CONSTITUTION OF THE UNITED NATIONS ASSOCIATION OF

THE UNITED REPUBLIC OF TANZANIA OF 1964 AS

AMENDED ON 22nd FEBRUARY 2014

Constitution of the United Nations Association of the United Republic of Tanzania of 1964 as amended
on 22nd February 2014

Preamble
We the members of the United Nations Association of Tanzania:
Commit ourselves to supporting the purposes and principles contained in the
Charter of the United Nations,
Envisage being the peoples movement for the United Nations,
Undertake to support, promote and defend the fundamental human rights of all
people irrespective of their status, gender, sex, nationality, religious or political
belief,
Reaffirm our responsibility to contribute towards the human development, social
justice and political maturity for the benefit of mankind,

AND TO THESE ENDS

Uphold, nurture and abide by the core values of volunteerism, tolerance, gender
equality, non-discrimination, participation, transparency and accountability, and
strive to become and remain a member driven association;

WE HEREBY DECLARE OURSELVES AN ASSOCATION NAMED THE

UNITED NATIONS ASSOCIATION OF TANZANIA DEDICATED TO THE WELL
BEING OF THE PEOPLE IN TANZANIA AND BEYOND: BRINGING THE
UNITED NATIONS CLOSER TO PEOPLE AND PEOPLE CLOSER TO UNITED
NATIONS.

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ARTICLE I
ESTABLISHMENT
1.

There is hereby established an Association known as the "United Nations

Association of the United Republic of Tanzania" abbreviated as UNA Tanzania
hereafter referred to as "the Association".

2.

The association is registered on 26th October 1964 with Registration Number

S0.4864 under the Societies Act Chapter 337 of the Revised Laws (2002) as a
voluntary, non profit, non Governmental Organization.

3.

The Headquarters of the Association shall be Dar es Salaam, Tanzania.

ARTICLE II
OBJECTIVES:
4.

The objectives of the Association shall be:(a)

To support fully the purposes and principles of the United Nations as

enunciated in its charter.

(b)

To educate its members and others about the United Nations and its
specialized Agencies.

(c)

To promote national and international peace, stability, understanding,

solidarity and cooperation among people throughout the world without
distinction as to race, sex, language or religion.

(d)

To strive for the recognition of the respect for human rights and
fundamental freedom throughout the world, and for the recognition of the
responsibilities and duties which those rights involve for individuals and
communities, and for the improvement of economic and social conditions.

(e)

To contribute to the removal of obstacles to peace, to work for justice,

security and to promote the development of peaceful co-operation among
nations.

(f)

To promote research, information and education about the principles,

activities and potentialities of the United Nations and to help shape its
agenda and mandate.

(g)

To provide platform for peoples engagement in the United Nations

activities and processes.

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(h)

To implement projects in furtherance of goals and development targets of

the United Nations and those of the United Nations Association of
Tanzania.

ARTICLE III
MEMBERSHIP
5.

The following shall be the membership categories of the Association:

(i)

Honorary members:

(ii)

(a)

There shall be honorary members whose membership has been conferred

upon them by reason of their outstanding contribution in the pursuance of
mandate and principles of the United Nations.

(b)

the Executive Committee shall approach the potential persons to join the
Association as Honorary members and recommend their names to the
AGM.

(c)

Non-citizens may be entitled to Honorary membership on application or as

may be requested by the Executive Committee.

(d)

Honorary members may participate in the activities of the Association but

shall not have the right to vote.

(e)

Honorary members shall not be required to pay entry fee or annual

subscription fee but they may make voluntary contributions to the
Association.

Individual members:
(a)

All citizens of the United Republic of Tanzania of 18 years of age and

above, who signify their general agreement with and are prepared to abide
by this Constitution, may apply for membership of the Association in any
nearby branch of the Association.

(b)

Branches shall be represented in the AGM and Extraordinary General

Meeting in a manner and number as shall be determined by the AGM
and/or Extraordinary General Meeting from time to time.

