TAMIL NADU ELECTRICITY BOARD

TUTICORIN THERMAL POWER STATION

SPECIFICATIONFOR SUPPLY OF

HP HEATER GROUP PROTECTION VALVE

SPECIFICATION NO.CE/TTPS - 1130-S

DUE DATE : 23.07.2010 AT 14.30 HRS
(OPEN TENDER/ TWO PART)

OFFICE OF THE SUPERINTENDING ENGINEER

PURCHASE & ADMINISTRATION
T.T.P.S., TUTICORIN-628 004

-1TAMIL NADU ELECTRICITY BOARD

SECTION - I
FOR ATTENTION OF TENDERERS
PLEASE ENSURE THE FOLLOWING BEFORE SUBMITTING TENDER TO AVOID
REJECTION
1)
Cash receipt for payment of Earnest Money Deposit or Demand draft/pay
order/Banker's Cheque/Pay slips shall be placed in the outer cover or
Envelope A along with the other separate sealed covers containing
Technical bid (Envelope A) and Price bid(Envelope B).
2)

If the tenderer is exempted from payment of earnest money deposit

the proof for such exemption and undertaking as prescribed in the
specification shall be placed in the outer cover or Envelope A along with
the other separate sealed covers containing technical bid (Envelope A)
and Price bid(Envelope B).

3)(a)
If the tender is submitted at TTPS and the tenderer is having permanent
earnest money deposit with Tuticorin Thermal Power Station for an amount as
mentioned in this Specification and not forfeited, the proof for the same shall be
placed in the outer cover or Envelope A along with the other separate sealed
covers containing technical bid (Envelope A)and Price bid(Envelope B).
3)(b) If
the
tender is submitted at TNEB Head Quarters/Chennai (Chief
Engineer/Mechanical/Thermal Power Station/Tuticorin) and the tenderer is having
permanent earnest money deposit with TUTICORIN THERMAL POWER STATION
for an amount as mentioned in this Specification and not forfeited, the proof for the
same shall be placed in the outer cover or Envelope A along with the other
separate sealed covers containing technical bid (Envelope A)and Price bid(Envelope
B).
4)(1)TENDERERS
ARE
REQUESTED TO NOTE AND
ABIDE BY THE
FOLLOWING INSTRUCTIONS CAREFULLY.
The prospective bidders against this tender may submit their offer either at
the Office of the Chief Engineer (Spares Division)/Tuticorin Thermal Power
Station,
Tuticorin-628
004
(or)
at
the
Office
of
the
Chief
Engineer/Mechanical/Thermal Stations, 3rd Floor, NPKRR Maaligai, TNEB
Head Quarters, 144, Anna Salai, Chennai 600 002.
THE TWO PART TENDER (ie) Envelope 'A'- TECHNICAL and Envelope 'B'PRICE BID should be addressed to and put in a sealed overall envelope super
scribing the enquiry specification CE / TTPS - 1130-S with details of materials and
due date of tender opening.
The first envelope, called ENVELOPE- 'A' shall contain.
(a) Documentary evidence in proof of Bid Qualification Requirement.
(b)

Technical specifications, design details, deviations from specifications and

other technical details.

(c)
(d)
(e)

-2Commercial terms, including payment terms, liquidated damage guarantees

and other commercial matters.
Relevant details about experience in execution of similar works or successful
supply of similar or other related equipments to the Tamil Nadu Electricity
Board / other Electricity Board / other Organizations and.
Any other information called for in the specification other than price.

THIS ENVELOPE - A SHOULD NOT CONTAIN ANY "PRICE BID" & THE OFFER
WILL BE REJECTED IF THE PRICE BID IS FOUND IN THE ENVELOPE - A.
(4) (2) The second envelope called ENVELOPE - B shall contain all the price bids.
(4) (3) The OVERALL ENVELOPE shall contain
a)
COVER 'A' ( TECHNO COMMERCIAL BID called ENVELOPE A)
b)
COVER 'B' ( PRICE BID)
c) Demand Draft or Banker's Cheque for payment of EMD or proof
of permanent EMD at TTPS/i(A copy of permanent EMD issued by
TNEB at TTPS) or proof of exemption from EMD along with
undertaking in Rs.80/- stamped paper ( as per the format
enclosed) shall be kept in overall envelope or in cover 'A'
4) (4) Bidders should normally quote for the stipulated technical
specifications. However, where the tenderer is confident of giving his own design, in
addition, will quote for the alternative design also with detailed write up to show
how his design will fulfill the technical requirements of the Board. The technical
offer for the alternative shall also be in Envelope - A and the price bid for the
alternative shall also be in Envelope - B.
4)
(5) The outer cover containing Envelope A & B should be addressed to the
Chief Engineer/TTPS/Tuticorin-628 004, if the Tender is submitted at
TTPS (or) to the Chief Engineer/Mechanical/Thermal Stations, NPKRR
Maaligai, 3rd Floor/144, Anna Salai, Chennai 628 002, if the Tender is
submitted at Chennai Super scribing the enquiry specn.No.CE/TTPS-1130-S
with details of materials and the due date of tender opening. The outer cover shall
be sealed.
4)
(6) It shall be sent to reach the Chief Engineer/TTPS/Tuticorin-628 004.
or Chief Engineer/Mechanical/Thermal Stations, NPKRR Maaligai, 3rd Floor/
144, Anna Salai, Chennai 600 002 before the notified time and date for
receipt of the tender. The overall envelope shall be individual sealed,
superscribed and addressed as in the specification.
4)
(7) If the tenderer choose to hand over the offer in person, the offer should
be handed over either to the Executive Assistant to Superintending Engineer/
Purchase & Administration/Tuticorin Thermal Power Station/Tuticorin
628 004 (if submitted at TTPS) (or) to the Executive Assistant to Chief
Engineer/Mechanical/Thermal Stations/TNEB Head Quarters/Chennai
600 002 (if submitted at Chennai).

-34)
(8) No tender given in person, shall be received after the notified time and
date for the receipt of the tender. The tenders received by post after the notified
time and date for the receipt of tender, will be returned by Registered post with
acknowledgement due.
OPENING OF TENDER:
4)
(9) At the time and date notified for opening of tenders, the overall Envelope
and Envelope 'A' will be opened. Payment of EMD, Proof of permanent EMD or proof
of exemption from EMD along with undertaking in stamped paper ( as per the
format enclosed) can be kept inside overall envelope or in cover 'A'. If the
payment of EMD as above is not kept inside either overall envelope or in cover 'A'
the bids will be summarily rejected.
4)
(10). If any of the bidders indicate the price in the envelope-A the bid will not
be read out and rejected. Envelope-B shall not be opened at the time of opening of
Envelope - A but will be authenticated in the covers by the officers Authorised to
open the bids. Envelope-B so authenticated will be kept under the safe
custody of the empowered officer to open the tenders.
4)
(11) The opening of Envelope-B of the tenders will be intimated
separately to the eligible tenderers whose technical bids are found suitable to our
requirement.
4) (12)

When the outer cover is opened the following should be available.

a) Proof for payment of EMD in the outer cover or Envelope A'.
b) Technical Bid and commercial bid cover (sealed) - 'Part A'
c) Price Bid cover (Sealed) - 'Part B'
d) Proof for fulfilling the Bid Qualification requirement.

SPECIAL NOTE:
While submitting the tenders if the two part system is not followed strictly as
mentioned above the tenders will not be opened and the tenders returned to the
Tenderer concerned.
1.

2.
3.

4.

Evidence of experience should accompany the tender. Also details such

as capacity of production as sanctioned by the DGS & D actual annual
production for the last 3 Years and orders executed in the last 5 years
with the list of purchaser's addresses should be furnished.
The tenderer must send sales Tax Certificate from appropriate tax
authority along with the tender.
Tenderers are requested to state whether the company is a potentially
sick industrial company or sick industrial company
in terms of section
23 or 15 of the sick industrial company (Special Provision) Act 1955.
Failure to furnish this confirmation will make the tender liable for
rejection.
The price quoted should be firm.

