232-Executive Board Meeting of NHA

NHA Executive Boards Confirmed Minutes
NATIONAL HIGHWAY AUTHORITY

Secretariat Section
CONFIRMED MINUTES
Subject:
232nd Meeting of the NHA Executive Board held on Feb

27, 2014 at Islamabad
1.
Introduction
1.1.
The 232nd meeting of the Executive Board of the National
Highway Authority was held at 1130 hours on Feb 27, 2014 at the
NHA Head Office Auditorium, Islamabad. Mr Shahid Ashraf Tarar,
Chairman NHA presided.
1.2.
All Members attended except Dr Shujat Ali, Additional
Secretary (Budget), Finance Division, who was represented by the
Joint Secretary, Finance Division. List of participants is at Annex-A.
1.3.
The meeting commenced with recitation of verses from the
Holy Quran and Urdu translation.
2.
Opening Remarks - Chairman NHA
2.1.
The Chairman extended warm welcome to the participants
of meeting.
2.2
The Chairman stated that the last meeting was held on
Dec 17, 2013 and due to passage of two months, agenda is relatively
bulky / voluminous. He requested for consideration and decision on
all agenda items being of important nature.
2.3.
The Chairman paid tribute to Mr Maroof Afzal, former
Chairman NHA for his good efforts towards achievements of the
Authority during his short period of stay in NHA. He also appreciated
valuable participation of Mr Aamir Hasan, former Senior Joint
Secretary, MoC in the Board meetings.
232nd Meeting, February 27, 2014, Islamabad
2.4.
The Chairman welcomed Mr Sabino Sikandar Jalal, Joint
Secretary, MoC as a new member of the Executive Board.
2.5.
The Chairman briefed the Board about his important
activities since his posting. He narrated that the Prime Minister is
taking keen interest in the development of country & nation, primarily
focusing on highways & communication sector. Lahore - Karachi
Motorway and Pak-China Economic Corridor are couple of important
initiatives of the Prime Minister. He assured the Board that NHA will
make hectic efforts to accomplish assigned targets and achieve desired
goals under the valuable guidance & supervision of this august Board
through optimum utilization of NHAs in-house capabilities.
FORMAL BOARD PROCEEDINGS
3.
Agenda Items
3.1.
The Secretary NHA stated that 19 x working papers were
circulated in four volumes. Subject-wise distribution is as follows:-
a.
b.
c.
d.
e.
f.
4.
Item
Secretariat /Confirmation of minutes
Planning
Construction/Aided Projects
BOT/PPP
Finance
Operation
Total
No
2
8
5
1
2
1
19
Agenda Item 1
Confirmation of Minutes - 231st Meeting of the
Executive Board Held on Dec 17, 2013
4.1.
The Secretary NHA solicited confirmation of minutes of
st
231 Executive Board meeting held on Dec 17, 2013. Comments /
observations from Mr Munir Ahmed Anjum, Chief (T&C) Planning
Commission received vide letter No 4(67-24)/PC/T&C/2013 dated Feb
4, 2014 were presented before the Board for information, discussion &
decision. After deliberations the Board agreed to the said observations
for insertion in the confirmed minutes of meeting.
4.2.
The Additional Secretary (Budget), Finance Division also
made some written observations which were, along with the response
provided by the Finance Wing, presented before the Board for
information, discussion and decision. After deliberations the Board
decided that these observations and their response be made part of
the minutes.
4.3.
The Member (Aided Projects) presented response / reply
to the queries made by the Board on Agenda Item 15 titled Revised
Addendum-15 of M/s EA Consulting (Pvt) Ltd for Construction
Supervision of Lyari Expressway Project. The Board, however,
decided that the agenda item be presented again.
4.4.
Minutes were accepted for confirmation.
Decision
4.5.
The Executive Board confirmed minutes of 231st meeting
held on Dec 17, 2013 with the following amendments:a.
In Agenda Item 6 Revised PC-I for Construction of

Kalat Quetta Chaman Road Project (N-25) add
following line at the end of Para-9.8:after fulfilling all codal formalities
Suggested by Chief (T&C)
b.
In Agenda Item 16 Construction of Habibabad

Flyover on National Highway (N-5) on Built-OperateTransfer Basis Para-19.12 may be reworded as
follows:For:
The Board also accorded approval to hand

over Pattoki Toll Plaza to Concessionaire,
within four (04) weeks of signing of
Concession Agreement, under the same
terms and conditions ---------
Read: The Board also accorded approval to hand

over Pattoki Toll Plaza to Concessionaire,
within forty five (45) days after completion
of proceedings in respect of Financial
Close, under the same terms and
conditions -----------Suggested by Additional Secretary (Budget)
c.
In Agenda Item 16 Construction of Habibabad

Flyover on National Highway (N-5) on Built-OperateTransfer Basis add Para-19.13 under the head
Decision:19.13.
The Board further directed that in future
comparison of estimates of BOT/PPP and Public
Sector should be made the part of such proposals for
consideration.
Suggested by Additional Secretary (Budget)
d.
In Agenda Item 18 Revised Budget Estimates 201213 & Budget Estimates 2013-14 add Para 21.3 as
follows:21.3.
The Additional Secretary (Finance) made
some written observations, which were clarified by
the Member (Finance). Details are at Annex-G.
Suggested by Additional Secretary (Budget)
e.
In Agenda Item 19 Annual Maintenance Plan for FY

2013-14 Para-22.5.(a) may be added as under:22.5.(a)
The Chief T&C stated that the executive
summary of the AMP may also include status of
complete picture of proposed budget of previous
financial year including all sub-heads of income &
actual
expenditure
incurred.
The
Board
recommended that the same would be incorporated
before submission to NHC for approval. The
Operations Wing provided a one page summary of
last year budget vs actual expenditure (Annex-J).

Further as per Clause 8(e) of NHA Act 1991
(amended 2001) and provisions of NHA Code, it is
the function of the Board to approve projects to be
funded through toll and other receipts from operation
of highways, so there is no need of obtaining
approval of NHC. The Chief (T&C) agreed with the
clarification.
f.
In Agenda Item 19 Annual Maintenance Plan for FY

2013-14 add Para-22.13 under the head Decision:22.13
The Board also decided that proposal for
approval of AMP will always include a one page
summary indicating the status of previous years
budget & actual expenditure incurred.
Action By
Secretary NHA
Agenda Item 2
Report by Technical Committee Constituted by the
Executive Board for Review of Agenda Items 8, 10 &
14 Discussed in 229th Board meeting of Jul 9, 2013
5.
Background
5.1.
Following three working papers were presented to the
Executive Board in 229th Board meeting of Jul 9, 2013 for approval:a.
Ex-Post-Facto approval to settle audit objections:

Construction of Inner City Ring Road, Multan (Agenda
Item 8).
b.
Reconstruction of Shershah Bridge on Karachi

Northern Bypass (KNBP), Karachi: Addendum No 1R
(Agenda Item 10).
c.
Addendum-4 of M/s Oriental Consultants &

Associates for Consultancy Services of NHDSIP:
Construction Supervision of Sukkur - Shikarpur Jacobabad Project, Pack-2 (CSP-2) (Agenda Item 14).
5.2.
The Executive Board formed following Committee to
investigate and present the facts before the Board for decision:a.
b.
c.
d.
Mr. Munir Anjum, Chief (T&C) Planning Commission

Mr. Asim Amin, General Manager (Design), NHA
Mr. Rizwan Baig, General Manager (NESPAK)
GM (B&A) was recommended as co-opted member
Proposals
5.3.
The General Manager (Design) presented the report
(Annex-B). Proposals recommended by the Committee are as under:a.
Agenda Item-8. The amendment was required and

was so made. However, the approval of the
amendment rests with the Authority as defined in
the NHA Code, as per financial impact. Same is
required to be calculated, established and processed.
b.
Agenda Item-10. The VO 1-R for the Shershah Bridge

Supervision contract may be approved with the
revised scope of work, including EoT.
c.
Agenda Item-14. Consultant agrees with the

Committee recommendations for enhancement of
Salary for Local staff; whereas, due to devaluation of
USD compared to Yen, he does not agree to the
recommendations of Committee for enhancement of
salary of Foreign Engineers (2 in No). It is
recommended that Member (AP) should resolve the
issue with the Consultant through negotiations and
put up for consideration of the Executive Board for
final approval.
Deliberation
5.4.
The Chairman asked about the reasons for increase of
contract cost in the Shershah Bridge. The GM (Design) explained the
reasons as under:a.
Completion of the Project got delayed because of

various reasons including late and piecemeal issue of
vetted construction drawings.
b.
One year EoT was granted to the Contractor ie from

Jun-2009 to May-2010 and the Bridge was finally
opened to traffic in Jun-2010.
c.
As per agreement the Consultant's staff (RE, QS and

CO) remained at site another one month for accounts
finalization.
d.
Scope of work was increased by assigning another

Bridge of the same Project in the Consultants
Contract, which required immediate attention.
e.
Some additional staff was included in the

