Professional Documents
Culture Documents
I (W&S) 04/2015
AUGUST 2014
GAUTENG PROVINCE
PREPARED FOR:
PREPARED BY:
PO BOX 94
KRUGERSDORP, 1740
Contents
1.
EXECUTIVE SUMMARY........................................................................................................................ 4
2.
3.
5.
6.
7.
8.
9.
10.
11.
13.
14.
DELIVERABLES ............................................................................................................................... 13
15.
MILESTONES .................................................................................................................................... 13
16.
SUCCESS CRITERIA....................................................................................................................... 14
17.
18.
19.
20.
22.
Page 2 of 17
23.
ACCEPTANCE .................................................................................................................................. 17
Table of Tables
Table 1: (Source: Extract from Mogale City Local Municipality Strategic Plan 2012-2017) ............................... 5
Table 2: (Source: Extract from Mogale City Local Municipality Strategic Plan 2014-2018) ............................... 5
Table 3: Project Management Team Structure .................................................................................................. 8
Table 4: Time Frames Related to the Project ..................................................................................................... 9
Table 5: Professional Fees ................................................................................................................................ 10
Table 6: Cost Estimate and Work Breakdown Structure .................................................................................. 11
Table 7: Cash Flow Projection .......................................................................................................................... 12
Table 8: Reporting Deliverables ....................................................................................................................... 13
Page 3 of 17
1. EXECUTIVE SUMMARY
MORAD Consulting Engineers was appointed by Mogale City Local Municipality for the
Kagiso Ext 13 Water Pipeline Replacement Project. This Project Charter forms part
the Consultants appointment and covers the strategy for the planning, designing,
tender documentation and contract administration of the water pipelines replacement
in Kagiso Ext 13 as per the subject project requirements.
Mogale City Local Municipality is experiencing unaccounted for water losses in most of
its areas including Kagiso Ext 13. Morad did a water balance exercise in Mogale City
to establishing extend of water loses. The results showed losses of up to 28.8% for the
year 2011. The Municipalitys 2012-2017 and 2014-2018 strategic plans also indicate
water losses of 31% and 33% respectively. The ultimate goal of Municipality strategic
plan is to curb water losses to 15% at most.
To achieve these strategic goals, Mogale City Local Municipality assigned Morad
Consulting the Kagiso Ext 13 water pipeline replacement project.
The project comprises of the elimination of the 110mm, 90mm and 75mm diameter
Asbestos mid-block lines and the installation of 2700m of 110mm uPVC pipe,
7780m of 90mm uPVC pipe and 9120m of 75mm uPVC pipe on the Municipal
servitude. The total project cost estimate including VAT is R26 459 720.39.
The allocated budget for the project during this financial year is R7 652 1736.00, all
inclusive. Therefore, we recommend that the project be executed in phases, with the
first phase having 1400m of 90mm Dia uPVC and 1600m of 75mm uPVC pipes to be
laid for 398 stands. The total project cost estimate for the construction of this phase
would be R6 272 681.29 including contingencies and VAT. The professional fees
would be R1, 377,391.14 including VAT. The duration of the construction will be 6
months.
Page 4 of 17
Amongst other mitigation measures that could be done, Morad recommended pipe
replacement of the old class 9 AC pipes with class 12 uPVC pipes.
Performance
Indicator
Require
ment
Baseline/
Current
Target
12/13
Target
13/14
Target
14/15
Target
15/16
Target
16/17
Water (Urban
and periurban)
Potable water
loss(%) (norm
15)
15
31
25
20
18
15
15
Table 1: (Source: Extract from Mogale City Local Municipality Strategic Plan 2012-2017)
Strategic
Objective
Performa
nce
Indicator
Require
ment
Baseline
/Current
Target
13/14
Water
(Urban
and periurban)
Potable
water
loss(%)
(norm 15)
15
33
20
Revised
Target
13/14
30
Target
14/15
Target
15/16
Target
16/17
Target
17/18
25
20
15
15
Table 2: (Source: Extract from Mogale City Local Municipality Strategic Plan 2014-2018)
Page 5 of 17
To achieve these strategic goals, Mogale City Local Municipality assigned Morad
Consulting the Kagiso Ext 13 water pipeline replacement project in-order to assist in
coming up with an engineering sound solution to curbing these water losses.
