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Microsoft Exchange PST Capture

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Microsoft Exchange PST Capture


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Microsoft Exchange PST Capture allows you to search for PST files on computers in your organization and then import those files to mailboxes in your organization.
PST Capture works with both on-premises Exchange servers and Exchange Online.
This topic provides an overview of PST Capture. For details about how to install PST Capture, see Install PST Capture.

PST Capture Architecture


PST Capture is comprised of the following components:

PST Capture Central ServiceAt the heart of PST Capture is the PST Capture Central Service. The Central Service maintains the list of all PST files found in
your organization and manages the data as its moved to the Exchange servers or Exchange Online.
PST Capture AgentDiscovery of the PST files is performed by PST Capture agents that are installed on computers in your organization. The agents also
send the PST files they find to the host computer when an import operation is started on the PST Capture Console.
PST Capture ConsoleThe PST Capture Console is the interface you use to configure PST searches, specify the target mailboxes for PST files, and track the
status of PST import operations and reports. You can also use the console to import PST files stored on network attached storage (NAS) devices, on which
you cant install PST agents.

For optimal operation, you should install the PST Capture Central Service and the PST Capture Console on a dedicated computer, known as the PST Capture host
computer.
Communication between the PST Capture Central Service and the PST Capture agents is achieved through a polling mechanism. Each minute, all PST Capture
agents poll the Central Service for configuration updates and any pending tasks by default. If necessary, you can change this polling frequency (for details, see
Configure PST Capture Settings). When a PST Capture agent contacts the Central Service, it receives any pending actions, such as a PST search or import operation.
The PST Capture Agent then sends status updates from previous actions to the Central Service.

PST Search and PST Import Operations


When you configure and run a PST search from the PST Capture Console, a new PST search action is queued for the PST agents that are installed on the computers
included in the search. These agents scan the local computers on which they are installed for PST files and then return the list of PST files that were located to the
Central Service. For detailed steps about how to perform a PST search, see Search for PSTs Using PST Capture.
When you configure and run an import operation, a new import action is queued for the PST agents that are installed on the computers where the PST files reside.
These agents transmit the PST files to the Central Service. The Central Service then logs on to the destination mailboxes and imports the data. For detailed steps
about how to import PSTs, see Import PSTs using PST Capture.

Network Utilization
When using PST Capture, the greatest impact on network utilization is when the actual PST data is being transmitted over the network. When you import a PST file
to a mailbox, it is first copied from the client computer where the PST Capture agent is installed to the staging area on the host computer where PST Capture
Console is installed.
If you import PSTs to your on-premises mailboxes, the PST data is sent to your Exchange organization through your Client Access servers. Therefore, as a best
practice, we recommend that the network connection between the host computer and your Exchange servers is a low latency, high bandwidth connection.
If you import PSTs to your cloud-based mailboxes, the PST data is sent directly to the cloud from the host computer.
Because the movement of PSTs over the network can consume a lot of bandwidth, you may want to schedule the PST import operations during off hours. This is
especially true if you have a low bandwidth connection between the host computer and the client computers, such as branch office scenarios.

Permission Considerations for PST Capture


PST Capture requires a service account. Depending on how you use PST Capture, a different set of permissions is required for the service account. The following
table provides the permission requirements for each usage scenario.

Scenario
Installing PST Capture

Searching for PSTs

Permissions required

Local administrator privileges on the computer where you want to install the PST Capture Console
or PST Capture agent.

You must be logged on with local administrator privileges on the computer where you run the
PST Capture Console.

https://technet.microsoft.com/en-us/library/hh781036(v=exchg.141).aspx

13/03/2015

Microsoft Exchange PST Capture

Importing PSTs to mailboxes in your Exchange


Online (Office 365) organization

Importing PSTs to mailboxes in your Exchange


Online (BPOS) organization

Importing PSTs to mailboxes in your on-premises


organization

Importing PSTs to archive mailboxes in your onpremises organization

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You must be logged on with local administrator privileges on the computer where you run the
PST Capture Console.
The user account you specify on the Online Connection Settings tab of the PST Capture settings
must be assigned the Organization Management role.

You must be logged on with local administrator privileges on the computer where you run the
PST Capture Console.
The user account you specify on the Online Connection Settings tab of the PST Capture settings
must be an Exchange Online administrator account.

You must be logged on with local administrator privileges on the computer where you run the
PST Capture Console.
The user account that the PST Capture Central Service uses must be mailbox-enabled.
The user account that the PST Capture Central Service uses must be assigned the Public Folder
Management role in your Exchange organization.

You must be logged on with local administrator privileges on the computer where you run the
PST Capture Console.
The user account that the PST Capture Central Service uses must be mailbox-enabled.
The user account that the PST Capture Central Service uses must be assigned the Organization
Management role in your Exchange organization.

2015 Microsoft

https://technet.microsoft.com/en-us/library/hh781036(v=exchg.141).aspx

13/03/2015

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