Consultants contract after the approval of the then
Chairman (NHA). The posts of Coordinator and
Deputy Coordinator were created.
5.5.
The Chairman enquired about the commencement date of
consultancy services on Sukkur - Shikarpur - Jacobabad (Package-II).
The Member (Planning) explained that original agreement for
consultancy services with M/s Oriental Consultants was signed in
2006 for three ADB funded projects including Hub - Uthal (N-25,
ICB-I), Multan - Muzaffargarh (N-70, ICB-II) and Sukkur - Jacobabad
(N-65, ICB-V). ICB-I & ICB-II were completed in 2010. Works on ICB-V
were supposed to be started in 2007; however, this package was
actually started in Feb-2011 because of delays caused by land issues
and 2010 floods. He further added that original period of consultancy
contract for design review/ supervision was expired in Dec-2010.
5.6.
The Chairman sought clarification about
made by the Consultant in respect of ICB-V from
agreement in 2006 until start of work in Feb-2011. The
clarified that nothing was charged by the Consultant
period.
the charges
signing the
GM (Design)
during that
Decision
5.7.
The Executive Board deliberated and agreed with the
recommendations of the Committee as mentioned in Para-5.3.
Action By
Mem (Construction), Mem (AP) & GM (Design)

Agenda Item 3
Procurement Procedure for Hiring of Consultancy
Services in NHA
6.
6.1.
The Member (Planning) requested for withdrawal of this
agenda item.
Action By
Member (Planning)
Agenda Item 4
Extension of Consultancy Services for Design and
Design Review of Structures by M/s Iqbal Haq and
Associates
7.
7.1.
The Member (Planning) requested for withdrawal of this
agenda item.
Action By
8.
Member (Planning)
Agenda Item 5
Supply of 15x Weigh Bridges to Afghanistan
Proposal
8.1.
The Executive Board is requested to accord approval for
award of the works for supply of 15 Nos Weigh Bridges to Afghanistan
to the highest ranked firm in the combined (Technical + Financial)
evaluation ie M/s TolLink Pakistan, at their bid price of
Rs 114,000,000/- (Rupees one hundred fourteen million) only.
Deliberation
8.2.
The General Manager (P&CA) presented the case.
8.3.
The Chief (T&C) observed that this project is shown to be
financed through PSDP allocation, whereas, there is no such funding
arrangement in the PSDP. The GM (P&CA) clarified that the project on
PSDP is shown erroneously in the working paper. Funding for this
purpose is made by the Committee for Reconstruction &
Rehabilitation of Afghanistan (CRRA). The Chief (T&C) stated that, if
the project is neither funded through PSDP nor NHA sources then is it
the power of the Board to approve it? The Member (Planning)
explained that since it is an assignment to NHA and its administrative
control lies with the Board, therefore, approval is requested being the
competent forum for NHA schemes.
8.4.
The Chairman suggested that as against required funds of
Rs 90 million CRRA has allocated only Rs 62 million, therefore, supply
of bridges may be ordered as per funds available in first phase and
remaining quantity of weigh bridges may be supplied in second phase
on availability of funds.
8.5.
The Board agreed with the suggestion of Chairman and
cleared the proposal.
Decision
8.6.
The NHA Executive Board approved the proposal with the
direction that supply of weigh bridges will be ordered in phases as per
availability of funds.
Action By
Member (Planning)
Agenda Item 6
Lyari Expressway Project: VO No 10 (Ex-post facto
approval of Continuation of Technical Assistance &
Supervision by M/s RECO)
9.
Proposal
9.1.
The Executive Board is requested to accord in-principle
approval of re-rating so that proceedings of the re-rating committee
may commence and submit its recommendations to the Board for
approval / consideration.
Deliberation
9.2.
The Member (AP) made detailed presentation.
9.3.
The Chairman after due discussion suggested that a
standing committee headed by the Member (Planning) may be
constituted for framing the policy on the basis of which cases of
Variation Orders, Addendums, escalations and re-rating proposals be
submitted to the competent authority for decision. The Member
(Planning) proposed that cases for policy of revision of PC-Is be also
included in the ToRs of the said committee.
9.4.
The Chief (NTRC) enquired about the percentage of the
works completed. The Member (AP) informed that 80% works have
been completed. The VP-NESPAK asked about the payments made to
M/s FWO and M/s RECO. The Member (AP) replied in this regard that
M/s RECO was nominated Sub-Contractor and mode of payment was
through M/s FWO. M/s FWO used to claim the paid amount from
NHA in Interim Payment Certificates. NHA has so far paid Rs
214,132,914/ = to M/s FWO and M/s FWO paid Rs 347,346,653/= to
M/s RECO.
9.5.
During deliberations Member (AP) informed that the then
Member (Motorways) without his authority accorded further
provisional extension in technical assistance of M/s RECO till Dec 31,
2011 at the revised rate of Rs 7.5 million after the expiry of the
extended period. The Chairman took notice and directed that this case
be scrutinized and be submitted for appropriate action.
10
9.6.
The Chief (T&C) and VP-NESPAK expressed their dissatisfaction over the contents of the presentation as the data /
information provided in it was not according to that of working paper.
The Board then directed that the presentation be thoroughly prepared
on standard format & all the relevant data / information be
appropriately covered.
9.7.
After detailed deliberations the Board did not clear the
proposal and deferred it with the directions that the working paper be
resubmitted with proper details and presentation.
Decision
9.8.
The Executive Board deferred the working paper regarding
Lyari Expressway Project: VO No 10 (ex-post facto approval of
continuation of technical assistance & supervision by M/s RECO) for
resubmission in other meeting.
Action By
10.
Member (Construction)
Agenda Item 7
Addendum-2 of M/s Techno Consult for Construction
Supervision of Road From Hyderabad Badin to
Mirwah Sanjar Chang Road
Proposal
10.1.
Executive Board is requested to approve Addendum-2 of
M/s Techno Consult International (Pvt) Ltd, for Construction
Supervision of Road from Hyderabad Badin to Mirwah Sanjar Chang
road costing Rs 14,394,661/= (+23.74%) with revised consultancy
contract cost of Rs 75,023,283/= and increase of (+95.3%) entailing
EoT from Jun 30, 2012 to Mar 31, 2013 (274 days).
Deliberation
10.2.
The Member (AP) presented the case. He explained that
addendum has been necessitated because of the extension of
construction contracts (Pack-I Jun 30, 2012 and Pack-II Mar 31,
2013).
11
10.3.
After deliberations the Board has cleared the proposal.
However, the Chairman directed that all proposals regarding Variation
Orders / Addendums be provided with proper background, reasons
and justifications so that decisions could be taken smoothly and
effectively.
10.4.
The Board directed that quality of briefings to the Board
be improved and presentations be made in a standard format in
respect of all agenda items. It was further instructed that during
presentation the supporting staff of respective Member should be
present outside the meeting place along with complete record and
information relevant to the agenda under consideration for ready
reference as & when required by the Board.
Decision
10.5.
The Executive Board approved Addendum-2 of M/s
Techno Consult International (Pvt) Ltd, for Construction Supervision
of road from Hyderabad Badin to Mirwah Sanjar Chang road costing
Rs 14,394,661/= (Rupees fourteen million, three hundred ninety four thousand,
six hundred & sixty one) only (+23.74%) with revised consultancy contract
cost of Rs 75,023,283/= and increase of (+95.3%) entailing EoT from
Jun 30, 2012 to Mar 31, 2013 (274 days).
Action By
11.
Agenda Item 8
Cost Escalation Due to Increase in Prices of
Construction Material: Rationalization of Factor-C for
Specified Materials (Khuzdar-Shahdadkot Road, SecIV, Pack-IV, Wangu Hills)
Proposal
11.1.
The Executive Board is requested to allow application of
rationalization of weightage for Fuel & Bitumen for use in price
adjustment formula under Clause-70 of CoC ie Fuel Factor as 0.240
and Un-Skilled Labor as 0.080 (8%) and Bitumen (0.047) in the best
interest of the project.
12
Deliberation
11.2.
The Member (AP) presented the case.
11.3.
The Chief (T&C) stated that the Board has time & again
directed not to consider revision of Factor-C items. The VP-NESPAK
supported the version and opined that Factor-C is being misused,
therefore, working paper need to be scrutinized and earlier decisions
of the Board be annexed for consideration and decision of the item.
The Chairman agreed, in principle, with this point of view. However,
he opined that Factor-C consideration seems justified only because of
increase in scope of work.
11.4.
The Member (Planning) clarified that initial project was for
earthworks and cut only, whereas, now this proposal include full
fledged road component, therefore, revision of Factor-C has been
necessitated.
11.5.
The VP-NESPAK objected that weightage of fuel equal to
0.24 (as proposed) is very high & will open a Pandora box. After detailed
discussion the Board agreed with the suggestion of VP-NESPAK that
weightage of fuel should not be over 0.17.
11.6.
The Chief (T&C) suggested that the Member (Planning)
may go through the proposal and a suitable proposal be submitted to
the Board for consideration. The Chairman explained the urgency &
importance of the project and apprised the Board that further delay in
decision can not be afforded and it will cause negative effect on
completion of the project; therefore, he suggested that the proposal
may be cleared in the interest of public works with the weightage of
fuel equal to 0.17.
11.7.
The Board deliberated and cleared the proposal.
Decision
11.8.
The Executive Board allowed application of rationalization
of weightage for Fuel & Bitumen for use in price adjustment formula
under Clause-70 of CoC ie Fuel Factor as 0.17, Un-Skilled Labor as
0.080 (8%) and Bitumen (0.047) in the best interest of public works.
Action By
13
Agenda Item 9
Addendum-5 of M/s Associated Consulting Engineers
(ACE) for Construction Supervision of Takhtbhai
Dargai Section (N-45)
12.
12.1.
The subject agenda item could not be discussed due to
paucity of time and was deferred till next meeting.
Action By
Agenda Item 10
Revised Addendum-1 of M/s ABM Engineers for
Construction Supervision of Kolpur Bypass Project
(N-65)
13.
Proposal
13.1.
The Executive Board is requested to approve:a.

