Professional Documents
Culture Documents
1.
Introduction
1.
StartingPublisher
2.
CreateaPosterTemplate
5.
Aligningyourimagesandtext
7.
Applyabackground
12.
Addtexttoyourposter
14.
Addpicturestoyourposter
17.
AddgraphsandtablesfromExcel
CreateaPosterUsingPublisher
Introduction
ThisdocumentisaStepbyStepguidetopreparingaposterusingMicrosoftPublisher.
[refertoguidelinesdocument]
StartingPublisher
DoubleclickthePublisherIcononyourdesktop.
YouwillbetakentothegettingstartedareaofPublisher
CreateaPosterTemplate
Beforeyoustartcreatingposters,youneedtocreateapostertemplate.Conferencesandresearchseminarswill
usuallygiveaspecificationofthesizeandorientationofthepostertobesubmitted.Themostcommonsizeofposter
isA0.
ClickBlankPageSizes
Youwillseeascreensimilartotheonebelow.
ClickCreatecustompagesize
Adialogboxwillappear:
EnterA0PosterPortraitinthenamebox.
Enter84.1cmforthewidthand118.9cmfortheheight,
Enter0.5cmineachoftheboxesundermarginguides(left,right,top,bottom)
ThiswillsetthepagesizetothatofanA0landscapeposterwitha5mmmargin.Ifyouwishyourpostertobe
portrait,switchthenumbersfortheheightandwidth.
PressOK.
ThedialogboxwilldisappearandanewiconwillappearunderBlankpagesizes
ClickingthisnewiconwillopenaPublisherworkspace
EditthePagesizeofatemplate
Ifyouhavemadeamistake,oryouwishtochangethepagesizeorchangethemargins:
ClicktheChangePageSizebuttoninthelefthandmenu,
HoverovertheA0postertemplate,clickthebluearrow,
ClickEditfromthemenu,
Thecustompagesizedialogboxshouldappear,makeyourchangesthenclickOK.
Aligningyourimagesandtext
Thetwomostpopularwaystoalignyourimagesandtextareusinglayoutguidesandrulerguides.
LayoutGuides
Layoutguidesgiveyoutheoptiontodividetheposterupintosectionstohelpyouplaceyourvariouselements.
ToturntheLayoutGuideson:
OntheTaskmenu,clickArrange
ClickLayoutGuidesfromthedropdownmenu.
Replicatethesettingsasshownintheimagebelow:
Inthisexamplethepageisdividedintoninesectionsina3x3grid.Eachsectionhasa5mmmarginorpadding,and3
pictureshavebeenaddedtohighlighttheusageofsuchalayout.TheLayoutguidesarerepresentedbydottedblue
lines.
RulerGuides
Rulerguidesareanotherwayonaligningourelementseitherhorizontallyorvertically.
Intheexamplebelow,tworulerguideshavebeenusedtoalignapictureandatextbox.Theguidesarerepresented
bytwothingreenlines.
Toaddarulerguide:
ClickArrange
SelectRulerGuidesandselectfromthemenu,AddHorizontalRulerGuideorAddVerticalRulerGuide.
ApplyaBackground
The4mostpopularbackgroundsforpostersare:
Pattern
Gradient
SolidSingleColour
Picture
Toapplyabackground
OntheTaskmenu,clickFormatandthenBackground.
Acolumnofoptionswillappearontheleft,thisiscalledtheBackgroundTaskPane.
Youcanselectabackgroundfromanyoftheoptionspresented,oryoucanchooseto
createonefromassociateddialogboxes.
Applyassolidcolour
ClickontheMoreColorslinkintheBackgroundTaskpanetobringupthecolourgamutdialogbox.
Selectabasecolourfromthegraphicinthisdialogboxandpressok.AllthecoloursintheFormat
BackgroundsTaskPaneontheleftwillchangetoreflectthenewcolour.
Choosethesquarewiththeonesolidcolourfromthispaneltoapplythefilltothebackground.
Applyagradient
YoucanchoosefromoneofthemanygradientsavailablefromtheFormatBackgroundtaskpaneoryoucanmakea
customgradient.
Toselectacustomgradient:
ClicktheMorebackgroundslinkfromthetaskpane,thiswillbringuptheFillEffectsbox
ClicktheGradienttab
Therearemanydifferentgradientswhichcanbeachievedusingdifferentcombinationsofoptionsavailableinthis
dialog.Thesampleboxinthebottomrighthandcornerofthedialogboxwillgiveyouanindicationtowhatyour
gradientwilllooklike.
ApplyaTexture
Aswiththegradientsoptions,youcanchooseatexturefromthetaskpane.Iftherearentanytosuityou,thereis
theoptiontoselectyourownfromfile.
ToselectaCustomTexture:
ClickthelinkforMorebackgrounds....
IntheFillEffectsdialogbox,clicktheTexturetab
Youcanselectatexturefromthemanylistedoryoucanusetheothertexturebuttontoselectapicturefiletobase
yourowntextureon.Againthesampleboxwillgiveyouaquickpreviewofwhatthebackgroundwilllooklike
Applyapictureasabackground
Publisherwilltileapicturesetasabackgroundpicturedependingonthephysicalsizeofthepicture,i.e.thesmaller
thepicture,thegreaterthenumberoftiles.Yousetthebackgroundpicturethiswaybythefollowingsteps:
ClickthelinknamedMorebackgrounds.....,andclickthePicturetab
Next,clicktheSelectPicturebutton.Abrowserdialogboxwillpopup,navigatetowhereyourpictureis
stored,clickonit,andclickOK
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ClickOKonthefilleffectsdialogbox.