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(iii)

(iv)

(v)

Associate Members:
(a)

Non-governmental Organizations, associations, clubs and institutions.

(b)

Associate members shall be represented in the AGM and Extraordinary

General Meeting in a manner and number as shall be determined by the
AGM and/or Extraordinary General Meeting from time to time.

Obtaining membership:
(a)

Any person wishing to become individual member of the Association shall

make an application, in writing, to the Secretary-General of the
Association in a prescribed form through any nearby branch.

(b)

Applications for the associate membership shall be done through a letter

addressed to the secretary general.

(c)

Any applicant for membership of the Association shall be deemed to be a

member of the Association with effect from the date his application has
been accepted and the prospective member is so notified in writing by the
Secretary General or any other person duly authorized on that behalf.

(c)

Provided that all members shall pay entry fees and annual subscription
and other contributions as may be determined and required by the
Association from time to time.

Termination of membership:
(a)

A member of the Association shall cease to be a member thereof:

(i)

If that member notifies the Secretary General in writing of a wish to

terminate membership.

(ii)

For the case of individual member, if he/she leaves Tanzania

permanently, unless he/she notifies the Secretary General of
his/her wish to remain a member and undertakes to pay the
appropriate subscription.

(iii)

For collective member, if a member is deregistered or made

unlawful in a legal process or it is declared bankrupt as per the
Bankruptcy Act.

(iv)

If members subscription is more than two years in arrears.

(v)

For the case of natural person if he/she dies or runs insane.

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(b)

(vi)

Where a member whose membership has been terminated on account of

his/her/its subscription being more than two years in arrears and desires
to resume his/her/its membership, that member shall be called upon to
pay the arrears of the subscription. That membership, which is otherwise
terminated, shall be deemed valid and effective operating retrospective as
from the date termination of membership was effective.

Disciplinary Actions:
(a)

At any time if any member of the association contravenes any part of this
Constitution, its by-laws, regulations or decisions passed by the relevant
organs of the association shall be subjected to disciplinary action.

(b)

The Branch or Executive Committee as the case may be shall inform the
defaulting member of the offence and accord that member an opportunity
to be heard.

(c)

If upon investigation and considering the members defense the Branch or

Executive Committee is satisfied that the accused member is guilty of the
offense it may reprimand, warn or suspend that member for certain period
of time depending on the severity of the offence.

(d)

If in the opinion of the Branch or Executive Committee that member

should be denied the membership of the Association, the Executive
Committee shall suspend that member until the next Annual General
Meeting of Extraordinary General Meeting where it shall present its
recommendation. The decision of the Annual General Meeting or
Extraordinary Meeting shall be final.

ARTICLE IV
PATRONAGE AND HONORARY PRESIDENCY
6.

There shall be a Patron and Honorary President of the Association.

(a)

The Patron of the Association shall be proposed by the Executive

Committee and endorsed by the AGM.

(c)

The Honorary President of the Association shall be proposed by the

Executive Committee and endorsed by the AGM.

(c)

The Patron and the Honorary President shall be persons of outstanding

character, committed to and believers of the principles and mandate of the
United Nations.

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(d)

The Patron and the Honorary President of the Association shall

collectively have consultative and supportive function aimed at guiding the
Association to meeting its objectives and fulfilling its mandate within the
framework of the provisions of this constitution.

ARTICLE V
FEES
7.

8.

Entry Fee
(a)

Upon approval of application for membership every member shall be

required to pay in lumpsum the entry fee.

(b)

The entry fee for each category of membership shall be determined and
reviewed from time to time by the AGM.

(c)

The Patron and President of the Association shall not be required to pay
an entry fee but may make voluntary contribution as they may so wish.

Annual subscriptions
(a)

Every year each member of the Association shall be required to pay

annual subscription payable in lumpsum not later than the date of the next
Annual General Meeting.