construction supervision of Kolpur Bypass Project (N65) of Rs 12.723 million bringing the overall cost to Rs
17.193 million entailing +284.63% variation over the
original contract cost.
b.
Extension of Time (EoT) from Aug 7, 2011 to Jun 5,

2013 to commensurate with EoT given to the contractor.
Deliberation
13.2.
13.3.
The Joint Secretary, MoC asked about the works
completed. The Member (AP) informed that progress of completed
works is 55%. The Chief (T&C) observed that the Addendum is
required for a period upto Jun-2013, which has been passed. In such
cases whole time addendums both for Contractors as well as
14
Consultants be prepared and placed before the Board at one time

instead of piecemeal with complete and full picture / justification. The
Member (Planning) supported the version of the Chief (T&C) and
suggested that concerned Wings should move complete case for
extension of Contractors and Consultants together and not separately
for each.
13.4.
Decision
13.5.
The Executive Board approved revised Addendum-1 of
M/s ABM Engineers for construction supervision of Kolpur Bypass
Project (N-65) of Rs 12.723 million bringing the overall cost to Rs
17.193 million entailing +284.63% variation over the original contract
cost and granted Extension of Time (EoT) from Aug 7, 2011 to Jun 5,
2013 to commensurate with EoT given to the Contractor.
Action By
14.
Agenda Item 11
Promotion/ Acting Charge Appointment of NHA
Officers Engineering/ Finance/ Admin/ LM&IS Cadre
Against Regular/PC-I Posts in BS-18 & 19
Proposal
14.1.
The Executive Board being the competent authority for
appointment to the posts in BS-18 & BS-19 under Sub Rule 6 (2) of
NHAs Appointments & Promotions Rules, 1995 is requested to accord
approval for promotion of following officers:a.
Dy Director (Engr) BS-18

Mr. Sajjad Ali Shah, AD (Engr) BS-17 B.Sc (Civil) at
serial No.1 in the seniority list for regular promotion
as Dy. Director (Engr) BS-18 wef Dec 5, 2012 ie the
date of DPC meeting.
15
b.
Director (Accounts) BS-19

Mr. Muhammad Aslam, DD (Accounts) BS-18 at
serial No.1 in the seniority list for appointment on
acting charge basis against PC-I post of Director
(Accounts) BS-19 wef Jan 10, 2011 ie from the date
of acting charge appointment of Syed Hassan Aamir,
his junior counterpart in compliance of FST
Judgment dated Jan 13, 2012 passed in appeal
No.297 (P) CS/2011.
c.
Director (LM & IS) BS-19

Mr. Abdul Ghaffar, Deputy Director (LM & IS) BS-18
(already appointed against PC-I post of Director (LM
& IS, BS-19) ranking at Sr. No.1 in the seniority list
for promotion to the regular single available post of
Director (LM & IS) BS-19 wef Dec 5, 2012 ie the date
of DPC meeting.
Deliberation
14.2.
The Member (Admn) presented the case.
14.3.
The Joint Secretary (MoC) observed that promotions
against PC-I posts cannot be made under the rules. The Member
(Admn) clarified that these are not the promotions but appointments
on acting charge basis against 30% posts of PC-Is as prescribed by the
National Highway Council.
14.4.
The Joint Secretary, Finance Division remarked that
usually effective date for promotion is considered from the date of
approval of competent authority. The Member (Admn) explained that
as per practice, promotions in NHA are made effective from the date of
meeting of Departmental Promotion Committee (DPC).
14.5.
The Inspector General (NH&MWs) Police opined that
integrity of the recommended officers be checked in PERs and
personnel having good service record be considered for promotion as
NHA plays vital role like backbone in the development of the country.
16
The Chief (T&C) supported the said version and added that other
vacancies falling under the promotion quota be also worked out and
deserving employees of the Authority be considered for promotions. He
further suggested that the Admn Wing also see that these cases do not
fall under any litigation and there is nothing pending against the
officers recommended for promotion. The Chairman assured the
Board that only deserving personnel having good career record would
be suggested for promotions.
14.6.
Decision
14.7.
The Executive Board approved the promotions of the
recommended officers with the direction that:-
Action By
a.
Rules position for effective date of promotion be

checked and promotion be ordered accordingly.
b.
Admn Wing ensures that no adverse proceedings are

pending against the said officers.
c.
Their integrity status be checked in Performance

Evaluation Reports (PERs).
Member (Admn)
Agenda Item 12
Elevation of NHA Employees Working in BS-1 to 16:
Report by the Executive Boards Sub-Committee
Constituted for Review of Boards Decision taken in
its 223rd Meeting of Nov 7, 2012
15.
15.1.
Action By
Member (Admn)
17
Agenda Item 13
Construction of Gwadar - Ratodero Road Project:
Addendum-2 of M/s Associated Consultancy Services
(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-V
16.
Proposal
16.1.
The Executive Board is requested to approve following
variations in the Consultancy Contract of M/s Associated Consultancy
Center (ACC) (Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV
Package-V km 125+666 to km 183+251 (M-8):a.
Addendum 2 with increase of cost Rs 8,110,009/=

and revised cost of the contract Rs 48,625,877/=.
b.
Extension of time to the Consultants upto Dec 31,

2013.
Deliberation
16.2.
16.3.
Decision
16.4.
The Executive Board approved following variations in the
Consultancy Contract of M/s Associated Consultancy Center (ACC)
(Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV Package-V km
125+666 to km 183+251 (M-8):-
Action By
a.

(Rupees eight million, one hundred & ten thousand, nine) only
b.
Extension of time to the Consultants upto Dec 31,

2013.
18
Agenda Item 14
Construction of Gwadar-Ratodero Road Project:
(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-IV
17.
Proposal
17.1.
variations in the Consultancy Contract of M/s Associated Consultancy
Center (ACC) (Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV
Package-IV km 84+500 to km 125+666 (M-8):a.

b.
Extension of time to the Consultants upto Apr 30,

2014.
Deliberation
17.2.
17.3.
Decision
17.4.
Consultancy Contract of M/s Associated Consultancy Center (ACC)
(Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV Package-IV km
84+500 to km 125+666 (M-8):a.

(Rupees twenty million, five hundred & eighty two thousand
only and revised cost of the contract Rs

90,711,360/=.
and eighty six)
b.
Action By
Extension of time to the Consultants upto Apr 30,

2014.
19
Agenda Item 15
(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-III
18.
Proposal
18.1.
variations in the consultancy contract of M/s Associated Consultancy
Centre (Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV, PackageIII (km 35+000 to km 84+500):a.

b.
Extension of time to the consultants up to Jun 30,

2014.
Deliberation
18.2.
18.3.
Decision
18.4.
consultancy contract of M/s Associated Consultancy Centre (Pvt) Ltd
of Khuzdar - Shahdadkot Road, Section-IV, Package-III (km 35+000
to km 84+500):a.

