implementing and controlling the efficient, coeffective flow and storage flow and storage of raw materials, in process
inventory finished goods and related information from point of origin
to point consumption. More simply, the objective of Logistics System is
that the right products reach the right place in the right quantity at
the right time to satisfy customer demand.
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Nature of Product
Location of Manufacturing Plant
Dealer/Distributor Network
Government Policy
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MODE OF TRANSPORTATION
AIR TRANSPORT
OCEAN TRANSPORT
RAIL TRANSPORT
ROAD TRANSPORT
OCEAN TRANSPORT
More than 95 per cent of international trade is conduced by sea
routes since ancient times, sea routes are being used for
transportation of cargo from one continent or country to Coastal
shipping is also used for transporting the cargo from one port
within the country to another.
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Cargo
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the following
characteristics
They are free to move anywhere on the high seas at their will.
They
routes looking for the cargo and carrying the same to various
routes looking for the cargo and carrying the same to various
destinations around the world.
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STANDARD CONTAINER
STANDARD CONTAINERS:
Standard 20'
inside
length
inside
width
Inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
19'4"
7'8"
7'10"
7'8"
7'6"
1,172CuFt
4,916lbs
47,900lbs
5.900m
2.350m
2.393m
2.342m
2.280m
33.2CBM
2,230Kg
21,770Kg
Inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
Standard 40'
inside
length
inside
width
inside
width
inside
height
door
width
door
height
capacity
tare
weight
maxi
cargo
18'5"
7'3"
7'4"
5,578lbs
47,333lbs
5.620m
2.200m
2.233m
2,530Kg
21,470Kg
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inside
width
inside
height
door
width
door
height
capacity
tare
weight
maxi
cargo
39'7"
6'10"
6'5"
12,081lbs
85,800lbs
12.080m
2.438m
2.103m
5,480Kg
39,000Kg
inside
width
inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
18'6"
7'3"
7'4"
6,061lbs
61,117lbs
5.618m
2.208m
2.233m
2,750Kg
17,730Kg
inside
width
inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
39'7"
6'10"
6'5"
12,081lbs
85,800lbs
12.080m
2.126m
2.043m
5,800Kg
39,000Kg
REEFER COINTAINER
Reefer 20'
inside
length
inside
width
inside
height
door
width
door
height
capacity
tare
weight
maxi
cargo
17'8"
7'5"
7'5"
7'5"
7'3"
1,000CuFt
7,040lbs
45,760lbs
5.425m
2.275m
2.260m
2.258m
2.216m
28.3CBM
3,200Kg
20,800Kg
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inside
length
inside
width
inside
height
door
width
door
height
capacity
tare
weight
maxi
cargo
37'8"
7'5"
7'2"
7'5"
7'0"
2,040CuFt
10,780lbs
56,276lbs
11.493m
2.270m
2.197m
2.282m
2.155m
57.8CBM
4,900Kg
25,580Kg
inside
length
Inside
width
inside
height
door
width
door
height
capacity
tare
weight
maxi
cargo
37'11"
7'6"
8'2"
7'6"
8'0"
2,344CuFt
9,900lbs
57,761lbs
11.557m
2.294m
2.500m
2.294m
2.440m
66.6CBM
4,500Kg
25,980Kg
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inside
length
Inside
width
inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
39'5"
7'8"
8'10"
7'8"
8'5"
2,694CuFt
8,750lbs
58,450lbs
12.036m
2.350m
2.697m
2.338m
2.338m
76.3CBM
3,970Kg
26,510Kg
PLATEFORM CONTAINER
PLATFORM 20'
inside
length
inside
width
inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
19'11"
8'0"
7'4"
6,061lbs
52,896lbs
6.058m
2.438m
2.233m
2,750Kg
24,000Kg
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inside
width
inside
height
door
width
door
height
capacity
tare
weight
Maxi
cargo
40'0"
8'0"
6'5"
12,783lbs
86,397lbs
12.180m
2.400m
1.950m
5,800Kg
39,200Kg
International Transaction
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interesting
to
study
the
export
processed
by
ship
exporter
manufactures
the
goods
according
to
the
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EXPORT INVOICE
54
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Port of discharge
Final Destination
Marks and Nos. / No & Kind of pkgs.