(b)

The annual subscription for each category of membership shall be

determined and reviewed from time to time by the AGM or Extraordinary
General Meeting

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ARTICLE VI
RELATIONSHIP WITH THE WORLD FEDERATION OF UN
ASSOCIATIONS (WFUNA)
9.

The Association shall:

(a)

Be a member of the World Federation of United Nations Association

(WFUNA).

(b)

Strive to achieve its objectives through membership in the World

Federation of United Nations Associations (WFUNA).

(c)

Cooperate with other United Nations Associations (UNAs) in pursuing the

objectives of WFUNA.

(d)

Endeavour to participate in the activities conducted under WFUNA

auspices.

ARTICLE VII
RELATIONSHIP WITH THE YOUTH OF THE UNITED NATIONS
ASSOCIATION OF TANZANIA (YUNA)
10.

The Association shall:

(a)

Strive to achieve its objectives and mandate through collaborations with

the Youth of the United Nations Association of Tanzania (YUNA).

(b)

UNA Tanzania and YUNA Tanzania shall enter into a Memorandum of

Understanding to define the nature of their collaboration.

ARTICLE VIII
RELATIONSHIP WITH OTHER VOLUNTARY ORGANIZATIONS
11.

The Association shall have collaborative relationship with other voluntary

organizations in areas and/or matters of common interest.

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ARTICLE IX
ORGANS AND OFFICERS OF THE ASSOCIATION

12.

13.

The Following are the organs of the Association:

(a)

Annual General Meeting (AGM)

(b)

Executive Committee

(c)

Branches

(d)

Secretariat

Officers of the association

(a)

14.

The Officers of the Association shall be:

(i)

Chairperson

(ii)

Vice-Chairperson

(iii)

Secretary General

(iv)

Deputy Secretary General

(v)

Treasurer

(b)

The Officers of the Association, except Secretary General and Deputy

Secretary General, shall be elected for a term of 3 years.

(c)

The Secretary General and Deputy Secretary General shall be appointed

by the Executive Committee among the members of the Association within
one month of its election for a similar term of 3 years.

Function of the Officers of the Association

(a)

Chairperson
(i)

Shall be the spokesperson of the Association.

(ii)

Shall chair the meetings of the Association except at the level of the
secretariat.

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(b)

(c)

(iii)

Shall in consultation with the Secretary General convene the

meetings of the Executive Committee and the Annual General
Meeting or Extraordinary General Meeting.

(iv)

Shall be the head and overall leader of the Association with the
capacity to negotiate, enter into agreement and bind the
Association.

(v)

Shall approve the major decisions and financial expenditure of the

Secretariat.

Vice-Chairperson
(i)

Shall assist the Chairperson in the function of the office of the

Chairperson.

(ii)

Shall act as Chairperson in the absence of the latter.

(iii)

Shall perform any functions as may be delegated to him by the

Chairperson or the Executive Committee.

Secretary General
(j)

Shall be in charge of day to day functions of the Association.

(ii)

Shall be the head of the Secretariat.

(iii)

Shall be the Secretary to AGMs, Extraordinary General Meetings

and Executive Committee meetings.

(iv)

Shall report to the Executive Committee on the activities of the

Association at least once in every three months.

(v)

Shall prepare the annual report of the Association and present it in

the Annual General Meeting or Extraordinary General Meeting.

(vi)

Shall in consultation with the Chairperson convene the meetings of

the Executive Committee and the Annual General Meeting or
Extraordinary General Meeting.

(vii)

Shall be one of the signatories to operate the Associations Bank

Account(s)

(viii)

Shall prepare the annual calendar of events for the Association.

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(d)

(e)

Deputy Secretary General

(i)

Shall assist the Secretary General in the functions of the office of

the Secretary General.

(ii)

Shall act as Secretary General in the absence of the latter.

(iii)

Shall perform any functions as may be delegated to him by the

Secretary General or the Executive Committee.

Treasurer
(i)

Shall oversee the finances of the Association.