(Rupees twelve million, three hundred & seventy six thousand,
only and revised cost of the

contract Rs 75,584,680/=.
nine hundred & twenty nine)
b.
Action By
Extension of time to the consultants up to Jun 30,

2014.
20
Agenda Item 16
PC-II for Feasibility Study and Preliminary Design of
Peshawar - Kabul Motorway (265 Km)
19.
Proposal
19.1.
The Executive Board is requested to approve the PC-II for
feasibility study and preliminary design of Peshawar - Kabul Motorway
(265 km) at the cost of Rs 82.650 million.
Deliberation
19.2.
The Director (Planning) presented the case.
19.3.
The Board deliberated and cleared the proposal subject to
completion of required formalities.
Decision
19.4.
The Executive Board approved the PC-II for feasibility
study and preliminary design of Peshawar - Kabul Motorway (265 km)
costing Rs 82.650 million (Rupees eighty two million, six hundred & fifty
thousand) only.
Action By
Member (Planning)
Agenda Item 17
Revised PC-I for Construction of Baba Farid Bridge
Project Across River Sutlej
20.
20.1.
Action By
21
Agenda Item 18
Variation Order-I of M/s Techno Time Construction
Company for Construction of Bridge Across Vidor
Nullah (N-70, Km 96-97)
21.
21.1.
Action By
Member (Operation)
Agenda Item 19
Re-Designation of Upgraded Posts of Accounts/Audit
Cadre
22.
Proposal
22.1.
The Executive Board is requested to consider the
proposals for re-designation of the following upgraded Accounts cadre
posts to remove anomaly:Posts
Upgraded Proposed re-designation

BPS
a. AD (Accounts / Audit /
Budget / Finance) BS-17
BS-18
Senior
AD
(Accounts/
Audit/Budget/Finance)
b. Superintendent
(Accounts/Audit/Budget
/ Finance) BS-16
BS-17
Senior
Superintendent
(Accounts/Audit/Budget/
Finance)
c. (Accounts/Audit/Budget)
Assistants (BS-14)
BS-16
Junior Superintendent
(Accounts/Audit /Budget)
d. Senior Accounts Clerk

(BS-9)
BS-14
Additional Account Clerk
e. Junior Accounts Clerk

(BS-7)
BS-11
Account Clerk
Deliberation
22.2.
The Member (Admn) presented the case.
22
22.3.
The Joint Secretary, Finance Division remarked that this
proposal needs to be considered by the Finance Division before getting
approval of the Executive Board. The Member (Admn) narrated that
the Executive Board is competent to create, abolish and re-designate
the posts in NHA; hence the proposal is within the competency of the
Executive Board. The Chief (NTRC) was of the view that, since some of
the NHA employees have gone to the courts, the matter may be
decided in the light of orders of the courts.
22.4.
The Board after deliberation directed that the case be reexamined in the light of observations made by the Board Members.
Decision
22.5.
The Executive Board considered the proposal and decided
that the case be re-examined and presented before the Board in next
meeting.
Action By
23.
Member (Admn)
Additional Agenda Item-I
Construction of NHA Roads Providing Connectivity to
Afghanistan Through USAIDs Financial Assistance:
Award of Balance/Leftover Works of Kalat Quetta Chaman (N-25) Section-II (ICB-II &IV) to FWO on
Single Source Basis
Proposal
23.1.
awarding the contract to M/s Frontier Works Organization (FWO) for
execution of balance / leftover works of Kalat Quetta Section-II
ICB-2 km 60+000 to km 114+4 (54.4 km) and Quetta - Chaman
Section-II ICB-4 km 59+800 to km 116+424.40 (56+624.40 km) at the
evaluated / negotiated bid amount of Rs 6,060,810,961/= including
cost of Consultancy & Supervision, Risk of Quantity Variation and
Market Fluctuation.
23
Deliberation
23.2.
The Member (Planning) presented the case.
23.3.
The Board was informed that USAID has specified in the
MOU that the works will be awarded to M/s FWO through a
negotiated contract. The award of works to M/s FWO on single source
basis as per USAID requirement is in line with PPRA Rule-5.
23.4.
However, Public Procurement Regulations 2011 require
that whenever an agency shall invoke Rule-5, it shall bring the case to
the ECC which will concur or otherwise for the agency to proceed in
term of Rule-5.
23.5.
NHA took up the case with MoC vide its letter dated Aug
23, 2013 and subsequently MoC forwarded the Summary to ECC vide
its letter dated 18 September 2013. The ECC in its meeting held on
Jan 8, 2013 has approved, in principle, the award of works to M/s
FWO on single source basis subject to fulfillment of all codal
formalities; and approval of the revised PC-I of the project by
CDWP/ECNEC (Annex-C).
23.6.
Decision
23.7.
The Executive Board approved award of contract to M/s
Frontier Works Organization (FWO) for execution of balance / leftover
works of Kalat - Quetta Section-II ICB-2 km 60+000 to km 114+4
(54.4 km) and Quetta - Chaman Section-II ICB-4 km 59+800 to km
116+424.40 (56+624.40 km) at the evaluated / negotiated bid amount
of Rs 6,060,810,961/= (Rupees six billion, sixty million, eight hundred & ten
thousand, nine hundred & sixty one) only including cost of Consultancy &
Supervision, Risk of Quantity Variation and Market Fluctuation in the
light of ECC decision.
Action By
Member (Planning)
24
Additional Agenda Item-II

Amended PC-I for Improvement & Widening of JaglotSkardu Road, S-I (163.821 Km)
24.
24.1.
Action By
Member (Planning)
Additional Agenda Item-III
Award of Periodic Maintenance Works in the Regions
of NHA Under AMP 2012-13 to Lowest Evaluated
Bidders
25.
Proposal
25.1.
the award of Periodic Maintenance Works (FY 2012-13) in the regions
to the lowest evaluated bidders as recommended by the Tender
Acceptance Committee mentioned below:a.
Khyber Pakhtunkhwa
Rs in Million
Sr Contract
No No
Bidders (M/s)
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid
CSR- CSR-2011 Recommendation

2011 (%) +15% (%)
1. PM-201213-KP-01
1.
2.
3.
4.
Taimoor Shah
Karcon
D-E-S
Wajid Iqbal
206.147
216.271
246.170
206.714
Taimoor
Shah
206.147
4.66%
2. PM-201213-KP-02
1. Taimoor Shah
2. Karcon
131.969
146.211
Taimoor
Shah
131.969
7.86%
-7.14%
Recommended
for approval of
Executive Board
3. PM-201213-KP-03
1. Karcon
2. Akhunzada
Fazal Jamil
149.677
142.788
Akhunzada
Fazal Jamil
and Co
142.788
14.00%
-1.00%
Recommended
for approval of
Executive Board
4. PM-201213-KP-04
1. Karcon
307.353
Karcon
307.353
19.50%
4.50%
Recommended
for re-tendering
-10.34% Recommended
for approval of
Executive Board
25
b.
Balochistan-North
Rs in Million
Sr Contract
No No
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid

2011 (%) +15% (%)
1. PM-2012- 1. Taimoor Shah

13-BN-01 2. N.K and Co
3. Standard
4. Moosa Jan
5. Mir Ahmed Jan
6. Umer Jan
7. NPI Const
8. Ghulam Rasool
9. G-S-P
88.209
95.588
75.396
102.032
133.179
124.586
98.810
128.883
107.402
Standard
Const Co
75.396
-29.80%
-44.80% Recommended
for approval of
Chairman NHA
2. PM-2012- 1. Mir Ahmed Jan

13-BN-02 2. Ghulam Rasool
Lehri
219.538
Nonresponsive
Mir Ahmed Jan 219.538

Bangulzai
29.75%
14.75%
3. PM-2012- 1. Moosa Jan

13-BN-03 2) Mir Ahmed Jan
3) Ghulam Rasool
Lehri
63.830
87.178
Nonresponsive
M/s Moosa
Jan and Co
-5.00%
-20.00% Recommended
for approval of
Chairman NHA
c.
Bidders (M/s)
63.830
Recommended
for approval of
Executive Board
Balochistan-South
Rs in Million
Sr Contract
No No
Bidders (M/s)
Bid
Amount
Lowest
Bidder (M/s)
1. PM-2012- 1. Mir Ahmed Jan Non-responsive M/s N.K &

13-BS-01
178.473
Co.
2. N.K & Co.
2. PM-2012- 1) M/s N.K &

13-BS-03 Company
84.970
M/s N.K &

Co.
Lowest
Bid

2011 (%) +15% (%)
178.473
19.00%
4.00%
Recommended
for approval of
Executive Board
84,970
19.50%
4.50%
Recommended
for approval of
Executive Board
26
d.
Punjab-North
Rs in Million
Sr Contract
No No
Bidders (M/s)
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid
132.410
148.567
Wajid Iqbal &

Co,
132.410
4.90%
2. PM-2012- 1. A.M Associates

389.972
Design & Eng. 348.417
13-PN-02 2. Design & Eng
348.417
System
3. Habib Const
351.336
4. Zoraiz
378.592
5. Sachal TTC
Non-responsive
6. Nauman Const.
376.450
7. SH Iqbal
375.204
9.00%
-6.00%
Recommended
for approval of
Executive Board
3. PM-2012- 1. Taimoor Shah

83.321
Taimoor Shah
13-PN-03 2. Design & Eng
93.320
3. Jv Sachal TTC Non-responsive
4. Nauman Const
89.305
5. Allhadad
107.428
6.25%
-8.75%
Recommended
for approval of
Executive Board
0.00%
-15%
Recommended
for approval of
Executive Board
1. PM-2012- 1. Wajid Iqbal

13-PN-01 2. Nauman Const.
AM Associates
Sarwar & Co.
Habib const
Zoraiz Eng
AMCL-Mishal
SS Tamirat
ZKB
SARCO
83.321
Non-responsive AMCL Const & 395.473

Non-responsive Mishal Sania
454.636
JV
444.670
395.473
418.355
500.274
434.625

2011 (%) +15% (%)
-10.10% Recommended
for approval of
Executive Board
4. PM-201213-PN-04
1.
2.
3.
4.
5.
6.
7.
8.
5. PM-201213-PN-05
1. Sarwar & Co.