-45.
The guaranteed technical particulars should be submitted without fail.
6. The deviation indicated in schedule C1 & C2 will only be taken for
consideration. Any other deviation mentioned elsewhere will be ignored
and it will be construed that the offer is as per Specification.
5) BID QUALIFICATION REQUIREMENT:
1.

Manufacturer of Valves only can participate in this tender and the valid evidence for the
same should be enclosed along with the offer.

2.

The tenderer should have supplied previously Group Protection Valves to any one of the
210 MW or above Thermal Power Station of State / Central Government organizations,
PSU in India for a value of not less than Rs.6.50 Lakhs in a single order.

3.

The Annual Turnover of the tenderer shall not be less than Rs. 26.00 Lakhs during any
one of the previous 3 financial years. ( 2007-08, 2008-09, 2009-10)

4.

Documentary evidence in support of all the above requirements attested by a Gazetted

officer or Notary Public shall necessarily be enclosed along with the offer. In the absence
of the attested supporting documents the offer will be rejected.

-----------------------------

-5TAMIL NADU ELECTRICITY BOARD

SPECIFICATION NO. CE/TTPS/ 1130-S
SL.
NO.
1
2.

DETAILS
Scope

SUPPLY OF HP HEATER GROUP

PROTECTION VALVE
03.07.2010

Date of Commencement of Sale of

Specification.
3.
Date and time of closing sale of
22.07.2010 upto 14.00 hrs
specification.
4.
Due date & time for receipt of tender 14.00 Hours on 23.07.2010
5.
Due date & time for opening the
14.30 Hours on 23.07.2010
tender.
If the due date for opening the tender happens to be a declared holiday, then the tender will
be opened on the next working day.
6(1) Earnest Money Deposit
Rs.26,000/- (Rupees Twenty six thousand
only)
6(2) Permanent EMD
Rs.10,00,000/- (Rupees Ten Lakhs only) at
Tuticorin Thermal Power Station.
7.
Method of Submission of Tender
Two Part System ( 3 Cover)
8.
Tender outer cover should be
If the tender is submitted at TTPS
addressed to
Chief Engineer ,
(Spares Division) / TTPS,
Tuticorin 628 004.
If the Tender is submitted at Chennai
Chief Engineer/Mechanical/
Thermal Stations, TNEB, NPKRR Maaligai,
3rd Floor/144, Anna Salai,
Chennai -600 002.
9.
Clarification to be sought for from
Superintending Engineer / P & A,
(Spares Division) / TTPS,
Tuticorin 628 004.
10.
Required no. of tender copies.
Two
11.
Place at which Tenders will be
O/o the Executive Engineer / Spares,
opened.
TTPS, Tuticorin 628 004.
(AND)
O/O the Chief Engineer/Mechanical/
Thermal Stations, TNEB, NPKRR Maaligai,
3rd Floor/144, Anna Salai,
Chennai -600 002.
12.
Cost of Tender Specn. (Non
Rs.2500/refundable)
Additional amount of Rs. 100/- to be paid if
Tender Documents are required by post.
Note: 1. Specification can be had from Superintending Engineer/ P&A/TTPS/
Tuticorin -628 004. on payment of cost of Tender documents by Demand Draft drawn in
favour of Superintending Engineer/P&A/TTPS/Tuticorin 628 004 payable at Tuticorin.
2.The Tender documents are available in the Tamil Nadu Electricity Board Web site
and Tamil Nadu Government Web site. The prospective bidders may get the specification
FREE OF COST by down-loading from TNEB Web site and Tamil Nadu Government Web
site. Cost of tender documents will not be collected for the Tender documents downloaded
by the Bidders from the Web Site.

Web ID: www.tneb.in, www.tenders.tn.gov.in

-6SECTION-II
INSTRUCTIONS TO TENDERERS - GENERAL
1. Tenders in duplicate super scribed on the outer cover as "Tender against
Specification for the supply of HP HEATER GROUP PROTECTION VALVE,
Due on 23.07.2010 14.30 HOURS" suitably filling the specification No.,Name of
equipment / materials and due date and complete with the schedules are
invited for supply to the destination T.T.P.S. in Tamil Nadu.
2.

The tenders should be sent in 2 PART TRIPLE COVER. The tender offer
should
be
addressed
to the Chief Engineer/(Spares Division)
/TTPS/Tuticorin-628 004 or Chief Engineer/ Mechanical/Thermal
Stations, NPKRR Maaligai, 3rd Floor/144, Anna Salai, Chennai 600 002
and put in a sealed cover . Receipt for having paid
the EARNEST MONEY
DEPOSIT/DEMAND DRAFT/copy of PEMD / proof of exemption from EMD along
with undertaking
(as prescribed in Clause-4 below) shall be kept either in
overall envelope(or) in Cover-A and should be addressed to:The Chief Engineer,
(Spares Division),
Tuticorin Thermal power station,
Tuticorin-628 004. (If the tender is submitted at TTPS)
(or)
Chief Engineer/Mechanical,
Thermal Stations/TNEB,
NPKRR Maaligai,3rd Floor,
144, Anna Salai, Chennai 600 002. (If the Tender is submitted at
Chennai)

so as to reach to the above addressee not later than 14.00 Hours on

the due date specified.
IF THE TWO PART - TRIPLE COVER SYSTEM IS NOT FOLLOWED THE
TENDER WILL BE REJECTED SUMMARILY.
3.

If the tenderer has any doubt about the meaning of any portion of this
Specification, he should at once
submit particulars
thereof to the
Superintending Engineer/P&A, Tuticorin Thermal Power Station, Tuticorin
- 628 004 in writing in order that any doubts may be cleared before
the submission of his tender.

4.
EARNEST MONEY DEPOSIT:
4.1. Tenderer should pay an Earnest Money Deposit as indicated against
E.M.D. elsewhere in this specification.
4.2.

(a)The Earnest Money specified above should be deposited by CASH and

the receipt for the same may be obtained from the Assistant Account
officer/Cash, Tuticorin Thermal Power station, Tuticorin - 628 004. (or)
A DEMAND DRAFT/PAY ORDER/BANKER'S CHEQUE/PAY SLIPS for

-7the above amount payable to the Superintending Engineer / Purchase &

Administration / Tuticorin Thermal Power Station, Tuticorin - 628 004.
Should be obtained
from any
one
of the Nationalized/Schedule
BanK/foreign Bank with Branches in India. The above receipt or
Demand Draft / Pay Order/Banker's Cheque/Pay slips should be kept either
inside the outer cover or inside cover - A (Technical bid)
4.2.(b) In case the Tender is submitted at Chennai, The Earnest Money specified
above should be deposited by CASH and the receipt for the same may
also be obtained from the
Accounts Officer/ Tender/TNEB/7,th Floor/
NPKRR Maligai / 144,Anna Salai,
Chennai-600 002
(or) A DEMAND
DRAFT/PAY ORDER/BANKER'S CHEQUE/PAY SLIPS for the above amount
payable to the TNEB collection account payable at Chennai Should
be obtained from any one of the Nationalized/Schedule BanK/Foreign
Bank with Branches
in India. The
above receipt or Demand
Draft / Pay Order/Banker's Cheque/Pay slips should be kept
either inside
the outer cover or inside cover A (Technical bid)
The Earnest Money Deposit made by the Tenderer will be forfeited if:a) he withdraws his tender after acceptance
b) he withdraws his tender before the expiry of validity period.
c) he violates any of the provisions of these regulations contained herein.
d) In the event of the documents furnished with the offer being found to be
bogus or the documents contain false particulars, the EMD paid by the
tenderers will be forfeited in addition to blacklisting them for future
tenders/contracts in Tamil Nadu Electricity Board.
4.3. Cheque and Bank Guarantee will not be accepted towards E.M.D. and the
tenders accompanied by Cheque and Bank Guarantee will be rejected.
4.4. Firms who have valid permanent Earnest Money Deposit certificate
issued by Tuticorin Thermal Power Station for an amount equal to any of
the three categories indicated below:
FOR TOTAL VALUE OF TENDER
Up to Rs.10,00,00,000/Rs.10,00,00,001/- to Rs 50,00,00,000/Above 50,00,00,000

