526 Newest

526 - Post Implementation Report
Revised 09/01/2013
Columbia University
Soroti, Uganda
Multifunction Platform
Document 525
PRE-IMPLEMENTATION REPORT
CHAPTER: COLUMBIA UNIVERSITY
COUNTRY: UGANDA
COMMUNITY: SOROTI
PROJECT: MULTIFUNCTION PLATFORM
PILOT PROGRAM
TRAVEL DATES: June 1st 30 June 2013
&
2nd August 30th August 2013
PREPARED BY
Allison Duh, Rebecca Ciez, Halvard Lange, Ivett Ortega, Eli
Levin, Eric Laukkanen, Shalni Pawa, Liza Faber, Annie
Tickell, Rohan Bhandari, Robert Viramontes, Marcellin
Nchimiyimana, Santiago Jaramillo, Ritish Patnaik
March 10, 2013
ENGINEERS WITHOUT BORDERS-USA
www.ewb-usa.org
2013 Engineers Without Borders USA. All Rights Reserved
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Pre-Implementation Report Part 1 Administrative

Information
1.0 Contact Information
Project Title
Name
Email
Phone
Program
Manager
Halvard
Lange
hbl2113@columbia.e
du
Project
Leads
Evi Levin
eli2127@columbia.e
du
Liza Faber
lf2388@columbia.ed
u
2146809460
EWB-USA CU
Co-President
Emma Yee
ehy2102@columbia.
edu
5129238200
EWB-USA CU
Co-President
Catilin
Fedio
caf2154@columbia.e
du
8458031488
EWB-USA CU
Mentor #1
Joe
Zambito
joezambito@gmail.c
om
8458933114
EWB-USA NY
(New York
Professional)
Mentor #2
Stephanie
Servetz
stephservetz@gmail.
com
7324396766
EWB-USA NJ
(New Jersey
Professional)
Faculty
Advisor (if
applicable)
Vijay Modi
modi@columbia.edu
2128542956
Columbia University
(EWB-USA CU)
Health and
Safety
Officer
June Trip
Marcellin
mn2587@columbia.e
Nshimiyim du
an
a
9319542053
EWB-USA CU
7189155765
Chapter Name or
Organization
Name
EWB-USA CU
EWB-USA CU
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Assistant
Health and
Safety
Officer
June Trip
Robert
Viramontes
rsv2111@columbia.e
du
6616005340
EWB-USA CU
Education
Lead June
Trip
Aniekeme
Umoh
apu2102@columbia.
edu
9175002844
EWB-USA CU
Health and
Safety
Officer
August Trip
Eric
Laukkanen
eml2181@columbia.
edu
5038169220
EWB-USA CU
Assistant
Health and
Safety
Officer
August Trip
Shalni
Pawa
skp2131@columbia.
edu
9094367288
EWB-USA CU
Education
Lead
August Trip
Shalni
Pawa
skp2131@columbia.
edu
9094367288
EWB-USA CU
2063049304
Pilgrim
NGO/
Community
Contact
Angella
Amuron
angella.amuron@
pilgrimafrica.org
James
Ocan
james.ocan@pilgr 256-71imafrica.org
2801565
Pilgrim
2.0 Travel History

Dates of Travel
Assessment or
Implementation
Description of Trip
May 16-31, 2008
Assessment
First Assessment
May 16 June 6, 2009
Implementation
First Implementation
May 28 June 26, 2009
Assessment
Second Assessment
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August 2 September 2, Assessment

2009
Third Assessment
May 25 June 24, 2010
Assessment
Fourth Assessment
(Electrical System)
May 17 June 18, 2011
Implementation
Second Implementation
(Exhaust System)
January 2 14, 2012
Assessment
Fifth Assessment
August 11 September 1, Assessment

2012
Sixth Assessment
January 2 20, 2013
Assessment
Seventh Assessment
June 1st 30, 2013
Implementation
Third Implementation part 1
August 2nd 30th 2013
Implementation
Third Implementation part 2
3.0 Travel Team (Should be 8 or fewer):

June Implementation Trip
#
Name
E-mail
Phone
Chapter
Student or
Professional
Eli Levin
ebl2127@columbia.edu
3144969998
EWBUSA CU
Student
Liza Faber
lf2388@columbia.edu
5853603874
EWBUSA CU
Student
Marcellin
Nshimiyimana
mn2587@columbia.edu
9319542053
EWBUSA CU
Student
Aniekeme Umoh
apu2102@columbia.ed
u
9175002844
EWBUSA CU
Student
Robert
Viramontes
rsv2111@columbia.edu
6616005340
EWBUSA CU
Student
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Joe Zambito
8458933114
joezambito@gmail.com
EWBUSA NY
Mentor
Student or
Professional
August Implementation Trip

#
Name
E-mail
Phone
Chapter
Eric Laukkanen
eml2181@columbia.ed
u
503-8169220
EWB-USA Student
CU
Shalni Pawa
skp2131@columbia.ed
u
909-4367288
EWB-USA Student
CU
Gabrielle
LoConte
gfl2112@columbia.edu
214-6809460
EWB-USA Student
CU
Brian Larsen
EWB-USA Mentor
NY
4.0 Health and Safety

4.1
Incident Reports
Did any health or safety incidents occur during this trip? ___Yes
_x_No
5.0 Planning, Monitoring, Evaluation and Learning

5.1 Canceled/Non-functioning Projects
Has the status of any of this programs past-implemented projects changed to
Canceled or Non-functioning? ___Yes _X__No
5.2
Is the updated version of the 901B Program Impact Monitoring Report included
with this report? ___Yes _X__No
6.0 Budget
6.1
Project Budget
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6.2
Donors and Funding

Donor Name
Type (company, foundation, private,

in-kind)
Account Kept
at EWB-USA?
Amount
Total Amount Raised:
7.0 Project Discipline(s): Check the specific project discipline(s)

addressed in this report. Check all that apply.
Water Supply
____ Source Development
____ Water Storage
____ Water Distribution
____ Water Treatment
____ Water Pump
Sanitation
____ Latrine
____ Gray Water System
____ Black Water System
Structures
____ Bridge
____ Building
Civil Works
____ Roads
____ Drainage
____ Dams
Energy
____ Fuel
____ Electricity
Agriculture
____ Irrigation Pump
____ Irrigation Line
____ Water Storage
____ Soil Improvement
____ Fish Farm
X__ Crop Processing Equipment
Information Systemsp
____ Computer Service
8.0 Project Location

Latitude: 33 38' E
Longitude: 1 42' N
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Post Implementation Report Part 2 Technical Information