2. Habib Const
3. Zoraiz Eng
4. SS Tamirat
5. AMCL - Mishal
6. Jam Brothers.
7. Sachal Engg
8. Progressive Intl
9. Z.K.B
10. SARCO
287.486
276.279
262.830
257.729
243.632
277.472
289.922
288.704
308.804
277.375
AMCL - Mishal 243.632

Sania JV
0.00%
-15%
Recommended
for approval of
Executive Board
6. PM-2012- 1. Sarwar & Co.

13-PN-06 2. A.M Associates
3. Habib Const
4. B.K Const
5. Zoraiz Eng
6. S.S Tamiraat
7. AMCL- Mishal
8. Sachal Eng
9. Progressive Int
344.267
360.520
323.434
313.209
315.810
310.284
295.508
361.850
350.177
AMCL- Mishal 295.508

Sania JV
0.00%
-15%
Recommended
for approval of
Executive Board
27
Sr Contract
No No
Bid
Amount
Lowest
Bidder (M/s)
7. PM-2012- 1. Zoraiz Eng

13-PN-07 2. BK Const
3. Nouman Const
4. Sh A Razzaq
5. Sarwar & Co
139.172
133.697
138.819
127.578
135.035
Sh Abdul
Razzaq
127.578
4.87%
-10.13% Recommended
for approval of
Executive Board
8. PM-2012- 1. B.K Const.

13-PN-08 2. S S Tamiraat
3. Sh Iqbal Akhter
4. Nauman Const
5. Sh A Razzaq
6. Sarwar & Co
199.876
204.933
193.391
203.792
208.357
209.517
Sh Iqbal
Akhter & Co
193.391
3.38%
-11.62% Recommended
for approval of
Executive Board
9. PM-2012- 1. BK Const
13-PN-09 2. Nauman Const
3. Sh Iqbal Akhter
4. Sarwar & Co
5. Sh A Razzaq
128.098
123.440
114.829
132.921
114.924
Sh Iqbal
Akhter & Co
114.829
-2.38%
-17.38% Recommended
for approval of
Executive Board
e.
Bidders (M/s)
Lowest
Bid

2011 (%) +15% (%)
Punjab-South
Rs in Million
Sr Contract
No No
Bidders
(M/s)
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid
1. PM-2012- 1. SH Nazar
13-PS-01 2. Jam Bros
3. Chaudry Const.
191.062
166.839
191.139
Jam Brothers
& Co
166.839
8.89%
-6.11%
Recommended
for approval of
Executive Board
2. PM-2012- 1. SH Nazar
13-PS-02 2. Design & Eng
3.Supercon Eng
4.Ch Const.
5.) SARCO
176.701
178.718
177.277
181.313
SH Nazar &
Co
176.701
22.60%
7.60%
Cancelled due to
high variance
495.429
-5.00%
-20.00% Recommended
for approval of
Executive Board
168.474
12.50%
-2.50%
3. PM-2012- 1. Zoraiz Engrs

13-PS-03 2. B.K Const
3. Sachal Engr
4. Hidayatullah
5. ZKB Brothers
6. Usmani
Associates
7. SARCO
4. PM-2012- 1. Supercon
13-PS-04 2. SARCO
3. Ch Const
4. Zarghoon
5. Allahdad

2011 (%) +15% (%)
179.079
613.549
Usmani
570.994
Associates
Non-responsive
547.057
647.968
495.429
573.133
168.474
171.,843
192.435
202.169
178.208
Supercon
Engineers
Recommended
for approval of
Executive Board
28
f.
Sindh-North
Rs in Million
Sr Contract
No No
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid
1. PM-2012- 1. Niaz
13-SN-01 Muhammad Khan
2. Sachal Engg
196.118
Niaz
Muhammad
Khan & Bros
196.118
9.75%
-5.25%
Recommended
for approval of
Executive Board
2. PM-2012- 1. Niaz
2. Umer Jan
3. Sachal Engg
206.736
Niaz
Muhammad
Khan & Bros
206.736
9.50%
-5.50%
Recommended
for approval of
Executive Board
3. PM-2012- 1.Niaz
2. Sachal Engg
3. Umer Jan
309.331
Sachal Engg.
Works
304.529
7.80%
-7.20%
Recommended
for approval of
Executive Board
g.
Bidders (M/s)
205.321
215.798
216.931
304.529
322.749
CSR-2011 CSR-2011 Recommendation

(%)
+15% (%)
Sindh-South
Rs in Million
Sr Contract
No No
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid
1. PM-2012- 1. Niaz M Khan

13-SS-01 2.Fazal & Bros
3.Sh Iqbal Akhtar
401.961
440.872
416.204
Niaz
Muhammad
Khan & Bros
401.961
9.50%

13-SS-02 2. Fazal & Bros
3. Sh Iqbal Akhtar
184.431
202.857
198.610
M/s Niaz
Muhammad
Khan & Bros.
184.431
9.00%
-6.00%
Recommended
for approval of
Executive Board

13-SS-03 2. Fazal & Bros
180.864
203.328
M/s Niaz
Muhammad
Khan & Bros.
180.864
9.50%
-5.50%
Recommended
for approval of
Executive Board
h.
Bidders (M/s)

2011 (%) +15% (%)
-5.50%
Recommended
for approval of
Executive Board
Northern Areas
Rs in Million
Sr Contract
No No
Bidders (M/s)
Bid
Amount
Lowest
Bidder (M/s)
Lowest
Bid

2011 (%) +15% (%)
1. PM-2012- 1. Nauman Const.

13-NA-01 2. M Haroon
3.Attaullah Khan
4. Karcon Pvt Ltd
5. Wajid Iqbal.
155.319
144.483
132.216
141.416
145.710
Attaullah Khan
Trand & Bros.
132.216
-3.00%
-18.00% Recommended
for approval of
Executive Board

3.Attaullah Khan
140.824
124.499
103.945
Attaullah Khan
Trand & Bros.
103.945
-11.50%
-26.50% Recommended
for approval of
Executive Board

3. Badiuz Zaman
24.363
24.701
29.902
Attaullah Khan
Trand & Bros.
24.363
-6.30%
-21.30% Recommended
for approval of
Chairman NHA
29
Deliberation
25.2.
The Member (Operation) presented the case.
25.3.
Decision
25.4.
The Executive Board approved award of Periodic
Maintenance Works (FY 2012-13) in the following regions to the lowest
evaluated bidders as recommended by the Tender Acceptance
Committee:a.
Khyber Pakhtunkhwa
Package No
PM-2012-13-KP-01
PM-2012-13-KP-02
PM-2012-13-KP-03
b.
Quoted
Bid Price
Variation
CSR-2011
Variation
(CSR-2011+15%)
206,146,997
+4.66%
-10.34%
131,969,092
+7.86%
-7.14 %
142,788,386
+14.00%
-1.00 %
Quoted
Bid Price
Variation
CSR-2011
Variation
(CSR-2011+15%)
75,396,279.82
-29.80%
-44.80%
219,537,805.75
+29.75%
+14.75 %
Balochistan-North
Package No
PM-2012-13-BN-01
PM-2012-13-BN-02
c.
Name of Lowest
Evaluated Bidder
M/s Taimoor Shah
Construction Co
M/s Taimoor Shah
Construction Co
M/s Akhunzada Fazal
Jamil & Co
Name of Lowest
Evaluated Bidder
M/s Standard
Construction Co
M/s Mir Ahmed Jan
Bangulzai
Balochistan-South
Package No
Name of Lowest
Evaluated Bidder
PM-2012-13-BS-01
M/s NK & Company
PM-2012-13-BS-03
M/s NK & Company
Quoted
Bid Price
178,472,954.8
7
84,970,153.50
Variation
CSR-2011
Variation
(CSR-2011+15%)
+19.00%
+4.00%
+19.50%
+3.50 %
30
d.
Punjab-North
Package No
PM-2012-13-PN-01
PM-2012-13-PN-02
PM-2012-13-PN-03
PM-2012-13-PN-04
PM-2012-13-PN-05
PM-2012-13-PN-06
PM-2012-13-PN-07
PM-2012-13-PN-08
PM-2012-13-PN-09
e.
PM-2012-13-PS-01
PM-2012-13-PS-03
PM-2012-13-PS-04
Variation
CSR-2011
+4.90%
Variation
(CSR-2011+15%)
-10.10 %
348,417,291.19
+9.00%
-6.00 %
83,321,441.25
+6.25 %
-8.75 %
395,473,158.00
+0.00 %
-15.00 %
243,631,984.00
+0.00 %
-15.00 %
295,508,279.00
+0.00 %
-15.00 %
127,577,977.21
+4.87 %
-10.13 %
193,391,260.23
+3.38 %
-11.62%
114,829,446.40
-2.38%
-17.38 %
Name of Lowest
Evaluated Bidder
M/s Jam Brothers
M/s Usmani Associates
M/s Supercon
Engineers
Quoted
Bid Price
196,117,964.44
206,735,693.40
Variation
CSR-2011
+9.75%
+9.50%
Variation
(CSR-2011+15%)
-5.25%
-5.50%
304,528,541.70
+7.80%
-7.20%
Quoted
Bid Price
Variation
CSR-2011
Variation
(CSR-2011+15%)
196,117,964.44
+9.75%
-5.25%
206,735,693.40
+9.50%
-5.50%
304,528,541.70
+7.80%
-7.20%
Quoted
Bid Price
Variation
CSR-2011
Variation
(CSR-2011+15%)
401,960,776.37
+9.50%
-5.50 %
184,430,744.62
+9.00%
-6.00%
180,864,062.70
+9.50%
-5.50%
Sindh-North
Package No
PM-2012-13-SN-01
PM-2012-13-SN-02
PM-2012-13-SN-03
g.
Quoted
Bid Price
132,410,166.62
Punjab-South
Package No
f.
Name of Lowest
Evaluated Bidder
M/s Wajid Iqbal & Co.
M/s Design &
Engineering System
M/s Taimoor Shah
Construction Co.
M/s AMCL - Mishal
Sania JV
M/s AMCL - Mishal
Sania JV
M/s AMCL - Mishal
Sania JV
M/s Sh. Abdur Razzaq
& Co
M/s Sh. Iqbal Akhtar &
Co
M/s Sh. Iqbal Akhtar &
Co
Name of Lowest
Evaluated Bidder
M/s Niaz Muhammad
Khan & Brothers
M/s Niaz Muhammad
Khan & Brothers
M/s Sachal
Engineering Works
(Pvt) Ltd
Sindh-South
Package No
PM-2012-13-SS-01
PM-2012-13-SS-02
PM-2012-13-SS-03
Name of Lowest
Evaluated Bidder
M/s Niaz Muhammad
Khan & Brothers
M/s Niaz Muhammad
Khan & Brothers
M/s Niaz Muhammad
Khan & Brothers
31
h.
Northern Areas
Package No
PM-2012-13-NA-01
PM-2012-13-NA-02
Name of Lowest
Evaluated Bidder
M/s Attaullah Khan
Tarand & Co
M/s Attaullah Khan
Tarand & Co
Action By
26.
Conclusion
Quoted
Bid Price
Variation
CSR-2011
Variation
(CSR-2011+15%)
132,215,772.40
-3.00%
-18.00 %
103,944,665.12
-11.50%
-26.50%
Member (Operation)
26.1.
The Chairman wrapped up the meeting by thanking the
Board Members for their active participation and useful input.
-----------------------
32
EXTRACTS
DRAFT MINUTES OF THE
232ND EXECUTIVE BOARD MEETING
FEBRUARY 27 AT ISLAMABAD
33
Additional Agenda Item-4