Item code
Description of goods
Net weight
Gross weight
Quantity
Rate CIF EURO
Amount CIF EURO
Amount in words
Declaration:
Authorised signature
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DATA ANALYSIS
23 BOOK BOXES
11 MEDIUM BOXES
8 LARGE BOXES
13x13x17 inches
1.5 cubic feet
0.043 Cubic Meters
(approx)
18x18x17 inches
3.1 Cubic Feet
0.091 Cubic Meters
18x18x24 inches
4.5 Cubic Feet
0.125 Cubic Meters
(approx)
(approx)
=
one
cubi
c
mete
r
=
one
cubi
c
mete
r
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=
one
cubi
c
mete
r
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Insurance
Chargeable/volumetric weight
Airline freight rates are based on a "chargeable weight",
because the volume or weight that can be loaded into an
aircraft is limited. The chargeable weight of a shipment will
be either the "actual gross mass" or the "volumetric weight",
whichever is the highest. The chargeable weight is
calculated as follows: 1 metric ton = 6 cubic metres. In order
to establish if the cargo will be a weight or volumetric based
shipment.
Step 1
Measure the parcel/cargo along the greatest length, width
and height of that parcel. For example; 100 cm (L) X 100 cm
(W) X 100 cm (H) = 1 000 000 cm3. Next, weigh the parcel;
assume it weighs 150kg.
Step 2
Now divide the 1 000 000 cm3 by 6 000 = 166,66 kg. You
have now converted the centimeters (cm) into kilograms (kg)
Step 3
Now compare the weight to the volume. If the weight is 150
kg then the airline would base the freight on the higher
amount being: 166,66 kg
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Example:
0 - 50 Kg @ R22.00/per kg
50 - 100 Kg @ R19.00 per kg
100 - 150 Kg @ R17.00 per kg
Unit Load Device charges
These rates are charged per container/ULD without
reference to the commodity loaded therein. Calculation of
freight rates:
Let us assume the following figures:
The freight rate is R18.00 per kg
The weight of the parcel is 300 kg
The dimensions are: 114,6 cm X 120,4cm X 132,5 cm
(round the cm's up or down)
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Example:
A case has a gross mass of 2 Mt.
The dimensions of the cargo are:
2.5 X 1 X 2 metres
The tariff rate quoted by the shipping line is: USD 110.00
weight or measure (freight ton)
Step 1
Multiply the metres 2.5 X 1 X 2 = 5 metres Compare to the
mass = 2 Mt.
Step 2
Calculate the freight with the greater amount either the
mass or the dimension. 5 X USD 110.00 = USD 550.00
Freight would be paid on the measurement and not the
weight. All shipping lines carrying cargo in a break-bulk
form insist on payment based on a minimum freight charge
which is equivalent to one freight ton, one cubic metre or
one metric ton.
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Example:
Freight rate: Port Elizabeth to Singapore
Freight rate: US Dollar: 1 250.00 per 6-M container
+ BAF 5.2%
+ CAF 6.3%
+ WAR 5%
Total amount of surcharge 16.5%
US Dollar 1 250.00 X 16.5% = US Dollar 206.25
(add to freight rate)
US Dollar 1 456.25
Port Congestion Surcharge
Congestion in a port for a period of time can involve
considerable idle time for vessels serving that port. When a
ship lies idle, this creates a huge amount of loss for the
ship's owner. Shipping lines therefore have the right to
impose a surcharge on the freight to recover revenue lost.
Another factor which influences port congestion surcharge
would be labour disputes. Port congestion surcharges are
calculated as a percentage of the freight rate as expressed in
the previous examples.
