Final Assignment Presentation Slides Format

PRESENTATION SLIDES
-ASSIGNMENT PROJECT MANAGEMENT

CT050-3.5-3-PRMGT
TITLE: Project Management
Name: Yahye Abdillahi

Name: Patvinder Sing A/L
Name: Nyein Wanna Soe
ID: TP035179
ID: TP025771
ID: TP035324
INTAKE CODE: UC3F1410IT(NC)

TUTORIAL GROUP:NC
GROUP NO: 4
LECTURER: Jerry Chong
DATE: February2015
1. INTRODUCTION
Healthy Living Pte. Ltd. Has embarked on a new project to enhance its supply
chain operations.
This is because the company has been using similar support frameworks
which has created duplication.
Business Objectives of the Company
To reduce operating expenses
To create a centralized support system
To increase revenue by satisfying customers more efficiently
4. GROUP COMPONENTS
The project must be handled efficiently from every management aspects
4. GROUP COMPONENTS
The Project Charter Continued
4. GROUP COMPONENTS
Business Case
Business objective
The essential main goals of this project are:
To reduce operating expenses
To create a centralized support system
To increase revenue by satisfying customers more efficiently
Budget estimate and financial analysis
A preliminary estimate for costs for the entire company is $250, 000
Schedule estimate
The project must be finished within during the approximately six-month

time as it was dealt with the company
4. GROUP COMPONENTS
Project Scope Management
involves determining and documenting several specific project goals,
deliverables, tasks, costs and deadlines
The project scope needs to be documented and recorded which is
usually explained in the scope statement of the project
3. WORK BREAKDOWN STRUCTURE
4. GROUP COMPONENTS
Project Time Management
4. GROUP COMPONENTS
Project Cost Management
Cost estimating, cost budgeting, cost control and portfolio management are the
conducted processes to achieve the balance of cost factors
4. GROUP COMPONENTS
WBS Items
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Total
Project Development Team
4,166
4,166
4,166
4,166
4,166
4,166
4,166
25,000
Outsourcers
10,000
10,000
10,000
10,000
10,000
10,000
10,000
60,000
3,000
3,000
3,000
3,000
3,000
3,000
15,000
Server for GSCMP
5,000
5,000
10,000
Router
3,000
2,000
5,000
Switch
3,000
2,000
5,000
&
2,000
5,000
5,000
2,000
3,000
3,000
20,000
and
4,500
2,000
2,000
3,000
3,000
5,500
20,000
2,500
2,500
1,500
6,000
1,500
1,500
Project Management
Project Manager
Project
Hardware
Requirements
Project
GSCMP
software
Development
Testing
for
hardware
Software
Training
Trainee Cost
Users Team Training
Other
Cost
while
1,500
1,500
1,500
Training
Ongoing
Maintenance and Monitoring
Reserves
50,000
6,000
6,000
6,000
6,000
6,000
6,000
30,000
5. Quality Management
Quality Planning
Customer Satisfaction comes first
Prevention over inspection
Management responsibility
Quality assurance
ensure delivery of high quality products and services by satisfying the
users requirements
Quality Control
5. INDIVIDUAL MEMBER - 1
Human Resource Management
Human Resource Management Plan
Steering
Committee
Project Sponsors
Project Manager
Communications
Manager
Head of
SMEs
Risk
Manager
Procurement
Manager
Application
Vendor
Human Resource
(HR) Manager
Operation
Team
Head of IT
Department
IT Department
Acquiring Project Team
No.
1
2
Staff Position
New Member In Project
Existing Member In Project
Team
Team
manager
YES
Head of SMEs
YES
Project Manager/ Risk
departments
3
Head of IT Department
YES
Human Resource
YES
YES
Manager
5
Communications
Manager
Procurement Manager
YES
IT Department
YES
Operations Team
YES
Total Number of Staff Assigned
10
No.
Staff Position
Project Team Member
No. of
Resource
Individual
Availability
Project
Available
Harvey Spector
Available
Project Manager/ Risk

manager
Yahye Abdillahi
Muhumed
Head of SMEs
departments
Head of IT Department
Mike Ross
Available
Human Resource
Patvinder Singh
Available
Manager
5
Communications
Manager
6
Procurement Manager
Wana
Available
IT Department
Louis Litt, Jessica
Available
Available
Pearson
8
Operations Team
Gabriel Macht, Donna