P.E.M.D
Rs 10,00,000/Rs 20,00,000/Rs 50,00,000/-

are exempted from payment of Earnest Money Deposit provided they should
have adequate PEMD according to the total tendered value of the tender. THEY
SHOULD ENCLOSE THE COPY OF THE PEMD CERTIFICATE ISSUED BY TTPS.
THE ORIGINAL PEMD CERTIFICATE SHOULD BE PRODUCED
FOR
VERIFICATION WITHIN 15
DAYS
ON
DEMAND BY THE TNEB IF
WARRANTED.
NOTE : 1
The tenderer who had made a permanent Earnest Money Deposit with the Board
can participate in the tender (inclusive of supply, works, and service contract)
finalized at Head Quarters without paying separate EMD subject to the limit
mentioned above. Tenderer may also remit at their request, separate PEMD as

-8stipulated in 1 and 2 of clause 4.4 above with each of the Chief Engineer of
Distribution Regions/ Thermal and Hydro and other Power Project / stations and
participate in all the tenders floated by the respective Chief Engineers with whom
PEMD is paid without paying separate EMD for each and every tender
subject to the limits mentioned above. They shall submit tender in the Region /
Project / Hydro / Thermal / Other Generating station quoting the PEMD paid by
them only at the same Region / Project / Hydro / Thermal / Other Generating
Station. However to participate in the tenders finalized by the field officers below
the level of CEs, Separate EMD has to be remitted with the concerned field offer.
NOTE : 2
The PEMD can not be withdrawn by the Tenderers WITHIN 3 YEARS from
the date of deposit under any circumstances.
EXEMPTION FROM PAYMENT OF EARNEST MONEY DEPOSIT:
Full exemption is given from payment of EMD to:
(i)
Small Scale Industries registered within the state of Tamil Nadu.(ie)
The Small Scale Industrial Units located within the State and
registered with the Tamil Nadu Small Industries Development
corporation or the National Small Industries Corporation or holding
permanent Registration certificate from the District Industries
Canters of Directorate of Industries and Commerce in respect of those
items for which the Registration Certificate has been obtained.
(ii)
Departments of the Government of Tamil Nadu and undertakings and
Corporations owned by Government of Tamil Nadu.
(iii) Labour contract Co - operative Societies.
(iv) Tiny Industries classified under S.S.I registered within the State of
Tamil Nadu and registration certificate issued by Department of
Industries and commerce, Government of Tamil Nadu.
(v)
Small Scale Industrial Units situated in States other than Tamil Nadu
registered in their respective States or registered with National Small
Industries Corporation (NSIC) in respect of items manufactured by them. SSI
Units registered in Other States shall enclose copy of Acknowledgement
issued for Memorandum Part II along with required undertaking duly filled in
the prescribed format furnished in Section 'F' ( Page No.32) in Rs 80/- Stamp
paper.
THE TENDERERS WHO ARE EXEMPTED* FROM PAYMENT OF EMD
SHOULD ATTACH A COPY OF THE REGISTRATION CERTIFICATE, ALONG
WITH AN UNDERTAKING IN A NON-JUDICIAL Rs 80/-STAMP
PAPER,FAILING WHICH THEIR OFFER WILL BE REJECTED.

(vi)

SSI unit having provisional Registration certificate are not eligible for
exemption from payment of EMD.
NOTE:
1.
In respect of Labour Contract Co - operative Societies, who are
exempted from payment of EMD, only 90% of the bills are to be admitted
initially and the balance 10% is to be paid after satisfactory completion of
contract. Undertakings / Corporations and Departments of Central and other
state Government Departments shall have to pay EMD and SD.

-92. The tenderers other than foreign tenderers / SSI Units/ State
Government Public Sector Undertakings who are exempted from payment
of EMD should furnish an undertaking on a non - judicial stamp paper of
appropriate value to pay an amount equivalent to EMD in case of non fulfillment of the conditions stipulated in the contract.
3.

Exempted Tenderers are to produce copy of their Registration Certificate

showing the materials which they are permitted to MANUFACTURE and
the PERIOD OF VALIDITY OF CERTIFICATE.

4.

Exemption of EMD is allowed to the units for those materials manufactured

in their SSI Units. If the tendered items is not on their manufacturing range,
the tenderer cannot claim exemption from payment of EMD and such tenders
will be rejected straight away.

4.6.

If on opening the outer cover and cover - A, it is found that the Cash
receipt/Demand Draft/ Pay Order/ Banker's Cheque/ Pay slips proof for
PEMD/ Proof for exemption with undertaking has not been furnished,
then the Tender will be summarily rejected.
4.7. Tenders accompanied by Part Earnest Money Deposit will not be
considered.
4.8. The successful tenderer in whose favour the order is issued, should on
Demand to pay, in addition to EMD paid, the Security Deposit, if any
called for by the Board. If the successful tenderer either fails to remit
this SD Amount or backs out of his tender bid, the EMD remitted by him
will be forfeited.
4.9. In the case of unsuccessful tenderers the EMD will be refunded to them on
application to the superintending
Engineer/P&A /TTPS or Chief
Engineer/Mechanical/Thermal Stations/Chennai after intimation is sent to
them of the rejection/non-acceptance of their tender.
4.10. The EMD/Security Deposit paid by the tenderers will not carry any
interest.
5.0 (a)
The
Tenders will be opened at the office
of the Executive
Engineer /Spares Division, Tuticorin Thermal Power station, Tuticorin628004. at 2.15 P.M. on the due date in the presence of tenderers who
may desire to be present.
5.0(b)
The Tenders submitted at Head Quarters/TNEB/Chennai will be opened
at the office of the Chief Engineer/Mechanical/Thermal Stations, TNEB,
NPKRRR Maaligai,3rd Floor, 144, Anna Salai, Chennai 600 002 at 2.15 P.M.
on the due date in the presence of tenderers who may desire to
be
present.
5.0(c) The Tenderer or his one Authorised representative only shall be permitted to
participate in
the tender opening. The tenderer or his authorised
representative can be present for opening of the bids at the place where he
has submitted the bid.

-106.(a) THE BOARD RESERVES THE RIGHT TO :

i)

accept the lowest or any tender

ii) revise the quantities at the time of placing orders

iii) reject any or all the tenders without assigning any reasons there for.
iv) award contracts to one or more tenderer for the items covered in this
specn.
v) to split the Tender Quantity and place orders on more than one
firm to meet the delivery requirements.
vi)relax or waive any of the conditions stipulated in the tender specification
wherever deemed necessary in the best interest of the Board.
6. (b)
Where a tenderer pleads his inability to supply and backs out of his
obligation after award of the contract, the Board will forfeit his EMD and
security deposit and also recover the loss if any sustained by the Board, as a
consequent of
such backing out. In addition, the firm will also become
liable for being black
listed. The difference in prices agreed to by the failed
supplier and higher
rate at which the materials are to be procured from
others, because of the failure of the supplier will be recovered form the
supplier who have not supplied materials as per Purchase Order.
7.

Tenders received after the due date and time will be summarily rejected.

8.

The Tenderers are requested to register themselves as suppliers of the

tendered item at the office of the Superintending Engineer/ Purchase &
Administration, TTPS / Tuticorin 628 004.

9.

Those who have satisfied the BID QUALIFICATION REQUREMENT must quote

10.

The Tenderers are requested to

furnish the exact location of their factories
with detailed postal address with
Pin code in their tenders to enable
inspection by the Board if considered
necessary.

11.

Not withstanding anything contained in this Specification the Board shall

have full powers to relax, waive or amend any of the provisions of this
specification at any time as deemed necessary.

12.

TENDER IS LIABLE TO BE REJECTED IF IT IS:

1)

Not in the prescribed form

2)
Not accompanied by the requisite Earnest Money Deposit or proof of
permanent EMD or proof of exemption from EMD and the proof for
satisfying the Bid Qualification Requirement (BQR).
3)
Not properly signed by the tenderer.
4)

Not in conformity with Board's Technical Specification.

-115)

7)

From any approved Tenderer whose permanent earnest money

deposit is not adequate for this particular tender.
Not accompanied by an undertaking in Rs.80/- stamp paper where
EMD is to be exempted.
Made for part of the materials covered under this Specification.