Consolidation services
The consolidator or groupage operator hires a container
from a shipping line and then sells that space to his
clients/exporters. The benefit for the exporter is that small
quantities which, would not fill a full container load, can be
shipped by sea freight in a shipping container as an
alternative to air freighting the goods. The consolidator
would charge per metric ton or cubic metre, which ever
yields the greatest. Example: US Dollar 89.00 Weight or
Measure. The shipping line would have a contract of
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FINDINGS
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IMPORTER
PURCHASES ORDER / L/C
EXPORTER
CERTIFICATE
OF
INSPECTION
INVOICE
CUSTOMS SHIPPING
ATTESTED BILLS
INVOICE
COMMERCI
AL INVOICE
PACKIN
G LIST
PACKING
LIST
GR
FORM
FULL
COPY
SET OF
OF L/C
ON
BOARD
BILL OF
LADING
C & F AGENT
DUPLICA
TE COPY
GR FORM
ARE1
FORM
MARINE
INSURANCE
POLICY
DUPLICATE DUPLICATE
COPY ARE COPY GR
FORM
FORM
EXPORTER
NEGOTIAB ORIGI
LE COPIES NAL
OF B/L
L/C
CERTIFICATE
OF ORIGIN
BILL OF
EXCHANG
E
NEGOTIATING BANK
L/C AMOUNT
SHIPPING DOCUMENT
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EXPORTER
IMPORTER
BIBLIOGRAPHY
REFERENCES INTERNET
www.committedgroup.com
www.google.co.in
www.ask.com
www.exit.net
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Waybill.
Hub: A central location to which traffic from many cities is
directed and from which traffic is fed to other areas.
Hundredweight (cwt.): A short ton hundredweight =
100 pounds. Long ton
hundredweight = 112 pounds.
Husbanding: Term used by steamship lines, agents, or
port captains who are appointed to handle all matters in
assisting the master of the vessel while in port to obtain
bunkering, fresh water, food and supplies, payroll for the
crew, doctors appointments, ship repair, etc.
IATA: International Air Transport Association.
ICAO: International Civil Aviation Organization. A
specialized agency of the United Nations, with
headquarters in Montreal. Its task is to promote general
development of civil aviation (e.g. aircraft design and
operation, safety procedures, contractual agreements).
ICC: International Chamber of Commerce
I.C.T.F.: Intermodal Container Transfer Facility, an on-dock
facility for moving containers from ship to rail or truck.
IFF: Institute of Freight Forwarders.
Igloo: Container designed to occupy full main deck width
of carrying aircraft.
Import License: A certificate, issued by countries
exercising import controls, that permits importation of the
articles stated in the license. The issuance of such a
permit frequently is connected with the release of foreign
exchange needed to pay for the shipment for which the
import license has been requested.
In-Bond: A customs program for inland ports that provide
for cargo arriving at a
seaport to be shipped under a Customs bond to a more
conveniently located inland port where the entry
documents have been filed. Customs clears the shipment
there, and the cargo is trucked to its destination, which
normally is close to the inland port.
Independent Action: A move by whereby a member of a
shipping conference elect to depart from the specific
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carriers.
Traffic Conferences: Rate-fixing machinery operated by
IATA.
Tramp: A tramp is a vessel that does not operate along a
definite route on a fixed schedule, but calls at any port
where cargo is available.
Transferable Letter of Credit: A letter of credit that
allows all or a portion of the proceeds to be transferred
from the original beneficiary to one or more additional
beneficiaries.
Transshipment: The transfer of a shipment from one
carrier to another in
international trade, most frequently from one ship to
another. In as much as the unloading and reloading of
delicate merchandise is likely to cause damage,
transshipments are avoided whenever possible.
Transport Index: The number expressing the maximum
radiation level in a package of ULD.
Truckload: Truckload rates apply where the tariff shows a
truckload minimum weight. Charges will be at the
truckload minimum weight unless weight is higher.
Trust Receipt: Release of merchandise by a bank to a
buyer for manufacturing or sales purposes in which the
bank retains title to the merchandise.
Turnkey Project: Capital construction projects in which
the supplier (contractor) designs and builds the physical
plant, trains the local personnel on how to manage and
operate the facility and presents the buyer with a selfsustaining project (all the buyer has to do is "turn the
Key").
UKACC: United Kingdom Air Cargo Club.
ULD: Unit Load Device. Pallet or Container for freight.
Unclean Bill of Lading: A bill containing reservations as
to the good order and condition of the goods, or the
packaging, or both. Examples: "bags torn;" "drums
leaking;" "one case damaged;" "rolls chafed."
Unitisation: The packing of single or multiple
consignments into ULDs or pallets.
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