Manchester Commons Homeowners Association

Board of Directors Meeting

Meeting Minutes
January 28, 2008

I. Attendees
In attendance were David Burton, Robert Girardo and Dave Ness. Also attending was
Mike Blessing from Armstrong Management.

II. Approval of minutes from last meeting

Mike distributed the BOD and Executive Session packets for the meeting. He also
distributed the General Ledger packet for 4Q 2007.

III. Old Business/Open Issues

a) Architectural Review Board violations – There are several known outstanding ARB
compliance violations; however, there is no accurate history of compliance
requests/resolutions by homeowners, and over the past years, there has been a lack of
consistency in applying the architectural rules and guidelines. A motion was made
and seconded to “start fresh” in Spring 2008, with a new unit-by-unit inspection by
the ARB. The motion passed, 3-0. A neighborhood walkthrough will be scheduled at
a later date.
b) Parking Violation Letter – Dave Ness presented a draft of a visitor parking violation
letter to be sent via certified mail to the “problem offenders.” However, existing
language in the governing documents is weak and hard to enforce as written. Several
options were discussed, including enhancing the existing signage, clarifying the
language in the current parking resolutions, and enacting a new resolution to restrict
visitor parking to non-residents only. Given no immediate solution, sending of the
letters was tabled until the Board can solicit input from the community and discuss
the matter further.

IV. New Business

a) Common Area Drainage Issue – At the direction of the Board, Mike will call Greg
Budnick and recommend JAT Concrete’s bid for the grading. Mike will meet with
Shenandoah, Mr. Budnick and representatives from Fairfax County to discuss the
shared responsibilities, next steps, etc.
b) 2007 Financial Audit – Mike presented a proposal from Ahlberg & Company to
perform an audit of the financial balance sheet as of December 31, 2007. The Board
approved the bid and David Burton signed the contract.
c) Landscaping/Grounds Contract – Mike presented bids from four landscaping
companies for a new grounds contract. The current contract expires at the end of
February. The Board reviewed the contracts and via email, directed Mike to pursue a
contract with Shenandoah.
 d) Outstanding Balance Write-off – There are two outstanding homeowner account
balances on the books that are greater than 90 days old with an amount under one
dollar. The Board voted to waive these delinquencies and set both these accounts to
zero balance due.
e) Petty Cash Account – Mike asked if the Board maintains a petty cash account, and if
so, who manages it? The Board members in attendance did not know of such an
account, but will ask Amy.
f) Dirt Mound in Common Area – Mike inquired about a dirt mound in the common
area behind the units adjacent to Charles Arrington. No one in attendance was aware
of such a dirt mound. The Board will investigate and see if needs attention.

V. Items for the Next Meeting

a) Schedule ARB Walkthrough.
b) Common Area Grading – progress report on the grading project.
c) Visitor Parking Violations – continue discussion on the visitor parking issue.

VI. Adjournment
The meeting was adjourned.

Minutes submitted by: Dave Ness, Secretary