Sap Fi Asset Accounting Aa User Guide

ASSET ACCOUNTING USER MANUAL
Consultancy for Customization and

Configuration of SAP FI and MM at FBR
USER MANUAL
ASSET ACCOUNTING
Prepared By:
Siemens SAP Team

Date: 10-02-2010
Page 1 of 29
Table of Contents
SECTION 1
1.1
1.2
1.3
CREATE ASSET ....................................................................................................................................... 4

CHANGE ASSET MASTER ....................................................................................................................... 13
DISPLAY ASSET MASTER ....................................................................................................................... 16
SECTION 2
2.1
2.2
2.3
ASSET ACCOUNTING- BUSINESS TRANSACTIONS ..................................................... 20
ASSET ACQUISITION (CAPITALIZATION OF ASSET) ............................................................................... 20

REVERSE ASSET DOCUMENT ............................................................................................................... 22
DEPRECIATION RUN ............................................................................................................................. 23
SECTION 3
3.1
ASSETS MASTER DATA PROCESSING .............................................................................. 4
ASSET ACCOUNTING INFORMATION SYSTEMS ......................................................... 29
STANDARD SAP REPORTS ..................................................................................................................... 29
Page 2 of 29
Note
This training document does not cover all knowledge areas of SAP ERP System. It has been
specifically prepared keeping in view the Business Processes of FBR, therefore, it should be
treated as a supplement and/or guide to your daily work and nothing further.
This training document will only provide explanation of the key and mandatory data fields and not
of all the fields appearing on the screen. However, users may use online help facility provided by
SAP ERP System by placing the cursor on the field that requires explanation and pressing FI
button.
Legend for R/O/C

R = Required field
O = Optional field
C = Check box
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SECTION 1
1.1
ASSETS MASTER DATA PROCESSING
Create asset
Access transaction by:

Via Menus
Via Transaction Code
Accounting Financial Accounting Fixed assets Asset Create

AS01
Asset
On screen Create Asset: Initial Screen, enter information in the fields as specified in the table
below:
Page 4 of 29
Field Name
Description
R/O/C
Comments
Asset class
Classification of the asset
Use drill-down to locate the

asset class
Company code
Enter FBR
Field Name
Description
R/O/C
Comments
Number of
similar assets
Number of similar assets that you want to create in the

system when you save.
This function enables you to

create multiple similar assets
in one master transaction.
These assets initially only
differ in their asset numbers.
When you save, you can also
enter a description and
inventory number for each
individual record.
Reference:
The reference asset that you are copying from
Asset
Sub-number
Company
code
Press <Enter> or click on

Page 5 of 29
On screen Create Asset: Master Data, enter information in the fields as specified in the table below
:
Field Name
Description
Asset main no text
Description
The description of the asset
One line description of the asset.
It will appear in reporting.
R/O/C
R
O
Serial Number
Inventory no
Enter the manufacturer Number

You must enter an inventory number for the
asset. The inventory is output in the
standard inventory list for Asset Accounting
(Information System).
You can enter the date of the last inventory.
Set this indicator if you want this asset to be
counted in a physical inventory check.
O
O
Last inventory on
Include assets in
inventory list.
Page 6 of 29
O
O
Comments
If leave blank, the first line of
description will be copied over to this
field.
This field is for information only

This indicator ensures that this asset is
included in the standard inventory list
Inventory note
Posting
information
Capitalized on
First acquisition on
Acquisition year
Deactivation on
Page 7 of 29
Supplementary information for the analysis

of physical inventory
The capitalization date is the value date of

an asset.
The system automatically sets the asset
value date of the first acquisition posting in
this field.
The system enters the fiscal year of the first
acquisition posting in this field.
The system enters the asset value date of the
retirement posting for a full retirement in
this field.
of Asset Accounting. Asset without this

indicator are not output by the report.
Enter the Asset Phase,such as phase
5.usually use for Network Asset in our
scenario
The field will be automatically updated

upon acquisition posting.

Once an asset has been deactivated, you
can no longer post to the asset (with one
exception: posting a reversal of the last
retirement). In order for you to be able
to make correction postings after an
asset has been deactivated, you can also
manually change the deactivation date
in the asset master record.
Click on <Time-dependent> tab.
You will be prompted with the following screen:

Description
Field Name
Business area
Cost center
Location
Room
Page 8 of 29
This field must be left blank as the business

area will be default through cost center
This is the cost center where the
depreciation expenses of the asset will be
charged.
Used in selection criteria in reporting.
Used in selection criteria in reporting.
R/O/C
Comments
R
R
O
O
Use drill-down to locate the cost

center
Click on <Allocation> tab.