8)

From any blacklisted Firm.

9)
10)

Received by Telex / Telegram / Fax / E-Mail.

From a tenderer who is directly or indirectly connected with
Government service or Boards Service or Service of local authority.
From a tenderer whose past performance / vendor rating is not
satisfactory.
Not satisfying BQR conditions
Exemption of EMD is allowed to the units for those materials
manufactured in their SSI Units. During Subsequent period, if it is found
that the materials supplied are not manufactured in their unit, then
further action is deemed fit will be taken against the units.
Tenders received after the due date & time.

6)

11)
12)
13)

14)
13.

The Tenderer should enclose with the tender a copy of PAN &TIN or a copy
of Sales Tax Clearance for the previous year from the appropriate
authority in the prescribed forms. In the case of proprietor or partnership
Firm, it should be necessary to produce the certificates mentioned for the
proprietor or proprietors and for each of the partners as the case may be.

14.

The Tenderer who is an Industrial Company should clearly state in his tender
whether the company is potentially sick Industrial Company or a
sick
Industrial Company in terms of Section 23 or section 15 of this
sick Industrial Company, Act, 1985. Failure to supply this information will
make the tender liable for rejection.

15.

PAST PERFORMACE
The intending tenderers shall furnish the details of various supply orders /
work contracts executed by them for the past three years as on the date
Of Tendering in the Performa as per "Schedule-D" enclosed to the Tender
specification and also proof for having manufacture the tendered item and for
their satisfactory performance. The details furnished by the tenderers shall
be in complete shape and if it is found that any information is found omitted,
suppressed, incomplete or incorrect, the same will be taken note of while
dealing with the Tenderers in future. Tenders furnished by the tenderers
without these accompanying details of their past performance are liable for
rejection.

16.

The purchaser reserves the right to request for any additional information and
also reserves the right to reject the proposal of any bidder, if in the opinion of
the purchaser, the qualification data is incomplete or the bidder is found not
qualified to satisfactorily perform the contract.

-1217.

The Board will not be responsible for any postal delay in receipt of the tender
Specification by the bidders if it is sent by post as well as in receipt of
quotations from the bidder within the stipulated date and time

18.

VALIDITY:
The tenderer shall keep the offer open for 180 DAYS from the date of
opening of tender. The offer with lower validity period is liable for rejection.
All information in the bid shall be in ENGLISH only. Errors and other changes
shall be attested by the persons signing the bid.

************

-13SECTION III
COMMERCIAL
1.0

PRICE:

1.1

The Tenderers are requested to quote FIRM Price( IN RUPEES) only.

1.2

The prices should be for delivery F.O.R. (Destination), T.T.P.S in Tamil Nadu
inclusive of freight and insurance. The ED and ST, octroi applicable shall be
indicated separately. In addition, the Ex-works price should also be indicated
separately. The prices should include excise duty, all state and Central
Taxes, Octroi, packing and forwarding and freight and insurance Erection
Testing and Commissioning charges and these elements cost should be
indicated separately. The rates ruling on the date of tendering shall be
specified. A
format for price schedule is given in Schedule 'A'. No
increase in price will be admissible on any grounds. The quoted price shall
include cost of materials
with split up details like customs duty, ED, Sales
Tax, Service Tax,
Forwarding, Packing, Freight, Transit Insurance
charges, etc., and cost of
works furnished separately. The CENVAT
Scheme as per prevailing Govt.
Policies shall be taken into consideration
while quoting the price. Any benefits
availed during the contract period
due to change in Govt. policy for the above
shall be passed on to TNEB.

1.3

The extra on Excise duty and Sales Tax applicable will be paid extra.
Separate proof towards excise duty and sales tax on the price variation
element need
not be made.
It is the responsibility of the tenderer to make sure about the correct
rates of duty / tax leviable on the materials at the time of tendering.
If the rates assumed by the Tenderers are less than the current rates
prevailing at the time of tendering, the Board will not be responsible for the
mistake. If the rates assumed are higher than current rates prevailing at
the time of tendering, the difference will be to the credit of the Board.

1.4

1.5.

The tenderer should quote their rates taking into account the E.D relief
available to them on account of duty paid for procurement of raw materials
under MODVAT scheme.

1.6

It may also be noted that for the equipments supplied in time as per the
delivery schedule or in advance of the scheduled date of delivery, the price
variation will be allowed as per the applicable price variation formula subject
to a maximum ceiling of 10% will be delivery and the price variation which
is advantageous to the Board will be allowed.

2.0.

SALES TAX:
2.1
The VAT will be paid extra as applicable. The amount of VAT and
percentage payable shall be indicated separately in the tender offer. VAT is
not applicable to freight and insurance charges. The Board has been registered
as a dealer, both under Central Sales Tax Act 1956 and Chennai General Sales

-14Tax Act 1959 (Presently TNVAT Act OF2006) under Registration

Nos.32929/81-82 Dated:18.01.82
and
Rc.315/61-62 Dt:15.06.61,
issued by
theC.T.D.
General/SMDS/Mount
Road,
(Anna
Salai)
Dt:22.01.1959
respectively. it may be noted that the sale of any goods
except, petrol, diesel and cement to Tamil nadu electricity board for use in
generation, transmission
and distribution of electrical energy will attract
TNVAT at 4% as per g.o.ms.no.31, commercial taxes (b2), dated:27th march
2002 (no.11(1)/ct/19/(b-10)/2002. Appropriate Sales Tax, in accordance with
the
provisions of the relevant Sales Tax Act in force shall be included by the
Tenderer in the price quoted. THE TNEB IS ELIGIBLE AN OFFICIAL SALES
TAX @ VAT 4% AND CST 2% AGAINST FORM C
2.2.

2.3

2.4.

2.5.

2.6.

Any increase in Sales Tax consequent to the suppliers coming into

different tax slab will be borne by the supplier and the changes in the
rates of sales tax on Account of statutory variation by the Government
during contractual delivery period will be borne by the purchaser.
In case of delayed delivery the sales tax prevailing on the date of despatch
or the sales tax on the last day of the contractual delivery period whichever
is LESS will be admitted. For both the cases the supplier shall furnish
documentary evidence while submitting the bills for payment.
It is the responsibility of the Tenderer to make sure about the correct
rates of Sales tax leviable at the time of tendering. If the rates assumed by
the Tenderer are less than the current rates prevailing at the time of
Tendering, the Board will not be responsible for the mistake. If the rates
assumed by the Tenderer are higher than the current rates prevailing at
the
time of tendering, the difference will be to the credit of the
Board. In respect of Inter-State Sales, Form `C' declarations may be
obtained from the Paying Officers concerned wherever the concessional rate
of Central Sales Tax is applicable.
Provided always, it is hereby agreed and declared that in case, where the
Board has doubt whether sales tax is not at all payable for the transaction
in
question, the Board is hereby authorized to with-hold the amount of
tax until the party produces an order of court of competent jurisdiction,
declaring the liability of the transaction to sales tax. concessional rate of
Sales tax if any shall be taken into account and included in the price
quoted giving proof thereof.
The following certificates have to be furnished for admittance of claim
of sales tax.
i)

ii)

Certified that the transaction in which the sales tax has been claimed
as been/will be included in the return submitted/to be submitted to
the sales tax authorities tax claimed from the purchaser has
been/will be paid to sales tax authorities.
Certified that the goods on which the sales tax has been charged has
not been exempted under C.S.T.Act or the rules made there under
and the charges on account of sales tax on these goods are correct,
under provisions of relevant Act or rules made there under.
-15-

iii)
iv)

Certified that we shall indemnity the Board, in case it is found later

on that wrong or incorrect payment has been received on account
of sales tax paid by us.
Certified that we are registered as dealer under the sales tax act
and our Registration No. is ...

3.0
3.1

EXISE DUTY:
It is the responsibility of the tenderer to make sure about the correct rates of
duty leviable on the materials at the time of tendering. If the rates assumed
by the Tenderer are less than the current rates prevailing at the time of
tendering, the Board will not be responsible for the mistake. If the rates
assumed by the tenderer are higher than the current rates prevailing at the
time of tendering, The Excise Duty Prevailing at the time of tendering will only
be paid.