1.0
EXECUTIVE SUMMARY
Columbia Universitys Engineers Without Borders-USA Uganda program traveled

to Uganda to continue implementation of the Multifunction Platform (MFP) project
(project ID: 005051) during these these two range of dates: May 23 rd to June 23rd
and August 2nd to August 30th. The implementation of the MFP Pilot Program was
phased over these two trips with the goal of installing a total of four MFPs (two
per trip) and assessing additional communities for future pilot program sites.
The teams traveling to Uganda in June and August 2013 each
implemented two new MFPs and monitored the four previously installed sites.
The overall goal of the MFP project is to increase the livelihoods of
participating communities by decreasing the amount of time spent on hard labor
and enabling the value addition of raw products through agricultural processing.
Decreasing the amount of time devoted to subsistence farming and increasing
income generation through this project will provide the time and funds necessary
for individuals to obtain an education or pursue community initiatives. Eight MFPs
have been installed thus far, in Orungo and Usuk in 2009, in Tubur and Anyara in
2010, in Angole and Aboiboi in May of 2013, and in Sugar and Okidi in August of
2013. The two trips in the Summer of 2013 revisited the original four sites and
found them all in working order and have been in touch with Pilgrim to see the
completion of the second four sites. Theres a planned monitoring and
assessment trip for the upcoming Winter to scope out potential sites for our last 2
implementations and to check on the existing 8.
CU-EWB works in and around the town of Soroti in the Teso region of
Uganda. Communities in the region have experienced many hardships due to
armed conflict, cattle raids, and inconsistent harvests due to climate change.
However, strong leadership at the community level has allowed these
communities to stay on their land in the face of these troubles while sustaining
pride and respect for both their land and community members. CU-EWBs local
partner is Pilgrim, a non-profit with headquarters in Seattle, Washington and
Ugandan offices in Kampala and Soroti. Pilgrim provides a range of services for
the people of eastern Uganda. They have established malaria prevention
program, they operate the Beacon of Hope College (equivalent to an American
high school), and are very active in rejuvenating the communities after the
devastating floods in 2007. Of the communities with which they have worked,
Pilgrim used an extensive vetting process in 2008 to choose the four sites where
are currently working. The MFP project is a cornerstone of their agricultural
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program. CU-EWB and Pilgrim have drafted and signed a Memoranda of

Understanding (MoU) for each existing site.
The first two MFPs of the pilot program were implemented in 2009,
followed by two others in the following year. The MFP has been the main focus
of CU-EWBs Uganda program. Since the initial installment in 2009, CU-EWB
has returned to Soroti at least once a year. The trip in January 2013 as the 9th
trip made by CU-EWBs Uganda program. Of the prior 8 trips, 6 were assessment
and 2 were implementation trips. In previous years, three of the engines have
successfully run and made a profit for the community with significant technical
guidance from Pilgrim and Soroti technicians. One community, Anyara, has
struggled to keep the MFP system running due to community challenges and
issues. Travel teams record each sites log data each visit. In the summer of
2011, CU-EWB also implemented a rainwater harvesting system (RWH) in
Pilgrims Beacon of Hope College. The RWH system was completed in the
summer 2012 trip; however, subsequent teams are required to periodically
monitor the system, and monitoring was performed in the winter trip of 2013. All
travel teams work on both the MFP and RWH projects when in Uganda. In the
winter trip of 2013, the travel team visited 8 potential sites for implementation of
additional MFPs. They met with the communities, gathered information, and
tested engines at Makerere University.
Upon arrival the housing structure had already been built. Inside the
structure a hole was dug. Concrete was mixed outside and wheeled inside to
pour. The metal frame was used as a template to lay the bolts. Metal base was
removed after bolts were set into place and was then used for engine testing.
Testing was conducted with the metal base and approved by the professional
contractor. When the cement dried the metal base was relaid and the engine
was installed with the attachments
There were no permanent deviations from the intended design for the June trip.
Of the small deviations, all of them were merely temporary fixes which were not left in
the final product. Those small deviations had no lasting effect in the implementation of
the Multi-Function Platform and were for testing purposes only. Regarding the August
trip, there was an opportunity to include a rice polisher into the attachment combinations
which was deemed highly useful by the communities and so a new attachments
connection system was adopted which included running a belt to a crank-rod orthogonal
to the plane made by the belt from the engine to the rod. There was then another belt
from the rods center back to the attachment that would have normally been run by the
first belt as with the june implementation and then a belt was run off of the end of the
rod to run the new attachment, this was how we accommodated the new Rice Polisher
(see drawing in section 4 and deviation from original design in section 6 for a more
detailed discussion of these deviations).
The last four sites were completed in the summer of 2013. All eight sites are
currently fully operational. There are two more sites planned for future trips, which are
currently in the works.
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2.0
INTRODUCTION
This document summarizes the project objectives of the Uganda division of the
Columbia University EWB Chapter, and highlights goals of the upcoming Assessment
Trip to the Teso region of Northern Uganda. The assessment trip will take place at the
end of January, 2014. Aside from inspecting and maintaining existing MFP locations the
group will assess four new prospective locations, two of which will be chosen for future
implementation. The EWB-CU June and August teams installed four MFPs in the
communities of Aboiboi and Angole, and Sugur and Okidi.
3.0
PROGRAM BACKGROUND
The past two and a half decades have brought significant distress to the Soroti district,
and the greater Teso region, through multiple rebel insurgencies, regional conflicts, cattle raids,
and most recently (2007), severe floods. With peace returning to the region, now is a critical
time for the development of agricultural processing industries and technologies. Columbia
Universitys Engineers Without Borders Uganda program, in collaboration with Pilgrim, a
Ugandan NGO, is implementing a Multi-function Energy Platform (MFP) pilot program in the
Soroti district of Uganda. MFPs are stationary diesel engines that have been shown to be an
effective piece of development infrastructure, providing important mechanization for agricultural
processing, electricity generation, and domestic/irrigation water supply systems. Since 2009,
CU-EWB and Pilgrim have worked together to implement four MFPs in four different
communities in the Soroti district: Tubur, Anyara, Usuk, Orungo. (Map in 4.1) The MFPs are
installed in and supported by Pilgrims extensive farming cooperative (co-op) network. One
objective of the project is to explore the use of MFPs with non-traditional fuels such as
vegetable and sunflower fuel. Previous efforts used jatropha oil as fuel but as this method is not
always economically feasible, the MFPs are usually run with diesel. However, the option to use
alternative fuel is important in protecting the MFP from potential changes in the price and
availability of petroleum, and in making the MFP a more robust agricultural processing solution.
It is important to keep the MFP running as it helps to eradicate poverty by providing access to
energy, liberating time currently spent on manual labor, and increasing income generation.
In 2007, an MFP was installed at a secondary school run by Pilgrim (Beacon of Hope
College) to provide backup electricity (a trial implementation that was not EWB- affiliated). The
first Site Assessment trip in May 2008 aimed to increase the teams understanding of the Soroti
community and to measure the general feasibility of this MFP pilot project. Towards this end, the
team conducted over 175 multi-sector households surveys throughout the Teso sub-region
(which includes the Soroti district). During the CU-EWB implementation trip of May 2009, in
partnership with Pilgrim engineers and Makerere University engineering students, two MFPs
were installed in two farming cooperatives, Orungo and Usuk. In the summer of the same year
(June and August), MFP follow-up work continued, and a new project was identified and
assessed with the help of Pilgrim. An eight-week MFP training program was designed through
the collaboration of Pilgrim staff members and CU-EWB. This training program, which was
facilitated by Pilgrim and supported by CU-EWB, covered a range of topics including technical
training (operations and maintenance), safety, accounting, conflict resolution, and co-op
management. During the engine break-in period, MFP repairs were made and the miller
accessory was attached at each site. By the end of the August trip, both MFPs at the Usuk and
Orungo sites were running successfully and generating income through the services of the
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miller. 2009 and 2010 also saw the installation of Permanent Magnetic Generators (PMGs) and
small electrical systems at Usuk and Orungo to provide access to electricity in these
communities. Assessments (in the form of group question and answer sessions) were carried
out at each site in order to get a better sense of how the MFP engines were operating a year
after their installation. On this site visit, the team observed that running the miller attachment led
to a buildup of dust in the MFP structure. This dust not only proved hazardous to the engine
operators, who suffered eye and respiratory irritation from the dusty environment, but posed a
threat to the mechanical and electrical components of the MFP system. Thus, during the
summer of 2011, two Cyclone Overflow Exhaust Systems (COES) were installed in Orungo and
Usuk to address concerns about the amount of dust being produced by the miller attachment.
In November 2010, CU-EWB and Pilgrim, in collaboration with students from Makerere
University, expanded the MFP program by installing two new MFPs in Tubur and Anyara, two
communities that are a part of Pilgrims co-op network. Each site was equipped with a miller
attachment. The Tubur site was also equipped with an oil press and a PMG. Discussions were
held with community members at all four sites to gain a sense of how the engines were
operating, and the communitys reactions to the MFPs. Assessments of other local millers and
battery charging stations were also conducted.
Upon returning to Uganda in January 2012, the CU-EWB team was glad to see that the
COES implementations were working and that similar systems had been installed in Tubur and
Anyara. Most of the trip in January consisted of meetings with representatives from Pilgrim, as
well as excursions to the four communities to assess the situation of each engine, the
communities needs and experiences, and to make a plan for moving the project forward. CUEWB found that only one of the four engines was completely functional upon the teams visit,
and CU-EWB developed and begun to implement, with the help of Pilgrim staff, a new plan to
return each engine to full capacity and efficiency and ensure that all the communities are
sufficiently trained in the maintenance of the MFP and can use it to make their products more
profitable.
In March of 2012, each of the four existing MFPs were overhauled under Pilgrim
supervision. CU-EWB found upon their assessment trip of August 2013 that the MFPs have
since been performing much better with less downtime. Community members voiced greater
confidence in the MFPs contribution to the community and have proposed the inclusion of
attachments such as the oil press for additional revenue. During this summers assessment trip,
CU-EWB and Pilgrim also discussed the expansion of the MFP program onto five additional
sites using the Changfa engine instead of the Lister engine, as well as the necessary steps to
solidify community members training and .,, knowledge at existing steps of MFP
implementation.
In January of 2013 the travel team visited all four MFP communities. Three out of four
engines were running. Two had been completely operational since the March 2012 overhaul,
the third experienced minor breakdowns but was fully functional at the time of visit. The fourth,
located in Anyara, was in need of repair. A combination of community politics and budget issues
was complicating the repair. Since this most recent trip Pilgrim has focused its energies on
Anyara, and has succeeded in completing workshops on business and technical training.
Although the site is not yet up to the level of the three other existing sites, the condition of the
MFP project at this site has made significant improvements over the past few months and is
expected to be operational soon.
In the summer of 2013, CU-EWB sent two travel teams to implement four engines in four
new sites, Angole, Aboiboi, Okidi, and Sugur. In this past summers two trips, CU-EWB sought
to not only assess the progress of Anyara and the other three MFP sites, but to implement four
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more MFP sites based upon the Changfa S195 diesel engine, which is more common in the
Soroti region than the previously used Lister engine, and is expected to simplify the repair
process.
4.0
TRIP DESCRIPTION
June-trip trip description