Paulsen
Total Number of Staff Assigned
10
Develop Team
Various tools and techniques were used in this project to develop the project
team that was involved in this project.
Tools and Techniques
Interpersonal Skills
skills such as empathy, influence, creativity, and group facilitation
Training
in order to enhance the competencies of the project team members.
Recognitions and Rewards
great way to boost and motivate the project members
Monitoring and Controlling
Manage project team

Project Performance Appraisals
Observation and conversation
Project Risk Management
Understanding the risks involved with this project enables the project team to
more effectively reach the objectives and reduce any attempts that can delay
the success of the project.
Understanding and applying project risk management delivers a number of values
It recognizes any kind of uncertainty that may hinder the project success
It produces better project outcomes
It also creates better project control in which it reduces overhead and time,
and enhances benefits as well.
significantly contributes to project success and reduces project failure
looking for difficulties and then managing them so that there are no surprises
can lead to successful projects and is a mark of good project management.
Ignoring risks or being ignorant of them leads to failure

Therefore, in order to manage the risks involved in this project effectively,
six processes will be used as illustrated below.
Process 1: Risk Management Planning
This risk management plan defines how risks associated with
GSCMP project will be identified, analysed, and managed.

Inside risk management plan there is
Risk Management Roles and Responsibilities
Budget and Schedule for project risk management
Risk categories
Process 2: Risk Identification
It is done by reviewing documentation from past projects,
conducting brainstorming sessions, engaging subject

matter experts and working directly with stakeholders via
questionnaire or survey.
Process 2: Risk Identification
No
Risk
R1
The project is failing to meet its target dates.
R2
There is a project budget overrun.
R3
Requirements from users are not clear and fixed. Because

requirements keep coming in from users almost daily where
the GITS-ADC Team Lead keeps on accepting them without
hesitation
R4
It is clear from the project that there is a poor
communication between departments.

R5
Poor documentation can be seen in certain parts of the

project.
R6
There is a lack of proper team monitoring
R5
Most of the team members have been focusing more on their

daily operation support rather than tasks being assigned by
the Project Manager or their respective Team Lead
R6
Lack of proper team monitoring can be seen among the

project team members and their operations.
R7
Continuous changes of technology used in the project
Process 2: Risk Register(record of risks)
Process 3: Qualitative Risk Analysis
Project qualitative risk analysis is simply the approach that is
taken to analyse project risks, the impacts these will have on the
project and the probability of these risks occurring.

One main tool that has been decided to use is Risk probability
and impact assessment tool.
Probability: High or low
Impact: High or low
Process 3: Qualitative Risk Analysis
Process 4: Quantitative Risk Analysis
The main tool and technique that has been decided by the
project manager as well as the team is to use expert judgement

In expert judgement, several experts are chosen from inside
and outside the company which can review the risks and then
may identify additional risk areas.
Process 5: Planning Risk Responses
The risk response plan captures the outputs of risk analysis,
documenting the potential actions that could be taken, as well

as the chosen course of action
Process 6: Controlling Risks
The project manager should continuously communicate about
the risks to the stakeholders

The main output of this stage is to update the status of the risks
on the risk register as shown below
THANK YOU

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PRESENTATION SLIDES

-ASSIGNMENT PROJECT MANAGEMENT

TITLE: Project Management

Name: Yahye Abdillahi

INTAKE CODE: UC3F1410IT(NC)

The project must be finished within during the approximately six-month

3. WORK BREAKDOWN STRUCTURE

Project Development Team

Server for GSCMP

Acquiring Project Team

New Member In Project

Existing Member In Project

Project Manager/ Risk

Total Number of Staff Assigned

Project Team Member

Project Manager/ Risk

Louis Litt, Jessica

Gabriel Macht, Donna

Total Number of Staff Assigned

Monitoring and Controlling

Manage project team

significantly contributes to project success and reduces project failure

Ignoring risks or being ignorant of them leads to failure

GSCMP project will be identified, analysed, and managed.

conducting brainstorming sessions, engaging subject

The project is failing to meet its target dates.

There is a project budget overrun.

Requirements from users are not clear and fixed. Because

It is clear from the project that there is a poor

communication between departments.

Poor documentation can be seen in certain parts of the

There is a lack of proper team monitoring

Most of the team members have been focusing more on their

Lack of proper team monitoring can be seen among the

Continuous changes of technology used in the project

project and the probability of these risks occurring.

project manager as well as the team is to use expert judgement

documenting the potential actions that could be taken, as well

the risks to the stakeholders

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