3.2

Any increase in Excise duty consequent to the suppliers coming into different
duty slab during the execution of the contract shall be to the suppliers
account. No claim for increase in the above respect will be admitted. Any
variation in the Excise duty due to statutory variation within the contract
delivery date shall be considered.

3.3

In case of delayed delivery, the Excise duty

prevailed on the date of actual
delivery or the Excise duty applicable on the
last day of the contractual
delivery period whichever is LESS shall be admitted.

3.4

The authenticated Invoice containing the details Viz.Central Exicise,

Registration No., PLA No. etc., date and time of removal of goods, debit
entry in PLA/RG 23 duly authenticated by authorised signatory shall be
preferred by
the supplier for claim of ED.
The Tenderer who have quoted ED as Nil- and in the event of placement of
order on such tenderer against this specification where the value of order is
above Rs.150 Lakhs, such tenderer shall furnish an undertaking to the effect
the ED commitment on account of crossing the turnover slab will be
discharged to the ED authorities and that the Board shall not be responsible
for any ED evasion by the Tenderer in respect of this transaction.
In the case of tenderer who has quoted ED as -Nil- and in the event of
placement of order
against this Specn. and the proposed order value is
less than Rs. 150 Lakhs, the Board shall not be responsible for ED evasion
if any by the tenderer in respect of this transaction.

3.5

3.6

4.0

INSURANCE:
Contracting firms shall arrange insurance for the equipment and all its
accessories being supplied by them, through any of the Nationalised Insurance
Companies. The equipment shall be insured to cover transport (from Ware
house) and 60 days storage risk at site. The damages, if any, during transit
will be reported within 30 days of receipt of materials. It will be the
responsibility of the supplier to replace the defective / damaged materials and
make good the shortages and other losses in transit, free of cost, lodge and
recover claim from Insurance, Underwriters / Carriers.
-16-

5.0

PACKING AND FORWARDING:

The equipment and all its accessories shall be securely packed and
dispatched, freight paid, duly insured, at supplier's risk and cost. The packing may
be in accordance with the manufacturer's standard practice. The supplier is
responsible for ascertaining the facilities that exist for Road transport to site. Each
package shall be clearly marked and contain detailed packing list, such as gross
weight, net weight etc., The supplier is solely responsible for any loss or damage
during transport. The dispatch of materials shall be one after the approval of test
certificates by the Board.
The Equipments / Materials shall be UNLOADED
site by the SUPPLIER at free of cost.

at the Destination store /

6.0

PAYMENT:

1.

Payments will not be made for equipments / materials damaged during

transit. All defective materials shall be replaced by the supplier free of
charge.

2.

Payments for the supplies will be made by Cheque on any one of the
Nationalised Banks/ Scheduled Banks approved by Reserve Bank of India, in
Tamil Nadu. The Bank charges involved in making the payment will be to the
account of the Tenderer.

6.3

I.

95% of the inclusive price (Including Sales Tax) of the materials of each
consignment will be paid within a reasonable time after receipt of
materials and submission of bills with required documents.

Balance 5% payment will be paid within a reasonable time after completion of

entire supply.

For Materials delivered within the delivery period:

II.
For materials delivered beyond the delivery period:
95% of the inclusive price (Including Sales Tax) of the materials after
deducting the appropriate amount of L.D of each consignment will be paid
within a reasonable time after receipt of materials and submission of bills with
required documents.
Balance 5% payment will be paid within a reasonable time after completion of
the execution of the contract and after closure of the purchase order.
For the delayed payments, if any, Board will not pay any interest on
any account.

-17-

In case of delay in supply, the materials will be accepted subject to the

following conditions:
1)
There should be no declining trend in prices
2)
Payment will be released as per the latest purchase order rates or
lowest rates obtained during the recent tenders opened
subject to levy of liquidated damage for belted supplies.
3)
Board reserves the right to accept or reject the delayed supplies
without assigning any reason therefore and take action as per the
other terms and conditions of this Specification.
III.

6.4

95%/90% payments will be made only after the approval of the test
certificates and on receipt of the supplier's bills in duplicate, duly certified
by the
consignee. If the supplier dispatches materials without prior
approval of competent authority and if any demurrage or wharfage or
both are incurred by the purchaser they will be debited from the
supplier.
The bills for payment will be passed only after the approval / acceptance
of
the following.
1)
Security deposit for 5% of value of order.
3)
Copy of IT PAN/ TIN or Latest Sales Tax Clearance Certificate.
4)
Performance Bank Guarantee for 10% value of the order
5)
Guarantee & Test Certificate
6)
Supply of manuals, Spares as stipulated in Section 5 Technical.

6.5

The Supplier should dispatch only after getting dispatch instruction from the
consignee Superintending Engineer. If the supplier dispatches the
materials without the prior approval of the purchaser, then the purchaser
shall not be
responsible for any demurrage of wharf age or both and
only the supplier should bear any expenditure arising out of such unapproved
dispatches.

7.0

SECURITY DEPOSIT:

7.1

The successful tenderer will have to furnish Security Deposit for 5% of the
total accepted value of the contract. which to be paid in demand draft if the
value of the PO is upto 10 Lakhs and if the PO value is more than 10 Lakhs
by Banker's Cheque/ DD/Irrevocable Bank Guarantee in Rs.80/- Stamp paper
covering the delivery period.

7.2

The Security Deposit will be repaid to the supplier only if the contract is
completed to the satisfaction of the purchaser. If the purchaser incur any
loss or damages on account of breach of any of the clauses or any other
amount arising out of the contract becomes payable by the supplier to the
purchaser, then the purchaser will in addition to such other dues that he shall
have under the law, appropriate the whole or part of the security deposit and
such amount that is appropriated will not be refunded to the supplier.
-18-

7.3

The successful tenderer will have to furnish the Security Deposit within
15 days from the date of receipt of P.O. failing which their E.M.D / PEMD
would be forfeited and the PO would be cancelled. The SD will not carry
any interest. If there is any delay in furnishing the SD, which is accepted
by
the Board, a penal interest of 22% will be levied for the delay in
furnishing the S.D.

8.0

DELIVERY:
The materials shall be supplied WITHIN 2 Months from the date of receipt
of confirmed order.

9.0

LOSS OR DAMAGE:

9.1

External damages and / or shortages that are prima facie, the results of
rough handling in transit or due to defective packing will be intimated within
one month from the date of receipt of the materials at site. Internal defects,
damages or shortages of integral parts which cannot ordinarily be detected on
a superficial visual examinational, though due to bad handling in transit or
defective packing, would be intimated within 2 months from the date of
receipt of materials.
In either case, the defective materials shall be
replaced / rectified by the supplier, free of cost.

9.2

If during the period of supply, it is found that goods already supplied are
defective in material or workmanship or do not conform to specification or
unsuitable for the purpose for which they are purchased, then it will be open
to the purchaser either to reject the goods or repudiate the entire contract
and claim such loss that the purchaser may suffer on that account or require
the supplier to replace the defective goods free of cost.

9.3

Similarly, if during the eighteen months subsequent to the date of receipt of

the goods, any of the goods found to be defective in materials or
workmanship or do not conform to specification or are unsuitable for the
purpose for which they are purchased, it will be open to the purchaser either
to repudiate the entire contract and claim damages or accept such parts of
the goods that are satisfactory and require the supplier to replace the
supplier
to replace the balance or to claim compensation for the entire loss
sustained by the purchaser on that account.

9.4 In the event of supplies being received damaged or short at the destination
stations, the cost of such materials, excise duty and sales tax (if payable) and
other charges payable thereof will be paid only proportionate to the value of
materials received in good condition unless the damaged goods or short
supplies are made good free of cost by the suppliers.
9.5

For all legal purposes, the materials shall be deemed to pass into the Board's
ownership at the destination Stores, where they are delivered and accepted.