5. PROJECT SCOPE
The project scope with regard to design and tender documentation is as follows;
Lay 1400m of 90mm Dia class 12 uPVC and 1600m of 75mm class 12
uPVC pipes.
Install 20 reducers
6. REGULATORY REQUIREMENTS
6.1 Environmental Impact Assessment
The project comprises of the elimination of the 110mm, 90mm and 75mm diameter
Asbestos mid-block lines and the installation of 2700m of 110mm uPVC pipe,
7780m of 90mm uPVC pipe and 9120m of 75mm uPVC pipe on the Municipal
servitude.
This project is not listed under the Environmental Impact Assessment Regulations
Listing Notice 1 of 2010, hence there is no need to conduct an EIA.
It is assumed that the roads that will be crossed during laying of the pipes
are municipal roads and that permission to cross will be obtained.
Page 7 of 17
Project Team
Member(s)
Organization
Executive Manager:
Infrastructure Services
Mpako Dennis
Mokotedi
Sandile
Mbanjwa
sandile.mbanjwa@mogalecity.gov.za
Project Executive
Collin Radebe
Morad Consulting
collinr@morad.co.za
Project Engineer
Michael
Benhura
Morad Consulting
michaelb@morad.co.za
Page 8 of 17
Additional team members will be introduced as required for the successful completion
of the project. Only skilled and experienced staff, professionally registered where
appropriate, will be assigned to the project.
July 2014
Aug 2014
Sep 2014
Oct 2014
Nov 2014
Dec 2014
Jan 2015
Feb 2015
Mar 2015
Arp 2015
Inceptio
n
Concept
and
Viabilit
y
Design
develop
ment
Docume
ntation
and
Procure
ment
Workin
g
drawing
s
Constru
ction
Stage
Close
Out
Legend:
Planned Tasks
Completed Tasks
the
appointment
is
in
line
with
Morads
existing
Contract
Fees will be calculated according to the fee scales agreed in the above contract, for
Page 9 of 17
the following stages as defined in the Engineering Professions Act (Act 46 of 2000):
ITEM
1.1
1.2
1.3
1.4
1.5
1.6
Inception
Concept and Viability
Design Development
Documentation and Procurement
Contract Administration and Inspection
Close Out Report
ITEM
2.1
2.2
2.2
DESCRIPTION
Survey
Geotechnical Investigation
Full Time Resident Engineer
R
R
R
%
5
25
25
15
25
5
R
R
R
R
R
R
100
15,000.00
1
1
6
3.1
3.2
3.3
3.4
Travelling
Reporting
Health and Safety
Copies and Printing
3.4.1. A4 Black and White
3.4.2 A4 Colour Pages
3.4.3 A4 Typing
3.4.4 A3 Black and White
3.4.5 A3 Colour
3.4.6 A3 Typing
3.4.7. A4 Binding
3.4.8 A1 Printing
863,145.34
AMOUNT
R
R
R
90,000.00
3.0 DISBURSEMENTS
RATE
DESCRIPTION
43,157.27
215,786.34
215,786.34
129,471.80
215,786.34
43,157.27
QTY
ITEM
AMOUNT
QTY
90,000.00
AMOUNT
R
R
R
5.72
1,500.00
30,000.00
3000
8
6
R
R
R
17,160.00
12,000.00
180,000.00
R
R
R
R
R
R
R
R
0.93
12.71
47.67
1.79
16.46
47.67
27.32
86.43
8000
500
500
20
20
10
20
80
R
R
R
R
R
R
R
R
7,440.00
6,355.00
23,835.00
35.80
329.20
476.70
546.40
6,914.40
Page 10 of 17
R
R
R
255,092.50
1,208,237.84
169,153.30
R 1,377,391.14
Cost
Site Clearance
R 235 500.20
R 1 242 280,00
Trench excavation
Provision for Pipe Bedding
R 594 400.00
R 160 000.00
R 182 000.00
R 139 000.00
R 7 635.00
Installation of 19 bends
Installation of 30 tees
R 29 300.00
Installation of 20 reducers
R 11 200.00
R 161 140.00
R2 240.oo
R 501 960.00
R 754 250.00
R 20 000.00
Provisional amounts.
