03/03/2015

BudgetonAssetPurchase|SCN

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Version3

createdbyMahmoudElnadyonJan3,20159:12AM,lastmodifiedbyMahmoudElnadyonFeb17,20152:16PM

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DearAll
Mostofthecompaniesintendtoapplybudgettopreventoverspendingonassetspurchased,whichconstitutemajor
partofthecompaniesannualexpenditure.
thisexpenditureisclassifiedunderCapitalExpenditure..soallcompanieswouldputgoodcontrolonbothasset
purchasingprocessandsafeguard.
iwillexplaininthisdocumenthowyoucanpurchaseanassetusingpreventivebudget.therearetwocommon

scenarioforassetpurchasingusingbudget
investmentmeasure.
StatisticalBudget.

Inthisdocumentiwillfocusonoptionno.2

Wehavetwoavailablealternativetopurchasetheasset:
Purchaseassetfirstasassetunderconstruction,andthencapitalizeaftercompletiononrelatedasset.
DirectCapitalizationofasset.

Toapplybothscenarioyouhavetofollowbothsteps:

1. CreateScreenLayoutforassetunderconstruction&requiredassetclassesthatyouintendtopurchaseasset
andcapitalizedirectlywithoutaccumulatingthecostandcapitalizeitinlaterstages.
MenuPath:SproFinancialAccounting(New)AssetAccountingMasterDataScreenLayoutDefineScreenLayoutfor
AssetMasterData

youchoosetherequiredassetclasses(orAssetunderconstruction)toactivatecostorderinthescreenlayoutas
below:

clickonLogicalFieldGroupsontheleftscreenandchooseTimedependentdataandclickonFieldGroupRules,
thenchangethestatusofthecostorder(21)fromNotoOpt(Optional)
andclickonbothMainNoandSubno.toallowthisfieldonbothassetmainandsubnumber.
repeattheabovestepstoallassetclassesthatyouintendtouseinthisscenariowhenyouwillapplybothoptions.

http://scn.sap.com/docs/DOC61055

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03/03/2015

BudgetonAssetPurchase|SCN

2.CreateAssetClass(AssetUnderConstruction)allowinglineitemsettlement
followthemenupath:

SproFinancialAccounting(New)AssetAccountingOrganizationalStructuresAssetClassesDefineAssetClasses
Tcode:OAOA

Aftercreationonnewassetunderconstructionclasses.wewillmovetoMMareatoactivatetheinternalorderfieldin
accountassignmentAwhichwillbeusedwhileassetpurchasing.
TCode:OME9

nowyouneedtocheckyouinternalorderconfiguration,ifithasbudgetprofileandapplystatisticalpostingforasset.

http://scn.sap.com/docs/DOC61055

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ApplyStatisticalPostingTCodeOAK7

Checkyourinternalorderbudgetprofile
TCode:KOT2

http://scn.sap.com/docs/DOC61055

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iwillcontributeanotherdocumentdescribinghowtocreateabudgetprofileandactivatetheavailabilitycontrol..

nowtotheconfigurationprocesshasfinishedyounowneedtoknowhowtoapplythescenario
CreateInternalorderTCodeKO01
AssignBudgetamountinthecreatedinternalorderTCode:KO22
CreateAssetUnderConstructionTcode:AS01andassigntheinternalorderintheassetnumberintime
dependenttab
CreatePurchaserequisitionorpurchaseorderonandusetheaccountassignmentAthatwillallowyoutoinsert
theassetnumberandinternalorder..
trytocreatethePR/P.Owithamounthigherthanthebudgetlimit..youwillhaveamessageinformingyouthat
budgetexceededandyouwillnotbeabletosavethePR/P.O
SettletheAUCtoFinalassetusingTcode:AIAB

HopethisdocumentwillhelptoputmorecontrolonAssetpurchasingprocedures..

TechnicalNote:
ifyouaremovingfromtheinvestmentmeasuretotheabovescenarioandkeeptheinvestmentmeasurerunningtill
youfinishtheopenordersrelatedtoit,youshouldnotcreatecostelementtotheAUCGLforinvestmentmeasureand
createanotherAUCGLfortheNewcycleandcreatecostelementType90forit.
Regards
MahmoudElNady

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Products:sap_erp_financialsTags:sap,asset,asset_accounting,assets

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7Comments
OsvaldoLopezFeb4,20158:46PM

Thankyouverymuchforthisdoc.

Regards,
Oswald
Like(1)

http://scn.sap.com/docs/DOC61055

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03/03/2015

BudgetonAssetPurchase|SCN
MahmoudElnadyFeb4,20158:48PM(inresponsetoOsvaldoLopez)

HiOsvaldo
Thanksforyourvaluablecomment..

Regards
MahmoudElNady
Like(1)

ArturPaulinodaSilvaCardosoFeb22,20151:47AM

Verygood.
Congratulationsonthedocument!
Artur
Like(1)

MahmoudElnadyFeb22,20154:17AM(inresponsetoArturPaulinodaSilvaCardoso)

ThanksArturforyourpostivefeedback
regards
MahmoudElnady
Like(0)

EmadKamelFeb22,20154:47AM

TeslamElAyaadi
Like(1)

MahmoudElnadyFeb22,20154:54AM(inresponsetoEmadKamel)

ThanksMr.EmadHopeithelpsyou..
Regards
MahmoudELNady
Like(1)

EmadKamelFeb22,20155:00AM(inresponsetoMahmoudElnady)

Valuableknowledge.Keepitcoming.
Like(1)

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