-19-

10.0 LIQUIDATED DAMAGES:

10.1 The delivery as specified should be guaranteed by the supplier under the
liquidated damages clause given below:
If the contractor fails in the due performance of the contract within the time
fixed by the contract or any extension thereof, the purchaser shall recover from the
contractor as Liquidated Damages for delay in supply / execution A SUM OF HALF
PERCENT (1/2%) OF THE CONTRACT PRICE OF THE UNDELIVERED
MATERIALS / INCOMPLETE PORTION OF WORK FOR EACH COMPLETED
WEEK OF DELAY AND THE TOTAL SHALL NOT EXCEED 10% OF THE
CONTRACT PRICE OF MATERIALS / WORKS SO DELAYED.
If the supply effected in part / works executed in part could not be
beneficially used by the Board (due to such incomplete supply / execution),
Liquidated Damages shall be worked out on the basis of entire contract value and
not on the value of the delayed portion.
In case of default in executing the work/ supply of materials, the contactor is
liable to pay to he Boards, in addition to Liquidated Damages for delay, the actual
difference in price, wherever the Board orders the delayed quantity to be supplied /
works to be executed by other agencies at a higher rate.
The actual date of receipt of materials at stores will be reckoned as the date
of delivery for this purpose.
The Board will also be at liberty to terminate the contract / cancel the order if
the contractor slows down works abandons or does not use quality materials / if the
supply is not completed within the accepted delivery period, without prejudice to
levy of Liquidated Damages applicable for belated supplies / delayed works.
If the supplies or services to be rendered against the contract are made by
the contractor beyond the stipulated delivery in the contract and they are accepted
by the Board, such acceptance is without prejudice to Board's right to levy
Liquidated Damages for any delay in supply.
The penalty, if any, will be recovered from any amount due to the contractor
either in this purchase order / contract or any other Purchase Order / contract
placed on him, including SD, Retention amount, Balance amount etc.
10.2 DOCUMENTS CONTAIN FALSE PARTICULAR CLAUSE.
"In the event of documents furnished with the offer being found to be
bogus or the documents contain false particulars; the EMD paid by the
tenderers will be forfeited in addition to blacklisting them for future
tenders / contracts in Tamil Nadu electricity Board.
11.0 FORCE MAJEURE:
11.1 If at any time, during the continuance of the contract, the performance in
whole or in part, in any obligation under this contract, shall be prevented

-20-

or delayed by reasons of any war, hostility, acts of public enemy, acts of civil
commotion, strikes, lockouts, sabotages, fires, floods, explosions, epidemics,
quarantine restrictions or other acts of God (herein after referred to as
eventualities) then, provided notice of the happening of any such eventuality is
given by the tenderer to the Board within 15 days from the date of occurrence
thereof, neither party shall, by reasons of such eventuality, be entitled
to
terminate this contract nor shall have any claim for damages
against the other
in respect of such non-performance or delay in performance
and
deliveries
under this contract, shall be resumed as soon as practicable
after
such
eventuality has come to an end or ceased to exist.
11.2 Provided that if the performance in whole or part by the supplier on any
obligation under this contract is prevented or delayed by reasons of any
eventuality for a period exceeding 60 days, the Board may at its option
terminate this contract by a notice in writing.
12.0 GUARANTEE:
12.1 The entire equipments should be guaranteed for satisfactory
operation atleast for a period of 12 months from the date of commissioning
or 18 months from the date of receipt of materials/equipment completed at
site in good condition. However the overall period shall be limited to 24
months from date of receipt of materials at site in good condition. The
certificate in triplicate may be enclosed with invoice or sent in advance. If
during the above period any of the equipment / materials supplied by you are
found defective in materials or workmanship, the same shall be rectified or
replaced by you at destination free of charge. The defective equipment /
materials will have to be taken back at your own cost and risk.
12.2 Any defects noticed during this period shall be rectified free of cost to the
Board within two months from the date of intimation of failure. Irrespective
of number of failures and repairs the suppliers are responsible for free
replacement of the defective material till the same serves a continuous
period of 12 months from the date of commissioning.
12.3 The incidental expenses, transport and freight charges for the replacement
of
defective materials within the guarantee period may also be borne
by the
supplier till such time it serves a continuous period of 12
months as said above.
12.4 The tenderers shall guarantee among other things, for the following:
1)Quality and strength of materials used.
2)Safe electrical and mechanical stresses on all parts of the equipments
under all specified conditions.
3)Performance figures given by the tenderers in the schedule of
Guaranteed technical particulars.
-21-

12.5 PERFORMANCE GUARANTEE:

The above guarantee shall be backed up with suitable performance Bank Guarantee
to the tune of 10% of P.O. Value, executed in Rs.80/- stamp paper by a
Nationalized / Scheduled Bank Covering the Guarantee period. The above BG shall
be returned after completion of guarantee period stipulated.
The BG may be
sent in advance or along with invoice.
13.0 REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:
13.1 Notwithstanding anything contained in the above liquidated damages clause
when the whole or part of the materials supplied by the supplier are found to
be defective / damaged or are not in conformity with the specification of
sample, such defects or damages in the materials supplied shall be rectified
within two months from the date of intimation of defect / damage either at
the point of destination or at the supplier's works, at the cost of supplier,
against proper security and acknowledgement. In the alternative, the
defective or damaged materials shall be replaced free of cost within three
months from the date of receipt of the intimation from the purchaser of such
defects or damages. If the defects or damages are not rectified or replaced
within this period, the supplier shall pay a sum towards liquidated damages as
per liquidated damages clause given above, for the delay in rectification /
replacement of the defects or damages.
13.2 It even after such rectification or replacement of the damaged or defective
part, if the equipment ordered is not giving the satisfactory performance
as
per the contract, then it will be open to the purchaser either to reject
the goods or repudiate the entire contact and claim such loss sustained by
the Board.
14.0 FAILURE TO EXECUTE THE CONTRACT:
Suppliers failing to execute the order placed on them to the satisfaction of the
Board under the terms and conditions set forth therein, will be liable to make
good the loss sustained by the Board, consequent to the placing of fresh
orders elsewhere at higher rates, i.e. the difference between the price
accepted in the contract already entered into the price at which fresh orders
have been placed. This is without prejudice to the imposition of liquidated
damages.
15.0 NON-ASSIGNMENT:
The Supplier shall not assign or transfer the contract or any part thereof
without the prior approval of the purchaser.
16.0 EFFECTING OF RECOVERIES:
Any loss, arising incident to non-fulfillment of this contract or any other
contract, will be recovered from the Security Deposit held and or any other
amount due to the supplier from the Board.
-22-

17.0 INCOME TAX CLEARANCE CERTIFICATE:

Permanent Account Number shall be furnished in the Offer.
18.0 SALES TAX CLEARANCE CERTIFICATE:
The tenderer should enclose with the tender, a copy of certificate of sales
tax clearance for the previous year from the appropriate Sales Tax
Authorities.
Note: The successful tenderer should submit the latest copy of STCC
along with the order.
19.0 PATENT RIGHT ETC:
The Supplier shall indemnify the purchaser against all claims, actions, suits
and proceedings for the infringement or alleged infringement of any patent,
design or copy right protected either in the country of origin or in India by the
use of any equipment supplied by the supplier other than for the purpose
indicated by or reasonably to be inferred from the specification.
20.0 JURISDICTION FOR LEGAL PROCEEDINGS:
No suit or any proceedings in regard to any matter arising in respect of this
contract shall be instituted in any court, save in Madras the High Court,
Madurai Bench or District Court at Tuticorin or Sub-Court at Tuticorin or at the
District Munsif Court at Tuticorin. It is agreed that no other court shall
have jurisdiction to entertain any suit or proceedings even though, part of the
cause of action might arise within the jurisdiction. In case any part of
the cause of action might arise within the jurisdiction of any other courts in
Tamil Nadu and rest with in the jurisdiction of courts outside the state of
Tamil Nadu, then it is agreed to between the parties that such suits or
proceedings
shall be instituted in a court within the state of Tamil Nadu
and no other court outside the state of Tamil Nadu shall have jurisdiction
even though any part of the cause of action might arise within the
jurisdiction of such courts.
The successful tenderer shall furnish an undertaking as per schedule in
non- judicial stamp paper of Rs.80/- agreeing to the above condition.
21.0 ARBITRATION:
The Board will not accept any arbitration in case of disputes arising in
any respect under this contract. Any disputes arising out of this contract
shall not be subject to arbitration under the provisions of Arbitration Act
1940 in the
event of any dispute between the parties.
22.0 DEVIATIONS FROM SPECIFICATION:
If the tenderer wish to deviate from the provisions of this specification, he
shall list out such deviations, in the format enclosed and submit full
particulars and reasons therefore. Unless this is done, the equipment
offered
shall be considered to comply, in every respect within the
terms and conditions of this specification.
-2323.0 TEST CERTIFICATES:

