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Document Types

Do
c

Further Help

Description
Asset posting

SA

G/L account doc.

SAP Online Help

AB

Accounting doc.

SB

G/L account posting

AF

Dep. postings

SK

Cash doc.

Available from the Help menu on every SAP screen


OR
press F1 for field-level help

AN

Net asset posting

SU

Readjustment doc.

DA

Cust. document

WA

Goods issue

DG

Cust. credit memo

WE

Goods receipt

MAIS Programme Web Site

DR

Cust. invoice

WI

Inventory doc.

For up to date information on Leeds configuration issues

DZ

Cust. payment

WL

Goods issue/delivery

http://www.leeds.ac.uk/mais

EX

External number

WN

Net goods receipt

KA

Vendor document

YA

Recurring journals

KG

YP

Accrual journal

ISS Helpdesk

YR

Reversal of accrual

ZA

GL journal

Contact Information Systems Services on Extension 5366


OR
Email helpdesk@leeds.ac.uk

KR

Vendor credit
memo
Net vendor
document
Account
maintenance
Vendor invoice

ZB

GL internal tfrs

KZ

Vendor payment

ZC

GL receipts

ML

ML settlement

ZD

GL petty cash paymts

PR

Price change

ZJ

Batch feed FRS

RA

ZK

Batch feed HIS rfnds

RE

Sub.cred.memo
stlmt
Invoice receipt

ZL

RN

Net invoice receipt

ZP

Batch feed CATE


invs
Payment posting

RV

Billing doc.
transfer

ZV

Payment clearing

KN
KP

NB. Please log out of SAP when you leave your machine
unattended
Information Systems Services, November 2000

SAP R/3
Finance Reporting
Reference Card

AA

Transaction
Codes

Toolbar Icons

Glossary
Profit Centre (e.g. 123456)

To move to a transaction screen type /n followed


by the code then press enter

Enter

To start a new session on a transaction screen type


/o followed by the code then press enter

Object holding reserves and providing an


overview for a resource centre/department.

Save (F11)

Cost Centre (e.g. 123456)

TIP: Dont prefix the code if youre in the main


SAP R/3 screen

Back (F3)

Object summarising revenue and costs at


activity level (e.g. teaching, research, support
and other activities).

Exit (Shift + F3)


To find a transaction code choose System, Status

Common Transaction Codes


For easier access, add transactions to your
favourites folders.
*Access to transactions is limited by your security profile.

Vendors
Vendor line items

FBL1N

Profit Centres
Access from favourites folders.
Cost Centres
KSB1
Actual line items

Cancel (Esc)

Object controlling expenditure against


specific projects, i.e. a Research Grant.

Print (Ctrl + P)

Order (e.g. 12345678)

Find (Ctrl + F)
Find again
First page (Shift + F9)
Previous page (Shift + F10)

Work Breakdown Structures


CJI3
Actual line items
CJI5
Commitment line items

Next page (Shift + F11)

Internal Orders
Actual line items
Commitment line items

Task-level help (F1)

KOB1
KOB2

WBS (e.g. XX.XXXX.123456)

Last page (Shift + F5)

Execute (F8)
Information Systems Services, November 2000

Object for revenue and cost collecting at


detailed event level.

Reporting
Periods
1
2
3
4
5
6
7
8
9
10
11
12

August
September
October
November
December
January
February
March
April
May
June
July

Get variant (Shift + F5)

Information Systems Services, November 2000

Period close-downs are three working days


after the calendar month end.

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