(ii)

Shall be one of the signatories to operate the Associations Bank

Account(s)

(iv)

Shall report to the Executive Committee on the finances of the

Association at least once in every three months.

(v)

Shall prepare or cause to be prepared the annual financial report of

the Association and present it in the Annual General Meeting or
Extraordinary General Meeting.

.ARTICLE X

ANNUAL GENERAL MEETING

15.

Annual General Meeting (AGM) of the Association

(a)

The Annual General Meeting is the supreme organ of the Association

responsible for the entire objects, policy and work mandate as defined in
this Constitution.

(b)

It shall have the authority to decide on all questions which any member of
the Association or the Executive Committee may submit to it in
accordance with the procedure set out in this Constitution.

(c)

The Annual General Meetings of the Association shall be held between

January and March, if a quorum is not reached, at any other day as may
be convenient.

(d)

Two months notice in writing of the intention to hold the Annual General
Meeting, together with a copy of the agenda, shall be sent to every
member of the Association.

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16.

17.

(e)

Simple majority of the members shall form a quorum.

(f)

The business to be dealt with at the Annual General Meeting shall be

restricted to that mentioned in the agenda.

(g)

The Chairperson of the Association shall preside over the General

Meeting and shall have a casting vote. If the Chairperson is absent, the
Vice-Chairperson shall preside, and if not present, one of the Committee
members shall be elected at the meeting to preside over the meeting.

(h)

The Annual General Meeting shall decide upon the time and place of the
meeting for its next session. Should it not be possible then, the Secretary
General must do so in consultation with the Chairperson of the
Association.

Extra-Ordinary General Meeting

(a)

The Secretary General of the Association shall, if so requested in writing

by at least one third of the members of the Association or by a resolution
of the Executive Committee, convene an Extraordinary General Meeting of
the Association.

(b)

Fourteen days notice in writing of the intention to hold an Extraordinary

General Meeting, together with a copy of the agenda, shall be sent to
every member of the Association.

(c)

The business to be dealt with in the Extraordinary General Meeting shall

be restricted to that mentioned in the agenda.

(d)

The Chairperson of the Association shall be the Chairperson of an

Extraordinary General Meeting and shall have a casting vote. If the
Chairperson is absent, the Vice-Chairperson shall preside, and, absence
of both the Chairperson and the Vice-Chairperson, one of the Committee
Members shall be elected by the Extraordinary General Meeting to preside
over the Extraordinary General Meeting.

Composition of the Annual General Meeting and Extraordinary General Meeting:

a) That every established branches, chapters and/or collective member shall
be represented in the Annual General Meeting and Extraordinary General
Meeting by a delegation of maximum five (5) people.
b) Every branch, chapter and collective member shall have an option of
having five more alternate delegates, who shall vote only in the absence
of an official delegate(s).

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c) Every member of the delegation shall have a vote but at any one time, no
delegation shall have more than five (5) votes and votes shall be only for
members that are present in the meeting.
d) The said delegations on item one (a) above shall be the basis of
establishing the quorum and decision for the Annual General Meeting and
Extraordinary General Meeting.
e) Members of the Executive Committee of the Association.
f) Honorary members and other guests who may be invited by the Executive
Committee may participate in the proceedings of the meetings but shall
not have the right to vote.

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ARTICLE XI
EXECUTIVE COMMITTEE
18.

19.

There shall be an Executive Committee of the Association which shall consist of

the following:(i)

Chairperson, Vice Chairperson, Treasurer and

(ii)

Six other members elected by the General Meeting from among

members of the Association; half of the members shall be female
and half male.

(iii)

The Secretary General and the Deputy Secretary General shall be

Ex-Officio members.

(iv)

The Executive Committee may co-opt any other member as its ExOfficio member for specific period and for specific reason.

Functions of the Executive Committee

(i)

It shall be responsible for overall running of the Association.

(ii)

It shall be responsible for making arrangements for General

Meetings of the Association.

(iii)

It shall appoint Secretary General and Deputy Secretary General

among the members of the Association.