Award of Periodic Maintenance Works of PunjabNorth Region (Wazirabad Section) under AMP 201213 to Lowest Evaluated Bidder
26.
Proposal
26.1.
Deliberation
26.2.
Decision
Action By
Member (Operation)
Award of Periodic Maintenance Works of PunjabSouth Region under AMP 2012-13 to Lowest
Evaluated Bidder
27.
Proposal
27.1.
Deliberation
27.2.
Decision
Action By
Member (Operation)
34

Award of Periodic Maintenance Works of Sindh-North
Region under AMP 2012-13 to Lowest Evaluated
Bidder
28.
Proposal
28.1.
Deliberation
28.2.
Decision
Action By
Member (Operation)
Award of Periodic Maintenance Works of BalochistanNorth Region under AMP 2012-13 to Lowest
Evaluated Bidder
29.
Proposal
29.1.
Deliberation
29.2.
Decision
Action By
Member (Operation)
35

Award of Periodic Maintenance Works of BalochistanSouth Region under AMP 2012-13 to Lowest
Evaluated Bidder
30.
Proposal
30.1.
Deliberation
30.2.
Decision
Action By
Member (Operation)
Award of Periodic Maintenance Works of Khyber
Pakhtunkhwa Region under AMP 2012-13 to Lowest
Evaluated Bidder
31.
Proposal
31.1.
Deliberation
31.2.
Decision
Action By
Member (Operation)
36

Award of Periodic Maintenance Works of Sindh-North
Region under AMP 2012-13 to Lowest Evaluated
Bidder
32.
Proposal
32.1.
Deliberation
32.2.
Decision
Action By
Member (Operation)
Award of Periodic Maintenance Works of Northern
Areas Region under AMP 2012-13 to Lowest
Evaluated Bidder
33.
Proposal
33.1.
Deliberation
33.2.
Decision
Action By
Member (Operation)
37
38

CONFIRMED MINUTES
232nd Executive Board Meeting
Islamabad, February 27, 2014
INDEX
PARA AGENDA ITEM
PAGE
ACTION BY
1.
Introduction
---
2.
Opening Remarks (Chairman NHA)
---
3.
Formal Proceedings (Agenda Items)
---
4.
Agenda Item 1
Secy NHA
Mem (C),
Mem (AP) &
GM (Design)
Mem (P)
Mem (P)
Mem (P)
10
Mem (C)
11
Mem (C)
5.
6.
7.
Confirmation of Minutes - 231st Meeting of the

Executive Board Held on Dec 17, 2013
Agenda Item 2
Report by Technical Committee Constituted by the

Executive Board for Review of Agenda Items 8, 10 & 14
Discussed in 229th Board meeting of Jul 9, 2013
Agenda Item 3
Procurement Procedure for Hiring of Consultancy

Services in NHA
Agenda Item 4
Extension of Consultancy Services for Design and

Design Review of Structures by M/s Iqbal Haq and
Associates
8.
Agenda Item 5
9.
Agenda Item 6
10.
Agenda Item 7
Supply of 15x Weigh Bridges to Afghanistan
Lyari Expressway Project: VO No 10 (Ex-post facto

approval of Continuation of Technical Assistance &
Supervision by M/s RECO)
Addendum-2 of M/s Techno Consult for Construction

Supervision of Road From Hyderabad Badin to Mirwah
Sanjar Chang Road
232ND Meeting, February 27, 2014, Islamabad
PARA AGENDA ITEM
11.
Agenda Item 8
12.
Agenda Item 9
13.
Agenda Item 10
14.
Agenda Item 11
Cost Escalation Due to Increase in Prices of

Construction Material: Rationalization of Factor-C for
Specified Materials (Khuzdar-Shahdadkot Road, Sec-IV,
Pack-IV, Wangu Hills)
Addendum-5 of M/s Associated Consulting Engineers

(ACE) for Construction Supervision of Takhtbhai
Dargai Section (N-45)

Construction Supervision of Kolpur Bypass Project (N65)
Promotion/ Acting Charge Appointment of NHA Officers

Engineering/ Finance/ Admin/ LM&IS Cadre Against
Regular/PC-I Posts in BS-18 & 19
15.
Agenda Item 12
16.
Agenda Item 13
Elevation of NHA Employees Working in BS-1 to 16:

Report by the Executive Boards Sub-Committee
Constituted for Review of Boards Decision taken in its
223rd Meeting of Nov 7, 2012
Construction of Gwadar - Ratodero Road Project:

(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-V
17.
Agenda Item 14
18.
Agenda Item 15
19.
Agenda Item 16
20
Agenda Item 17
21.
Agenda Item 18

(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-IV

(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-III
PC-II for Feasibility Study and Preliminary Design of

Peshawar - Kabul Motorway (265 Km)
Revised PC-I for Construction of Baba Farid Bridge
Project Across River Sutlej
Variation Order-I of M/s Techno Time Construction
Company for Construction of Bridge Across Vidor
Nullah (N-70, Km 96-97)
PAGE
ACTION BY
12
Mem (C) &

Mem (C)
14
Mem (C)
14
Mem (C)
15
Mem (A)
17
Mem (A)
18
Mem (C)
19
Mem (C)
20
Mem (C)
21
Mem (P)
21
Mem (C)
22
Mem (O)
PARA AGENDA ITEM
PAGE
ACTION BY
22
Mem (A)
Construction of NHA Roads Providing Connectivity to

Afghanistan Through USAIDs Financial Assistance:
Award of Balance/Leftover Works of Kalat Quetta Chaman (N-25) Section-II (ICB-II &IV) to FWO on Single
Source Basis
23
Mem (P)
Amended PC-I for Improvement & Widening of JaglotSkardu Road, S-I (163.821 Km)
25
Mem (P)
22.
Agenda Item 19
23.
Additional Agenda Item-I
24.
Additional Agenda Item-II
Re-Designation of Upgraded Posts of Accounts/Audit

Cadre
25
Additional Agenda Item-III
Award of Periodic Maintenance Works in the Regions of

NHA Under AMP 2012-13 to Lowest Evaluated Bidders
25
Mem (O)
26.
Conclusion
32
---
------------------
Annex-A

LIST OF PARTICIPANTS
232ND EXECUTIVE BOARD MEETING
FEBRUARY 27, 2014 AT ISLAMABAD
IN CHAIR
1.
Mr Shahid Ashraf Tarar
Chairman
MEMBERS
2.
Mr Zulfiqar Ahmad Cheema
Inspector General, National

