Professional Documents
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Making Minor Corrections
Finding Text
You can quickly search for every occurrence of a specific word or phrase.
1. On the Edit menu, click Find.
2. In the Find what box, enter the text that you want to search for.
3. Select any other options that you want. To select all instances of a specific word
or phrase at once, select the Highlight all items found in check box, and then
select which portion of the document you want to search in by clicking in the
Highlight all items found in list.
4. Click Find Next or Find All.
Finding and Replacing Text
You can use the Find and Replace feature to quickly replace words in your document.
Find and Replace is not only good for searching and replacing text, but you can also look
for words based on their formats and replace it with another format.
To Find and Replace text:
1. Choose Replace in the Edit menu.
2. In the Find what box, type the text that is to be replaced.
4. Click the Find Next button. If Word finds the text that you want to replace, it
highlights the text in the document.
5. Click the Replace or Replace All button.
Replace - replaces the text and highlights the next instance of the text in the
document.
Replace All - immediately replaces the text throughout the document.
6. Click the Cancel button to close the dialog box.
4. Choose the type of format you are looking for. For example, to look for a blue
text, click the Font option and choose color blue from the Font color drop-down
list box. Click OK.
Right-click a word with a wavy red or green underline, and then select the
command or spelling alternative you want.
2. When Word finds a possible spelling or grammatical problem, make your changes
in the Spelling and Grammar dialog box.
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Using AutoCorrect
As the name suggests, AutoCorrect automatically corrects mistakes as you type. When
you type teh and then press the Space bar, Word automatically changes teh to the.
AutoCorrect also has the following options:
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You can also insert the date and/or time field into your document. When you insert the
date and/or time field it automatically updates each time the document is opened. To
insert a date and/or time field:
1. Click Insert menu and choose Field.
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2. Choose Date and Time from the Categories drop-down list box.
3. Choose Date or Time from the Field Names list box.
4. Choose a format from the Date Formats list box.
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5. Click OK.
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Another way to insert a date and time field is by using the Date and Time dialog box.
1. From the Insert menu choose Date and Time.
2. In the Date and Time dialog box choose the format from the Available formats list
box.
3. Click the Update automatically check box.
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or Numbering
You can also use the Bullets and Numbering command from the Format menu to create
bullets and numbering list.
Aside from bullets and numbering list, you can also create outline numbered list. To
create an outline numbered list, here are the steps.
1. On the Format menu, click Bullets and Numbering, and then click the Outline
Numbered tab.
2. Click a list format that does not contain the text "Heading", and then click OK.
The first number of the list is displayed in the document.
3. Type the list text, pressing ENTER after each item. Subsequent numbers are
automatically inserted at the beginning of each line at the same numbering level.
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To demote the item to a lower numbering level, click a list number, and click
Increase Indent.
To promote the item to a higher numbering level, click a list number, and click
Decrease Indent.
Tip When you copy a numbered list, the numbers automatically continues. Now you have
a choice whether to restart or continue numbering, right click on the list and then
choose Restart numbering or Continue numbering.
You can use a bullet aside from the seven on the Bulleted tab of the Bullets and
Numbering dialog box. To add Picture bullets, here's how:
1. Select the items you want to add picture bullets.
2. On the Format menu, click Bullets and Numbering, and then click the Bulleted
tab.
3. Click any style, and then click Customize.
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Exercise 1
1. Type the following.
Computers and Your Child's Health
Is it dangerous for my
computer?
What does all the talk
Should I be concerned?
Is there any way I can
harmful effects caused
about
the
health
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effects
of
2. Highlight all the text and change the font to Courier New, size 12.
3. Create a bulleted list using the three questions.
4. Click the Numbering button on the Formatting toolbar and then type the following
to create a numbered list.
Problems related to electromagnetic emissions
Visual problems
Muscle and joint problems
Description
Align Left Every line starts at the same place on the left edge and
ends at a different place on the right, depending on how
many characters are in the line.
Center
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Button Shortcut
Key
Ctrl + L
Ctrl + E
Description
Align
Right
The text begins at the right edge as you type and each
new letter pushed the other letters to the left so
everything lines up perfectly on the right edge.
Justify
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Button Shortcut
Key
Ctrl + R
Ctrl + J
1.
2.
3.
4.
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2.
3.
4.
5.
6.
Highlight the title, Fun, Games, and Learning, and then center it.
Align right the first paragraph.
Highlight the second paragraph and then justify it.
Highlight the third paragraph and then Align left it.
Save your document as Exercise 4.
Indenting paragraphs
In Word, you can change the indentation of a paragraph in many ways. Some of these are
the Paragraph dialog box and the Increase and Decrease button in the Formatting toolbar.
To indent paragraphs using the Paragraph dialog box, do the following:
1. Select the paragraph that you want to indent.
2. On the Format menu, click Paragraph. The Paragraph dialog box appears.
3. In the Indentation category, set the desired indentation.
To indent increase or decrease the left indent of the entire paragraph, do the following:
1. Select the paragraph you want to change.
2. On the Formatting toolbar, click Increase Indent or Decrease Indent
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Vertical Alignment
Vertical alignment determines the paragraph's position relative to the top and bottom
margins. This is useful, for example, when you are creating a title page, because you can
position text precisely at the top or center of the page, or justify the paragraphs so that
they're spaced evenly down the page.
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Exercise 6
1. Type the following:
KIDS
and
COMPUTERS
2. Highlight the text and then change the font to Bookman Old Style, size 48, and
then center it.
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Open Exercise 6.
Highlight the title KIDS and COMPUTERS.
Change the spacing to Expanded by 2 pt.
Save your document as Exercise 7.
2.
3.
4.
5.
6.
To apply the style, simply select the text then choose the style in the Styles and
Formatting task pane.
Exercise 9
1. Type the following text.
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2. Change the font of the title, Keeping Your Computer Alive and Well, to
Courier New, Bold, size 16, and center align it.
3. Open the Styles and Formatting task pane.
4. Create a new paragraph style named My Style with the following options:
a. Font: Courier New
b. Font Size: 12
c. Alignment: Justified
d. Line Spacing: Double Space
5. Apply the style on the two paragraphs.
6. Save your document as Exercise 9.
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To modify header or footer, double-click on the header or footer area or go to View menu
and click Header and Footer.
Exercise 10
1. Open Exercise 8.
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5. Format the footer, change the font to Arial, size 10, and right align it.
6. Save your work as Exercise 10.
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4. Click the Format button to display the Page Number Format dialog box, and pick
a format then click OK.
5. Do you want a page number to appear on the first page? If you have a title page, a
page number will not be appropriate. Uncheck the Show number on First Page to
hide the first page number.
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Tip You can use either the Header and Footer or the Page Numbers command to insert
page numbers.
Exercise 11
1. Open Exercise 9.
2. Insert page number on the document.
3. Format the page number by choosing the following options:
a. Position: Top of the page
b. Alignment: right
4. Change the number format to Roman numeral (I, II, III)
5. Save your document as Exercise 11.
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Formatting a Document
Changing Margins, Orientation, and Paper Size
Page margins are the blank space around the edges of the page. In general, you insert text
and graphics in the printable area inside the margins. However, you can position some
items in the margins; for example, headers, footers, and page numbers.
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