R 625 500.00
R 605 955.75
R 5 272 540.75
R 263,6272.04
R 5 536 167.79
R 1,208,237.84
R6,744,405,63
VAT
R 738,155.71
R 7,651,714.63
Page 11 of 17
Payment
Cumulative Total
July 2014
R 172,197.50
R 172,197.50
Aug 2014
R 319,795.35
R 491,992.85
Sep 2014
R 196,797.14
R 688,789.98
Oct 2014
R 734,045.16
R 1,422,835.15
Nov 2014
R 756,845.16
R 2,179,680.31
Dec 2014
R 1,132,566.98
R 3,312,247.29
Jan 2014
R 1,171,070.65
R 4,483,317.94
Feb 2014
R 1,018,566.98
R 5,501,884.92
Mar 2014
R 1,189,088.79
R 6,690,973.71
Arp 2014
R 961,199.28
R 7,652,173.00
Page 12 of 17
14. DELIVERABLES
The project deliverables for this pipe replacement project are as follows;
Laying of 1400m of 90mm Dia class 12 uPVC and 1600m of 75mm class
12 uPVC pipes.
Installation of 20 reducers
Reporting as follows;
Deliverable
Status
Importance
Project Charter
Finished Required
Finished Required
Finished Required
Started
Required
Started
Required
Required
Close-out report
Required
15. MILESTONES
The main project milestone is the to complete the pipe replacement
of the
existing AC pipes with 1400m of 90mm Dia class 12 uPVC and 1600m of 75mm
class 12 uPVC pipes by the end of this current financial year with the allocated
budget of R7 652 1736.00.
Page 13 of 17
One monthly meeting with the Executive Manager: Infrastructure Services and
the Manager: Water & Sanitation.
Other staff shall attend the meeting when required by the Manager: Water & Sanitation.
During the execution of the project, the following reports will be prepared and submitted
Close-out Report
Page 14 of 17
All materials and methods of not specifically listed in these guidelines shall
be in accordance with general methods of building as set out in the "SABS
STANDARD SPECIFICATIONS, STANDARDISED SPECIFICATIONS and
CODES OF PRACTICE" as applicable.
The criteria and guidelines will be from GUIDELINES FOR HUMAN AND
SETTLEMENT PLANNING AND DESIGN and DWAF GUIDELINES. The
discussions will be based on actual field investigations, review of criteria
related to the project and current design and technical manuals.
Gauteng
Department
of
Agriculture
and
Rural
Development
GDARD
GUIDELINES.
Additional guidelines and standards will be consulted where required. In such cases
Morad will ensure that only recognized local and international documents are used as
the basis for any analysis or design.
Morad project team members will at all times conduct themselves in a professional
manner and act in accordance with the provisions of the Engineering Services Act (Act
46 of 2000).
Page 15 of 17
Each stage of the project shall be approved by the Manager: Water & Sanitation
before the next stage is commenced.
Page 16 of 17
23. ACCEPTANCE
This Project Charter prepared by Morad Consulting is based on the content of the
appointment letter dated 19 November 2013 and the discussion during the Project
Specification Meeting held on 04 July 2014 at 14H00 at the Mogale City Local
Municipality offices in President Street, Krugersdorp.
The meeting was attended by the persons identified on the Attendance Register
attached to the Minutes of the Project Inception Meeting, included in the Annexure B.
Prepared by:
Mr Sandile Mbanjwa
Manager: Water & Sanitation
Mogale City Local Municipality
Page 17 of 17