Evaluation Group 1
Evaluation Group 2
Evaluation Group 5
Page 9 of 29
Description
You can select Evaluation Group
from list
from list
from list
R/O/C
O
O
O
Comments
This field is for information &
report purpose only
report purpose only
report purpose only
Click on <Origin> tab.

Vendor
Asset Purchased New
Purchased Used
Page 10 of 29
Description
You can enter vendor number
Set this indicator if the asset
was purchased new (not used)..
Set this indicator, if this asset
was second-hand when it was
acquired (not new).
R/O/C
O
O
Comments
Click on <Deprec.areas>
Field Name
Book
depreciation
DepKy
Depreciation key for accounting purposes.

The default depreciation key will be
displayed.
Usefl. life
Useful life (in years) over which the asset

is to be used and depreciated according to
book/accounting rate.
Per
O.dep.start
Page 11 of 29
Description
The default useful life will be displayed.

The time period (in month) over which the
asset is to be used and depreciated.
The start date of depreciation calculation.
R/O/
C
O
Comments
The depreciation key is defaulted for
each asset class in IMG.
The useful life is defaulted for each

asset class in IMG.
O
O
As a general rule, the system

determines the depreciation start date
from the asset value date of the first
acquisition posting. However, you can
also manually enter a calendar date in
the asset master record for the start of
depreciation. In that case, the system
ignores the asset value date of the
acquisition posting. But in PTML, this
scenario is not practical that user
generally changed this date.
Cost.
Acc.
Depky
Depreciation key for tax purposes.

The default depreciation key will be
displayed.
The depreciation key is defaulted for

each asset class in configuration.
Usefl. life
Useful life (in years) over which the asset

is to be used and depreciated according to
tax rate.
The useful life is defaulted for each

asset class in IMG.
Per
O.dep.start
Click on
Page 12 of 29
The default useful life will be displayed.

The time period (in month) over which the
asset is to be used and depreciated.
The start date of depreciation calculation.
O
O
As a general rule, the system

determines the depreciation start date
from the asset value date of the first
acquisition posting. However, you can
also manually enter a calendar date in
the asset master record for the start of
depreciation. In that case, the system
ignores the asset value date of the
acquisition posting. But in PTML, this
scenario is not practical that user
generally changed this date.
to save the asset. The system will assign an asset number.
1.2
Change asset master

Via Menus
Accounting Financial Accounting Fixed Assets Asset Change

AS02
Asset
On screen Change Asset: Initial Screen, enter information in the fields as specified in the table
below:
Field Name
Description
The asset main number to be
changed.
R/O/C
R
Sub-number
The asset sub-number to be

changed.
Company code
Enter FBR
Asset
Page 13 of 29
Comments
No need to enter any number in

this field. The system will default
zero

Change the required data by overwriting it or adding to it.

Note that you can change the assignment of cost center/location using this function.
Changes of cost center
To change the assignment of cost center, click <Time-dependent> tab.
Page 14 of 29
Change the cost number

Press<Enter>
Click on
Page 15 of 29
to save the changes
1.3
Display asset master

Via Menus
Accounting Financial Accounting Fixed Assets Asset Display

AS03
Asset
On screen Display Asset: Initial Screen, enter information in the fields as specified in the table
below:
Field Name
Description
The asset main number to be
displayed.
R/O/C
R
Comments
A number can be choose by using
drop down function
Sub-number
The asset sub-number to be

displayed.
Default value Zero
Company code
Enter FBR
Asset
Page 16 of 29
To display asset master
Page 17 of 29
To view changes made to the asset master record

On screen Display Asset: Initial Screen, go to: Environment Change Documents
Page 18 of 29
on Asset.
To view asset values

On screen Display Asset: Initial Screen, click on
. (Assuming that this asset is already
capitalized, if this asset does not have any balance than definitely it will not show you any value)
Highlight this
first
Click here if you

wish to see the
actual document
by choosing a
transaction
This report can be accessed through asset explorer (T. Code AW01N)
Page 19 of 29
SECTION 2 ASSET ACCOUNTING- BUSINESS TRANSACTIONS

2.1
Asset Acquisition (Capitalization of Asset)
Overview
Use this procedure to acquire asset from FI module
Via Menus
Field Name
Accounting Financial Accounting Fixed assets Posting Acquisition

External Acquisition Acquis. W/Autom. Offsetting Entry With Customer
ABZON
Description
R/O/C
Comments
Enter a document date.
Header Information
Doc. date
Source document date.
Posting Date
Date for posting a document to financial

accounting. This will determine which fiscal
period (also known as posting period) the
transaction is recognized
Assets value Date The asset value date is the value date for Asset
Page 20 of 29
Accounting. It can deviate from the posting and

document date and be in posting periods already
closed for Financial Accounting. However, the
posting year and asset value date year must be
the same.
Amount Posted
Assets Amount
Qty
Quantity
Click on this
link to see header info (Accounting Information)
<Verify the entries and press save>
Page 21 of 29
2.2
Reverse Asset Document
Use this process to reverse Asset Document.