The test certificates in triplicate for the materials furnishing the results of the
tests as per latest issue of ISS shall be forwarded and got approved before
the materials are dispatched. In addition to the tests called for in the
specification, the purchaser reserves the right of having such tests as he
desires carried out at his own expenses to satisfy himself that the materials
conform to the requirements of this specification. The materials may be
rejected if the test results are not satisfactory. The type test certificates
(Photostat Copies) as per latest ISS / International Standards such as IEC
shall be furnished with the tender for reference.
24.0 RESPONSIBILITY:
The tenderer is responsible for safe delivery of the materials at the
destination stores. The tenderer should include and provide for packing and
secured protection of the materials so as to avoid damages or loss in transit.
25.0 MAXIMUM WEIGHTS AND DIMENSIONS OF PACKINGS:
The supplier is responsible to make sure about the facilities that exist for
Road and Rail transport to site, the maximum packages which can be
conveyed by the railways and crane lift available at the destination railway
station. The supplier is also responsible for any loss or damage during
transport and storage for 60 days.
Each case or package should be clearly marked and should contain detailed
packing list.
26.0 INSPECTION:
The accredited representatives of the purchaser shall have access to the
supplier's or sub-vendor's works at any time during working hours, for the
purpose of inspecting the manufacture of the materials and for testing the
selected samples form the materials covered by this specification. The
supplier or the sub-vendor shall provide facilities for the above. Tenderers are
requested to furnish in their tenders the exact location of their factory with
detailed address to enable inspection by Board if considered necessary.
27.0 COMPLETENESS OF TENDER:
The tender should be complete with all details of illustrative and descriptive
literature and drawings. The tenderers shall furnish the complete technical
details of the equipment. Information regarding the country of manufacture
or origin of materials used in the manufacturer of the articles should be
furnished. The tenderer should include all minor accessories eventhough not
specifically mentioned in this specification but which are essential for the
completeness of the materials ordered. The tenderer shall not be eligible for
any extra charges in respect of such minor accessories though not included in
the tender.

-24-

28.0 INTERCHANGEABILITY:
All similar parts and removable parts of similar items shall be interchangeable
with each other.
29.0 QUANTITIES:
The purchaser reserves the right to revise the quantity at the time of placing
the order and ordering more materials during the tendency of the order at
the accepted rates.
30.0 CLIMATIC CONDITIONS:
The materials are for use in T.T.P.S, Tamil Nadu and should be satisfactory
for operation under tropical conditions in Tuticorin.
1)

The ambient temperature will be within the rage of +10 degree

Centigrade to + 50 Degree Centigrade.

2)

The altitude will be less than 1000 metres.

3)

The maximum atmospheric humidity will be in the range of 95%

4)

Average number of thunder storm days per annum is 65.

5)

Average number of dust storm days per annum is 5.

6)

Average number of rainy days per annum is 65.

7)

Average annual rainfall is 10.00 cm.

8)

The climatic conditions are prone to wide variation in ambient

condition and equipments offered under this specification shall be
suitable for installation a the Sub-Station in TTPS or other P.H.

9)

All electrical devices shall be given tropical and fungicidal treatment.

Fog, smoke and mild acids are also present in the atmosphere.

31.0 ELECTRICITY RULES:

All works shall be carried out in accordance with the latest provisions of the
Indian Electricity Act/ Electricity Supply Act and the Indian Electricity rules
there under unless modified by this specification.
32.0 MATERIALS AND WORKMANSHIP:
All materials, equipments and spare parts thereof shall be new, unused and
originally coming from manufacturer's plant to the destination stores. Those
including used, rebuilt or overhauled material / equipments will not be
accepted.
-25-

All the materials shall be of best class and capable of satisfactory operation
in the tropics with humid atmospheric condition. Unless otherwise specified,
they shall conform to the requirements of appropriate Indian Standards.
Where these are not available, IEC and American / British Standards shall be
followed.
The equipments should be designed to facilitate inspection and repairs and to
ensure satisfactory operation under sudden variations of load and voltage as
may be met with under atmospheric conditions prevailing at site and under
working conditions in the system including those due to faulty synchronizing
and short circuits within the rating of the apparatus.
The design shall incorporate every reasonable precautions and provisions for
the safety of all those concerned in the operation and maintenance of
equipment. All the equipments should operate without undue vibration and
with the least practicable amount of noise.
33.0 RECOVERIES OF DUES:
The Board is empowered:
1)

To recover any dues against this contract in any bills/ Security

Deposit / Earnest Money Deposit due to the suppliers either in
this contract or any other contracts with Board.

2)

To recover any dues against any other contract of the

suppliers with Boards, with the available amount due to the
suppliers against this contract.

34.0 PAST PERFORMANCE:

The intending tenderers shall furnish the details of various supply orders /
work contracts executed by them for the past three years as on the date of
Tendering in the Proforma enclosed to the Tender Specification and also proof
for having manufactured the tendered item and for their satisfactory
performance. The details furnished by the tenderers shall be in complete
shape and if it is found that any information is found omitted, suppressed,
incomplete or incorrect, the same will be taken note of while dealing with the
Tenderers in future.
Tenders furnished by the tenderers without these
accompanying details of their past performance are liable for rejection.

**************

-26-

SECTION IV FORMATS
SPECN. NO/CE/TTPS - 1130-S.
SCHEDULE 'A'
(To be filled in by the Tenderer)

Sl.
No.

Description

Company Seal:

FOR (D) **
Unit Price in Rs.
PRICE IN
Rs.
Qty.
Unit Total
Excise
Sales
in Metres
(including
ExDuty in Tax in
*P&F F*I
ED,
Works % And
% and
Forwarding
Amount Amount
And F&I)

Signature :
Designation:
Company :
Date
:

NOTE: * P&F Packing and Forwarding F*I Freight and Insurance

** For supply at the Destination stores at TTPS in Tamil Nadu.

-27-

SPECN. NO/CE/TTPS - 1130-S.

SCHEDULE 'B'
SCHEDULE OF MATERIALS AND DELIVERY PERIOD
(To be filled in by the Tenderer)

Sl.No.

Company Seal:

Description

Qty.
in
No.

Before
From the Date of Receipt
of Purchase Order.

Signature :
Designation:
Company :
Date
:

-28-

SPECN. NO/CE/TTPS- 1130-S.

SCHEDULE 'C1'
DEVIATION FROM TECHNICAL SPECIFICATION
All Technical Deviation from the Specification shall be filled in by the Tenderer,
Clause by Clause, in the Schedule.
SECTION NO.

CLAUSE NO.

DEVIATION

The tenderer hereby certify that the above mentioned are the only deviations from
the technical Specifications and confirms to the specification in all other aspects.
Company Seal:

Signature :
Designation:
Company :
Date
:

-29-

SPECN. NO/CE/TTPS- 1130-S.

SCHEDULE 'C2'
DEVIATION FROM COMMERCIAL SPECIFICATION
All Deviations from the Commercial terms shall be filled in by the Tenderer, Clause
by Clause, in this Schedule.
SECTION NO.

CLAUSE NO.

DEVIATION

The tenderer hereby certify that the above mentioned are the only deviations from
the Commercial terms of the Specification.
Company Seal:

Signature :
Designation:
Company :
Date
:

-30-

SPECN. NO/CE/TTPS - 1130-S.

SCHEDULE - 'D'
STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER EXECTUION DURING
THE PAST THREE YEARS AS ON THE DATE OF TENDER
NAME OF EQUIPMENT / MATERIAL:

Sl.No.
1

Name &
Address of
the
Organization
2

Company Seal:

PO No.
& Date

Qty.

