GREAT MAN-MADE RIVER WATER UTILIZATION

AUTHORITY
DESIGN AND CONSTRUCTION OF SUF EJEEN
AGRICULTURAL PROJECT

CONTRACT NO. 9 FOR 2006

CP 14 Contract Procedure for

QUALITY AUDITING
Document NO. 390651-S-100-00-PR-QA-0014-00

REVISION
REV.

00

DATE

DESCRIPTION

First Issue

PREP.

APPROVAL
CHECK.

O.Mursal H. Serin

Great Man Made River Company for Reclamation and Construction

APPR.

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Great Man Made River Company for Reclamation and Construction
Quality Auditing Procedure
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Table of Contents
1. Purpose and Scope................................................................................. 2
2. Responsibilities....................................................................................... 2
2.1

Internal Audits.............................................................................................................2

2.2

Audits of Suppliers.....................................................................................................2

3. References................................................................................................ 3
4. Description............................................................................................... 3
4.1

Internal Audits.............................................................................................................3

4.2

Planning of Audits.......................................................................................................3

4.2.1
4.2.2
4.2.3
4.2.4
4.2.5

4.3
4.3.1
4.3.2
4.3.3

Audit Schedule..................................................................................................................... 3
Carrying Out Audits..............................................................................................................4
Evaluation of Audit Reports..................................................................................................4
Corrective Actions.................................................................................................................4
Conducting Re-Audits........................................................................................................... 4

Audits of Suppliers/Subcontractors..........................................................................5
Planning of Audits.................................................................................................................5
Checklists............................................................................................................................. 5
Carrying Out Audits..............................................................................................................5

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Great Man Made River Company for Reclamation and Construction
Quality Auditing Procedure
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1. Purpose and Scope

This procedure is targeted to ensure implementation of the Quality Management System of
the project for internal audits and supervision throughout audits. If during an audit, any of
the quality requirements are observed not followed, corrective actions will be initiated.

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Great Man Made River Company for Reclamation and Construction
Quality Auditing Procedure
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The scope of this procedure is all internal auditing works

2. Responsibilities
2.1

Internal Audits

The Quality Manager and Technical Manager are responsible for:

Overall assessment of the QM System
Appointing qualified auditors
Notify the department to be audited of the place time and the subject of the audit 14
days in advance.
Nominating and training of auditors
Fixing the audit intervals and schedules
Initiating and supervising the audits
Documenting and archiving the audit report
Initiating and carrying out the corrective actions
Reporting to the project manager
The auditors are responsible for:
Preparing the audit checklists
Initiating and carrying out audits
Evaluating and documenting the audit results
Passing on the audit results to the Quality Management and Project Management

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Quality Auditing Procedure
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All auditee are responsible for:
Providing the auditors with complete and accurate information
Showing all required documents
Implementing all corrective actions decided
2.2

Audits of Suppliers

The Quality Manager and Technical Manager are responsible for ensuring the audit to
follow the audit procedure

Ensuring the audit follows the audit procedure

Maintaining and issuing of the contract audit schedule as required by the Contract
Document
To notify the Project Manager of the place, time and subject of each audit 30 days in
advance.
Prepare and issue of non conformance reports and audit reports to the audited and the
Project Manager and copy of report to audited sub contractor

The Project Manager is responsible for:

Ensuring all documentation, facilities and personnel required for the audit available.
The auditors are responsible for
Preparing audit schedules
Preparing audit checklists
Initiating and carrying out audits
Evaluating and documenting the audit results
Compilation and storing of audit results and documents

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Great Man Made River Company for Reclamation and Construction
Quality Auditing Procedure
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Implementing corrective actions

3. References
Wadi Suf Ejeen Water Supply and Irrigation Project Exhibit I Quality Assurance
Requirements

4. Description
4.1

Internal Audits

Internal audits are carried out according to planned schedule that has been approved by
the Client. Resulting documentation is also made available to the Owner.
Auditors for internal audits are selected and authorised by the Quality Management. These
staff should have the knowledge of GMMRC and should have no correlation with the
selected audit area.
4.2

Planning of Audits

4.2.1 Audit Schedule

The Quality Management finalises an audit schedule. The audit schedule is structured
according to the elements of the Quality Management Manual. This audit schedule
contains an audit frequency for each section of the organisation including the subcontractor. Based on the audit result the frequency of the audit may be adapted
accordingly, however not less than once a year.
Checklists which contain relevant questions on the applicable rules serve as guidelines for
the auditor during the audit.
4.2.2 Carrying Out Audits
The Quality Management delegates an auditor who has sufficient knowledge of the
structure of the company, and who does not work in the department which is to be audited.
The audit is carried out independently. The auditor notes covered areas on the checklist
and gives details of documents checked if applicable.
After finalising the quality audit the auditor prepares an audit report and hands it over
together with the checklist and documents to the Quality Management.

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Quality Auditing Procedure
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The report contains the following information:
description of the scope of audit
name of the auditor
the name of the audited department and of the contacted person
description of the audit results,
detailed description of each deviation
proposals for correcting the procedures, worked out together with the audited
organisational unit
Date, time and place of the audit, overview of the audit result including the statement
on the audited element of the QM System.
4.2.3 Evaluation of Audit Reports
All audit reports are evaluated by the Quality Management. Before circulating the report,
the deviations are analysed to establish whether description or implementation needs
correction.
Following results are possible:
compliance ( between description and practice)
deviations from QM manual and procedures
establish defects/refusal/ recommended re-audits
4.2.4 Corrective Actions
The Quality Management is responsible for the co-ordination of the required corrective
actions. The responsible department has to confirm to the Quality Management, of having
implemented the corrective actions within the specified deadline with the specified time
frame.
4.2.5 Conducting Re-Audits

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Quality Auditing Procedure
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Depending on the deviation, the Head of the Quality Management decides whether a reaudit is necessary and the end of the deadline.
4.3

Audits of Suppliers/Subcontractors

The intention of these audits is to assure that suppliers or sub contractors are working in
accordance with quality requirement of the contract. Results of the audit shall be reported
to the Owner. Documents resulting of the audits on suppliers and sub contractors are
submitted to the Owner together as audit report including any necessary attachment.
4.3.1 Planning of Audits
The Project Quality Manager finalises schedule of planned audits during the project
4.3.2 Checklists
Project engineers who are carrying out audits prepare audit checklists which serve as a
guideline during the audit.
4.3.3 Carrying Out Audits
The auditor carries out the audit according to the prepared check list. The covered areas
are noted on this list as well as remarks and details of documents checked.
After the audit he prepares an audit report which includes all relevant audit documents.
The audit report contains following information:
description of the scope of audit
name of auditor
name of audited company, and contact person
date, time and place of the audit
quality assurance arrangements/quality system
overview of the audit results
detailed descriptions of deviations and agreement by the auditee
refusals/re-audit dates

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