(iv)

It shall approve appointments of the members of the Secretariat.

(v)

It shall meet as and when necessary at least once every three

months; and shall make its own rules of procedure.

(vi)

It may delegate any of its powers to any sub-committee or an

individual as it may so form or appoint.

(vii)

It may form units, departments or specialized sections as it may

deem fit.

(viii)

If a Committee member resigns or is prevented by any unavoidable

cause from carrying out his duties other than by way of being
recalled; it may co-opt any member of the Association, to take the
place of a committee member who resigns or due to unavoidable
circumstances is prevented from carrying out his duties until the
next General Meeting.

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(ix)

Provided that where a member is so co-opted, the election for the

office so covered shall be subject of election in the following AGM
or Extraordinary General Meeting whichever is earlier.

(x)

It shall be responsible for controlling the administration and

finances of the Association, including the opening and operation of
a bank account and the designation of cheques and contracts.

(xi)

It shall prepare the agenda for the General and Extraordinary

Meetings of the Association.

ARTICLE XII
BRANCHES
20.

Branches of the Association

(a)

The Association may at any time form or cause to be formed branches in

any part of the country.

(b)

A Branch shall be formally constituted when it has been recognized and

given provisional status by the Executive Committee and subsequently
confirmed by the AGM.

(c)

The Branch shall be constituted and operate according to this constitution

and the rules of procedure as shall be approved by the AGM. Each
Branch shall develop its own internal rules of procedure in accordance
with this constitution.

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ARTICLE XIII
SECRETARIAT
21.

The Secretariat of the Association

(a)

There shall be a Secretariat of the Association consisting of the Secretary

General, Deputy Secretary General and such other staff as may be
appointed.

(b)

Appointment of staff and employees shall be done by the Secretary

General provided that s/he shall table such appointments and justification
thereon in the next Executive Committee meeting for approval before
becoming effective.

(c)

Secretary General shall be the head of the secretariat and shall preside
over all secretariat meetings.

(d)

Secretary General shall develop and recommend to the Executive

Committee rules of procedure for all employees and volunteers of the
Association. The Executive Committee shall consider the proposed rules
of procedure and shall be approve as appropriate.

ARTICLE XIV
ELECTIONS
22.

Elections of the Association:

(i)

Officers of the Association, except the Secretary General and the

deputy Secretary General, shall be elected by the AGM or
Extraordinary General Meeting.

(ii)

All elections shall be done by secret ballot.

a. A serving officer of the Association shall be eligible for re-election for

maximum of two terms for the same position.
b. Branches and Associate members shall have voting rights in a manner
determined by the AGM or Extraordinary General Meeting.
c. The quorum for decision during election shall be simple majority. Where
there are only two candidates or there has been a rerun, the candidate
with more votes than the other irrespective of whether it is simple majority
shall be declared a winner.

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d. Where the votes tally a rerun will be conducted and after a rerun should
the votes tally again the Presiding Chairperson shall have a casting vote.
e. The AGM shall, on recommendation of the Executive Committee, prepare
electoral by laws to govern elections of the Association and the elections
of Branches.

ARTICLE XV
POWER OF RECALL
23.

Members rights to recall officers of the Association

(a)

Members of the Association may recall any officer of the Association.

(b)

A signed petition by at least half of the members of the AGM shall be

deemed to recall the officer and the officer shall be automatically
suspended; such officer shall be served the petition and be accorded the
right of reply.

(c)

Within one month after being served with the petition, if at least half of the
members shall not be satisfied with response or incase of no response
through reply members who have signed the petition or through the
General meeting such office shall automatically be rendered vacant.

(d)

Within three months from the date the office was rendered vacant by
recalling the officer, the AGM or Extraordinary General Meeting shall be
convened and fresh election be conducted to fill the vacant office.

(e)

The Executive Committee may, by vote of no confidence of two thirds of its

membership, recall and suspend any of its member or officer pending to
the determination of the matter by Ordinary or Extra Ordinary General
Meeting.