Highways & Motorway Police
3.
Mr Sabino Sikandar Jalal
Joint Secretary
Ministry of Communications
4.
Mr Qazi Iftikhar Ahmed
Vice President NESPAK
5.
Mr Muhammad Shamsuddin
Qureshi
Chief NTRC
6.
Mr Munir Ahmed Anjum
Chief (T&C), P&D Division
7.
Mr Raja Nowsherwan
Member (Planning) NHA
8.
Mr Shoaib Ahmed Khan
Member Finance NHA
LEAVE OF ABSENCE
9.
Dr Shujat Ali
AS (Budget)
Finance Division
SECRETARY
10.
Mr Ali Akbar Memon
Secretary NHA
Continued.......
-2-
10.
Mr Waqar Ahmed
Joint Secretary, Finance Division

Represented Additional Secretary
(Finance)
NHA OFFICERS
ITEM
11.
Mr Pervaiz Gul
Member (AP)
12.
Mr Usman Akhtar Bajwa
Member (Admn)
13.
Mr Arshad Mahmood Ch
Member (Ops)
14.
Mr Pervez Iqbal Sulehri
GM (P&CA)
15.
Mr Jehanzaib Niazi
Dir (Planning)
16.
Mr Asim Amin
GM (Design)
Refer Para 1.2 of the minutes.
------------------
6 to 10
13, 14, 15 & 17
11, 12 & 19
18 & A-III
5
16
2
Khyber Pakhtunkhwa Region

Financial Bids
Sr.
Contract No.
No.
Bidders
Bid Amount
(Rs.)
Lowest
Bidder
1. M/s Taimoor Shah

Construction
PM-2012-131
2. M/s Karcon
KP-01
3. M/s D-E-S
4. M/s Wajid Iqbal
206,146,997
M/s
216,271,166
Taimoor
246,169,882
Shah
206,714,204
PM-2012-13- 1) M/s Taimoor Shah

2
KP-02
2) M/s Karcon
M/s
131,969,092
Taimoor
146,210,889
Shah
Lowest Bid
CSR-2011
CSRRecommen
Amount
+ 15%
2011 (%)
dation
(Rs.)
(%)
-10.34%
Recommended
for approval of
NHA EB
7.86%
-7.14%
Recommended
for approval of
NHA EB
1) M/s Karcon
PM-2012-133
2) M/s Akhunzada
KP-03
Fazal Jamil and Co
M/s
Akhunzada
149,677,300
Fazal
142,788,386 14.00%
142,788,386
Jamil and
Co
-1.00%
Recommended
for approval of
NHA EB
PM-2012-134
1) M/s Karcon
KP-04
M/s
307,353,497
Karcon
4.50%
Recommended
for
re-tendering
206,146,997
131,969,092
4.66%
307,353,497 19.50%
Balochistan North Region

Financial Bid
Sr. Contract
No.
No.
Bidders
1) M/s Taimoor Shah and Co

2) M/s N.K and Company
3) Standard Const. Co.
4) M/s Moosa Jan and Co.
PM-20125) M/s Mir Ahmid Jan Bangulzai
1
13-BN-01 6) M/s Umer Jan & Co.
7) M/s NPI Construction
8) M/s Ghulam Rasool Lehri
9) M/s G-S-P
Bid Amount
(Rs.)
Lowest
Bidder
88,209,351
95,587,876
75,396,279
M/s
102,032,002
Standard
133,178,614
Const.
124,586,445
Co.
98,809,939
128,882,529
107,402,108
Lowest Bid
Amount
(Rs.)
CSR- CSR-2011
2011
+ 15%
(%)
(%)
Recommended
75,396,279-29.80% -44.80% for approval of
Chairman NHA
M/s Mir
Ahmid
PM-2012- 1) M/s Mir Ahmid Jan Bangulzai 219,537,805
2
Jan
219,537,805 29.75%
Non-responsive
13-BN-02 2) M/s Ghulam Rasool Lehri
Bangulzai
1) M/s Moosa Jan and Co.

PM-20122) Mir Ahmed Jan
3
13-BN-03 3) Ghulam Rasool Lehri
63,829,853
87,178,141
Non-responsive
Total (Balochistan North)
M/s
Moosa
Jan and
Co.
Recommendation
63,829,853 -5.00%
358,763,937 4.35%
14.75%
Recommended
for approval of
NHA EB
Recommended
-20.00% for approval of
Chairman NHA
-10.65%
Balochistan South Region
Financial Bid
Sr.
No.
Contract
No.
PM-201213-BS-01
1) M/s Mir Ahmed Jan

2) M/s N.K & Co.
PM-201213-BS-03
1) M/s N.K & Company
Bidders
Bid Amount
(Rs.)
Lowest Lowest Bid

CSRBidder Amount (Rs.) 2011 (%)
Non-responsive M/s N.K

178,472,954 & Co.
84,970,154
M/s N.K
& Co.
178,472,954
84,970,154
CSR2011 +
15%
(%)
Recommendation
Recommended
19.00%
4.00% for approval of
19.50%
4.50% for approval of
NHA EB
Recommended
NHA EB
Punjab - North Region

Financial Bid
Sr.
No.
Cont.
No.
Bidders
Lowest
Bidder
Lowest Bid
Amount
(Rs.)
CSR2011
(%)
CSR2011 +
15%
(%)
M/s Wajid
132,410,166
Iqbal &
148,566,983
Co,
132,410,166
4.90%
9.00%
Recommended
for approval of
-6.00% NHA EB
6.25%
Recommended
for approval of
-8.75% NHA EB
Bid Amount
(Rs.)
PM20121 M/s Wajid Iqbal & Co,

13-PN2) M/s Nauman Const. & co.
01
1) M/s A.M Associates

2) M/s Design & Eng. System
PM3) M/s Habib Construction
20124) Zoraiz (cons) Pvt Ltd.
13-PN5) M/s Sachal TTC
02
6) M/s Nauman Const. Co.
7. M/s SH Iqbal Akhtar & Co.
389,971,647
348,417,291
M/s
351,335,685
Design &
378,592,146
Eng.
Non-responsive
System
376,450,498
375,203,868
1) M/s Taimoor Shah

PM2) M/s Design & Eng. System
20123) Jv Sachal TTC
13-PN4) Nouman Const Co.
03
5) M/s Allhadad
83,321,441
93,320,014
M/s
NonTaimoor
responsive
Shah
89,304,900
107,427,804
348,417,291
83,321,441
Recommendation
Recommended
NHA EB
Contd. on next slide

Financial Bid
Sr.
No
Contra
ct No.
Bid Amount (Rs.)
Lowest
Bidder
1) M/s AM Associates
2) M/s Sarwar & Co.
PM3) M/s Habib construction
2012- 4) M/s Zoraiz Eng (Pvt) Ltd.
13-PN- 5) M/s AMCL- Mishal Sania JV
04
6) M/s SS Tamirat
7) M/s ZKB
8) M/s SARCO
Non-responsive
Non-responsive
454,635,942
444,670,018
395,473,158
418,355,234
500,273,544
434,625,000
M/s
AMCL
Const &
Mishal
Sania JV
1) M/s Sarwar & Co.

2) M/s Habib Construction
3) M/s Zoraiz Eng (PVT)
PM4) M/s SS Tamirat
2012- 5) M/s AMCL - Mishal Sania JV
13-PN- 6) M/s Jam Brothers & Co.
05
7) M/s Sachal Engg Works
8) M/s Progressive Intl
9) M/s Z.K.B
10) M/s SARCO
287,485,741
276,278,669
262,830,184
257,728,530
243,631,984
277,472,466
289,922,060
288,703,901
308,803,539
277,375,013
Bidders
M/s JV
AMCL Mishal
Sania
Lowest Bid
Amount
(Rs.)
CSRCSRRecommen2011 + dation
2011
15%
(%)
(%)
395,473,158 0.00% -15%
243,631,984
0.00% -15%
Recommended
for approval of
NHA EB
Recommended
for approval of
NHA EB

Financial Bids
Sr.
No.
Cont.
No.
Bidders
1) M/s Sarwar & Co.

2) M/s A.M Associates
3) M/s Habib Construction
PM4) M/s B.K Construction Co.
20125) M/s Zoraiz Eng (PVT) LTD
13-PN6) M/s S.S Tamiraat
06
7) M/s AMCL- Mishal Sania JV
8) M/s Sachal Eng Works
9) M/s Progressive Int
Bid Amount
(Rs.)
344,267,145
360,520,100
323,433,811
313,209,224
315,809,697
310,283,692
295,508,279
361,849,887
350,177,310
Lowest
Bidder
M/s JV
AMCLMishal
Sania
Lowest
Bid
Amount
(Rs.)
CSR2011
(%)
CSR2011
+ 15%
(%)
295,508,279
0.00%
-15%
Recommendation
Recommended
for approval of
NHA EB

Financial Bids
Sr. Contract
No.
No.
Bidders
Bid Amount
(Rs.)
CSR- CSR-2011 RecommenLowest Lowest Bid

2011
+ 15%
dation
Bidder Amount (Rs.)
(%)
(%)
1) M/s Zoraiz Eng (Pvt) Ltd

PM- 2) M/s BK Construction
2012-13- 3) M/s Nouman Construction Co.
PN-07 4) M/s Sh. Abdul Razzaq
5) M/s Sarwar & Company (Pvt) Ltd
139,171,551
133,697,145 M/s Sh.
138,818,756 Abdul
127,577,977 Razzaq
135,035,333
1) M/s B.K Const.