Value of
Order in
Rs.
Lakhs
5

Schedule
Actual
Date of
Date of
Completion Completion
of Order.
of Order.
6
7

Signature :
Designation:
Company
Date
-31-

:
:

TAMIL NADU ELECTRICITY BOARD

SPECN. NO/CE/TTPS- 1130-S.
SCHEDULE 'E'
TENDER FORM
To
THE CHIEF ENGINEER,
TUTICORIN THERMAL POWER STATION,
TUTICORIN 628 004.
Dear Sirs,
Having examined

the

above

Specification

together

with

the

accompanying

schedules etc., we hereby offer to manufacture and supply the equipments /

materials covered in this Specification at the rates entered in the attached schedule
of prices.
We hereby

guarantee the particulars entered in the schedules attached to the

Specification.
In accordance with security deposit clause, Section III, of the Specification we
agree to furnish security to the extent of 5% of the total value of the contract.
In accordance with performance guarantee clause Section III of the Specification,
we agree to furnish performance guarantee to the extent of 10% of the total value
of the contract.
Our company is not a potentially Sick Industrial Company or a Sick Industrial
Company in terms of Section 23 or Section 15 of the Sick Industrial Companies
(Special Provisions) Act 1985.

Yours faithfully,

Place
:
Date
:
Company Seal:

Signature :
Designation:
Company :

-32-

SCHEDULE 'F'
UNDERTAKING IN LIEU OF E.M.D.
(To be furnished in non-judicial stamp paper of value not less than Rs.80.00)
THIS
DEED OF UNDERTAKING EXECUTED
AT.................ON
THIS
THE .......... DAY OF .................... ONE THOUSAND NINE HUNDRED NINETY BY
M/s. ........................................ hereafter called "Tenderer" (Which expression
shall where the context so admits mean and include their Agents,
Representatives, Successors-in-office and Assigns).
TO AND IN FAVOUR OF ........................................THE TAMIL
NADU
ELECTRICITY BOARD, a Body Corporate constituted under the Electricity
(Supply) Act, 1948 (Central Act LIV of 1948) having its office at TTPS,
Tuticorin-628004, herein called the "BOARD" (which expression shall where the
context so admits mean and include its successors in office and Assings.)
WHEREAS THE tenderer is required to pay Earnest Money Deposit
Rs.
.................
for
participation
in
the
tender
for
of .................................. in terms of Specification No. ..............

of
supply

AND WHEREAS the tenderer is exempted by the Board from payment

of EMD in the form of cash, subject to the tenderer executing an undertaking to
the value of Rs. ............. (Rupees ..........................................) representing the
amount equivalent
to
the amount of EMD specified to be paid
to
the
Board in the event of non-fulfillment of breach of any of the conditions of the
tender by the Tenderer as mentioned hereunder.
AND WHEREAS in consideration of the acceptance by the Board of
the above proposal, the Tenderer has agreed to pay to the Board the said amount
of Rs. ..................in the event of:
1)

Withdrawing his tender before the expiry of validity Period

(OR)

2)

Withdrawing his tender after acceptance

(OR)

3)

Violating any of the conditions of the tender issued by the

competent Authority

-33-

NOW THIS UNDERTAKING WITNESSES that in persuance of

the
said agreement the Tenderer hereby doth covenent with the Board that in
consideration of the "Board" waiving the condition of payment of EMD in cash in
terms of the said Specification, the Tenderer has agreed to pay to the Board
Rs. ...................(Rupees ......................................only) in the event of:
i)

Withdrawing his tender before the expiry of validity period.

ii)

With drawing his tender after acceptance

iii) Violating any of the conditions of the tender issued by the

competent authority.
NOW THE CONDITION OF THE above written undertaking is such that if the
tenderer shall duly and faithfully observe and perform the conditions specified
as above, then the above written undertaking shall be void, otherwise it shall
remain in full force.
The tenderer undertakes not to revoke this guarantee till the contract is
completed under the terms of contract.
The expression, `tenderer' and the `Board' hereinafter before
shall include their respective successors and assign in office.

used

IN WITNESS WHEREOF THIRU....................................

acting for and
on behalf of the Tenderer has signed this deed on the day, month and year herein
before first mentioned.

SIGNATURE
NAME IN BLOCK LETTERS
SEAL OF THE COMPANY
IN THE PRESENCE OF WITNESSES:
1) Signature
Name & Address
2) Signature
Name & Address
***

***

***

- 34 -

***

SCHEDULE - G
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS
This undertaking executed at .............................. on this ...............................
(Date)
......................
(Month)
two
thousand
and
five
by
M/s. ............................................... ............................ Registered under Companies Act,
1956 having its registered office at ..................................... hereinafter called the contractor
(which expression shall where the
context so admits mean and include its succeessors in
office and in favour of Tamil Nadu Electricity Board a body constituted under the Electricity
(Supply) Act, 1948, (CA LIV of 1948) having its registered Office at No.800, Anna Salai, NPKRR
Maaligai, Chennai - 600 002 herein
after called the Purchaser (Which expression shall
where the context so admits means and includes its successors in Office and assigns).
WHEREAS a contract for the supply of............... has been awarded in favour
of the contractor under the Purchase Order No. ................. dated ....................
AND WHEREAS in accordance with terms of the above mentioned Purchase Order,
the contractor has to furnish an undertaking to the effect that no suit or any proceedings in
regard to any matter arising in any respect under this contract shall be instituted in any court
other than in the Madras High Court, Madurai Bench or District Court at Tuticorin or Sub-court
at Tuticorin or at the District Munsif Court at Tuticorin as the case may be.
IN CONSIDERATION of the Board having agreed to accept the undertaking the
contractor hereby undertakes that no suit or any proceedings in regard to any matter arising in
respect of this contract shall be instituted in any Court, save in the Madras High Court, Madurai
Bench or District Court at Tuticorin or Sub-Court at Tuticorin. Or at the District Munsif Court at
TUTICORIN as the case may be. It is agreed that no other court shall have jurisdiction to
entertain any suit or proceedings, even though, part of the cause of action might arise within
their jurisdiction. In case any part of the cause of action might arise within the jurisdiction of
any other Courts in Tamil Nadu, and rest within the jurisdiction of Courts outside the State of
Tamil Nadu, then it is agreed to between the parties that such suits on proceedings shall be
instituted in a Court within the State of Tamilnadu and no other Court outside the State of Tamil
Nadu shall have jurisdiction.
IN WITNESS WHEREOF Thiru............................. of
M/s......................................... hereby put his hand and seal for due observance of the
Undertaking in the presence of the following witnesses.
COMPANY SEAL:

WITNESSES:
1)
2)

SIGNATURE
DESIGNATION
COMPANY
DATE

:
:
:
:

-35SPECN. NO/CE/TTPS- 1130-S.

SECTION V
TECHNICAL SPECIFICATION
DESCRIPTION OF MATERIAL:
1. HP Heater Group Protection Solenoid operated Pilot Valve

- 1 No.

Specification:
Solenoid Control Valve
Energised Solenoid valve open
Indirect operation
Connecting Voltage
: 220 V
Solenoid Wattage
: 280 W
Material specification
: Body 13 CRM044 (DIN 1.7355)
Specialities:
Electrical position Indicator
2 switches for close- open
Connection:
Inlet
: Butt welding End
OD
: 21.3mm
ID
: 13.3mm
Outlet
OD
ID

: Butt welding End

: 44.5mm
: 34.5mm

Nominal size : 15mm

Operating data:
Fluid
Design Pressure
Design temperature

: Water
: 265 Bar
: 275 deg.C

Make: Sempell or equivalant

Note: 1.

Detailed Technical Specification and materials of construction of the offered valve

should be furnished in the offer.

2.

Technical Drawing of the offered Valve should be furnished alongwith the offer.

3.

The drawing of the existing Valve is also enclosed for reference.

Encl: Drawing 1 No.

.Sd.
CHIEF ENGINEER,
TTPS/TUTICORIN -4.