The macro description is composed of monitoring the four old sites and implementing
two new engines in Aboiboi and Urungo. In more detail, the June travel trip consisted of
two major sections bookended by short visits to our NGOs head office Pilgrim Uganda in
Kampala. We arrived in country and spent the first few days outlining the purpose and
intended consequence of our trip to the NGO board and then proceed to make the 7
hour trip to Soroti where we set up camp in a hotel on the outskirts of town. Without
delving into specific day by day information, we spent the first week meeting with the
local branch of our NGO and getting acquainted with our in country engineer to establish
our updated construction schedule. We then spent the next week monitoring each of the
four most recent implementations - getting community feedback - checking logbooks seeding community ownership models. The next week was devoted to implementing the
new engines in Aboiboi and Urungo with days for frame setting and engine testings
respectively at each site. The final week we headed back to Kampala to wrap things up
with nationals and establish the communication channels for when we arrived back
home.
August-trip trip description

The August 2013 travel team set out to monitor the status of the two most recent MFP
sites implemented by the May-June team as well as the four previously installed MFPs,
and to implement a sixth and seventh MFP in the communities of Okidi and Sugur. The
trip began with a meeting at the Pilgrim office in Kampala, followed by a visit to Makarere
University, where a discussion regarding the current and prospective status of the
CUEWB Uganda project as a whole took place between faculty and students in the
engineering department and the CUEWB travel team. The team continued on to Soroti,
where they were introduced to the local Pilgrim staff, with whom the goals of the August
trip were laid out in greater detail and an implementation schedule was established.
Arrangements for visits to older sites and contact with the CUEWB team back home
were made over the next couple of days. The following week, we started to visit the
previously implemented MFP sites, beginning with Orungo. This community provided us
with an epitomous example of how we had envisioned the project in terms of
sustainability and community independence. Next, we visited the newly installed site in
Aboiboi and were elated to see the MFP in use and fully functional upon our arrival. We
then went to Sugur for our introductory meeting where we found that they had completed
the housing structure satisfactorily and were ready to receive the engine. Upon our visit
to Okidi the next morning, we again found that the community had indeed finished
construction of the MFP housing. We also visited the communities of Anyara, which we
had undergone several difficulties since its implementation but seemed to be
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overcoming their challenges, and Tubur, whose MFP was proving profitable though they
had recently run into some technical failures. Lastly, we visited the second site that the
May-June team had been unable to complete in Angole, where the MFP was functioning
and the committee had taken promising steps toward full ownership and independence.
After having visited the previous sites, the travel team returned to Okidi and Sugur where
they poured the concrete foundation for the MFPs. The final weeks of the trip were
devoted to installing the framework and machinery, followed by testing the engine and
the performance of its components, in the two communities of Okidi and Sugur.
5.0
5.1
COMMUNITY INFORMATION
Description of Community
June Trip
Aboiboi consists of four different villages, each of which is within 2.5 kilometers
of the MFP. The total number of members in the MFP group is 60. The MFP is primarily
used for hulling maize and rice. Before the MFP was brought to Aboiboi, these members
traveled to Soroti to process their maize and rice and traveled to Katakwi to process
cassava. Angole consists of five smaller villages. The MFP will be used by community
members within a five-kilometer radius for food processing. The main crops in Angole
are rice and cassava.
August Trip
Okidi is a parish comprised of four small villages. The executive committee for
the MFP had been chosen by election where 61 voters were present. There are now 45
registered members in total in the MFP group. There are four secondary schools and over
twenty primary schools in the Okidi area. The nearest primary school has 1300 students.
There are also many churches of various denominations, with a number of Pentecostal,
Anglican, and Catholic. They expect that the MFP will be used by 25 villages, the farthest
of which is 14 km away.
Prior to installation of the MFP, farmers had to travel to the town of Serere (9 km
away) to mill their cassava and maize, and all the way to Soroti (about 48 km away) to
use an oil press. Because of this, farmers who used to grow sunflower stopped harvesting
such crops, as it was not worth the time, cost, and hassle of travelling to Soroti to process
them. Now, the main crops harvested in the Okidi area are maize, cassava, sogum, green
peas, and rice. Okidis close proximity to Lake Kyoga allow these crops to flourish, as the
soil is very fertile.
Unfortunately, the August travel team was unable to get very far in
implementation of Sugurs MFP. Due to some delays, the team was only able to pour the
cement in the housing structure in Sugur. Therefore, the team was unable to gather a lot
of new information about the community. Sugur does not have any secondary schools in
the area, but there are many churches that play a role in community life. There are some
small businesses including a carpentry shop, a fish store, a mechanic shop, and a small
brewery. There is also an individually owned mill in the center of town, however this
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does not satisfy the needs of the community, especially when it is not running due to
engine problems.
5.2 Community Relations
All communities have signed a memorandum of understanding, which details the
expectations of CU-EWB. Each of the communities have agreed to all conditions in the
MOU. The MOU can be found in section [?????] of the report. CU-EWB was not able to
employ the new ownership models discussed in the 525 report, so the cooperative
model was used for all the newly implemented sites. A more in-depth summary of
community relations are described below.
June Trip
Aboiboi showed great interest and initiative both in the installation of the MFP
and its maintenance. In anticipation of the installment of the MFP, Aboiboi began
growing much more rice, which can be hulled and sold in the market. Since it became
operational, Aboibois MFP generated 100,000 shillings in profit, yet the community has
not planned what to do with the earnings. Pilgrim suggested the profits be used to close
up the housing structure for the MFP as it has not been closed off and since the
community raised concerns about the lack of security of the MFP. The reason they have
not yet decided on how to spend the profits is that there have been no member meetings
since implementation. At first, blame was put on the members as no one attended the
meetings. After a threat of taking away community members memberships, one of the
women spoke up that they were never aware of meetings. Therefore, the mobilizer of the
committee has not been successful in conveying the information to all members of the
MFP. Hopefully with better communication, issues with the MFP can be addressed
properly. Before leaving, the travel team made all members agree on a date for the
communitys first group meeting. When more profit is realized, the group will split some
of the profit. They also plan to begin a program to loan money to group members with
interest. Previous projects in the region have included government investment in maize
and groundnut seeds as well as in livestock, such as goats and sheep. Due to this success,
CU-EWB hopes that the MFP project will also be successful in Aboiboi.
Despite some difficulties in installing the MFP in Angole, most notably a
language barrier that forced communication through simple words and hand gestures, the
members of the community were eager and excited about the project. They have readily
taken ownership of the project, and despite technical difficulties with the attachments, are
hoping for tools and training from Pilgrim so that they can become self-sufficient with
the repairs. The community also hopes to get management training, as well as sunflower
seeds to produce sunflower oil to be sold in the market. Although revenue so far has been
low, once the issues with the attachments are addressed and prices are raised (they are
much lower than at other sites), profits will likely increase dramatically. The community
plans to use this money to set up a lending program that will charge interest, as well as to
add storage and an office to the housing structure.
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August Trip
Both Okidi and Sugur had a strong sense of ownership of the Multi-functional
Platforms. While the August team was only able to complete the concrete pouring in
Sugur, the community members expressed initiative by their presence and help
throughout the process. The early completion of Sugurs housing structure shows their
dedication to the project. The August team was able to see Okidis dedication throughout
the two weeks working at the site, as there were always community members present
and helping on site. Okidis housing structure was also completed, however the windows
still needed shutters...
Both Okidi and Sugur have had successful, cooperative group projects in the
past, which could have contributed to the overwhelming support shown by both
communities for the MFP. Sugur has a micro-finance group, to which many members of
the community belong. The members contribute their savings to the micro-finance fund.
Any member of the group has access to the money if they agree to return the money
with interest. The community has come together to work on government-aided projects
with Africare and National Agricultural Advisory Services. Sugur plans on utilizing their
own mechanics for fixing the MFP, and thus the community has high hopes of becoming
self-sustainable in the near future. Although misunderstandings with Okidi and Sugur did
not arise, seeing the miscommunications that occurred in the other newly implemented
communities, the travel team insisted on a strict timeline for the MFP groups future
meetings.
6.0
PROJECT SUMMARY
Project Summary:
6.1
Project Description: Provide a general description of the project that is the focus
of this report. The description should be brief without going into the details of the
design. The description should also include a goal statement that is clearly linked to the
community-identified needs that the project is attempting to address.
6.2
Summary: Provide a summary of the implementation. This should include an exact
description of all the components of the design that were installed during the trip.
6.3
Difference Between Planned and Actual Implementation: Include a description of