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ARTICLE XVI
FINANCES
24.

Finances of the Association

(a)

The Association shall derive its funds from entry fees, subscriptions of its
members, donations, grants, fund raising activities and income generating
projects.

(b)

All income of the Association shall be deposited in a Bank Account to be

operated jointly by the Treasurer and the Secretary General and in the
absence of either of them by any other two Committee members
authorized by the Executive Committee to do so.
Provided that the Executive Committee may designate any two of its
members to operate a Bank Account on terms and limits as shall be
determined therein.

25.

(c)

For special accounts other than the main account of the Association the
Executive Committee may authorize any person or persons in writing and
on such terms as it may determine to operate such bank accounts.

(d)

The Treasurer shall keep the Executive Committee informed of the

financial situation of the Association.

(e)

The Treasurer shall prepare a budget that shall be submitted to the

Annual General Meeting for consideration and approval.

(f)

The Treasurer shall prepare or cause to be prepared a yearly statement of

accounts that shall be endorsed by the Executive Committee before being
submitted to the Annual General Meeting.

(g)

The financial year of the Association shall end on 31st December, of each
year.

Accounts and Audit

(a)

Audited financial accounts for the twelve months period ending on 31st
December each year shall be prepared or caused to be prepared by the
Treasurer and sent to every member of the Association together with the
notice convening the Annual General Meeting.

(b)

Statements of accounts shall be checked by auditors appointed by the

Annual General Meeting.

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ARTICLE XVII
QUORUM
26.

Quorum
(a)

The quorum for all meetings of all organs of the Association, except the
Extraordinary General Meeting, shall be a simple majority of its members.
For Extraordinary General Meeting the quorum shall be one-third of the
members.

(b)

For AGM and Extraordinary General Meeting the members shall mean the
representative of branch members and collective members.

ARTICLE XVIII
DECISIONS
27.

Decisions in Meetings of the Association

(a)

The organs of the Association shall work on basis of consensus for

ordinary matters.

(b)

Where consensus fails or where voting is the best option, decisions of the
organs of the Association shall be by simple majority of those present and
voting. Each vote shall be equal except the casting vote that is vested
upon the Chairperson in case of tallying votes.

(c)

Provided that the decisions affecting the existence of the Association; the
decision amending this Constitution and a vote of no confidence shall be
by two thirds of the members present and voting in the respective organs.

ARTICLE XIX
AMENDMENT TO THE CONSTITUTION
28.

Amendments to the Constitution

(a)

Amendments to this Constitution may be proposed in writing by any

member, a branch or chapter of the Association or by the Executive
Committee. The proposals should reach the Secretary General at least
three months before a session of the Annual General Meeting envisaged
to effect those amendments.
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(b)

Proposals for amendments, together with the comments of the Executive

Committee, or any proposal to amend this Constitution from the Executive
Committee, shall be circulated to members not less than one month
before an ordinary session of the AGM, which will consider them.

(c)

Amendments to this Constitution can be made by the Annual Meeting

General or Extraordinary Meeting, by a vote of a two-third of the members
present and voting, and shall come into effect on their adoption.

ARTICLE XX
DISSOLUTION
29.

Dissolution of the Association

(a)

Any decision to dissolve the Association unless it happens by an operation

of the law shall be made by the Annual General Meeting.

(b)

The Annual General Meeting of the Association shall administer the

dissolution process in accordance with the law for the time being
governing such dissolution.

(c)

The distribution of Assets of the Association shall be to the likeminded

organizations as shall be decided upon by the Annual General Meeting.

ARTICLE XXI
MISCELLANEOUS
30.

Special provisions for By-laws

(a)

The Association may, through its AGM or Extraordinary General Meeting

make By-laws as it deem fit.

(b)

In the situation where an interpretation of any By-law conflict with the

interpretation of any provision of this Constitution, this Constitution shall
prevail.

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