Via Menus
Accounting Financial Accounting Fixed assets Posting Reverse Document

Capitalize Asset Under construction/Other Asset Document
AIST/AB08
Press Reverse Button to reverse the selected document.
Page 22 of 29
Periodic Processing
2.3
Depreciation Run
Overview
Use this procedure to execute depreciation run. Depreciation run is a centralized activity and
executed at the end of the month. Make sure to only a user who has authorization of posting in both
business areas KHI/SKP.

Via Menus
Accounting Financial Accounting Periodic ProcessingDepreciation run

AFAB
Depreciation Posting Run Screen
If you want to execute a

repeat run
Mark the indicator on
Page 23 of 29
Field Name
Description
R/O/C
Company Code
Enter Company Code FBR
Fiscal Year
Enter the fiscal year of the depreciation
Period
Enter the period for the depreciation run
Planned
Depreciation
Mark this indicator on if the depreciation run is

executed first time for the period
Repeat Run
Mark the indicator on if repeat run to be executed
Test Run
Make sure to mark the indicator on before actual run
<Press F8
>
Press yes
Page 24 of 29
Comments
Test run completed sucessessfully. Press f3

or green arrow.
Page 25 of 29
Go to program and click on Execute in

Background
Page 26 of 29
Enter the Printer name
Page 27 of 29
Press
Immediate
Press Save
Page 28 of 29
SECTION 3 ASSET ACCOUNTING INFORMATION SYSTEMS

3.1
Standard Sap Reports
Page 29 of 29

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ASSET ACCOUNTING USER MANUAL

Consultancy for Customization and

Siemens SAP Team

ASSET ACCOUNTING USER MANUAL

CREATE ASSET ....................................................................................................................................... 4

ASSET ACCOUNTING- BUSINESS TRANSACTIONS ..................................................... 20

ASSET ACQUISITION (CAPITALIZATION OF ASSET) ............................................................................... 20

ASSETS MASTER DATA PROCESSING .............................................................................. 4

ASSET ACCOUNTING INFORMATION SYSTEMS ......................................................... 29

STANDARD SAP REPORTS ..................................................................................................................... 29

ASSET ACCOUNTING USER MANUAL

Legend for R/O/C

ASSET ACCOUNTING USER MANUAL

ASSETS MASTER DATA PROCESSING

Access transaction by:

Accounting Financial Accounting Fixed assets Asset Create

ASSET ACCOUNTING USER MANUAL

Classification of the asset

Use drill-down to locate the

Number of similar assets that you want to create in the

This function enables you to

The reference asset that you are copying from

Press <Enter> or click on

ASSET ACCOUNTING USER MANUAL

Enter the manufacturer Number

This field is for information only

ASSET ACCOUNTING USER MANUAL

Supplementary information for the analysis

The capitalization date is the value date of

of Asset Accounting. Asset without this

The field will be automatically updated

The field will be automatically updated

ASSET ACCOUNTING USER MANUAL

Click on <Time-dependent> tab.

You will be prompted with the following screen:

This field must be left blank as the business

Use drill-down to locate the cost

ASSET ACCOUNTING USER MANUAL

Click on <Allocation> tab.

ASSET ACCOUNTING USER MANUAL

Click on <Origin> tab.

This field is for information only

ASSET ACCOUNTING USER MANUAL

Depreciation key for accounting purposes.

Useful life (in years) over which the asset

The default useful life will be displayed.

The useful life is defaulted for each

As a general rule, the system

ASSET ACCOUNTING USER MANUAL

Depreciation key for tax purposes.

The depreciation key is defaulted for

Useful life (in years) over which the asset

The useful life is defaulted for each

The default useful life will be displayed.

As a general rule, the system

to save the asset. The system will assign an asset number.

ASSET ACCOUNTING USER MANUAL

Change asset master

Access transaction by:

Accounting Financial Accounting Fixed Assets Asset Change

The asset sub-number to be

No need to enter any number in

ASSET ACCOUNTING USER MANUAL

Press <Enter> or click on