any difference between what was actually implemented and what was approved for
implementation the EWB-USA Technical Advisory Committee (TAC) and an explanation of
this discrepancy.
6.4
Drawings: Provide as-built drawings of the constructed project components.
6.5
Operation and Maintenance: Provide a description of the Operation and
Maintenance (O&M) activities that took place on the trip. This includes items such as
O&M training, preparations for future O&M activities such as hiring staff or collecting
O&M fees.
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6.6
Education: provide a summary of any project related education that the chapter
carried out during the implementation trip.]
Ritish: please add a reference that the MOU is in section 7.0.
6.1
Project Description
The proposed facility is extremely similar to the four previously implemented facilities
consisting of a housing structure approximately 5x5 meters, constructed out of cement
and brick, with ventilation openings in the roof. Inside the facility, there is a concrete
based platform (about 1x3 square meters) on which the engine and mill, or other
attachments, are sitting.
The engine is able to drive various attachments for agricultural processing. These
attachments are determined based on community need and options include a mill,
huller, rice polisher, oil press, permanent magnetic generator and chipper. These are
identified by the communities based on the crops that they choose to plant. In the case
of summer 2013, the chipper and permanent magnetic generator were not implemented
in any communities.
The community members are responsible for providing the land and material for
construction and construction label CU-EWB will only help by ensuring that the
dimensions are large enough to house the MFP and its attachments, and ventilation is
sufficient to evacuate the dust and exhaust associated with MFP operation.
The goal of our project is to develop a platform that enables rural communities to
improve the efficiency of manual labor and promote economic independence and
freedom.
6.2 Summary
Overall
The implementation saw four MFPs installed in four communities in the Soroti region, Aboiboi,
Angole, Sugur, and Okidi. The MFPs implemented during these trips consisted of a single
Changfa S195 engine, a miller, an oil press, and a huller. In the communities Sugur and Okidi a
rice polisher was also installed. These components were mounted on a steel frame anchored to
a concrete base.
June Trip
The june trip implemented two MFPs in Aboiboi and Angole in a very similiar manner, as was
established in the construction schedule with the one exception that we were a bit delayed by a
switch of concrete (from one week drying to two week drying) and delays in parts sourcing. We
arrived on both sites to find the housing structures completed and more than satisfactory. The
concrete was mixed and poured on the first day at each new site and then the bolts were put in
the concrete for drying and the base was taken off for the interim drying time to use as a
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temporary base for engine testing. Once the concrete dried, the base was put on the bolts and
the engine on the base and the attachments (Miller, Huller, and oil press) were put on the ends
of the base.
August Trip
The August trip focused on implementing MFPs in Okidi and Sugur. Housing structures in both
communities were completed before the travel team arrived in country. However, the housing
structure in Okidi did not yet have shutters on the windows. The team was able to begin working
immediately and poured concrete at both sites a week after arriving in Soroti. The base frame
was then installed in Okidi with a few delays mentioned below in 6.3 due to improper
measurements. The base frame was installed in a cross design (refer to 6.3 for details) with the
mill and rice polisher in line with the engine and the oil press and huller as side attachments run
by the axle. Due to delays, only the mill, rice polisher, and huller were installed and tested at
Okidi before the August team left Uganda. The oil press in Okidi and the engine with all the
attachments in Sugur were installed by Pilgrim after the August implementation trip.
6.3 Difference Between Planned and Actual Implementation
June Trip
There were no deviations between the plans and the implementation. Please refer to the 525
pre-implementation report for further details.
August Trip
During the implementation, the August team had to depart from original plans in order to
accommodate a few field-fixes.
Firstly, the machine attachments (huller, mill, oil press) were fabricated to slightly
different dimensions than originally specified. Thus the base frame was constructed with slightly
different dimensions than originally planned so that the machines would sit properly on the base
frame.
Secondly, upon evaluating the performance of the MFPs in Angole and Aboiboi, it was
noted that the combined rice/maize huller did not hull rice at all. The communities of Sugur and
Okidi had been expressed need for hulling rice. To accommodate this need, Pilgrim suggested
adding a separate attachment, a rice polisher.
Upon implementing the rice polisher, it was determined that all the attachments could not
be implemented in a straight line as originally planned due to the unavailability of long enough
belts. The contractor suggested implementing the attachments in a cross configuration and
using an axle to transfer power from the engine to the side attachments. After having the
contractor demonstrate the viability of this method, CUEWB agreed to change in plan in order to
accommodate the rice polisher.
6.4
Drawings
6.5
Operation and Maintenance
See Appendix
Cumulitively both travel teams were able to visit all the past MFP sites. The MFP
in Anyara was found to be working well and in good condition. However, the community
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expressed concern regarding the long periods of time the engine is out of commission
when there are minor problems. The community has not appointed any mechanic or operator
in charge of initiating repairs. Therefore, any issue with the MFP results in a long period of time
when the MFP is out of commission. Furthermore, although the executive committee holds
meetings, only half of the members show up regularly.
While visiting Usuk and Tubur, the team found the MFP engine out of order (June
5). These communities had the same problem: the operators had allowed the fuel tank
to run empty, allowing air to enter the fuel lines. The problem was fixed with help from
mentor Joe and the local engine operators. During the community meeting, community
expressed that they would like more training. The team worked on developing stronger
training protocols for new implementation sites so that these minor problems would be
avoided. When the August team visited Usuk, the community claimed that the engine had not
been working since June. It seems that the community is lacking dedication to the project. They
do not have someone who is knowledgeable and motivated enough to operate the MFP. Pilgrim
suggests that we consider restructuring the business ownership model to develop interest and
initiative. Orungo has successfully been able to maintain their MFP as they use the proceeds
from the engine to hire a technician for repairs.
Although the team had plans to verify and test engines in both Angole and
Aboiboi, due to delays with the contractor we were only able to test the operation of the
engine in Angole. The engine and miller attachment performed well, with the
communities being able to immediately mill their cassava and produce a high-quality
output. The oil press required a lengthier installation, and the team was not able to test
but did make plans with Pilgrim and the contractor for the installation. Due to the supply
chain issues, the huller was not present for testing. No testing on the engine Aboiboi
was performed by the team. However, the August team was able to confirm that all parts
were installed properly.
The August team was also able to gather some more information on the newly
implemented communities of Angole and Aboiboi. Angole had some issues with the
quality of the rice from the maize/rice huller, however Pilgrim claims that the quality will
improve with time. Furthermore, the operator is not yet being paid, although the
community is generating profits now. CU-EWB suggested that the operators begin
getting paid so they have incentive for working. Only one engine operator works at a
time, but there are six operators in all. The community asked for more training sessions
in management and growing sunflower. Pilgrim is returning to Angole to host more
training sessions.
Aboiboi raised concerns about faulty craftsmanship on the part of Mze. Paul
when installing the mill in June. The mill seems to have some cracks, however since
there is an 8 month warranty with the contractor, these will be fixed. The oil press and
rice huller attachments have not been used since testing and therefore no issues have
been brought up with these attachments. The community raised concerns about the
large amount of fuel the engine uses. Pilgrim proposed that a larger sieve for the flour
should be used (1 inches instead of 1 ). With a larger sieve, then the flour will flow
quicker and the engine will not have to run as long to process the same amount, thus
reducing the fuel consumption. There have been difficulties in making decisions as the
members have not met at all due to issues with communications of dates of meetings.
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The travel team and Pilgrim insisted that the community decide a time for the next
meeting.
The implementation was nearly complete by the end of the August trip. The mill,
rice polisher, and huller were tested and worked properly. However, the oil press was
not implemented or tested. None of the attachments were installed or tested in Sugur by
the August trip. The implementation and testing was completed in Okidi and Sugur by
Pilgrim.
Operator training is performed by trainers within Pilgrim. Before travel, the
chapter requested training materials from Pilgrim to review the protocols and
understand the training procedure. After seeing the problems in training in the previous
communities, we worked with Pilgrim to revise the training protocols to prevent future
problems.
All the sites implemented are operating on a farmers cooperative structure. This
means that local farmers contribute a small amount of membership fees to the
cooperation to pay for MFP structure. In return, they have access to the MFP at reduced
rates. All operations will be managed by the farmers cooperative, including engine
operation, maintenance and treasury. The farmers cooperative will designate engine
operators who will be trained according to the training protocols as discussed with
Pilgrim.
Orungo Logbook
Date Activity
UGX
01-10-2013 Milling
19600
01-11-2013 Milling
20650
01-12-2013 Milling
10400
01-13-2013 Milling
19000
01-14-2013 Milling
14300
01-15-2013 Milling
8300
01-16-2013 Milling
9800
01-17-2013 Milling
15400
01-18-2013 Milling
7200
01-19-2013 Milling
17100
Milling - mostly sunflower and