2) M/s S S Tamiraat
PM3) M/s Sh Iqbal Akhter & Co.
2012-134) M/s Nauman Construction Co.
PN-08
5) M/s Sh Abdur Razzaq & Co
6) M/s Sarwar & Company (Pvt) Ltd
199,876,066
204,933,377
193,391,260
203,792,260
208,356,728
209,516,552
M/s Sh
Iqbal
Akhter & 193,391,260
Co.
3.38% -11.62% for approval of
1) M/s BK Const
PM- 2) M/s Nauman Construction Co
2012-13- 3) M/s Sh Iqbal Akhter & Co
PN-09 4) M/s Sarwar & Co (Pvt) Ltd
5) Sh Abdul Razzaq & Co
128,097,999
123,439,890
114,829,446
132,920,789
114,923,549
M/s Sh
Iqbal
Akhter & 114,829,446
Co
Recommended
-2.38% -17.38% for approval of
NHA EB
Recommended
127,577,977
4.87% -10.13% for approval of

NHA EB
Recommended
NHA EB
Punjab South Region
Sr
No.
Contract
No.
Bidders
Bid Amount
(Rs.)
Lowest
Bidder
1) M/s SH. Nazar & Co

PM-20122) M/s Jam Brothers & Co
13-PS-01
3) M/s Chaudry Const.
191,062,408 M/s Jam

166,838,698 Brothers
191,139,017 & Co
1) M/s SH Nazar & Co

2) M/s Design & Eng Systems
PM-20123) M/s Supercon Engineers
13-PS-02
4) M/s Choudhry Const. Co
5) M/s SARCO
176,700,685
178,718,474 M/s SH
177,277,196 Nazar &
181,312,774 Co
179,078,793
CSRLowest Bid CSR2011 +

Amount (Rs.) 2011 (%) 15%
(%)
166,838,698
176,700,685
Recommendation
8.89%
Recommended
NHA EB
22.60%
7.60%
Cancelled due to
high variance
Punjab South Region

Sr.
No.
Cont.
No.
Bidders
Bid Amount (Rs.)
Lowest
Bidder
Lowest Bid
Amount (Rs.)
CSR- CSR-2011
2011
+ 15%
(%)
(%)
1) M/s Zoraiz Engrs (PVT) Ltd

613,549,170
2) M/s B.K Construction Co
570,994,463
PM3) M/s Sachal Engr Work
Non-responsive
M/s Usmani
3 2012-13- 4) M/s Hidayatullah Khan & Co.
547,057,441
-5.00%
Associates 495,428,569
PS-03 5) M/s ZKB Brothers
647,968,418
6) M/s Usmani Associates
495,428,569
7) M/s SARCO
573,132,628
1) M/s Supercon Engineers

PM2) M/s SARCO
4 2012-13- 3) M/s Chaudhry Const Co
PS-04 4) M/s Zarghoon Enterprises
5) M/s Allahdad
168,473,938
171,843,417 M/s
192,434,676 Supercon
202,168,726 Engineers
178,207,988
168,473,938
12.50%
Recommendation
Recommended
NHA EB
-2.50%
Recommended
for approval of
NHA EB
Sindh - North Region

Financial Bid
Sr. Contract
No.
No.
Bidders
Bid Amount
(Rs.)
Lowest
Bidder
CSRLowest Bid
2011
Amount (Rs.)
(%)
CSR2011 +
15%
(%)
Recommendation
PM1) M/s Niaz Muhammad Khan & Bros

1 2012-132) M/s Sachal Engg. Works
SN-01
M/s Niaz
Recommended
196,117,964
Muhammad 196,117,964 9.75% -5.25% for approval of
205,320,766
NHA EB
Khan & Bros
PM1) M/s Niaz Muhammad Khan & Bros

2 2012-13- 2) M/s Umer Jan & Co.
SN-02 3) M/s Sachal Engg. Works
206,735,693 M/s Niaz

Recommended
215,798,079 Muhammad 206,735,693 9.50% -5.50% for approval of
NHA EB
216,930,878 Khan & Bros
PM1) M/s Niaz Mohammad Khan & Bros

3 2012-132) M/s Sachal Engg. Works
SN-03
3) M/s Umer Jan & Co.
309,330,939
Recommended
M/s Sachal
304,528,541
304,528,541 7.80% -7.20% for approval of
Engg. Works
NHA EB
322,749,405
Sindh - South Region

Financial Bids
Sr.
No.
Cont.
No.
Bidders
Bid Amount
(Rs.)
Lowest
Bidder
CSRLowest Bid CSR- 2011 +

Amount (Rs.) 2011 (%) 15%
(%)
Recommendation
PM- 1) M/s Niaz Muhammad Khan & Bros. 401,960,776 M/s Niaz
Recommended
for approval of
1 2012-13- 2) M/s Fazal & Bros.
440,872,048 Muhammad
401,960,776 9.50% -5.50% NHA EB
SS-01 3) M/s Shaikh Iqbal Akhtar
416,203,770 Khan & Bros
M/s Niaz
PM- 1) M/s Niaz Muhammad Khan & Bros. 184,430,744
Muhammad
2 2012-13- 2) M/s Fazal & Bros.
202,856,898
Khan &
SS-02 3) M/s Shaikh Iqbal Akhtar
198,609,915
Bros.
M/s Niaz
PM1) M/s Niaz Muhammad Khan & Bros. 180,864,062 Muhammad
3 2012-132) M/s Fazal & Bros.
203,327,544 Khan &
SS-03
Bros.
184,430,744 9.00%
Recommended
for approval of
-6.00% NHA EB
180,864,062 9.50%
Recommended
for approval of
-5.50% NHA EB
Northern Areas Region
Sr.
No.
Cont.
No.
Financial Bid
Bidders
Bid Amount
(Rs.)
155,319,456
144,483,215
132,215,772
141,416,354
145,709,959
CSR- CSR-2011
Lowest Lowest Bid
2011
+ 15%
Bidder Amount (Rs.)
(%)
(%)
Recommendation
1) M/s Nauman Const. Co.

PM2) M/s Muhammad Haroon & Sons
2012-13- 3) M/s Attaullah Khan Trand 4) M/s
NA-01 Karcon Pvt Ltd
5) M/s Wajid Iqbal & Co.
M/s
Attaullah
Khan
Trand &
Bros.
132,215,772 -3.00% -18.00% for approval of
M/s
PM1) M/s Nauman Const. Co.
140,824,467 Attaullah
2012-13- 2) M/s Muhammad Haroon & Sons 124,498,694 Khan
NA-02 3) M/s Attaullah Khan Trand
103,944,665 Trand &
Bros.
103,944,665 -11.50% -26.50% for approval of
1) M/s Attaullah Khan Trand 2) M/s

PMMuhammad Haroon & Sons
2012-133) M/s Badiuz Zaman
NA-03
M/s
24,363,313 Attaullah
24,701,331 Khan
29,901,612 Trand &
Bros.
Recommended
NHA EB
Recommended
NHA EB
Recommended
24,363,313 -6.30% -21.30% for approval

232-Executive Board Meeting of NHA

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NHA Executive Boards Confirmed Minutes

NATIONAL HIGHWAY AUTHORITY

232nd Meeting of the NHA Executive Board held on Feb

Opening Remarks - Chairman NHA

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Minutes were accepted for confirmation.

In Agenda Item 6 Revised PC-I for Construction of

In Agenda Item 16 Construction of Habibabad

The Board also accorded approval to hand

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Read: The Board also accorded approval to hand

In Agenda Item 16 Construction of Habibabad

In Agenda Item 19 Annual Maintenance Plan for FY

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

last year budget vs actual expenditure (Annex-J).

In Agenda Item 19 Annual Maintenance Plan for FY

Ex-Post-Facto approval to settle audit objections:

Reconstruction of Shershah Bridge on Karachi

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Addendum-4 of M/s Oriental Consultants &

Mr. Munir Anjum, Chief (T&C) Planning Commission

Agenda Item-8. The amendment was required and

Agenda Item-10. The VO 1-R for the Shershah Bridge

Agenda Item-14. Consultant agrees with the

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Completion of the Project got delayed because of

One year EoT was granted to the Contractor ie from

As per agreement the Consultant's staff (RE, QS and

Scope of work was increased by assigning another

Some additional staff was included in the

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Mem (Construction), Mem (AP) & GM (Design)

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The General Manager (P&CA) presented the case.

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Member (AP) made detailed presentation.

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Member (AP) presented the case.

The Board deliberated and cleared the proposal.

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Executive Board is requested to approve:a.

Revised Addendum-1 of M/s ABM Engineers for

Extension of Time (EoT) from Aug 7, 2011 to Jun 5,

The Member (AP) presented the case.

232nd Meeting, February 27, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Consultants be prepared and placed before the Board at one time