Thepictureyouusedtiledonthebackground
Ifthisisnotasuitablebackgroundfortheposterandasinglepictureispreferred,followthestepsoutlinedbelow.
ClickInsert,Picture,Fromfile...,
Thiswillbringupabrowserwindow,navigatetoandselectthefileyouwishtouseclickOK
Thepictureyouhavechosenwillbeplacedinthecentreoftheworkareaasshown:
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Usetheminicirclesaroundtheedgeofthepicturetoresizethepicturetotheextentofthemarginsas
illustratedinthenextgraphicbelow/
Next,rightclickonthepicture,intheContextmenu,selectOrderthenleftclickSendtoback
Theimagewillnowlaybehindeverythingelseintheworkarea.
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AddTexttoyourPoster.
Themosteffectivewaytoreadtextonaposteristobreakitdownintosmallmanageablechunks.Thisisbest
achievedusingtextboxes.
Toinsertatextbox
Clickinsert
FromthedropdownmenuclickTextBox.
Thecursorwillchangetoacross,leftclicktoplacethecursoronthePublisherworkspace.
Clickinsidetheboxtoenteryourtext.
Ifyoufindthatyoudonothaveenoughroomtodisplayallofyourtext,youwillseethefollowingsymbol
underneaththetextbox:,Inthiscaseyouwillneedtoresizethetextbox.
Leftclickanddragthesmallcirclesonthetextboxcornerstoresizethetextbox.
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Rotate
Youcanalsorotatethetextboxby,clickingonthegreencontrolatthetopofthetextboxanddragginginacircular
motion.
TextInput
Toinserttextintoatextbox:
Clickinsideitandaflashingcursorwillappear.Thetextboxisreadytoaccepttyping.
YoucanalsocopyandpastetextfromWorddocumentsorInternetExplorerintotextboxes.
Thewaytochangethefont,size,andcolouroftextisverysimilartothatofMicrosoftWord.
Allthecontrolsareintheformattingtoolbarunderthemenubar.
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AddingPicturestoyourPoster
Thereare2waystoaddpicturestoaPublisherdocument.
Youcaneitherdraganimagefromthedesktopor
YoucanusetheInsertPicturefunction.
InsertaPicture
Clickinsert
InthedropdownmenuhoveroverPictureandfromthemenuselectFromFile
Thiswillopenabrowserwindowtopictures.Youcanhowever,navigatetootherfoldersfromhere.
SelectthepicturefilethatyouwanttouseandclicktheInsertbutton.
Resize
Resizethepictureusingthesmallcircularpicturesizecontrolsoneachcornerandedgeoftheboxsurroundingthe
picture.
Note:Trytoavoidresizingsmallpicturesandthumbnailstoalargesizeasthismaydistorttheimage.
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MovementandRotation
Whenyoumoveyourmouseoverthemiddleofthepicture,thecursorchangestolooklikethismeansthat
youcanmoveyourpictureovertheworkspacebyleftclickanddraggingthepicture.
Youcanrotatethepicturebyclickingandholdingthegreencontrolatthetopofthepictureanddraggingaroundit.
RotatedTotheRight:
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AddGraphsandTablesFromExcel.
InsertaTable
YoucancopyandpastechartsandtablesfromExcelintoPublisher,oryoucanlinkthefilessothatanyupdatesto
theExcelspreadsheetwillbereflectedinthePublisherdocument.
LinkanExcelfile
TolinkatableinPublishertoanExcelfile:
SelectandcopythecellsinExcel.
OpenyourPublisherdocument
ClickEditandclickPasteSpecialfromthedropdownlist.
ClicktheradiobuttonmarkedPasteLink
MakesuretheMicrosoftofficeExcelworksheetobjectlinkishighlighted
ClickOK
TheselectedspreadsheetwillappearinthePublisherdocument.
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InsertaChart
YoucancopyandpastechartsfromExcelintoPublisher.
Note:tomakeiteasiertodiscernwhichchartsarebeinginserted,giveeachchartitsownsheetinExcel.Todothis,
followthestepsbelow.
OpenExcel
Maketheworksheetwiththechartinitactive.
Rightclickintheboxcontainingthechart
SelectMovechartfromthemenu
ClickNewsheetandinsertasuitablenameforthesheet
ClickOK
YoushouldhaveanewsheetintheExcelworkbookthatyouhaveappropriatelynamed.
NOTE:YoumayseeawarninginExceldisablingdataconnectionsinyellowatthetopoftheworkbook.Please
clickthebuttonandclickenablecontent
ToInsertthechartintoPublisher:
ClickInsert
ClickObjectfromthedropdownmenu
ClicktheradiobuttoncalledCreatefromfile
PutacheckintheboxcalledLink
ClicktheBrowsebutton
NavigateandselectyourExcelfile
ClickOpen
ClickOK
Yourchartwillappearinthemiddleoftheworkspace.
Justresizeandmoveasyouwouldapictureoratextbox.
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