01-20-2013 cassava
42800
01-21-2013 Milling
15900
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01-22-2013 Milling
24800
01-23-2013 Milling
13900
01-24-2013 Milling
26400
01-25-2013 Milling
8900
01-26-2013 Milling
17800
01-27-2013 Milling
16000
01-28-2013 Milling
10300
01-29-2013 Milling
20100
Anyara Logbook
Date
Activity
Amount Processed
Cost UGX
03-29-2013 Sorgum
13kg
800
03-29-2013 Sorgum
17kg
1000
03-29-2013 Sorgum
15kg
900
03-29-2013 Cassava
96kg
4800
03-29-2013 Cassava
78kg
3900
03-29-2013 Sorgum
10kg
500
03-29-2013 Mixture
20kg
2400
03-29-2013 Cassava
9kg
450
03-29-2013 Sorgum
4kg
250
03-30-2013 Sorgum
17kg
03-30-2013 Sorgum
5kg
300
03-30-2013 Sorgum
10kg
600
03-30-2013 Sorgum
10kg
600
03-30-2013 Cassava
116kg
5800
03-31-2013 Sorgum
15kg
700
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04-01-2013 Cassava
114kg
4000
04-01-2013 Yeast
15kg
900
04-01-2013 sorgum
14kg
500
04-01-2013 Cassava
60kg
3000
04-01-2013 sorgum
17kg
1000
04-01-2013 Cassava
28kg
1400
04-01-2013 Yeast
25kg
1500
04-06-2013 Yeast
12kg
700
04-06-2013 yeast
25kg
1500
04-06-2013 Cassava
90kg
4000
04-06-2013 Cassava
22kg
1100
04-06-2013 sorgum
15kg
900
04-06-2013 Sorgum
20kg
1200
Usuk Logbook
Date
Activity
Amount Processed
Cost UGX
04-29-2013 Melei/ Cassava
.5 Basin
1300
04-29-2013 S/ Pi.
1 Basin
2000
04-29-2013 S/ Cassava
.5 Basin
1000
05-15-2013 Sorghum / Cassava
1 Basin
2000
1 Basin
2000
05-15-2013 Cassava
2 Basin
4000
1.5 Basin
1 Basin
2000
05-15-2013 Sorghum / Potatoes
1 Basin
2000
Potatoes/ Cassava/
06-01-2013 Sorghum
1 Basin
2000
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06-01-2013 Potatoes / Sorghum
1 Basin
2000
06-01-2013 Cassava / Sorghum
1 Basin
2000
Tubur Logbook
Date
Activity
Amount Processed
UGX
01-03-2013 Maize
15000
01-04-2013 Maize
6000
01-05-2013 Maize
1.5
3000
01-06-2013 Cassava
14
14000
01-07-2013 Maize
9000
01-08-2013 Maize
15000
01-09-2013 Cassava
15
15000
01-10-2013 Cassava
8000
4.5
13500
5000
4.5
13500
04-06-2013 Cassava
8000
04-08-2013 Cassava
10
10000
04-25-2013 Cassava
3000
04-28-2013 Cassava
4000
04-30-2013 Cassava
3000
05-06-2013 Maize
6000
01-12-2013 Maize
01-13-2013 Cassava
04-05-2013 Maize
6.6 Education
In the Memorandum of Understanding (found below in section 7.0), Pilgrim and

CU-EWB agreed that Pilgrim is responsible for continuing to educate the communities in
which MFPs are implemented. As outlined in the MoU, Pilgrim will visit each site
monthly, addressing any questions the community may have. Further, Pilgrim will hold
training sessions between six months and one year after the MFP installation to
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continue educating the community about MFP maintenance. In this way, the community
can be responsible for their MFP and make it more sustainable. With this in mind, the
CU-EWB chapter is relying on Pilgrim to fulfill these obligations.
7.0
FINAL IMPLEMENTATION AGREEMENT

We reached an agreement with Pilgrim and our communities via the following document:
MEMORANDUM OF UNDERSTANDING
This contract is betweenDistrict, .Sub County, Pilgrim
and Columbia University chapter of Engineers Without Borders-USA (CU-EWB) for the purpose of
setting guidelines for the Multifunction Platform Program.
The residents ofDistrict, Sub County agree to the
following:
To allow the Columbia University chapter of CU- EWB, USA and Pilgrim to work on the
Multifunction Platform project.
To contribute land, building materials and participate in the work of constructing the housing structure
for the MFP.
To participate in the work of installing the MFP engine and agreed upon attachments.
To be responsible for maintaining an agreed upon form of management for the MFP after installation
and training.
After initial MFP installation and training sessions, District,

......................Sub County residents agree to pay maintenance and operation costs and
conduct regular maintenance and basic repairs of the MFP engine, including, but not limited to:
Regular fuel costs
Pulley/attachment belt replacement
MFP oil changes
Periodic cleaning/wiping of the engine
Replacement of mill hammers
Replacement of mill sieve
District, ..Sub County residents

acknowledge that day-to-day operation of the MFP (after initial installation and training) is their
responsibility. In the event of mechanical difficulties outside the scope of the basic repairs and
maintenance outlined above, residents are encouraged to seek the technical assistance of knowledgeable
persons in the area. Pilgrim and CU-EWB are available to offer technical support.
District, ... Sub County residents agree
that the goals of the MFP project include:
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o Increasing access to agricultural processing for community members involved in MFP

operation, individuals in the surrounding areas, as well as any interested third parties, including
schools, businesses, etc.
o Increasing the efficiency of otherwise time-consuming, labor-intensive manual processes,
thereby allowing greater time and freedom to pursue educational and economic opportunities for
all community members, including men, women, and children.
o Increasing profits generated by the community to allow for the sustainability and expansion
of the communitys MFP.
o Revenue generated by the MFP to be allocated according to pre-determined areas of
expenditure, namely:
- Fuel and maintenance costs
- MFP labor wages and operation costs
- Community profit/savings (see Profits below)
Profits generated by the MFP belong to the MFP community (group) as a whole, and are to be
allocated according to predetermined areas of expenditure and investment, agreed upon by community
members. These areas include:
Educational costs of community members
Livestock acquisition
Additional MFP attachments
Healthcare costs of community members
Community savings
The engine will not be used for electricity generation unless Pilgrim and CU-EWB review the
additional equipment and the engineering design is approved by EWB.
Communities in Uganda should be actively participating in suggesting or reporting any concerns or
problems regarding the MFP and the related structure to Pilgrim.
Pilgrim agrees to the following:
Pilgrim will work with District, Sub County to

construct a housing structure for the MFP engine, create a concrete base on which the MFP will be
installed, install an MFP Chang Fa HP 16 diesel engine, install previously agreed-upon agricultural
processing attachments (as determined by previous site assessment, i.e. grinding mill, oil press and
rice/maize huller), and provide initial comprehensive training.
Pilgrim agrees to acquire, on behalf of the community, the agreed-upon machinery and equipment in
country, including the MFP engine, agricultural processing attachments, etc.
During project planning, Pilgrim agrees to monthly skype calls with CU-EWB. Pilgrim should
respond to the agenda proposed by CU-EWB (sent one week in advance) with comments or additions at
least 1 day before the call.
Pilgrim is responsible for providing CU-EWB with information about the contractor (past projects,
field of expertise, credibility) and their schedule for implementing the MFP before arriving in country.
The layout of the machinery must be approved by CU-EWB before arriving in country.
Pilgrim will listen to community suggestions/complaints and report pertinent comments to CU-EWB.
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Pilgrim will provide local contacts for ongoing maintenance concerns. In the case of serious
mechanical failures that cannot be addressed by local mechanics, Pilgrim will offer technical assistance.
Pilgrim will visit the District, .Sub County MFP
site monthly to check in and monitor MFP use, answer questions, and troubleshoot minor service issues.
Pilgrim will provide repeat training sessions six months or one year after initial MFP installation and
training, in an effort to guarantee efficacy of MFP operation.
Pilgrim will arrange transportation for the travel members of the Columbia University chapter of
EWB-USA.
Pilgrim will provide translators and trainers for travel members of the Columbia University chapter of
EWB-USA.
To ensure funding arrives promptly :
Six weeks prior to arrival in ..District, ..Sub County, Pilgrim will
communicate with the Columbia University chapter of EWB-USA in direct discussion concerning all
transfer of funds.
In this discussion, CU-EWB and Pilgrim will devise and agree upon an fund transfer plan and timeline.
Pilgrim will submit all relevant paperwork three weeks prior to the travel teams arrival in
..District, ..Sub County.
Pilgrim will meet with CU-EWB to address any problems and assure accountability two weeks prior to
arrival in ..District, ..Sub County.
Pilgrim will confirm fund transfers (paperwork, formalities, etc.) ten days prior to arrival in
District, .. Sub county.
Pilgrim will confirm receipt of funds one week before arrival in ..District, . Sub
County.
If CU-EWB fulfills their expectations of securing and transferring funds, Pilgrim will hire the contractor
as soon as funds are received (one week prior to arrival).
Pilgrim will orient the contractor about the project and what is expected of him.
Columbia University chapter of EWB-USA agrees to the following:
CU-EWB will work with Pilgrim to conduct comprehensive site assessment and feasibility analysis
prior to MFP installation.
CU-EWB will work with Pilgrim and ..District, . Sub
County to implement the MFP engine, including installing the MFP, subsidiary attachments (agricultural
processing). A team of willing members, comprised of community leaders and members, CU-EWB, and
Pilgrim will comprise installation labour.
After implementation, CU-EWB will continue to assess and monitor the MFP site in
..District, Sub County to gather data required to
conduct sustainability analysis and help the communities increase MFP operation efficiency.
During project planning, CU-EWB agrees to monthly Skype calls with Pilgrim. CU-EWB must
provide a skype call agenda at least 7 days in advanced to the agreed upon Skype call.
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The CU-EWB travel team is responsible for at least one Skype call with Pilgrim before traveling. The
team is responsible for sending an agenda to Pilgrim 7 days before the call. Each member is responsible
for leading at least one portion of the Skype call.
To ensure funding arrives promptly :
CU-EWB will begin discussion with Pilgrim concerning transfer of funds 6
weeks before arrival in ..District, ..Sub County.
In this discussion, CU-EWB and Pilgrim will devise and agree
upon an fund transfer plan and timeline.
CU-EWB will submit all relevant paperwork three weeks prior to arrival in
CU-EWB will meet with Pilgrim to address any problems and assure
accountability two weeks prior to arrival in ..District, ..Sub
County.
CU-EWB will finalize the transfer process ten days prior to arriving in
CU-EWB will confirm the successful transfer of funds with Pilgrim one and a
half weeks prior to arrival in ..District, ..Sub County.
CU-EWB will provide engineering design expertise in solving small problems that may arise as a
result of individual site circumstances and uncertainties.
CU-EWB will provide the engineering research/design expertise needed to modify the MFP engines to
run on straight vegetable oil.
CU-EWB will provide pre-determined materials not obtained by the community for construction of
the project and for monitoring purposes.
CU-EWB will teach community members to maintain their system by helping Pilgrim carry out an 8week training program. This training includes:
Maintenance/technical upkeep of the MFP
MFP safety
Production (agricultural processing)
Management and bylaws
Scheduling
Record-keeping (log books)
Accounting
Conflict Resolution
Vision and Planning

CU-EWB will seek input from community members during the initial assessment and design phase,
and subsequent assessment phases.
CU-EWB will provide accompanying paperwork such as manuals, safety, maintenance, and repair
guidelines, and posters outlining major engine systems and parts, as well as proper safety guidelines (in
English and Ateso to be translated with the help of Pilgrim).
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On behalf of, and acting with the authority of the residents of . District,
..Sub County, Pilgrim and Columbia University of EWB-USA, the
under-signed agree to abide by the above conditions.
Signed:
.Community Leader of ..............District,
.. Sub County
Date:
.Community Development Officer,
..............District,
Date: ......
.Representative of Pilgrim
Date: ..
Representative of Columbia University of EWB-USA
Date:
8.0
PHOTO DOCUMENTATION
See Appendix B
9.0
LESSONS LEARNED
9.1 Pre-travel:
While the experiences of previous travel teams had taught us to prepare for unexpected
setbacks, there were still some actions that the Summer 2013 travel teams could have taken
before travelling in order to minimise such delays. The implementations of both teams were held
up due to the fact that the funding for the MFPs did not arrive until after the teams were in
Uganda. If the funding had been transferred earlier, the contractor could have bought the
necessary components and building materials prior to the arrival of CUEWB so that the
implementations could have been started earlier and thus have a greater chance of completion
before CUEWBs departure. While we realize that such complications for the May/June team
were fairly inevitable due to the temporary travel hold from TAC, earlier resolution of funding
issues would have been beneficial for the August team.
Additionally, both travel teams felt that a greater emphasis could have been put on the
tentative itineraries that were outlined in the 525 Pre-Implementation Report. Naturally, the
teams would still adapt their schedules according to circumstances upon arrival, but it may be
helpful to coordinate a more detailed schedule of site visits with Pilgrim beforehand to
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compensate for the longer time required to contact and arrange visits with the communities
since they have limited access to technology.
9.2 Community Engagement
Even though CUEWB team members work closely with the local NGO to deliver the
planned services to the communities, there are always miscommunications that can slow down
the work progress. As a result, the teams often have to rely on local NGOs and contractors to
finish the implementations in time. During the trips of Summer 2013, we always met with Pilgrim
before heading to each site, but we did not discussed in great detail the role of the team
members and Pilgrim officers on-site when when we are in direct contact with the villagers. It is
important to be able to adapt roles on a situational basis, but it could be advantageous to have
more of such discussions to ascertain mutual understanding of how Pilgrims objectives for each
community visit align with our own.
In addition, we have noticed that the idea of meeting time is culturally dependent. In the
US, on-time implies that a ten oclock meeting starts at ten, whereas in Uganda, on-time
carried a more flexible connotation: a ten oclock meeting could start anytime that day. Thus, we
learned to cultivate our inner patience and quickly adjust our plans and expectations to the
changing work environment.
9.3 Health and Safety
As the previous travel teams noted, we experienced the importance of following the
doctors instructions when visiting a foreign country, especially in terms of food intake. Although
it is a good idea to taste dishes that are new to us, especially when with a group of locals so as
not to disrespect their customs as well as to broaden our horizons, we had to exercise caution
since our bodies could react badly to unfamiliar foods to which locals were accustomed.
10.0
11.0
PROJECT STATUS
Project Type
Implementation
Continues
Monitoring &
Evaluation
Complete
Assessment
No
Yes
No
COMPLETED PROJECT MONITORING

11.1 Completed Project Status Table
Project
Type
Project
Discipline
Date of
Completion
(mm/dd/yy)
Fun
ctio
nali
Periodic
Maintenance
(yes or no)
Demonstration
of Knowledge
Transfer
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ty
(ent
er
one
ran
ge
per
proj
ect)
050%
11.2 Project
(yes or no)
5075%
75100%
Functionality Indicators (Include 3 per
Project Type)
Project Type
Project Functionality Indicator

(list indicators identified in the 522
for each project)
Monitoring Result
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11.3 Periodic
Maintenance Indicators (Include 3 per
Project Type)
Project Type
Periodic Maintenance Indicator

(list indicators identified in the 522
for each project)
11.4 Demonstration
Monitoring Result
of Knowledge Transfer Indicators
(Include 3 per Project Type)

Project Type
Transferred Knowledge
Indicator (list indicators identified
in the 522 for each project)
Monitoring Result
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11.5 Additional
12.0
Information
NEXT PHASE OF THE PROGRAM

All four MFPs installed in August will be monitored. We will assess four new sites found
by EWB and Pilgrim and designate two locations for implementation next summer. Anticipated
dates of travel are from January 2 to January 16.
13.0
PROFESSIONAL MENTOR ASSESSMENT

13.1 Professional Mentor Name and Role
Joseph Zambito - EWB NY Professional - Traveling mentor for June 2013

13.2 Professional Mentor Assessment
Some of the past obstacles were unavoidable and out of the control of the Columbia
University students. They did everything within their power to stay within their proposed
schedule during the implementation trip in the past. An assessment of future sites will
be crucial with moving the project forward to aid in avoiding recurring problems.
13.3 Professional Mentor Affirmation
To the best of my knowledge, all statements made in this report are true.
Appendix A:
Drawings
Primary Engine Configuration:
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Soroti, Uganda
Secondary Engine Configuration from second trip:
Page 31 of 34

Revised 09/01/2013
Columbia University
Soroti, Uganda
APPENDIX B:
Photo Documentation:
B.1 Rice/Maize Huller in use in Aboiboi
B.2 Milling Maize in Aboiboi
Page 32 of 34

Revised 09/01/2013
Columbia University
Soroti, Uganda
B.3 Aboiboi MFP Record for Day Visited
B.4 Engine, Oil Press, and Huller in Angole
B.5 Excerpt from Angole MFP Logbook

Records in Angole
B.7 Concrete Foundation Poured in Sugur
B.6 Excerpt from MFP Treasurers
B.8 Concrete Foundation Poured in Okidi
Page 33 of 34

Revised 09/01/2013
Columbia University
Soroti, Uganda
B.9 Engine Installed in Okidi

Polisher
B.10 Testing Okidi Engine and Rice
B.11 Unpolished Rice (input to Rice Polisher)

by Rise Polisher)
B.12 Polished Rice (output
Page 34 of 34

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526 - Post Implementation Report

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526 - Post Implementation Report

Pre-Implementation Report Part 1 Administrative

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2.0 Travel History

May 16-31, 2008

May 16 June 6, 2009

May 28 June 26, 2009

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August 2 September 2, Assessment

May 25 June 24, 2010

May 17 June 18, 2011

January 2 14, 2012

August 11 September 1, Assessment

January 2 20, 2013

June 1st 30, 2013

Third Implementation part 1

August 2nd 30th 2013

Third Implementation part 2

3.0 Travel Team (Should be 8 or fewer):

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August Implementation Trip

4.0 Health and Safety

5.0 Planning, Monitoring, Evaluation and Learning

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Donors and Funding

Type (company, foundation, private,

Total Amount Raised:

7.0 Project Discipline(s): Check the specific project discipline(s)

8.0 Project Location

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Post Implementation Report Part 2 Technical Information

Columbia Universitys Engineers Without Borders-USA Uganda program traveled

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program. CU-EWB and Pilgrim have drafted and signed a Memoranda of

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June-trip trip description

August-trip trip description

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Drawings: Provide as-built drawings of the constructed project components.

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Operation and Maintenance

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Milling - mostly sunflower and

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